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Home My WebLink About2003-04-21; Parks & Recreation Commission; MinutesMinutes of: Time of Meeting: Date of Meeting: Place of Meeting: PARKS AND RECREATION COMMISSION 530 P.M. April 21, 2003 City Council Chambers CALL TO ORDER Chairman Schulberg called the Regular Meeting to order at 535 p.m. ROLL CALL Present: Absent: Commissioners Cunningham and Pieratt Chairman Schulberg, Commissioners Pacheco, Hubbard, and Comstock Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Doug Duncanson, Deputy Public Works Director-General Services Carl Pope, Aquatics Manager Liz Ketabian, Park Planner Mark Steyaert, Park Development Manager Scott Carroll, Management Analyst Sue Spickard, Recreation Services Manager Eric Munoz, Senior Planner - ANNOUNCEMENTS Doug Duncanson, Deputy Public Works Director-General Services, explained that Mr. McCaig was looking at new sites for a memorial tree since he made his original request at the last Parks and Recreation Commission. He added that he was also reconsidering the size of the tree. (Commissioner Cunningham arrived at 536 p.m.) APPROVAL OF MINUTES ACTION: AYES: NOES: None ABSTAIN: Commissioner Cunningham ABSENT: Commissioner Pieratt On motion by Commissioner Comstock, the Minutes of the Regular Meeting held on March 24, 2002 were approved. Chairman Schulberg, Commissioners Pacheco, Hubbard, and Comstock PRESENTATIONS Ken Price, Recreation Director, accepted an afghan made by Joan Kindle for the Horseman’s Room at Carrillo Ranch. 3 Parks and Recreation Commission -2- April 21, 2003 APPROVAL OF AGENDA - ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Pieratt On motion by Commissioner Comstock, the Agenda for April 21, 2003, was approved. Chairman Schulberg, Commissioners Pacheco, Cunningham, Hubbard, and Comstock CONSENT CALENDAR 1. AB MO3-1 SUMMARY REPORT To accept, approve and file the Summary Report of the March 24,2003 Parks and Recreation Commission Meeting. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Pieratt On motion by Commissioner Pacheco, AB MO3-1 was approved. Chairman Schulberg, Commissioners Pacheco, Cunningham, Hubbard, and Comstock - DEPARTMENTAL REPORTS 2. AB #403-2 PROPOSED FEE INCREASES FOR THE EXISTING AQUATIC COMPLEX Carl Pope, Aquatics Manager, recapped what occurred at the last Parks & Recreation Commission meeting where the Commission directed staff to return with a fee schedule that had a 52% self-sustaining fee schedule. He explained that additional survey work was also done with regard to school rentals of public facilities. Mr. Pope pointed out that staff looked closely at pool rentals to school districts and described where the information was obtained. He emphasized that there were very few facilities in San Diego County that actually rented to school districts because most schools have their own pools. He explained what staff came up with and displayed the information on the screen, also contained in the Commissioner’s packets for the evening. He mentioned that the fees alone did not portray the entire picture and explained what had to be done to get the fees to a self- sustaining 52%. Mr. Pope reminded the Commission that they requested that after-hours fees for utility costs be spread among all users and described staffs recommendations. He summarized by stating that the revenue should bring in approximately 56% self-sustaining fees but due to an expected 3- 5% decrease in usage, the resulting self-sustaining percentage should be approximately 52%. Questions and answers included the following issues: 0 0 Concern about line items 31 , 32 and 33 of the fee schedule not being consistent Percentage increases in fees for residents vs. non-residents Parks and Recreation Commission -3- April 21, 2003 0 0 Support from booster groups Preference for raising non-resident fees at a higher percentage than the increase in resident fees Concern about raising school fees too high during the current school budget crisis - ACTION: AYES: NOES: Commissioner Cunningham ABSTAIN: None ABSENT: Commissioner Pieratt On motion by Commissioner Comstock, AB WO3-2, to accept the fee structure as proposed with one change on line 32 from $5 to $6. Chairman Schulberg, Commissioners Pacheco, Hubbard, and Comstock 3. AB MO3-3 CITIZEN APPEAL TO REMOVE TREES Scott Carroll, Management Analyst, explained what had transpired to result in an appeal being made to allow two trees to be removed from the front yard at 4869 Sevilla Way. He explained that the appellant had agreed to remove the trees at her expense, to replace the trees with approved trees (Queen Palms), and to post a removal notice on the trees. Questions and discussion included the following issues: 0 0 0 0 0 Concern that two 30-year old trees would be removed Possibility of replanting the trees somewhere else How replacement of trees were monitored The importance of looking at long term benefits of new trees The size of the replacement trees ACTION: On motion by Commissioner Pacheco, AB WO3-3, to accept the citizen’s appeal for removal and replacement of trees at 4869 Sevilla Way as per staffs recommendation Chairman Schulberg, Commissioners Pacheco, Cunningham, Hubbard, and Comstock AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Pieratt 4. AB WO3-4 GENERAL PLAN AMENDMENT TO THE PARKS AND RECREATION ELEMENT OF THE CARLSBAD GENERAL PLAN Liz Ketabian, Park Planner, gave the staff presentation on this item. She distributed an errata sheet to the Commission and explained that last minute corrections were made for the buildout population figures. She described what the changes reflected, outlined the changes made to the General Plan Amendment, and discussed the Parks and Recreation Element. Ms. Ketabian also clarified how the Citywide Trails Program was incorporated and what had been done, as outlined in the Commissioners’ packets for the evening. She went through each quadrant and highlighted the changes that were made since the 1994 update. She reviewed the next steps to be taken, which included proceeding to the Planning Commission for approval and then moving forward to the City Council and the Coastal Commission for approval. 5 Parks and Recreation Commission -4- April 21,2003 r^ Questions and discussion included the following issues: 0 0 0 0 0 0 Clarification of how many acres were picked up at Aviara Oaks and confirmation that school sites will not be included in future inventory Note that inventory in the South East Quadrant was low Amount of acreage as a result of the trail system and what it would include Clarification of lost acreage at the Safety Center Description of what had transpired regarding the Buena Vista Lagoon Park and the Hosp Grove Plan Explanation of why the Coastal Commission must approve the General Plan Amendment ACTION: On motion by Commissioner Hubbard, AB #403-4, to approve the General Plan Amendment to the Parks and Recreation Element to integrate the Citywide Trails Program and updated information for Park acreage requirements based upon current, (2001 -2002) and build out (2020) City population estimates, and to direct staff to proceed to the Planning Commission and City Council for final approvals. Chairman Schulberg, Commissioners Pacheco, Cunningham, Hubbard, and Comstock AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Pieratt 5. AB #403-5 PARK AND RECREATION COMMISSIONNOUTH REPRESENTATION - Commissioner Pacheco mentioned that he had to do more research to determine how to include teenage representation to the Parks and Recreation Commission. Questions and discussion included the following issues: 0 0 Possibility of including high school students in the Carlsbad Citizens Academy which would enable them to attend Parks and Recreation Commission meetings and briefings Suggestions of establishing mentor programs or a High School Parks and Recreation Commission ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Pieratt On motion by Commissioner Comstock, AB #403-5, to return at a later date with recommendation on ways to best address this issue. Chairman Schulberg, Commissioners Pacheco, Cunningham, Hubbard, and Comstock COMMITTEE /COUNCIL REPORTS None. c AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. Follow up on discussion of the Parks and Recreation Element and acreage vs. the General Plan. 2. Fee schedule for use of Carrillo Ranch. 6 c Parks and Recreation Commission ADJOURNMENT -5- April 21, 2003 ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Pieratt On motion by Commissioner Pacheco to adjourn the Regular Meeting at 8: 15 p.m. Chairman Schulberg, Commissioners Pacheco, Cunningham, Hubbard, and Comstock Respectfully submitted, Ruth Stark, Minutes Clerk