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Home My WebLink About2003-06-16; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:30 P.M. Date of Meeting: June 16, 2003 Place of Meeting: City Council Chambers CALL TO ORDER Chairman Schulberg called the Regular Meeting to order at 5:40 p.m. ROLL CALL Present: Chairman Schulberg, Commissioners Pacheco, Pieratt, Lyons, and Comstock Absent: Commissioners Cunningham and Hubbard Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Doug Duncanson, Deputy Public Works Director-General Services Mark Steyaert, Park Development Manager Sue Spickard, Recreation Services Manager Gail Lynn, Recreation Area Manager Brenda Bunnell, Recreation Supervisor Mick Calarco, Area Manager Bonnie Elliott, Recreation Supervisor John Cahill, Municipal Projects Manager ANNOUNCEMENTS Keith Beverly, Senior Management Analyst, introduced Sally Lyons, the new Parks and Recreation commissioner. Ken Price, Recreation Director, introduced Mick Calarco, the new Area Manager for Carrillo Ranch. APPROVAL OF MINUTES ACTION: On motion by Commissioner Comstock, the Minutes of the Regular Meeting held on May 19, 2003 were approved. AYES: Chairman Schulberg, Commissioners Pieratt, and Comstock NOES: None ABSTAIN: Commissioners Pacheco and Lyons ABSENT: Commissioners Cunningham and Hubbard PRESENTATIONS None. Parks and Recreation Commission - 2 - June 16,2003 APPROVAL OF AGENDA ACTION: On motion by Commissioner Comstock, the Agenda for June 16, 2003, was approved. AYES: Chairman Schulberg, Commissioners Pacheco, Pieratt, Lyons, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Hubbard CONSENT CALENDAR 1. AB #603-1 RECEIPT OF DONATION The Commission will receive a donation benefiting the Kruger House Preschool. 2. AB #603-2 SUMMARY REPORT To approve the Summary Report of the May 19, 2003 Parks and Recreation Commission Meeting. ACTION: On motion by Commissioner Pacheco, AB #603-1 and AB #603-2 were approved. AYES: Chairman Schulberg, Commissioners Pacheco, Pieratt, and Comstock NOES: None ABSTAIN: Commissioner Lyons ABSENT: Commissioners Pacheco and Pieratt DEPARTMENTAL REPORTS 3. AB #603-3 STATUS UPDATE ON CARLSBAD CITY GOLF COURSE PROJECT John Cahill, Municipal Projects Manager gave the staff presentation on this item. He reviewed the background of the golf course. He stated that the California Coastal Commission approved the endorsement of the Carlsbad Habitat Management Plan and explained what the approval meant for the golf course. He reviewed what will occur in the next few months and described how the approval of 9A would affect the golf course. Mr. Cahill displayed the adjustments that were made and confirmed that the plans were in conformance with all regulations. He added that staff will be bringing the item back to the City Council in the fall when staff will ask City Council if they want to proceed with the project. Questions and answers included the following issues: • Comparison of the original cost vs. today's cost for the golf course • Clarification of what had to be changed for the appeal • Description of what was included in phasing the project • Timeframe for the project • Confirmation of where the money will come from for the golf course • Expected cost recovery and what would be included • Possible revenue sources • Demand for golf courses in North County • Maintenance of the golf course once built Parks and Recreation Commission - 3 - June 16,2003 • Estimated usage of the golf course • Possible schedules for development of the project • Lower fees for residents • Tax method used for approval of the project by voters ACTION: On motion by Commissioner Comstock, AB #603-3, to accept and file staffs report on the Carlsbad City Golf Course Project. AYES: Chairman Schulberg, Pacheco, Pieratt, Lyons, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Hubbard 4. AB #603-4 POINSETTIA PARK SYNTHETIC TURF FIELD UPDATE Doug Duncanson, Deputy Public Works Director-General Services, gave the staff presentation on this item. He explained that there were a few minor problems but that the project was nearing completion. He displayed slides that showed the progress that had been made to date. He described what had been done and added that the field will be completely fenced. He clarified that the primary purpose for this field was for soccer use. Questions and discussion included the following issues: • Clarification of the slope of the field • Wear patterns and guarantee • Concern about vandalism and how to keep vehicles off the field ACTION: On motion by Commissioner Pacheco, AB #603-4, to accept and file staffs report. AYES: Chairman Schulberg, Pacheco, Pieratt, Lyons, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Hubbard 5. AB #603-5 PARKS AND RECREATION COMMISSION WORKSHOP The Commissioners' preferences for the date of the workshop and the location of the workshop were as follows: 1st Date: August 23, 2003 2nd Date: August 9, 2003 1st Location: Dove Library 2nd Location: Senior Center Suggestions for the agenda included the following items: Park Inventory Trails Issue CIP Update Effective Meeting Procedures Continue holiday event at Senior Center or change it to a different type of event Parks and Recreation Commission - 4 - June 16,2003 Commissioners will contact staff if they have any additional items for the agenda. ACTION: On motion by Commissioner Comstock. AB #603-5, to accept the date for the Parks and Recreation Commission Workshop and direct staff to return to the July meeting with a draft agenda for the workshop. AYES: Chairman Schulberg, Pacheco, Pieratt, Lyons, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Hubbard 6. AB #603-6 COMMITTEE APPOINTMENTS Keith Beverly explained that Commissioner Pieratt's term was up in August. He also suggested waiting until Commissioner Hubbard was available so that she could express her preference for certain committees. The following preferences were indicated: • Carrillo Ranch Committee - Add Commissioner Comstock as an alternate • Aviara Park (Zone 19) Committee - Add Commissioner Lyons as the primary and Commissioner Pacheco as the alternate • Larwin Park Committee - Add Commissioner Lyons as the primary • Golf Course Committee - Add Commissioner Comstock as the alternate ACTION: On motion by Commissioner Comstock. AB #603-6, to defer final selection until the next Parks and Recreation Commission meeting. AYES: Chairman Schulberg, Pacheco, Pieratt, Lyons, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Hubbard COMMITTEE /COUNCIL REPORTS 1. None. AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. Policy on memorial tree plantings. 2. Update on City Council Action regarding CIP Budget projects. 3. Committee appointments ADJOURNMENT ACTION: On motion by Commissioner Pacheco to adjourn the Regular Meeting at 6:50 p.m. AYES: Chairman Schulberg, Pacheco, Pieratt, Lyons, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Hubbard Parks and Recreation Commission -5-June 16, 2003 Respectfully submitted, Ruth Stark, Minutes Clerk