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Home My WebLink About2003-08-18; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:30 P.M. Date of Meeting: August 18, 2003 Place of Meeting: City Council Chambers CALL TO ORDER Vice Chairman Pacheco called the Regular Meeting to order at 5:45 p.m. ROLL CALL Present: Commissioners Pacheco, Pieratt, Hubbard, and Comstock Absent: Chairman Schulberg, Commissioners Cunningham and Lyons Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Doug Duncanson, Deputy Public Works Director-General Services Mark Steyaert, Park Development Manager Sue Spickard, Recreation Services Manager Gail Lynn, Recreation Area Manager Scott Carroll, Management Analyst Liz Ketabian, Park Planner ANNOUNCEMENTS None APPROVAL OF MINUTES ACTION: On motion by Commissioner Pieratt, the Minutes of the Regular Meeting held on June 16, 2003 were approved. AYES: Vice Chairman Pacheco, Commissioners Pieratt, and Comstock NOES: None ABSTAIN: Commissioner Hubbard ABSENT: Chairman Schulberg, Commissioners Cunningham and Lyons Chairman Schulberg arrived at 5:50 p.m. PRESENTATIONS Keith Beverly, Senior Management Analyst, explained that Commissioner Pieratt's term on the Parks and Recreation Commission was ending. He listed some of the highlights that occurred while Commissioner Pieratt was on the Commission. Ken Price, Recreation Director, described some of Commissioner Pieratt's accomplishments and presented him with a clock and a jacket. Parks and Recreation Commission - 2 - August 18,2003 APPROVAL OF AGENDA ACTION: On motion by Commissioner Comstock, the Agenda for August 18, 2003, was approved. AYES: Chairman Schulberg, Commissioners Pacheco, Pieratt, Hubbard, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Lyons CONSENT CALENDAR 1. AB #803-1 SUMMARY REPORT To accept and file the Summary Report of the June Parks and Recreation Commission meeting. 2. AB #802 RECEIPT OF DONATION The Commission will receive donations of cash, goods and services in support of the Carlsbad Triathlon valued at $19,850. ACTION: On motion by Commissioner Pieratt, AB #803-1 and AB #803-2 were approved. AYES: Chairman Schulberg, Commissioners Pacheco, Pieratt, Hubbard, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Lyons DEPARTMENTAL REPORTS 3. AB #803-3 COMMITTEE ASSIGNMENTS ACTION: On motion by Commissioner Pieratt, AB #803-3, to finalize and approve Committee appointments based on the assignments made at the June , meeting. AYES: Chairman Schulberg, Commissioners Pacheco, Pieratt, Hubbard, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Lyons 4. AB #803-4 MEMORIAL DEDICATION POLICY Scott Carroll, Management Analyst, explained that there was concern that a memorial dedication policy did not exist, which could result in having too many trees with plaques on them. He stated that staff evaluated current policies and found three comprehensive ones, all described in the Commissioners' packets for the evening. He added that staff recommended that plaques be installed at community centers and described what they would look like. Parks and Recreation Commission -3- August 18,2003 Questions and discussion included the following issues: • Possibility of dedicating benches and other items • Standardizing amounts of donations • Dedication of three areas of the city, including the area along the beach walk • Placing plaques at park sites rather than community centers • Associating plaques with trees ACTION: On motion by Commissioner Hubbard, AB #803-4, to direct staff to formalize a policy with the direction that was given by the Parks and Recreation Commission AYES: Chairman Schulberg, Commissioners Pachecq, Pieratt, Hubbard, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Lyons 5. AB #803-5 NAMING OF A FUTURE COMMUNITY PARK (LARWIN) Liz Ketabian, Park Planner, gave a brief report on the process that will be covered with regard to the naming of Larwin Park. Questions and discussion included the following issues: • Allowing more time for feedback from the public • Clarification that the name will be for the entire site ACTION: On motion by Commissioner Pacheco. AB #803-5, to accept and file the staff report. AYES: Chairman Schulberg, Commissioners Pacheco, Pieratt, Hubbard, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Lyons 6. AB #803-6 COMMISSION WORKSHOP AND AGENDA ITEMS Commissioner Pacheco suggested waiting to set topics for the workshop when more commissioners were available to provide input. The Commissioners agreed on October 25, 2003 for the date of the workshop. Questions, discussion and topics suggested included: • Anticipation of an update at the September Parks and Recreation meeting on CIP projects approved by City Council • Discussion of the budget situation in Carlsbad by the Finance Department • Presentation on the status and effort from the Connecting Community Place and Spirit Team • Review of topics included in the agenda item • Clarification of when the park element was last reviewed • Concern about strips of lands owned by the City in front of developments that become eyesores 5 Parks and Recreation Commission - 4 - August 18,2003 It was decided that the workshop would be held from 8:30 a.m. to 2:00 p.m. on Saturday, October 25, 2003. It was agreed that the agenda for the workshop would be finalized at the September, Parks and Recreation Commission meeting. ACTION: On motion by Commissioner Hubbard. AB #803-6, to set October 25, 2003 for the Parks and Recreation Commission workshop and finalize items for the agenda at the September meeting. AYES: Chairman Schulberg, Commissioners Pacheco, Pieratt, Hubbard, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Lyons COMMITTEE /COUNCIL REPORTS 1. None. AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. Capital Improvement Program - FY 2003-04/Park Development Project Review 2. Park Naming (Formerly Larwin) ADJOURNMENT ACTION: On motion by Commissioner Pacheco to adjourn the Regular Meeting at 6:35 p.m. AYES: Chairman Schulberg, Commissioners Pacheco, Pieratt, Hubbard, and Comstock NOES: None ABSTAIN: None ABSENT: Commissioners Cunningham and Lyons Respectfully submitted, Ruth Stark, Minutes Clerk