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Home My WebLink About2004-03-15; Parks & Recreation Commission; MinutesMinutes of: Time of Meeting: 5:30 P.M. Date of Meeting: March 15,2004 Place of Meeting: PARKS AND RECREATlON COMMISSION City Council Chambers CALL TO ORDER Chairman Comstock called the Regular Meeting to order at 5:30 p.m. ROLL CALL Present: Chairman Comstock, Commissioners Schulberg, Hubbard, Lyons and Craig Absent: Commissioners Pacheco and Cunningham Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Mark Steyaert, Park Development Manager John Cahill, Municipal Projects Manager Lori Swenck, Recreation Area Manager Gian Lauro, Recreation Area Manager Sue Spickard, Recreation Services Manager Steve Herrera, Recreation Supervisor Scott Bradstreet, Park Planner Kevin Granse, Recreation Supervisor Brian Thiele, Recreation Specialist Carl Pope, Aquatics Manager Lisa Hilbrand, Finance Director ANNOUNCEMENTS Sue Spickard, Recreation Services Manager, introduced Aly Mancini, Recreation Supervisor, and April Eynon, Recreation Specialist. ' Keith Beverly, Senior Management Analyst, introduced Sue key, Community Volunteer Coordinator, and Denise Vedder, Communications Manager. APPROVAL OF MINUTES ACTION: AYES: NOES: None ABSTAIN: Commissioner Schulberg ABSENT: Commissioners Pacheco and Cunningham On motion by Commissioner Craig, the Minutes of the Regular Meeting held on January 7,2004 were approved. Chairman Comstock, Commissioners Hubbard, Lyons and Craig PRESENTATIONS .Keith Granse, Recreation Supervisor, presented Sportsmanship Awards to the following people: Youth Basketball Coach Gregg Simmons 7/8'h Grade Boy's Stagecoach - Will Pittman Girl's B Division Basketball Calavera - Corrina Hollowood 4 Parks and Recreation Commission -2- March 15, 2004 5‘h and 6‘h Grade Boy’s 6 Division Stagecoach - Drew Strobl Girl’s C Division Stagecoach - Tessa Gordon Boy’s C Division Calavera - Thomas Eshleman PUBLIC OPEN FORUM None. APPROVAL OF AGENDA ACTION: On motion by Commissioner Lyons, the Agenda for March 15,2004, was approved. AYES: Chairman Comstock, Commissioners Schulberg, Hubbard, Lyons and Craig NOES: None ABSTAIN: None ABSENT: Commissioners Pacheco and Cunningham CONSENT CALENDAR 1. AB #304-1 SUMMARY REPORT To accept, approve and file the Summary Report of the January Parks and Recreation Commission Meeting. 2. AB #304-2 RECEIPT OF DONATION The Commission will receive a donation of $250 in support of the winter baseball camp. 3. AB #304 - 3 POLITICAL REFORM ACT Information from the City Attorney’s Office regarding amendment to the Political Reform Act. ACTION: On motion by Commissioner Schulberg, AB #304-1, AB #304-2, and AB #304-3 of the Consent Calendar were approved. AYES: Chairman Comstock, Commissioners Schulberg, Hubbard, Lyons and Craig NOES: None ABSTAIN: None ABSENT: Commissioners Pacheco and Cunningham DEPARTMENTAL RE PORTS 4. AB #304-4 PARK DEVELOPMENT/FUNDING SOURCES Keith Beverly explained that during the Parks and Recreation Commission Workshop, the commissioners requested that staff provide more information on funding sources. He indicated that Lisa Hildebrand, Finance Director, would be giving the staff presentation on the item. Ms. Hildebrand reviewed the format for her presentation and began by describing revenue structures. She explained where the majority of funding comes from. She differentiated between general and special taxes, and clarified how these taxes are voted in. She continued by describing subventions and provided examples. Ms. Hildebrand spoke about rates, what was included, and gave some examples. She described fees and charges and discussed the three basic types in detail, including requirements, calculations and examples of development fees. 5 Parks and Recreation Commission -3- Questions and discussion included the following issues: March 15,2004 Concern that revenue would be available through buildout Ways to recoup loss of the car license fee to the State Term of benefits including taxes Possibility of outsourcing maintenance Fees in new developments Challenges of impact fees Clarification of fees subject to City Council approval Challenges that the City would face if the State took away funding Probability of a balanced budget for the City Confirmation of the amount of surplus and how it would disappear Size of the general fund balance and how the City Council could tap into the fund ACTION: On motion by Commissioner Hubbard, AB #304-4, to accept and file the staff report. AYES: Chairman Comstock, Commissioners Schulberg, Hubbard, Lyons and Craig NOES: None ABSTAIN: None ABSENT: Commissioners Pacheco and Cunningham 5. AB #304-5 ALGA NORTE PARK DEVELOPMENT UPDATE John Cahill, Municipal Projects Manager, explained that members of Wimmer Yamada and Caughey, Park Design Consultants, would be presenting a status report on park development of Alga Norte Park. Pat Caughey mentioned that the Master Plan was approved by City Council. He pointed out the Master Plan and described the areas in detail. He outlined what events had occurred including a skateboard workshop for the public, and explained that the CUP was submitted in February. Mr. Caughey further described what was being done, including design development which will be the next phase of the project. Stephanie Harton described some of the changes that had taken place during the new design process. She described the site in detail, including three tot lots, a skateboard area, baseball fields, and an off-leash dog park. She talked about the maintenance building and what would be included, Randy Mendioroz described the aquatic complex in detail, including a large pool, spectator seating, recreational components, a water therapy pool, and a toddler pool. Jim Gabriel and Eric Wendlen described the buildings required to support the aquatic facility. He displayed the overall building complex for the aquatics and described what was included. He showed the schematic elevation and explained how color would be added. John Cahill mentioned possibilities for art, discussed sponsorship and donation opportunities, and emphasized a need for balance. . Questions and discussion included the following issues: Graffiti and how it would be dealt with Diving provisions at the pool h Parks and Recreation Commission -4- March 15,2004 0 0 0 Possibility of installing solar panels and shade structures Recommendation for naming racks and plaques along the wall Distinction between large dogs and small dogs Fees charged for using the facility Recovery cost analysis and who would be responsible for doing the analysis Use of corporate sponsorship and naming rights ACTION: On motion by Commissioner Lyons, AB #304-5, to accept and file the staff report. AYES: Chairman Comstock, Commissioners Schulberg, Hubbard, Lyons and Craig NOES: None ABSTAIN: None ABSENT: Commissioners Pacheco and Cunningham 6. AB #304-6 SPORTSMANSHIP PROGRAM UPDATE Keith Beverly presented the background on this item. He explained what was done previously and what will be accomplished. Gian Lauro, Recreation Area Manager, and Kevin Granse gave the presentation on this item. Mr. Lauro distributed the presentation to the commissioners and explained what was discussed at the November 2002 Parks and Recreation Commission meeting. He described what had been implemented since that time and summarized various aspects of the sportsmanship program, including reviewing the mission statement, discussing community expectations, reminding the Commissioners what was recommended at the November 2002 meeting, outlining the action plan, describing the code of conduct and its implementation, and explaining how the sportsmanship program was promoted and marketed. Mr. Lauro displayed the logo for the program and pointed out that the City Attorney’s Office informed staff that the City could not enforce any one type of sportsmanship training, but could recommend certain criteria in sportsmanship. Questions and discussion included the following issues: 0 Clarification of Policy 28 0 0 Decrease in problems since the program was initiated Concern about getting an equivalent program for outside user groups ACTION: On motion by Commissioner Hubbard, AB #304-6, to accept and file the staff report. AYES: Chairman Comstock, Commissioners Schulberg, Hubbard, Lyons and Craig NOES: None ABSTAIN: None ABSENT: Commissioners Pacheco and Cunningham Parks and Recreation Commission -5- March 15, 2004 7. AB #304-7 COMMITTEE APPOINTMENTS Keith Beverly explained that commissioners needed to be selected to serve as members on a naming rights committee. He described the purpose of the committee if it was formed and what would be involved. ACTION: On motion by Commissioner Craig, AB #304-7, to appoint Chairman Comstock, Commissioners Hubbard and Craig to the Naming Rights Committee. AYES: Chairman Comstock, Commissioners Schulberg, Hubbard, Lyons and Craig NOES: None ABSTAIN: None ABSENT: Commissioners Pacheco and Cunningham COMMITTEE /COUNCIL REPORTS Chairman Comstock reported on the CCPS. AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. Memorial Dedication Policy 2. Holiday Event at Carrillo Ranch 3. Facility Use Fees 4. Review of Parks and Recreation Element ADJOURNMENT ACTION: On motion by Commissioner Schulberg to adjourn at 7:50 p.m. to the ground breaking ceremony at Aviara Park on March 16, 2004 at 11 :45 p.m. AYES: Chairman Comstock, Commissioners Schulberg, Hubbard, Lyons and Craig NOES: None ABSTAIN: None ABSENT: Commissioners Pacheco and Cunningham Respectfully submitted, Ruth Stark, Minutes Clerk d