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Home My WebLink About2004-04-19; Parks & Recreation Commission; MinutesMinutes of: Time of Meeting: Date of Meeting: Place of Meeting: PARKS AND RECREATION COMMISSION 5:30 P.M. April 19, 2004 City Council Chambers CALL TO ORDER Chairman Comstock catled the Regular Meeting to order at 5:30 p.m. ROLL CALL Present: Chairman Comstock, Commissioners Pacheco, Schulberg, Cunningham, Lyons, Hubbard, and Craig Absent: None Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Mark Steyaert, Park Development Manager Doug Duncanson, Public Works Deputy Director - General Services Sue Spickard, Recreation Services Manager Gail Lynn, Recreation Area Manager Liz Ketabian, Park Planner Connie Ashby, Administrative Secretary ANNOUNCEMENTS None. APPROVAL OF MINUTES ACTION: On motion by Commissioner Lyons, the Minutes of the Regular Meeting held on April 19, 2004 were approved as corrected. AYES: Chairman Comstock, Commissioners Schulberg, Lyons, Hubbard, and Craig NOES: None ABSTAIN: Commissioners Pacheco and Cunningham ABSENT: None PRESENTATIONS None. .PUBLIC OPEN FORUM None. 3 , Parks and Recreation Commission -2- April 19, 2004 APPROVAL OF AGENDA ACTION: AYES: NOES: None ABSTAIN: None ABSENT: None On motion by Commissioner Lyons, the Agenda for April 19, 2004, was approved. Chairman Comstock, Commissioners Pacheco, Schulberg, Cunningham, Lyons, Hubbard, and Craig CONSENT CALENDAR 1. AB #404-1 RECEIPT OF DONATIONS Cash donations to the Carrillo Ranch Trust Fund. 2. AB #404-2 RECEIPT OF DONATION A $500 donation from Wal-Mart of Oceanside in support of the “Stay and Play” after school program. 3. AB #404-3 SPORTSMANSHIP NEWS ARTICLE An article from the San Diego Union Tribune highlighting Carlsbad’s Sportsmanship Program. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: None On motion by Commissioner Schulberg, AB #404-1, AB #404-2, and AB #404-3 of the Consent Calendar were approved. Chairman Comstock, Commissioners Pacheco, Schulberg, Cunningham, Lyons, Hubbard, andCraig DEPARTMENTAL REPORTS 4. AB #404-4 MEMORIAL DEDICATION PROGRAM Doug Duncanson, Public Works Director gave the staff presentation on this item. He described the purpose of the proposed memorial program for dedicated trees and benches in City parks. He explained that staff was recommending designating Hosp Grove, La Costa Canyon Park, and Veterans Memorial Park as locations for these memorials. He listed the benches and typical trees that would be included in the program. He added that if a person wanted a plaque, the donor would be responsible for ordering the plaque which could then be installed by a memorial tree. Mr. Duncanson also explained donation costs for the program and what the fees would cover. Questions and discussion included the following issues: Whether benches could be located at any City park 0 Changes in the flyer that was included in the Commissioners’ packets 0 Suggestion that a blue print and master plan be developed to show where trees could be planted and where benches could be placed 0 Fees for the benches and trees and whether they were high enough Parks and Recreation Commission -3- April 19, 2004 0 0 0 0 0 Clarification of how the fees were determined Concern that if charges were too high then there would be too many people who could not afford to participate Where the funding would go Number of trees being replaced at Hosp Grove Importance of getting the memorial program in place and having staff return with future updates in the future ACTION: On motion by Commissioner Cunningham, AB 404-4, to accept staff’s recommendation to approve the proposed memorial program for dedicated trees and benches. Chairman Comstock, Commissioners Pacheco, Schulberg, Cunningham, Lyons, and Craig AYES: NOES: Commissioner Hubbard ABSTAIN: None ABSENT: None 5. AB #404-5 CITIZEN REQUEST/NORTH COUNTY VIETNAM VETERANS MEMORIAL Keith Beverly, Senior Management Analyst, explained that Jack Frazier, Chairman of the Social Studies program at Carlsbad High School recently addressed City Council with a request concerning the placement of a memorial and monument to the North County Vietnam Veterans who died in that war. He informed the commissioners that City Council deferred the issue to the Parks and Recreation Commission for review and a recommendation back to City Council. He introduced Mr. Frazier who showed the Commissioners a model of the proposed memorial and then played a video which described the project in detail. Mr. Frazier pointed out that he and the students did not want money for the memorial. He stated that they were just looking for a place for the memorial, and added that the location of the memorial could be either temporary or permanent. Questions and discussion included the following issues: 0 0 0 Timing for the project 0 Clarification of the dimensions of the memorial Possible sites for the memorial Support by others in the community Possibility of turning the item back to staff along with one or two commissioners who could join Mr. Frazier and look at potential sites and then come back before the Commission with a list of recommended sites. Explanation that the time table may not be feasible Clarification of how many veterans would be included in the memorial Whether the memorial should be temporary or permanent 0 0 Purpose of the memorial 0 5 c Parks and Recreation Commission -4- April 19, 2004 ACTION: On motion by Commissioner Lyons, AB #404-5, to refer this item back to staff for further study along with three other commissioners and bring this item back for further discussion. Chairman Comstock; Commissioners Pacheco, Schulberg, Cunningham, Lyons, Hubbard, and Craig AYES: NOES: None ABSTAIN: None ABSENT: None 6. AB #404-6 POTENTIAL FEE INCREASES FOR RECREATION PROGRAMS AND FACILITIES Keith Beverly explained that there were potential fee increases for recreation services. He stated that this was an informational item in which staff will return in May to report to the Parks and Recreation Commission on the results of staff’s analysis for potential fee increases. Questions and discussion included the following issue: 0 Confirmation that high schools had been notified of potential fee increases ACTION: AYES: NOES: None ABSTAIN: None ABSENT: None On motion by Commissioner Pacheco, AB #404-6, to accept and file staff’s report. Chairman Comstock, Commissioners Pacheco, Schulberg, Cunningham, Lyons, Hubbard, and Craig 7. AB #404-7 CITYWIDE TRAIL VOLUNTEER PROGRAM Liz Ketabian, Park Planner, gave the staff presentation on this item. She updated the Commission on the volunteer program for the citywide trails and explained what will be done at Calavera Park next week. She described the Work Day event which was held on December 13, 2003 and explained how $15,000 was saved with the use of volunteers. Questions and discussion included the following issues: 0 Approximate number of volunteers 0 Whether mitigation for coastal ,sage was required ACTION: AYES: NOES: None ABSTAIN: None ABSENT: None On motion by Commissioner Cunningham, AB #404-7, to accept and file staff’s report. Chairman Comstock, Commissioners Pacheco, Schulberg, Cunningham, Lyons, Hubbard, and Craig 8. AB #404-8 ALAN UKWNORTH COUNTY BALBOA PARK CONCEPT Keith Beverly explained the background on this item and indicated that Commissioner Hubbard would make the presentation on this item. Commissioner Hubbard explained how she discovered the idea of the Balboa Park concept for North County and described Mr. Uke’s Parks and Recreation Commission -5- April 19, 2004 concept for a park similar to Balboa Park. She mentioned the existing parcel near Cannon and Armada Drive, near Legoland, and suggested that it would be a good site for such a park. Commissioner Hubbard emphasized the importance of finding a central place for the park. She described what a central park could do for the City. Questions and discussions included the following issues: 0 Potential locations 0 Suggestion that the CCPS (Connecting Community Place and Spirit) Committee should look at the idea 0 Importance of determining the status of the parcel near Cannon and Armada Drive 0 Clarification about open space at the property 0 Possible use of the SDGE space north of the area 0 Need to define concept and formulate it 0 How the potential project related to future park planning 0 Staff’s workload for parks already in the planning stages ACTION: On motion by Commissioner Schulberg, AB #404-8, to recommend that the Connecting Community Place and Spirit Committee consider this concept. Chairman Comstock, Commissioners Cunningham, Lyons, and Hubbard Commissioners Schulberg, Pacheco, and Craig AYES: NOES: ABSTAIN: None ABSENT: None 9. AB #404-9 PARKS AND RECREATION COMMISSION HOLIDAY EVENT 2004 Keith Beverly described the past holiday events and stated that staff would like to propose a different venue and different type of celebration. He suggested having an open house at Carrillo Ranch on December 1 Oth. He explained that it would be a casual event where the commissioners would be the hosts and hostesses. Mr. Beverly described what would be included. Questions and discussion included the following issue: 0 Who would be invited ACTION: On motion by Commissioner Cunningham, AB #404-9, to accept and approve staff’s recommendation for the 2004 Holiday Commission Dinner. Chairman Comstock, Commissioners Pacheco, Schulberg, Cunningham, Lyons, Hubbard, and Craig AYES: NOES: None ABSTAIN: None ABSENT: None 110. AB #404-10 PARKS AND RECREATION ELEMENT Keith Beverly discussed the history of the Parks and Recreation Element. He explained that the Parks and Recreation Element was not mandated to be included in the General Plan but City 7 Parks and Recreation Commission -6- April 19, 2004 Council felt it should be included. He explained that the Parks and Recreation Element was the footprint for operation and development of parks and recreation for the City. Questions and discussion included the following issues: 0 0 Population estimates contained on page 40 of the Commissioners’ packets Clarification of the definition of self-supporting activities ACTION: AYES: NOES: None ABSTAIN: None ABSENT: None On motion by Commissioner Lyons, AB #404-10, to accept and approve staff’s report. Chairman Comstock, Commissioners Pacheco, Schulberg, Cunningham, Lyons, Hubbard, and Craig COMMITFEE /COUNCIL REPORTS Commissioner Craig reported on the Naming Rights Committee. AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. ADJOURNMENT ACTION: On motion by Commissioner Schulberg to adjourn at 7:20 p.m. to the Earth Day 2004 Event at Calavera on Saturday, April 24‘h at 9:00 should a quorum be present. Chairman Comstock, Commissioners Pacheco, Schulberg, Cunningham, Lyons, Hubbard, and Craig AYES: NOES: None ABSTAIN: None ABSENT: None Respectfully submitted, *- -Ruth Stark, Minutes Clerk