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Home My WebLink About2004-05-17; Parks & Recreation Commission; MinutesMinutes of: Time of Meeting: Date of Meeting: Place of Meeting: PARKS AND RECREATION COMMISSION May 17,2004 City Council Chambers 5130 P.M. . . CALL TO ORDER Chairman Comstock called the Regular Meeting to order at 330 p.m. ROLL CALL Present: Chairman Comstock, Commissioners Cunningham, Lyons, Hubbard, and Craig Absent: Commissioners Pacheco and Schulberg Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Mark Steyaert, Park Development Manager Doug Duncanson, Public Works Deputy Director - General Services Gian Lauro, Recreation Supervisor Kevin Granse, Recreation Supervisor, Youth Sports Mark Beasley, Recreation Supervisor Lolly Sangster, Management Assistant Gail Lynn, Recreation Area Manager ANNOUNCEMENTS Kevin Granse, Recreation Supervisor, Youth Sports, announced that the City of Carlsbad received a Sportsmanship Award. (Commissioner Schulberg arrived at 336 p.m.) APPROVAL OF MINUTES ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Pacheco On motion by Commissioner Lyons, the Minutes of the Regular Meeting held on April 19, 2004 were approved. Chairman Comstock, Commissioners Schulberg, Cunningham, Lyons, Hubbard, and Craig PRESENTATIONS Marc Beasley, Recreation Supervisor, updated the Parks and Recreation Commission on the 23rd Annual Triathlon. He described the events that were planned for the weekend and invited the commissioners to attend. Parks and Recreation Commission -2- May 17,2004 PUBLIC OPEN FORUM None. APPROVAL OF AGENDA ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Pacheco On motion by Commissioner Lyon.s, the Agenda for May 17,2004, was approved. Chairman Comstock,, Commissioners Schulberg, Cunningham, Lyons, Hubbard, and Craig CONSENT CALENDAR 1. AB #504-1 SUMMARY REPORT To accept, approve and file the Summary Report of the April 19, 2004 Parks and Recreation Commission Meeting. 2. AB #504-2 RECREATIONAL DEPARTMENT QUARTERLY NEWSLETTER To accept and file the Recreation Department Newsletter. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Pacheco On motion by Commissioner Schulberg, AB #504-1 and AB #504-2 of the Consent Calendar were approved. Chairman Comstock,’ Commissioners Schulberg, Cunningham, Lyons, Hubbard, and Craig DEPARTMENTAL REPORTS 3. AB #504-3 RECREATION DEPARTMENT RECOMMENDED FACILITY FEE INCREASES AND PROPOSED NEW FEES FOR FY 2004-2005 Keith Beverly, Senior Management Analyst, explained the procedure for proposing fee increases and adding new fees relating to the operation of the Parks and Recreation Department. Lolly Sangster, Management Assistant, began the staff presentation by stating that staff’s intent was to keep the fees in line with the current market. She described the annual review of the facility fees and added that if the fees were’approved, they would be adopted on August 1, 2004. She clarified that the proposed fees covered gymnasium rentals, temporary recreation/entertainment equipment, facility fees, picnic area fees, and fees for night lighting of athletic fields. Ms. Sangster described the classification of applicants. She then reviewed the current and recommended fees for each of the five different areas and explained the reasons for staff’s recommendations. 5 ’ Parks and Recreation Commission -3- May 17,2004 Gian Lauro, Recreation Area Manager, continued the presentation by describing facility fees and staff’s recommended changes. He referred to a survey that was conducted comparing Carlsbad with other cities and commented that fees for some of the recreational facilities were below market value. He discussed Harding Auditorium and Recreational Hall Fees for Categories D through F and Heritage Hall Fees for Categories B through F in detail. He described the proposed facility fee changes and outlined recommendations regarding the picnic area fees, and fees at the Holiday Park Gazebo and Picnic Area, La Costa Canyon/Laguna Riviera Parks, and Magee Park Open Space and Picnic Area. Mr. Lauro then addressed fees for night lighting of the athletic fields and described recommendations and justification for the fee changes. He displayed a chart showing a survey conducted for day and night use for Resident Non-Profit Organizations. He explained that if the Parks and Recreation Commission approved the recommended changes, the City would receive approximately $56,000 to $67,000 more in revenue. He concluded by asking the Parks and Recreation Commission to approve staff’s recommendations and forward the Commission’s action to the City Council as part of the Carlsbad budget review process. Questions and discussion included the following issues: 0 0 0 Explanation of why staff was not recommending consistent increases in fees Current use, if any, of the train depot as a visitor’s center What happened to fees if the facility was not used when reserved Whether 60% self-support status would be achieved if fees were increased Chairman Comstock opened the public hearing. Bob Ingersold, 6731 Follette Street, Carlsbad, explained that he was President of Carlsbad Pop Warner. He expressed concern that if the lighting fees went into effect on August 1, 2004, then his organization would not be able to sustain the increases since registration and payment for activities had already taken place. He explained that his organization needed more warning for fee increases. He then described what occurred in the past when lights were not always on in the evening. In answer to a query by Commissioner Cunningham, Mr. lngersold indicated that the additional fees could amount to $1 5,000-$20,000. Mr. Lauro pointed out that based on the amount of usage by Mr. Ingersold’s organization, the amount of the fee increase would be significantly less. Mr. lngersold indicated that even if it was $5,000, it would be a problem. Tom Compogiannis, 3468 Corte Clarita, Carlsbad, explained that he represented the Lightning Soccer Club. He stated that the lighting fee would also affect his organizations since registration fees were already established for the year. He added that it would cost approximately $2,000-$3000 more for his organization and there was no way to absorb the increase in fees. He pointed out that money was very limited and that it would be hard to raise the extra money with no notice. Mr. Compogiannis asked the Parks and Recreation Commission to delay the increase for a year. In response to Commissioner’s Schulberg’s query, Mr. Compogiannis explained why it would not be a good idea to request an extra $3.00 per person. Parks and Recreation Commission -4- May 17,2004 Chairman Comstock asked for a timeline for setting the fees. Mr. Compogiannis responded that fees would be set in January 2005. Questions and discussion included the following issues; 0 0 0 0 0 Clarification on the timeline for the City to increase fees Possibility of waiving the increase in fees during this year and raising the fees higher during 2005 Consideration of a two stage approach to raising fees Cost of lighting fees and no light use during August and part of September Recommendation to implement light fees on January 1, 2005, and to implement the fee increase for everything else in line with the budget timeline Commissioner Schulberg made a motion to accept staff’s report and recommendation. The motion was not seconded. ACTION: On motion by Commissioner Hubbard, AB #504-3, to accept staff’s proposed fee changes with the exception of the light fees which will become effective as of January 1,2005, and such fees to be increased to $5 per hour. Commissioners Schulberg, Cunningham, Lyons, Hubbard, and Craig AYES: NOES: None ABSTAIN: Chairman Comstock ABSENT: Commissioner Pacheco COMMllTEE /COUNCIL REPORTS Chairman Comstock updated the Commission on the Vietnam Veterans Memorial. AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. California legislation re paying volunteers prevailing wages 2. Collaboration with other groups to provide services ADJOURNMENT ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Pacheco On motion by Commissioner Schulberg to adjourn the Regular Meeting at 6:40 p.m. Chairman Comstock, Commissioners Schulberg, Cunningham, Lyons, Hubbard, and Craig Resqectfully submitted, a Ruth Stark, Minutes Clerk 7