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Home My WebLink About2004-06-21; Parks & Recreation Commission; Minutes? Minutes of: Time of Meeting: Date of Meeting: Place of Meeting: PARKS AND RECREATION COMMISSION 530 P.M. June 21,2004 City Council Chambers CALL TO ORDER Chairman Comstock called the Regular Meeting to order at 5:30 p.m. ROLL CALL Present: Absent: Commissioner Cunning ham Chairman Comstock, Commissioners Pacheco, Schulberg, Lyons, Hubbard, and Craig Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Mark Steyaert, Park Development Manager Scott Carroll, Management Analyst Bonnie Elliott, Recreation Supervisor Greg Clavier, Facilities Superintendent Sue Spickard, Recreation Services Manager Scott Bradstreet, Park Planner ANNOUNCEMENTS None. APPROVAL OF MINUTES ACTION: On motion by Commissioner Lyons, the Minutes of the Regular Meeting held on May 17,2004 were approved. AYES: Chairman Comstock, Commissioners Schulberg, Lyons, Hubbard, and Craig NOES: None ABSTAIN: Commissioner Pacheco ABSENT: Commissioner Cunningham PRESENTATIONS None. PUBLIC OPEN FORUM None. . Parks and Recreation Commission -2- June 21,2004 APPROVAL OF AGENDA , ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Cunningham On motion by Commissioner Lyons, the Agenda for June 21 , 2004, was approved. Chairman Comstock, Commissioners Pacheco, Schulberg, Lyons, Hubbard, and Craig CONSENT CALENDAR 1. AB #604-1 SUMMARY REPORT To accept, approve and file the Summary Report of the May 17, 2004 Parks and Recreation Commission Meeting. 2. AB #604-2 RECEIPT OF DONATIONS/2004 TRIATHLON To accept donations of cash, product and inkind services to support the 2004 Carlsbad Triathlon. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Cunningham On motion by Commissioner Hubbard, AB #604-1 and AB #604-2 of the Consent Calendar were approved. Chairman Comstock, Commissioners Pacheco, Schulberg, Lyons, Hubbard, and Craig DEPARTMENTAL REPORTS 3. AB #604-3 VIETNAM VETERANS MEMORIAL REQUEST Commissioner Comstock explained that the Parks and Recreation subcommittee recommended that the memorial should be all inclusive to include all wars and that it should have a specific master plan and funding source. He added that the subcommittee recommended that Maxton Brown Park or Cannon Park be considered as temporary locations for the monument. Keith Beverly, Senior Management Analyst, explained that staff received an email after the agenda was distributed in which the Army and Navy Academy agreed to accommodate the request for the Vietnam Memorial at their site. Jack Frazier, Chairman of the Social Studies program at Carlsbad High School, thanked the Commission for their consideration and explained that the location of the property at the Army and Navy Academy will benefit Carlsbad. He added that he was concerned if it would be all inclusive due to the numbers and was now compelled to ask the City for financial assistance. Parks and Recreation Commission -3- June 21,2004 Questions and discussion included the following issue: Confirmation that the location was not necessarily a permanent location ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Cunningham On motion by Commissioner Schulberg, AB #604-3, to accept the findings of the Commission Subcommittee. Chairman Comstock, Commissioners Pacheco, Schulberg, Lyons, Hubbard, and Craig 4. AB #604-4 HOSP GROVE PARWHIGH NOON ROTARY REQUEST Scott Carroll, Management Analyst, gave the staff report on this item. He presented the background of the Community Forest Management Plan and explained that rehabilitation and reforesting of Hosp Grove was a significant part of the Plan. He described what had been accomplished by the High Noon Rotary Club and the Carlsbad High School Interact Team, and stated that as a culmination of their efforts, they proposed to put in a picnic area at the site. Mr. Carroll outlined the plans, and added that the High Noon Rotary Club would purchase and donate the picnic tables and benches to the City. He mentioned that the City would install the amenities, including trash receptacles, as well as provide the labor and materials for pouring and maintaining the concrete pads. He also stated that the City would provide recycled wood chips from street tree pruning. Dave Kulchin, 301 4 Garboso Street, Carlsbad, explained that the idea for the picnic site was proposed by Doug Duncanson, Deputy Public Works Director. He described what his group did at Hosp Grove and what the City would have to do. He distributed a handout which showed photos of the proposed benches and tables and stated that the benches would be memorials in memory of a person. He added that if the requests for memorials exceeded more than four benches, his group would like to move the park back a little to accommodate the additional benches. Mr. Kulchin displayed renderings showing what the area would look like and recommended the use of metallic benches. Questions and discussion included the following issues: 0 0 Reminder that a memorial policy was recently established for the use of concrete benches and the possibility of making a change to allow metallic benches Verification that maintenance of the park area would be taken on by the High Noon Rotary Club Advantages of metal benches over concrete benches Amount of parking in the area Mike Metz, 2020 Dual Ridge, Vista, explained what was included in the rendering of the picnic area. . Parks and Recreation Commission -4- June 21,2004 ACTION: On motion by Commissioner Schulberg, AB #604-4, to authorize the Carlsbad High Noon Rotary Club to perform park amenities improvements at Hosp Grove and recommend naming the picnic amenities within the park as “The Hosp Grove High Noon Rotary Picnic Area.” Chairman Comstock, Commissioners Pacheco, Schulberg, Lyons, Hubbard, and Craig AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Cunningham A short video was shown which covered the work that the volunteers performed on the site. 5. AB #604-6 USE OF VOLUNTEERS/PROPOSED LEGISLATION Keith Beverly explained that a request was made for staff to provide an update regarding the proposed legislation impacting the use of volunteers. He mentioned that the Volunteer Coordinator was unable to attend. He added that in addition to the information included in the packet, the commissioners should have also received a confidential memo from the deputy city attorney outlining her position on the matter. Mr. Beverly summarized what had transpired with the legislation, pointing out that the unions found a loophole in the legislation. He explained why the loophole was used and what it entailed. He mentioned that as a result of the loophole, new legislation was being processed to repeal or amend the legislation in order to close the loophole. He stated that the memo outlined by the deputy city attorney included guidelines when volunteers would be exempt from being paid and described those instances. Mr. Beverly indicated that for the time being, the City would take a conservative approach when volunteers were involved in public works programs. Questions and discussions included the following issues: Whether the new law would be retroactive if it was passed Use of a waiver by volunteers involved in public works projects ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Cunningham On motion by Commissioner Lyons, AB #604-5, to accept and file staff’s report. Chairman Comstock, Commissioners Pacheco, Schulberg, Lyons, Hubbard, and Craig 6. AB #604-6 NAME RECOMMENDATION FOR FUTURE NORTHWEST QUADRANT COMMUNITY PARK Scott Bradstreet, Park Planner, gave the staff presentation on this item. He described the guidelines for naming a park and reviewed the policy procedure. He outlined how suggested names were received and reviewed. He explained that the top three names were Fiesta Park, Carlsbad Village Park, and Pine Street Park. Mr. Bradstreet indicated that upon review, the . Parks and Recreation Commission -5- June 21, 2004 subcommittee felt that “Pine Street (Avenue) Park” was the best name with respect to compliance with the Council policy on naming of parks, with “Fiesta Park” as an alternative name. A letter by Joyce Smith with her proposed park name was distributed to the commissioners. Questions and discussion included the following issue: The name “Pine Avenue Park” recognized the significance of the Pine Avenue School ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Cunningham On motion by Commissioner Lyons, AB #604-6, to accept the name “Pine Avenue Park” for the Northwest Quadrant Community Park. Chairman Comstock, Commissioners Pacheco, Schulberg, Lyons, Hubbard, and Craig COMMITTEE /COUNCIL REPORTS None. AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. Access to Batisquitos Lagoon and the sea wall by bicyclists in accordance with ADA regulations. ADJOURNMENT ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Cunningham On motion by Commissioner Lyons to adjourn the Regular Meeting at 6:20 p.m. Chairman Comstock, Commissioners Pacheco, Schulberg, Lyons, Hubbard, and Craig Respectfully submitted, Minutes Clerk