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Home My WebLink About2004-11-15; Parks & Recreation Commission; Minutesa Minutes of: Time of Meeting: 5:30 P.M. Date of Meeting: November 15,2004 Place of Meeting: PARKS AND RECREATION COMMISSION City Council Chambers CALL TO ORDER Chairman Comstock called the Regular Meeting to order at 5:30 p.m. ROLL CALL Present: Absent: None Chairman Comstock, Commissioners Pacheco, Hubbard, Lyons and Craig Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Doug Duncanson, Deputy Public Works Director Mark Steyaert, Park Development Manager Sue Spickard, Recreation Services Manager Connie Ashby, Administrative Secretary Kyle Lancaster, Parks Superintendent Sherri Howard, Associate Engineer Mick Calarco, Recreation Area Manager Carrillo Ranch Liz Ketabian, Park Planner ANNOUNCEMENTS Chairman Comstock announced that the December Parks and Recreation Commission meeting will be held on Friday, December 10, 2004 at Carrillo Ranch. Keith Beverly, Senior Management Analyst, explained that there would be a short Parks and Recreation Commission meeting at 5:OO prior to the social event. APPROVAL OF MINUTES ACTION: AYES: NOES: None ABSTAIN: Commissioner Pacheco ABSENT: None On motion by Commissioner Lyons, the Minutes of the Regular Meeting held on October 18,2004 were approved. Chairman Comstock, Commissioners Hubbard, Lyons and Craig PRESENTATIONS None. PUBLIC OPEN FORUM None. Parks and Recreation Commission APPROVAL OF AGENDA -2- November 15,2004 ACTION: On motion by Comm,;sioner ,yens, the Agenda for November 15,2004, was approved with the exception of Item AB #1104-3 which was being deferred at the applicant's request. AYES: Chairman Comstock, Commissioners Pacheco, Hubbard, Lyons and Craig NOES: None ABSTAIN: None ABSENT None CONSENT CALENDAR Chairman Comstock pulled both items of the Consent Calendar. 1. AB #1104-1 RECEIPT OF DONATION AND PURCHASE OF ELECTRIC GOLF CART FOR CARRILLO RANCH Mike Calarco, Recreation Area Manager Carrillo Ranch, explained that a donation of $4,350 for the purchase of a golf cart for Carrillo Ranch was being made by the Friends of Carrillo Ranch. He described the need for the golf cart and stated that volunteers will be able to provide tours for the public. Questions and discussion included the following issues: 0 0 Information about the selection of the vendor Number of golf carts to be ordered Possibility of the vendor becoming a sponsor ACTION: On motion by Commissioner Hubbard, AB #1104-1 , to accept and receive the donation of $4,350 from the Friends of Carrillo Ranch, Inc. and recommend acceptance by City Council AYES: Chairman Comstock, Commissioners Pacheco, Hubbard, Lyons and Craig NOES: None ABSTAIN: None ABSENT None 2. AB #1104-2 RECEIPT OF DONATION Keith Beverly introduced Kathy Tetalman, Chairperson for the 4'h District Council North San Diego County Association of Realtors (NSDCAR), who presented the Parks and Recreation Commission with a donation of $1,239 for the purchase of a flagpole for Aviara Community Park. Photos were taken with Ms. Tetalman, Pat Dalsin, Anita Brusso, and the members of the Parks and Recreation Commission. Parks and Recreation Commission -3- November 15,2004 ACTION: On motion by Commissioner Craig, AB #1104-2, to accept and receive the donation of $1,239 from the North San Diego County Association of Realtors (NSDCAR) for acquisition and installation of a flagpole at Aviara Community Park. AYES: Chairman Comstock, Commissioners Pacheco, Hubbard, Lyons and Craig NOES: None ABSTAIN: None ABSENT: None DEPARTMENTAL REPORTS 3. AB #1104-3 APPEAL OF THE STREET TREE REMOVAL DENIAL AT 3520 AVONDALE CIRCLE This item was deferred at the applicant’s request and will be readdressed early next year. 4. AB #1104-4 COASTAL RAIL TRAIL PRESENTATION Sherri Howard, Associate Engineer, gave the staff presentation on this item. She described the purpose of the Coastal Rail Trail and explained that Carlsbad was developing the trail in two phases. She displayed the project site and described the locations of the trail in detail. Ms. Howard addressed the right-of-ways and what will be done to the trees along the trail. She described the chain link fence and vines that will be planted. Ms. Howard also pointed out the plaza areas and spoke about landscaping for the areas. Other items that she covered included why there will be tubular steel at Chestnut, lighting on the trail and at the plazas, and the schedule for completing the Coastal Rail Trail. Questions and discussion included the following issues: Importance of having a Carlsbad identity along the trail that was located in Carlsbad Plans for doggie posts with doggie bags Coordination with other cities after completion of the entire trail Cost of the trail Hours of operation ACTION: On motion by Commissioner Hubbard, AB #1104-4, to accept and file the staff report. AYES: Chairman Comstock, Commissioners Pacheco, Hubbard, Lyons and Craig NOES: None ABSTAIN: None ABSENT: None 5. AB #1104-5 LAKE CALAVERA TRAILS MASTER PLAN Liz Ketabian, Park Planner gave the staff presentation on this item. She explained that the project was in its beginning stages and described the site in detail. She stated that a lot of the work was being done by volunteers and described the variety of trail types. She mentioned that . Parks and Recreation Commission -4- November 15,2004 approximately six miles of the trail was in the mitigation area and summarized the proposed improvements. Ms. Ketabian also spoke about the project schedule and the upcoming public meeting which was scheduled for later in the week. She pointed out the Master Plan on the Board and described the location and boundaries of the trail system. Questions and discussion included the following issues: 0 0 Clarification of where the trail would connect with the trail from Oceanside Environmental impacts and how it may change proposed areas for picnic areas ACTION: On motion by Commissioner Pacheco, AB #1104-5, to accept and file the staff report. AYES: Chairman Comstock, Commissioners Pacheco, Hubbard, Lyons and Craig NOES: None ABSTAIN: None ABSENT: None 6. AB #1104-6 PI’ 2005-06 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET PROPOSALS Mark Steyaert, Park Development Manager, and Doug Duncanson, Deputy Public Works Director, gave the staff presentation on this item. Mr. Steyaert described the process and explained that the purpose of the Parks and Recreation Commission was to review the proposals and provide input. He informed the Parks and Recreation Commission that there were four major park projects plus the golf course and trails. He described the status for each of the projects, as contained in the Commissioners’ packets for the evening. Doug Duncanson described facility maintenance projects in detail, including synthetic turf replacement at Stagecoach Park, new restrooms at Holiday and Laguna Rivera Parks, and tot lot improvements. He explained staff was proposing schedule changes for some of the future parks and clarified the reasoning for the proposed changes. He added that there was the possibility of public/private partnerships in order to accelerate development of parks at buildout. Mr. Duncanson also described new projects such as the Stagecoach Park shade structure and landscaping in front of City Hall. Questions and discussion included the following issues: Increase of costs due to rising construction costs 0 Vendor selection for synthetic surfaces at Stagecoach Park New schedule and financial costs 0 Importance of economies of scale in doing things together for parks such as design 0 Veteran’s Memorial Park’s view 0 Concern about costs at buildout 0 Decreasing fees from developers 0 Clarification of whether a community center was included in the Growth Management Plan 0 Suggestion that City Council establish a mandate on parks being self-sufficient Parks and Recreation Commission -5- November 15,2004 ACTION: On motion by Commissioner Lyons, AB #1104-6, to review and endorse the proposed FY 2005-6 Capital Improvement Program AYES: Chairman Comstock, Commissioners Pacheco, Hubbard, Lyons and Craig NOES: None ABSTAIN: None ABSENT: None COMMITTEE /COUNCIL REPORTS None. AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. ADJOURN M E NT ACTION: On motion by Commissioner Hubbard to adjourn the Regular Meeting to the Carrillo Ranch, on December 10, 2004 at 500 p.m. AYES: Chairman Comstock, Commissioners Pacheco, Hubbard, Lyons and Craig NOES: None ABSTAIN: None ABSENT: None Respectfully sub 'tted, \*+ Ruth Stark Minutes Clerk