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HomeMy WebLinkAbout2005-03-21; Parks & Recreation Commission; MinutesMinutes of: Time of Meeting: 530 P.M. Date of Meeting: Place of Meeting: PARKS AND RECREATION COMMISSION March 21, 2005 City Council Chambers CALL TO ORDER Chairman Comstock called the Regular Meeting to order at 530 p.m. ROLL CALL Present: Chairman Comstock, Commissioners Pacheco, Hubbard, Lyons, Craig and . Cooper Absent: None Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Connie Ashby, Administrative Secretary Carl Pope, Aquatics Manager Kevin Granse, Recreation Supervisor, Youth Sports Brian Thiele, Recreation Specialist Gian Lauro, Recreation Area Manager Liz Ketabian, Park Planner Mick Calarco, Recreation Area Manager, Carrillo Ranch ANNOUNCEMENTS Commissioner Craig introduced and welcomed Denny Cooper to the Parks and Recreation Commission. APPROVAL OF MINUTES ACTION: On motion by Commissioner Hubbard, the Minutes of the Regular Meeting held on January 12, 2005 were approved. AYES: Chairman Comstock, Commissioners Craig, Pacheco, Lyons, and H ubbard NOES: None ABSTAIN: Commissioner Cooper ABSENT: None PRESENTATIONS Kevin Granse, Recreation Supervisor, and Brian Thiele, Recreation Specialist, gave recognition to the following individuals for promoting good sportsmanship: Robert Kaplan, Jordan Garcia, Joe Klaerich, Summer Ross, and Mickie Jean Hitchew. A photo was taken with the honorees and the Commissioners. 04 , Parks and Recreation Commission -2- March 21, 2005 PUBLIC OPEN FORUM None. APPROVAL OF AGENDA ACTION: AYES: NOES: None ABSTAIN: None ABSENT: None On motion by Commissioner Lyons, the Agenda for March 21,2005, was approved. Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Hubbard, and Cooper CONSENT CALENDAR 1. AB #305-1 SUMMARY REPORT To accept, approve and file the January 12, 2005 Parks and Recreation Commission Meeting Summary Report. 2. AB #305-2 RECEIPT OF DONATION To receive donations totaling $2,600 in support of the Recreation trust account to be used towards the youth basketball program. 3. AB #305-3 RECEIPT OF DONATIONS To receive a donation from the Carlsbad Leadership Team to support the Opportunity Grants scholarship fund in honor of Frank Mannen (Retired Assistant City Manager). 4. AB #305-4 RECEIPT OF DONATIONS To receive a $500 donation from the Oceanside Elks Lodge in support of the Carlsbad Recreation Department Sportsmanship “T.R.U.S.T.” program. DEPARTMENTAL REPORTS 5. AB #305-5 EAGLE SCOUT TRAIL PROJECT Liz Ketabian, Park Planner, gave the staff presentation on this item. She explained that Eagle Scout Andrew Wan asked if he could have the job of building an ADA ramp on the trail at Carrillo Ranch. Ms. Ketabian showed slides of the area and described the project in detail. She explained that Mr. Wan recruited other volunteers who were able to complete the work on the trail. A photo was taken with Andrew, his parents, Liz Ketabian, and the Commissioners. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: None On motion by Commissioner Hubbard, AB #305-5, to accept and file the staff report. Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Hubbard, and Cooper Parks and Recreation Commission -3- March 21,2005 6. AB #305-6 RECREATION DEPARTMENT RECOMMENDED FACILITY FEE INCREASES AND PROPOSED NEW FEES FOR FY 2005-06 Keith Beverly, Senior Management Analyst, described the background of establishing facility fee increases, including City Council’s guideline for the programs to be 60% self supporting for program operation. He explained that Gian Lauro, Recreation Manager, and Carl Pope, Aquatics Manager, would address the increases recommended by staff. Mr. Lauro described the recommended increases in fees and addressed the applicant classifications, as contained in the Commissioners’ packets for the evening. He explained that staff had conducted surveys of other North County cities and the recommendations made were based upon averages taken from the survey results. Mr. Pope described the recommendations for the aquatics program and lagoon permit fees. Questions and discussion included the following issues: Whether increased fees would bring facilities up to a self-sustaining status Clarification that the Aquatics budget was dependent on actual usage Concern as to whether or not the school district was aware of recommended increases in their fees Explanation of the reason for increasing aquatics fees Proposed charge for physical education use of the aquatics facility Amount of business that would be lost if a charge was added for use of small rooms Suggestion of increasing field rentals more than $1 or alternatively increasing the fees incrementally Clarification of how the recommended increase in the lagoon permit fee was determined Recommendation that a dialog be initiated with the school district regarding fee increases ACTION: On motion by Commissioner Craig, AB #305-6, to adopt staff’s proposed fee changes and recommend approval by City Council in association with the budget review process. AYES: Chairman Comstock, Commissioners Craig, Pacheco, Lyons, and Hubbard NOES: None ABSTAIN: Commissioner Cooper ABSENT: None 7. AB #305-7 LEO CARRILLO RANCH HISTORIC PARK BARN STABlLIZATION/RESTORATION PROJECT AND GRANT APPLICATION Mick Calarco, Recreation Area Manager, Carrillo Ranch, gave the staff presentation on this item. He explained the background of the project and showed slides of the barn. He described the Carrillo Ranch Master Plan and said that plans were to convert the barn into a facility that could be used to show old films of actors associated with Carrillo Ranch. He stated that once the grant was matched, staff could move forward with the stabilization restoration project. Mr. Calarco described the priorities for the project and explained why the work had to be done on the barn. He emphasized that the intent was to preserve the barn on the outside but that it would be a new structure inside. He added that staff was working closely with the National Park Service on the project. , Parks and Recreation Commission -4- March 21,2005 Questions and discussion included the following issues: 0 Whether it was possible to expand the museum portion in the future Clarification of whether City Council needed to get another grant to complete the project Recognition of Joan and Alan Kindle who were in the audience ACTION: On motion by Commissioner Cooper, AB #305-7, to approve Save America's Treasures earmarked funding for the Leo Carrillo Ranch barn theater stabilization/restoration project, and recommend that City Council approve the grant application. Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Hubbard, and Cooper AYES: NOES: None ABSTAIN: None ABSENT: None COMMllTEE /COUNCIL REPORTS None. AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. Aquatic Center at Alga Norte Park A motion was made by Commission Lyons to adjourn the Regular Meeting. Commissioner Hubbard asked that another item be placed on Agenda Items for Future Commission Meeting regarding 50% of trees dying and the possibility of encouraging other people to volunteer to help with maintenance of trees. ADJOURNMENT ACTION: AYES: NOES: None ABSTAIN: None ABSENT: None On motion by Commissioner Lyons to adjourn the Regular Meting at 6:40 p.m. Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Hubbard, and Cooper Respectfully s bmitted, 150 Q bo. Ruth Stark 1 '/ Minutes Clerk