HomeMy WebLinkAbout2005-04-18; Parks & Recreation Commission; Minutes.
Minutes of:
Time of Meeting: 530 P.M.
Date of Meeting:
Place of Meeting:
PARKS AND RECREATION COMMISSION
April 18, 2005
City Council Chambers
CALL TO ORDER
Chairman Comstock called the Regular Meeting to order at 530 p.m.
ROLL CALL
Present: Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Cooper and
George
Absent: Commissioner Hubbard
Staff Members Present:
Ken Price, Recreation Director
Keith Beverly, Senior Management Analyst
Mark Steyaert, Park Development Manager
Gian Lauro, Recreation Area Manager
Kyle Lancaster, Parks Superintendent
Sue Spickard, Recreation Services Manager
John Cahill, Municipal Projects Manager
Lori Swenck, Recreation Area Manager
Mike Bliss, Tree Supervisor
ANNOUNCEMENTS
Keith Beverly, Senior Management Analyst, welcomed Nora George to the Parks and
Recreation Commission.
Sue Spickard, Recreation Services Manager, invited the Commissioners to attend the
Recreation Department’s dance recitals at the end of the season.
APPROVAL OF MINUTES
ACTION: On motion by Commissioner Lyons, the Minutes of the Regular Meeting
held on March 21,2005 were approved.
AYES: Chairman Comstock, Commissioners Craig, Pacheco, Lyons, and
Cooper
NOES: None
ABSTAIN: Commissioner George
ABSENT Commissioner Hubbard
PRESENTATIONS
None.
Parks and Recreation Commission -2- April 18, 2005
PUBLIC OPEN FORUM
None.
APPROVAL OF AGENDA
ACTION:
AYES:
NOES: None
ABSTAIN: None
ABSENT: Commissioner Hubbard
On motion by Cornmissioner Craig, the Agenda for April 18, 2005, was
approved.
Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Cooper
and George
CONSENT CALENDAR
1.
2.
3.
I .= -. - ___----
AB #405-1 SUMMARY REPORT
To accept, approve and file the March 21, 2005 Parks and Recreation Commission
Meeting Summary Report.
AB #405-2 RECEIPT OF SPONSORSHIP DONATION
To receive $2,000 in support of teen programs and recommend acceptance by the City
Council.
AB #405-3 COUNCIL POLICY #61 - GRAD NlTE REQUEST FOR CONTRIBUTIONS TO GRAD NlTE ACTIVITIES
The Commission is being requested to consider current Grad Nite funding and recommend
maintaining existing funding levels to the City Council.
ACTION:
AYES:
NOES: None
ABSTAIN: None
ABSENT Commissioner Hubbard
On motion by Commissioner Craig, AB #405-1, AB #405-2, and
AB #405-3 of the Consent Calendar were approved.
Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Cooper
and George
DEPARTMENTAL REPORTS
4. AB #405-4 RESPONSE TO COMMISSIONERS INQUIRY -“KEEPING TREES
HEALTHY’
The Commissioners discussed whether to defer this item until the next meeting due to
Commissioner Hubbard’s absence. However, it was decided that since the presentation was
already prepared by Kyle Lancaster, Parks Superintendent, it addressed all the issues in
Commissioner Hubbard’s letter, and the timing was important for the Alga Norte Swim
Complex issue, the item would be discussed as planned.
Parks and Recreation Commission -3- April 18, 2005
Kyle Lancaster gave the staff presentation on this item. He mentioned that other cities also
have tree programs and recapped Commissioner Hubbard's inquiry regarding keeping trees
healthy in Carlsbad. He described the Landscape Manual, the Revised Council Policy
Statement on Street Trees, and the Community Forest Management Plan, and explained that
these resources were used in determining when and where trees would be maintained.
Mr. Lancaster summarized the general guidelines of the Landscape Manual and displayed
examples of the sites that the Manual applied to. He also explained what the other two
documents were designed to accomplish and displayed examples of sites that applied to those
documents. He reviewed who was responsible for maintenance of street trees.
Mr. Lancaster also described other activities which were included in the maintenance of trees.
He added that there were times where tree removal was necessary and in those instances,
trees were removed and replanted as quickly as possible.
Mr. Lancaster showed a map of the Hosp Grove Trail. He explained that Hosp Grove Trail was
treated differently and explained why. He also discussed community education and
involvement andshowed pictures of areas where the community was involved in maintaining
trees. He explained that Carlsbad was a three-time recipient of the Tree City USA award.
Mr. Lancaster next addressed tree plantings and mortality of trees. He referred specifically to
the sites that Commissioner Hubbard asked about and described tree plantings at those sites.
He stated that more than 90% of the trees have survived and will reach full maturity. He
referreTfKfibrtali@of thwees andaescri6ed whd wag-done In fioYe%irKas. I-
Mr. Lancaster summarized what had happened on the upper level of La Costa Canyon Park
and explained the results of negotiation and legal action with the residents. He also described
what was done in the area behind Car Country in the Cal Trans right-of-way and the College
Boulevard medium.
Mr. Lancaster outlined staff's intentions. He addressed the issue of budgetary considerations
and where the funding was obtained from.
Questions and discussion included the following issues:
0
0
Concern about trees lining the parameter of parks
Congratulations to staff for a low mortality rate for trees throughout Carlsbad
ACTION:
AYES:
NOES: None
ABSTAIN: None
ABSENT: Commissioner Hubbard
On motion by Commissioner Pacheco, AB #405-4, to accept and file the
staff report.
Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Cooper
and George
5. AB #405-5 STATUS REPORT ON ALGA NORTE COMMUNITY PARK
John Cahill, Municipal Projects Manager, gave the staff presentation on this item. He
discussed the budget review process for Alga Norte Park and updated the Commission on the
project. He discussed the projected cost of the project which included the park and the aquatic
,
Parks and Recreation Commission -4- April 18,2005
center. He described the park in detail and explained what would happen in the next few
months.
Questions and discussion included the following issues:
Size of the skateboard park
Reasons for changing the original design to move bulkheads around
Importance of getting a message to City Council that this park should be a priority
0 Possible phasing of the park
0 Anticipated completion date
Lack of habitat restrictions
0 Use of natural turf
0 . Increase of costs to build the park
Location of the restrooms
Possibility of expanding current skateboard site if skateboard site at Alga Norte was not
available until 2007
Commissioner Lyons made a motion to receive and file the staff report. She added that she
would also like the Commission to reiterate to City Council that the Parks and Recreation
Commission would like to continue with the project and express their concerns to move
forward.
Further discussion included the following issues:
0
0
0
Concern about leaving the motion open-ended
Making the project a priority if the project received CIP approval
Clarification of potential financial increases
ACTION: On motion by Commissioner Lyons, AB #405-5, to receive and file the
staff report, and to alert City Council via the Parks and Recreation
Commission Summary Report that the Commission recognized the
many hours spent on implementation of the project and to reiterate the
Commission’s continued support for the construction of Alga Norte Park
in its entirety as identified in the approved master plan.
Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Cooper
and George
AYES:
NOES: None
ABSTAIN: None
ABSENT: Commissioner Hubbard
6. AB #405-6 REVISIONS TO COUNCIL POLICY #28 - “FACILITY USE REGULATIONS”
Gian Lauro, Recreation Area Manager, and Lori Swenck, Recreation Area Manager gave the
staff presentation on this item. Mr. Lauro described Council Policy #28, when it was last
changed, and discussed the proposed changes in detail, as included in the Commissioner’s
packets. He reviewed changes to the cancellation policy, the removal of Safety Center Room
#3 from the rental list, the removal of Scout House from the rental list, the removal of Carlsbad
Girls Club from the regulations, and the incorporation of sportsmanship program criteria into
Council Policy #28.
Parks and Recreation Commission -5- April 18, 2005
Lori Swenck explained that the Senior Center Rules and Regulations would be included in
Council Policy #28. She also discussed the dining room in detail and described the appeal
process for use of facilities to the Recreation Department and Senior Center.
Questions and discussion included the following issue:
Whether the Senior Commission approved merging the Senior Center’s rules and
regulations with the Parks and Recreation’s rules and regulations
ACTION: On motion by Commissioner Craig, AB #405-6, to adopt the proposed
revisions to Council Policy #28, “Recreation Department Facility Use
Regulations” as outlined by staff.
Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Cooper
and George
AYES:
NOES: None
ABSTAIN: None
ABSENT: Commissioner Hubbard
COMMITTEE /COUNCIL REPORTS
None.
~~-MS-F-B~~URE-~IVI~IQN-MEETING
1. Date and Agenda for Parks and Recreation Commission Workshop
ADJOURNMENT
ACTION:
AYES:
NOES: None
ABSTAIN: None
ABSENT: Commissioner Hubbard
On motion by Commissioner Cooper to adjourn the Regular Meeting at
6:40 p.m.
Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Cooper
and George
Respectfully submitted,
Minutes Clerk