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Home My WebLink About2007-03-19; Parks & Recreation Commission; MinutesMinutes of PARKS AND RECREATION COMMISSION Time of Meeting 5 30 P M Date of Meeting March 19, 2007 Place of Meeting City Council Chambers CALL TO ORDER Chairperson Craig called the Regular Meeting to order at 5 30 p.m. ROLL CALL Present Chairperson Craig, Commissioners Lyons, Comstock, Pacheco, Hubbard, Cooper and George Absent None Staff Members Present: Ken Price, Recreation Director Mark Steyaert, Park Development Manager Kyle Lancaster, Parks Superintendent Judi Vincent, Management Analyst Debbie Jo McCool, Recreation Administrative Secretary Sue Spickard, Recreation Services Manager Steve Jantz, Associate Engineer ANNOUNCEMENTS None APPROVAL OF MINUTES ACTION: On motion by Commissioner Comstock, the Minutes of the Regular Meeting held on February 12, 2007 were approved AYES: Chairperson Craig, Commissioners Comstock, Pacheco, Hubbard, Cooper and George NOES: None ABSTAIN: Commissioner Lyons ABSENT: None INTRODUCTIONS None PRESENTATIONS None Parks and Recreation Commission - 2 - March 19,2007 PUBLIC OPEN FORUM None. APPROVAL OF AGENDA ACTION: On motion by Commissioner Lyons, the Agenda for March 19, 2007 was approved. AYES: Chairperson Craig, Commissioners Lyons, Comstock, Pacheco, Hubbard, Cooper and George NOES: None ABSTAIN: None ABSENT: None CONSENT CALENDAR 1 AB 0307-1 SUMMARY REPORT To accept, approve and file the February 12, 2007 Parks and Recreation Commission Meeting Summary Report ACTION: On motion by Commissioner Lyons, AB #0307-1, of the Consent Calendar was approved AYES: Chairperson Craig, Commissioners Comstock, Pacheco, Hubbard, Cooper and George NOES: None ABSTAIN: None ABSENT: None DEPARTMENTAL REPORTS 2 AB #0307-2 CALIFORNIA PARKS AND RECREATION SOCIETY AWARDS Ken Price Recreation Director, explained that members of the Carlsbad Recreation Department attended the annual California Parks and Recreation conference held in Sacramento, California on March 10, 2007 Sue Spickard, Recreation Services Manager described in detail the three awards received at the conference' the Recreation and Community Service Award; and two Agency Showcase Awards. ACTION: On motion by Commissioner Comstock, AB #0307-2, to accept the report from staff AYES: Chairperson Craig, Commissioners Lyons, Comstock, Pacheco, Hubbard, Cooper and George NOES: None ABSTAIN: None ABSENT: None Parks and Recreation Commission - 3 - March 19,2007 3 AB #0307-3 BEACH PRESERVATION COMMITTEE UPDATE Steve Jantz, Associate Engineer, and Richard Erhardt, Chair of the Beach Preservation Committee, presented the Parks and Recreation Commission with an update on the Beach Preservation Committee Bill Gelfound, a member of the Beach Preservation Committee was also in attendance Mr Jantz reviewed the Committee's mission statement and emphasized that although it was an advisory committee, they did not have decision-making authority He described the committee's goals and objectives Mr. Erhardt summarized the current focus of the Committee, and both Mr Jantz and Mr Erhardt reviewed accomplishments of the Committee since its formation in 1985 They also described the annual programs. At the request of the Parks and Recreation Commission, Mr. Jantz and Mr. Erhardt also presented the Economical and Fiscal Impact of Carlsbad Beaches as presented to the City Council They described the Beach Economic Study, including objectives and conclusions They emphasized that the beach was very important and that the Committee planned to educate the public on its importance Questions and discussion included the following issues • Importance of replenishing and beautifying the beaches to attract residents • Clarification of sand material to be used for the beaches • Intention of the Beach Preservation Committee to build a better relationship between the City of Carlsbad and the State Department of Parks and Recreation • Availability of a full report on the City of Carlsbad website • Suggestion to include where people are coming from and collaboration with the hotel industry in future surveys • New survey required to refine data • Importance of getting other local cities to recognize that the beaches were theirs as well • Clarification that Carlsbad did not own a beach • Hiring of a geologist • Mention of a study conducted several years ago showing that residents from Temecula were the largest day trippers at the beach • Support for an MOU ACTION: On motion by Commissioner Comstock, AB #0307-3, to accept the report from the City of Carlsbad's Beach Preservation Commission. AYES: Chairperson Craig, Commissioners Lyons, Comstock, Pacheco, Hubbard, Cooper and George NOES: None ABSTAIN: None ABSENT: None 4 AB #0307-4 CIP UPDATE Mark Steyaert, Park Development Manager, presented an update on the Capital Improvement Program (CIP) He explained that the CIP was submitted to the Finance and Leadership Departments where it was currently being reviewed Mr Steyaert displayed a slide listing recently completed and current park projects He explained plans for completing the parking lot at Pomsettia Park and plans for the outside event area at Leo Carrillo Park Parks and Recreation Commission - 4 - March 19,2007 Mr Steyaert provided information about future park projects as well. Questions and discussion included the following issue • Concern from residents about an area around Pine Avenue Park not being taken care of prior to developing the Carnllo event area • Status of Alga Norte Park • Clarification that work for Phase I and Phase II at Alga Norte Park was one package. ACTION: On motion by Commissioner Comstock, AB #0307-4, to accept the report on the proposed FY 2007-08 Capital Improvement (CIP) budget for Parks and Recreation projects AYES: Chairperson Craig, Commissioners Lyons, Comstock, Pacheco, Hubbard, Cooper and George NOES: None ABSTAIN: None ABSENT: None 5 AB #0307-5 ARENA SOCCER Mr. Steyaert gave the staff presentation on this item. He explained that Mr Jeff Kuester approached staff about the concept of a public/private partnership for an arena facility at Aviara Park and added that staff was unable to support it Mr Steyaert pointed out that Mr. Kuester made a presentation before the City Council on February 6, 2007 concerning his proposal at which time the City Council sent the item back to the Parks and Recreation Commission to research alternative sites within the City and to identify pros and cons of each alternative site He further explained that staff was also requested to look at developing a policy for dealing with public/private requests such as Mr. Kuester's since none currently existed. Mr Steyaert displayed a map of Aviara Park and pointed to the area where Mr. Kuester proposed to put in the arena soccer as a temporary facility until the community center was built He also displayed graphics submitted by Mr Kuester He added that a sub-committee would be charged with researching alternative sites in the City and would identify pros and cons of each alternative site Jeff Kuester, 2986 Ridgefield Avenue, Carlsbad described the activities that would take place in the arena, including lacrosse, soccer, parties, campouts, and other sports. He explained why the facility would be temporary and referred to other cities that have public/private partnerships. He emphasized that the facility would be modular and explained why the preference was to have it at Aviara Park rather than at another park Questions and discussions included the following issues' • Buildout would be in 2016 • Clarification of the need for a sub-committee A motion was made by Commissioner Cooper to form a sub-committee composed of Commissioners Comstock, Hubbard and Pacheco, to evaluate and recommend sites within the City to the Parks and Recreation Commission for an arena soccer facility and to forward this recommendation to the City Council Parks and Recreation Commission -5-March 19,2007 Further questions and discussions included the following issues • Request for information on the actual cost and whether an amended CUP would be required • Recommendation that the Parks and Recreation Commission be included in the study of public/private relationships. ACTION: On motion by Commissioner Cooper, AB #0307-5, to form a sub-committee composed of Commissioners Comstock, Hubbard and Pacheco, to evaluate and recommend sites within the City to the Parks and Recreation Commission for an arena soccer facility and to forward this recommendation to the City Council AYES: Chairperson Craig, Commissioners Lyons, Comstock, Pacheco, Hubbard, Cooper and George NOES: None ABSTAIN: None ABSENT: None COMMITTEE/COUNCIL REPORTS None. AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. Tree Planting and Maintenance Update 2. Tobacco Control Ordinance ADJOURNMENT ACTION: AYES: NOES: ABSTAIN: ABSENT: On motion by Commissioner Cooper to adjourn the Regular Meeting at 7 10 pm Chairperson Craig, Commissioners Lyons, Comstock, Pacheco, Hubbard, Cooper and George None None None Respectfully submitted, Ruth Stark Minutes Clerk