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Home My WebLink About2007-06-18; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:30 P.M. Date of Meeting: June 18, 2007 Place of Meeting: City Council Chambers CALL TO ORDER Chairperson Craig called the Regular Meeting to order at 5:30 p.m. ROLL CALL Present: Chairperson Craig, Commissioners Lyons, Hubbard, Pacheco, Cooper, Comstock and George Absent: None Staff Members Present: Ken Price, Recreation Director Mark Steyaert, Park Development Manager Sue Spickard, Recreation Services Manager Kyle Lancaster, Parks Superintendent Judi Vincent, Management Analyst Lolly Sangster, Management Analyst Gian Lauro, Recreation Area Manager Liz Ketabian, Park Planner Mick Calarco, Recreation Area Manager Lori Swenck, Recreation Area Manager Bonnie Elliott, Recreation Area Manager Kevin Granse, Recreation Supervisor Rachael Shay, Recreation Supervisor Kelly Houser, Recreation Specialist ANNOUNCEMENTS None. APPROVAL OF MINUTES ACTION: On motion by Commissioner Lyons, the Minutes of the Regular Meeting held on April 16,2007 were approved. AYES: Chairperson Craig, Commissioners Lyons, Comstock, Hubbard, Cooper, Pacheco and George NOES: None ABSTAIN: None ABSENT: None INTRODUCTIONS None. Parks and Recreation Commission -2- June 18,2007 PRESENTATIONS A presentation was given by Recreation Supervisor Rachael Shay, on the upcoming Triathlon. She said that this is the 26 Anniversary of the Triathlon and that the Recreation Department will be calling the Triathlon weekend "Carlsbad Health and Wellness Weekend". PUBUC OPEN FORUM APPROVAL OF AGENDA ACTION: On motion by Commissioner Lyons, the Agenda for June 18,2007 was approved. AYES: Chairperson Craig, Commissioners Lyons, Hubbard, Cooper, Comstock, Pacheco and George NOES: None ABSTAIN: None ABSENT: None CONSENT CALENDAR 1 AB # 0607-1 SUMMARY REPORT - (ACTION) To accept, approve and file the April 16, 2007 Parks and Recreation Commission Meeting Summary Report 2. AB # 0607-2 RECEIPT OF DONATIONS FROM CARLSBAD LOVES KIDS EVENT - (ACTION) To accept donations of products in support of the Carlsbad Loves Kids event, and to recommend acceptance by the City Council ACTION: On motion by Commissioner Comstock, AB #0607-1 and AB #0607-2 of the Consent Calendar were approved. AYES: Chairperson Craig, Commissioners Comstock, Lyons, Hubbard, Cooper, Pacheco and George NOES: None ABSTAIN: None ABSENT: None 3- AB # 0607-3 RECEIPT OF DONATION FROM NORTH COAST CHURCH- (ACTION) To accept donations of materials, supplies, and service hours from members of North Coast Church, and to recommend acceptance by the City Council Item removed for further discussion by Chairperson Craig. Parks and Recreation Commission - 3 - June 18,2007 Recreation Area Manager Mick Calarco gave the presentation on this item. He stated that the North Coast Church donated their time and supplies in doing several projects at Leo Carrillo Ranch. He noted that all the supplies remaining after the completion of the projects were donated to Leo Carrillo Ranch. He also provided several pictures from the volunteer project which provided an amazing outcome. ACTION: On motion by Commissioner Comstock, the presentation for AB #0607-3 was accepted and the item was approved. AYES: Chairperson Craig, Commissioners Comstock, Lyons, Hubbard, Cooper, Pacheco and George NOES: None ABSTAIN: None ABSENT: None DEPARTMENTAL REPORTS 4. AB # 0607-4 KIDS INCLUDED TOGETHER INCLUSION AWARDS- (INFO) Recreation Area Manager, Lori Swenck presented this item. Ms. Swenck pointed out that the City of Carlsbad Recreation Department has been a part of the KIT (Kids Included Together) program for a little over a year and has received an award from the 3rd Annual Kids Included Together National Conference on Inclusion which was held in April 2007. ACTION: On motion by Commissioner Comstock, AB #0607-4, to accept the report from staff on the receiving of the Kids Included Together Inclusion Award. AYES: Chairperson Craig, Commissioners Comstock, Lyons, Hubbard, Cooper, Pacheco and George NOES: None ABSTAIN: None ABSENT: None 5. AB # 0607-5 TRAIL BLAST AWARD RECEIVED FROM CALIFORNIA STATE PARKS - (INFO) Park Planner, Liz Ketabian gave a presentation on this item. Ms. Ketabian gave a PowerPoint presentation on the recently received Merit Award for the Trail Blast program which was given at the State of California Trails and Greenways conference in Folsom, CA on May 10 - 11th, 2007. She pointed out that the Trails & Greenways Program Merit Award (Event) is given in recognition of a special and successful trail greenway event that occurred in 2006. The City's first Trail Blast Event, which was held in the Fall of 2006, was submitted by staff for consideration, and was chosen as the winner in the category. ACTION: On motion by Commissioner Comstock, AB #0607-5, to receive a report on the Trail Blast Award received from California State Parks. AYES: Chairperson Craig, Commissioners Comstock, Lyons, Hubbard, Cooper, Pacheco and George NOES: None ABSTAIN: None ABSENT: None Parks and Recreation Commission - 4 - June 18,2007 DEPARTMENTAL REPORTS (continued) 6. AB# 0607-6 RECREATION DEPARTMENT RECOMMENDED FEE INCREASES FOR 2007-08-(INFO) Recreation Services Manager, Sue Spickard provided a PowerPoint presentation on the recommended fee increases for several of the Recreation Department's programs and services. She indicated that the Recreation Department fees are reviewed annually to determine if they should be recommended for a fee increase. When making recommendations for fee increases, Ms.Spickard pointed out that the department aims to ensure Carlsbad is charging fees within market range of surrounding municipalities and to meet the goal of maintaining a self-sustaining percentage of 45% for Aquatics operations and 60% for all other Recreation Department programs and services, as per City Council directive. Ms. Spickard presented on several recommended fee changes which would impact Aquatics, Adult/Youth Sports, and Leo Carrillo Ranch. Questions and discussion included the following issues: • Increasing the Aquatics Rentals per lane/hour and Swim Lesson fees • Sports and Light fee increase for Non-Profit Resident Sports Organizations Athletic Light Fees • Leo Carrillo Ranch Cabana & Pool Area, Patio Area and Staff Fees • Synthetic Turf Deposit increase • Concern for the School District per lane/hour increase and who is affected by this increase In response, Ms. Spickard explained that she does not know who will be directly affected by the fee increase at the School District. She also spoke about the proposed Senior Softball Fee increase and said that this item missed the deadline for submittal to the Finance Department and will not be submitted for an increase for the upcoming FY 07-08. Ms. Spickard said that this item will be looked at the following Fiscal Year recommended fee increases FY 08-09. Commissioner Hubbard expressed concern that the Sports and Light fee increase was low and recommended to increase the fee from the proposed $8.00 to $9.00. A motion was made by Commissioner Hubbard, to approve staffs proposed fee changes and forward recommendations to the City Council in association with the budget review process as is with the exception of the Non-Profit Resident Sports Organizations Athletic Light Fee, where fees for athletic field lights would be increased from the proposed $8 per hour to $9 per hour for Classification "C" Users. The motion was seconded by Commissioner Cooper. ACTION: On motion by Commissioner Comstock, AB #0607-6, to approve staffs recommended fee changes except in the area of Non-Profit Resident Sports Organizations Athletic Light Fee, this is being recommended to increase to $9 per hour. AYES: Chairperson Craig, Commissioners Comstock, Lyons, Hubbard, Cooper, and Pacheco NOES: George ABSTAIN: None ABSENT: None Parks and Recreation Commission - 5 - June 18,2007 COMMITTEE / COUNCIL REPORTS: 1. Park Development Manager, Mark Steyeart spoke about the topic of Arena Soccer. He explained that there has not been much movement on this project due to other high priority projects. He estimates that by mid July the Sub Committee will reconvene and will be provided a list of possible sites for the Arena Soccer field. 2. Park Development Manager, Mark Steyeart spoke briefly on the expansion of the existing skate park at the Safety Center. He reported that this item is scheduled to be an Agenda Bill at the July 17th City Council Meeting. AGENDA ITEMS FOR FUTURE COMMISSION MEETING: 1. Commissioner Cooper proposed that staff look at the Old Water Reclamation lot (located at Highland and Buena Vista) as a possible Northwest Quadrant Site for a new skate park location. 2. Commissioner Cooper brought up that there is a safety issue at Chase Field when all (3) three baseball fields are in use. He suggested that staff look into installing netting between all three fields. ADJOURNMENT In the event that more than a quorum of Commissioners attends the Health Expo or Carlsbad Triathlon on the weekend of July 7 and 8, 2007, the Commission meeting will adjourn to that event; however, no official business will be conducted. ACTION: On motion by Commissioner Comstock to adjourn the Regular Meeting at 6:55 p.m. AYES: Chairperson Craig, Commissioners Comstock, Lyons, Hubbard, Cooper, Pacheco and George NOES: None ABSTAIN: None ABSENT: None Kathleen Shubin Minutes Clerk