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HomeMy WebLinkAbout2008-02-04; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:30 P.M. Date of Meeting: February 4, 2008 Place of Meeting: City Council Chambers CALL TO ORDER Chairperson Lyons called the Regular Meeting to order at 5:30 p.m. ROLL CALL Present: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, George, and Hubbard Absent: Martyns Staff Members Present: Sue Spickard, Recreation Services Manager Mick Calarco, Recreation Services Manager Mark Steyaert, Park Development Manager Judi Vincent, Management Analyst Kyle Lancaster, Public Works Superintendent - General Services Bonnie Elliott, Recreation Area Manager Lolly Sangster, Management Analyst ANNOUNCEMENTS Sue Spickard, Recreation Services Manager, announced to the Commissioners that the Grand Opening for the Senior Center and Recreation Administration Office will be held on Wednesday March 5, 2008. APPROVAL OF MINUTES ACTION: On motion by Commissioner Comstock, the Minutes of the Regular Meeting held on December 7, 2007 were approved. AYES: Chairperson Lyons, Commissioners Craig, Comstock, and Hubbard NOES: None ABSTAIN: Commissioners Cooper and George ABSENT: Commissioner Martyns INTRODUCTIONS None. PRESENTATIONS None Parks and Recreation Commission - 2 - February 4, 2008 PUBLIC OPEN FORUM None APPROVAL OF AGENDA ACTION: On motion by Commissioner Comstock, the Agenda for February 4, 2008 was approved. AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, George, and Hubbard NOES: None ABSTAIN: None ABSENT: Commissioner Martyns CONSENT CALENDAR 1. AB # 0208-1 SUMMARY REPORT - (ACTION] To accept, approve and file the December 7, 2007 Parks and Recreation Commission Meeting Summary Report. 2. AB # 0208-2 RECEIPT OF DONATIONS- FALL FESTIVAL 2007- (ACTION) To accept a donation of cash in support of the Recreation Department's Fall Festival 2007 special event, and to recommend acceptance by the City Council. 3. AB # 0208-3 RECEIPT OF DONATION - JOAN KINDLE- (ACTION) To accept a cash donation from Joan Kindle to the Leo Carrillo Ranch Trust Fund, and to recommend acceptance by the City Council. 4. AB # 0208-4 RECEIPT OF DONATION OF AUDIO VISUAL EQUIPMENT FROM THE FRIENDS OF CARRILLO RANCH, INC. - (ACTION) To accept a donation of audio visual equipment from The Friends of Carrillo Ranch, Inc., and to recommend acceptance by the City Council. 5. AB # 0208-5 RECEIPT OF GENERAL DONATIONS TO THE LEO CARRILLO RANCH TRUST FUND - (ACTION) To accept general cash donation to the Leo Carrillo Ranch Trust Fund, and to recommend acceptance by the City Council. Parks and Recreation Commission - 3 - February 4, 2008 6. AB # 0208-6 NATURE DEFICIT DISORDER- (INFO) The Commission will receive an informational report on "Nature Deficit Disorder" and the Recreation Department's efforts to encourage nature programming for youth. ACTION: On motion by Commissioner Comstock, AB #0208-1, AB #0208-2, AB#0208-3, AB #0208-4, AB #0208-5, and AB #0208-6 of the Consent Calendar were approved. AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, George, and Hubbard NOES: None ABSTAIN: None ABSENT: Commissioner Martyns DEPARTMENTAL REPORTS 7. AB # 0208-7 NAMING RIGHT OPPORTUNITY FOR POINSETTIA PARK TENNIS COURT- (ACTION) Lolly Sangster, Management Analyst, gave the staff presentation on this item. She requested the Commissioners to consider a donation proposal in the amount of $15,000 from the North County Junior Tennis Patrons to name a new Poinsettia Park tennis court on behalf of Glenda Hasselo and to recommend acceptance by the City Council. Ms. Sangster explained that the North County Junior Tennis Patrons selected a naming rights opportunity for a tennis court at Poinsettia Park because they felt there was a natural match with the work their group had contributed to this community for over 40 years. Ms. Sangster pointed out that this organization would like to honor Glenda Hesselo for her endless dedication to youth tennis tournaments, by giving naming rights to one of the tennis courts, as Ms. Hesselo was instrumental in the early years of the tennis organization's development. In order to process this donation from the North County Junior Tennis Patrons, Ms. Sangster stated that staff is following the six criteria listed in Council Policy 48 for naming rights as a guideline. She explained that the following three criteria were considered in detail: 1. The request honors individuals who have made a significant contribution to the City. 2. The donation amount is consistent with the contribution level. 3. The requested person had a longstanding affiliation with the City. Ms. Sangster stated that all three criteria have been met for this naming right opportunity. She also reported that, based on research that was done, it was identified that between $5,000 and $50,000 was consistent as a contribution level for similar tennis court naming right donations. Commissioner Hubbard asked if another name could be added at another time to this particular tennis court. Ms. Sangster stated the tennis court name would be in perpetuity. Parks and Recreation Commission - 4 - February 4, 2008 Ms. Hubbard also asked about the ratio of the donation value. Ms. Sangster explained that it was found to be the standard in San Diego County with the same amount of tennis courts and a similar setting. Ms. Hubbard asked if there would be other choices for donations (i.e. benches). Ms. Sangster stated that any choice will be available to any donor for their contribution. ACTION: On motion by Commissioner Comstock, AB #0208-7, to accept a staff report of a $15,000 donation proposal for a naming rights opportunity for one tennis court at Poinsettia Park and to recommend acceptance by the City Council. AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, George, and Hubbard NOES: None ABSTAIN: None ABSENT: Commissioner Martyns 8. AB # 0208-8 SKATEPARK SUBCOMMITTEE REPORT- (ACTION) Mark Steyaert, Park Development Manager, gave a brief overview of the item which included: • Background of the City Council's direction to staff regarding costs and timing issues, with regard to expansion of current skatepark • Progress made in regards to analysis of costs associated with expansion of the current skatepark, including discussions with a contractor, engineering staff and a lighting consultant • Previous Skatepark Subcommittee (SPSC) recommendations to the Commission for alternate skatepark locations, naming the Reservoir site as the first choice and the Hosp Grove site as second choice • Tour with Commissioner Hubbard and experts in the field (Mikki Vuckovich, Executive Director of the Tony Hawk Foundation, and Brian Moore and Kanten Russell of the Site Design Group) regarding pros and cons of the Reservoir, Hosp Grove and Pine Park as alternative sites • The fire station at Calavera Hills Park as an additional potential site, as the fire station is no longer needed and the site is larger than previously determined Mr. Steyaert stated that due to the concerns from the public, Pine Park was dropped from consideration as an alterative site for a skatepark. He presented the three sites recommended by the SPSC after they met with staff on January 15, 2008: 1. Hosp Grove 2. Reservoir 3. Calavera Hills Park/Fire Station site Mr. Steyaert pointed out the pros and cons of each site, including size, visibility, accessibility, amenities, and potential issues associated with each. Parks and Recreation Commission - 5 - February 4, 2008 Mr. Steyaert asked the SPSC to give their thoughts on potential sites to the Commission. Commissioner Hubbard discussed her research related to the Pine Avenue Park site and explained why it was dropped as a potential site. She also discussed her thoughts and research on the other sites considered, including that there is a trend in skateboarding to have more of a "plaza" type design. Commissioner Hubbard asked if the skatepark would be fenced or gated. Mr. Steyaert commented that it would likely have a fence around it and use would be allowed during the hours that would be recommended within a Conditional Use Permit. Mr. Steyaert also explained that a plaza design type could be incorporated into any of the sites. Commissioner Hubbard gave her recommendation for Calavera Hills as her first choice because the infrastructure is already there, and Hosp Grove as her second choice. Commissioner Craig agreed with this rating. Commissioner Cooper stated that he talked with about 40 students and the Calavera Hills site was well received. He stated that his recommendation would be the same rating (Calavera first and Hosp Grove second). He recommended that the Reservoir site be dropped. Commissioner George agreed with the Reservoir site being dropped and stated that she liked Hosp Grove site the best because a transit center is located across the street and a police store front is at the mall. She asked if there would be restrooms put in. Mr. Steyaert stated that there would likely be some type of restroom depending on the budget. Commissioner George asked what the environmental mitigation would entail. Mr. Steyaert responded that we would have to keep at least 50 feet from the wetlands area and that eucalyptus trees are not endangered species. Commissioner George stated that the original goal was to put a skateboard park in the northwest quadrant. She also asked Sue Spickard if there are currently any skateboarding classes offered through Recreation programming, and Ms. Spickard stated that there are not. Commissioner Craig stated that he had spoke with the Fire Chief Kevin Crawford regarding the sites. Commissioner Craig stated that both are great locations, but close proximity to mass transit center would be the ideal for kids of all ages. Commissioner Lyons asked about sign-off on the environmental issues. Mr. Steyaert stated that we would make our proposal to the Planning Department for their review. If there are any impacts to the wetlands, the Army Corp of Engineers would have to go out to review it as well. He also mentioned that the Hosp Grove site may be in the coastal zone which may require a coastal permit. Commissioner Lyons also asked how we determine efficient parking for a skatepark. Mr. Steyaert explained that there is no official parking standards and staff would have to come up with one. He stated that the Planning Department was concerned with parking at the Safety Center skatepark, but parking has not turned out to be an issue. The Commissioners discussed Calavera Hills as the first choice site because it could be started more quickly and the second choice site as Hosp Grove. Mr. Steyaert commented that the action staff recommends is to provide one to two sites as options to the City Council, without prioritizing them, and that further studies be done to determine the feasibility of the site options at a later time. Parks and Recreation Commission - 6 - February 4, 2008 Joseph Feuling, 755 Chestnut Avenue, Carlsbad, requested to the Commissioners that Pine Avenue Park should be considered as a potential site for a Skatepark because of the close proximity to the High School and the age group that would use it. He also stated that he has two properties adjacent to the Park that he would offer to sell to the City. His lots are level lots and a little larger than the Safety Center site, and this is in the northwest quadrant. Commissioner Cooper made a motion that the Calavera Fire Station site be recommended as the first choice and the Hosp Grove be the second choice and that further studies be done to determine the best alternative. On discussion, Commissioner George stated that she could go along with the two sites recommended, but not in that order and suggested that we not prioritize them. Commissioner Comstock suggested amending the motion with the compromise of not prioritizing the sites, but listing the Calavera Hills site first and Hosp Grove second. Commissioner George agreed. ACTION: On motion by Commissioner Cooper, AB #0208-8, to accept and file a staff report and to recommend to the Council that the Calavera Hills Fire Station site and Hosp Grove sites be considered for a future skate park location was approved. AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, George, Hubbard, and Lyons NOES: None ABSTAIN: None ABSENT: Commissioner Martyns COMMITTEE/COUNCIL REPORTS 1. Arena soccer update Mark Steyaert gave an update that Sue Spickard is working on a public/private partnership policy and that City Council has asked us to come back on this item. He stated that another arena soccer subcommittee meeting was to be held to discuss site feasibility. 2. Prop D Commissioner Comstock updated the Commission that there are four more continued conversations scheduled on Prop D, and then a design charrette. He stated that no exact dates have been set for these. Parks and Recreation Commission -7-February 4, 2008 AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. C.I.P. Update (scheduled for the next meeting) 2. Commissioner Cooper would like to research the possibility of getting our beaches back from the State of California to go before the City Council. 3. Commissioner Hubbard would like to see an update on the Alga Norte project on the next meeting agenda. ADJOURNMENT ACTION: On motion by Commissioner Comstock to adjourn the Regular Meeting at 6:35 p.m. AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, George, and Hubbard NOES: None ABSTAIN: None ABSENT: Commissioner Martyns Respectfully submitted, Michele Hardy Minutes Clerk