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Home My WebLink About2008-08-18; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:30 P.M. Date of Meeting: August 18, 2008 Place of Meeting: City Council Chambers CALL TO ORDER Chairperson Lyons called the Regular Meeting to order at 5:30 p.m. ROLL CALL Present: Chairperson Lyons, Commissioners Cooper, Craig, and Martyns Absent: Commissioners Comstock and George Staff Members Present: Sue Spickard, Acting Recreation Director Mark Steyaert, Park Development Manager Kyle Lancaster, Public Works Superintendent - General Services Mick Calarco, Recreation Services Manager Lolly Sangster, Management Analyst Skip Hammann, Special Projects Director Bonnie Elliott, Recreation Area Manager ANNOUNCEMENTS Sue Spickard, Acting Recreation Director, announced two upcoming events: 1. Family Night Film Festival at Carrillo Ranch on Friday Nights in August 2. Poinsettia Park Tennis Court Dedication will be October 15, 2008 She also announced the new Parks and Recreation Commission staff liaison, Lolly Sangster. APPROVAL OF MINUTES ACTION: On motion by Commissioner Cooper, the Minutes of the regular meeting held on June 16, 2008 were approved. AYES: Chairperson Lyons, Commissioners Cooper, Craig, and Martyns NOES: None ABSTAIN: None ABSENT: Commissioners Comstock and George INTRODUCTIONS None. Parks and Recreation Commission -2- August 18, 2008 PRESENTATIONS None. PUBLIC OPEN FORUM Diane Nygaard, 5020 Night Hawk, Oceanside, spoke on an item that was not listed on the agenda. She represented Preserve Calavera, a conservation organization in North County with the goal to protect natural resources. She explained that there is a wonderful opportunity for the City to partner with the Carlsbad Unified School District in building a recreation facility on Robertson Ranch. The proposed new high school site will have many restrictions on that land and it would be difficult for a recreation facility to be built there. She invited the Commissioners to a Wildlife Appreciation event on Saturday, August 23, 2008 at the Buena Vista Creek at the ecological reserve center, Marron Adobe. APPROVAL OF AGENDA ACTION: On motion by Commissioner Lyons, the Agenda for August 18, 2008 was approved. AYES: Chairperson Lyons, Commissioners Cooper, Craig, and Martyns NOES: None ABSTAIN: None ABSENT: Commissioners Comstock and George CONSENT CALENDAR 1. AB # 0808-1 SUMMARY REPORT - (ACTION) To accept, approve and file the June 16, 2008 Parks and Recreation Commission Meeting Summary Report. 2. AB # 0808-2 RECEIPT OF DONATIONS -2008 CARLSBAD TRIATHLON - (ACTION) To accept donations of in-kind items in the amount of $1,107 in support of the 2008 City of Carlsbad Triathlon and Community Health and Fitness Expo, and to recommend acceptance by the City Manager. 3. AB # 0808-3 RECEIPT OF DONATION -T.R.U.S.T PROGRAM - (ACTION) To accept a cash donation in the amount of $1,000 from the Rotary Club of Encinitas, in support of the T.R.U.S.T Program, and to recommend acceptance by the City Council. ACTION: On motion by Commissioner Craig, AB #0808-1, AB #0808-2, and AB #0808-3 of the consent calendar were approved. AYES: Chairperson Lyons, Commissioners Cooper, Craig, and Martyns NOES: None ABSTAIN: None ABSENT: Commissioners Comstock and George Parks and Recreation Commission -3- August 18, 2008 DEPARTMENTAL REPORTS 4- AB # 0808-4 ALGA NORTE PARK & AQUATIC CENTER UPDATE (INFO) Skip Hammann, Deputy Public Works Director, gave an update on the Alga Norte Park project that was presented to the City Council on July 22, 2008, He stated that the most recent action was that the City Council decided to defer the entire project until the economy improves. The City Council directed staff to remove the lazy river component of the project. Staff has redesigned that area as a passive recreational area with artificial turf. He also reported the City Council directed staff to phase in the Aquatic Center and revise the project for bidding purposes. Mr. Hammann explained that three options were presented to the City Council as follows: 1. Authorize staff to advertise for bids 2. Defer Aquatic Center - Estimate additional consulting fees and add three months to project schedule a. Create a bid alternate b. Defer entire Aquatic Center 3. Defer entire project until economy improves (City Council has decided on the third option). Questions and discussion included the following issues: • If the skatepark is still included • The size of the competition pool (55 meters) , • If the project will be heard the first meeting in October at City Council • Cost of naming rights for the Aquatic Center • Construction cost for the project • Operating cost for Alga Norte Park compared to Poinsettia Park ACTION: On motion by Commissioner Cooper, AB # 0808-4, to accept an update report on the status of the Alga Norte Park and Aquatic Center CIP project. AYES: Chairperson Lyons, Commissioners Cooper, Craig, and Martyns NOES: None ABSTAIN: None ABSENT: Commissioners Comstock and George 5- AB # 0808-5 PUBLIC PRIVATE PARTNERSHIP UPDATE- (INFO) Sue Spickard, Acting Recreation Director, provided an update on the Public Private Partnership. She explained that she did research on Public Private Partnership Policies with other cities and found that they do not have one. She added that most communities handle their Public Private Partnership on a case-by-case basis because each one is so unique. Ms. Spickard stated she designed a policy based on information from contracts she Parks and Recreation Commission - 4 - August 18, 2008 received from other cities. Ms. Spickard met with the Leadership Team, and it was agreed that a Public Private Partnership Policy was not needed to be written as a policy. However, that just an Administrative Order would be sufficient. She estimates that the Administrative Order will be complete within the next month. Ms. Spickard explained that once this Administrative Order is approved that the first Public Private Partnership that staff would like to pursue is to finish the tennis complex at Poinsettia Park. She stated that it would include the building and operation of a stadium court and a pro shop. Questions and discussion included the following issues: • Naming rights policy for the tennis courts • Size of the stadium Ms. Spickard stated that once the Public Private Partnership Administrative Order is in place that staff would like to coordinate an event that centers on Public Private Partnerships to encourage other organizations to come forward. ACTION: On motion by Commissioner Cooper, AB # 0808-5, to accept an update report from staff regarding the status of the Public Private Partnership project. AYES: Chairperson Lyons, Commissioners Cooper, Craig, and Martyns NOES: None ABSTAIN: None ABSENT: Commissioners Comstock and George AB # 0808-6 PARKS & RECREATION COMMISSION HOLIDAY SOCIAL - (INFO) Lolly Sangster, Management Analyst, explained that the December meeting of the Parks and Recreation Commission would include a holiday social after the meeting. She recommended that it take place at Leo Carrillo Ranch Historic Park and a possible date would be Friday, December 5, 2008. She explained that the Ranch will be nicely decorated by December 5th for the Holiday at the Rancho event which will be held on December 6th with the theme of "The Grinch Who Stole Christmas." Sue Spickard, Acting Recreation Director, recommended the Senior Center as back up in case of bad weather. Parks and Recreation Commission -5- August 18, 2008 ACTION: On motion by Commissioner Craig, AB #0808-6, approve the date and location of the December 2008 Parks and Recreation Commission meeting and holiday social to take place at Leo Carrillo Ranch on Friday, December 5, 2008 at 5:30 p.m. and the Senior Center has a back up. AYES: Chairperson Lyons, Commissioners Cooper, Craig, and Martyns NOES: None ABSTAIN: None ABSENT: Commissioners Comstock and George COMMITTEE/COUNCIL REPORTS None. A Final Report for the Park Development and Operational Funding Options and Strategies Report (April 2008) was given to each Parks and Recreation Commission for their review. Commissioner Martyns asked if interviews are being conducted to replace the Parks and Recreation Commission vacancies. Ms. Spickard stated that the City is currently working on the vacancies. AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. Prop D Subcommittee 2. Artificial Turf ADJOURNMENT ACTION: On motion by Commissioner Cooper to adjourn the Regular Meeting at 6:30 p.m. AYES: Chairperson Lyons, Commissioners Cooper, Craig, and Martyns NOES: None ABSTAIN: None ABSENT: Commissioners Comstock and George Respectfully submitted, J^ftSt^^t-, Michele Hardy Minutes Clerk