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Home My WebLink About2008-10-20; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:30 P.M. Date of Meeting: October 20, 2008 Place of Meeting: City Council Chambers CALL TO ORDER Chairperson Lyons called the Regular Meeting to order at 5:30 p.m. ROLL CALL Present: Chairperson Lyons, Commissioners Craig, Comstock, Cooper, Farley, and Proulx, [Commissioner Martyns arrived at 5:32 p.m.] Absent: None Staff Members Present: Sue Spickard, Acting Recreation Director Kyle Lancaster, Public Works Superintendent - General Services Mick Calarco, Recreation Services Manager Lolly Sangster, Management Analyst Bonnie Elliott, Recreation Area Manager Lori Swenck, Recreation Area Manager Kevin Granse, Recreation Supervisor Captain Mike Shipley, Carlsbad Police Department ANNOUNCEMENTS Sue Spickard, Acting Recreation Director, announced two upcoming events: 1. Reception for new Recreation Director, Brian Albright, on Wednesday, October 22, 2008 from 4:00-6:00 p.m. at the Carlsbad Senior Center auditorium. 2. Fall Festival at Leo Carrillo Ranch Historic Park on Saturday, November 8, 2008 from 11:00 a.m. - 2:00 p.m. APPROVAL OF MINUTES ACTION: On motion by Commissioner Cooper, the Minutes of the regular meeting held on September 15, 2008 were approved. AYES: Chairperson Lyons, Commissioners Craig, Comstock, Cooper, Martyns Farley, and Proulx NOES: None ABSTAIN: None ABSENT: None Parks and Recreation Commission - 2 - October 20, 2008 INTRODUCTIONS Commissioner Lyons announced the re-appointment of Commission Member Cooper and congratulated him. She also introduced the new Parks & Recreation Commission Members: Diane Proulx and Jim Farley. PRESENTATIONS None. PUBLIC OPEN FORUM None. CONSENT CALENDAR 1- AB# 1008-1 SUMMARY REPORT - (ACTION) To accept, approve and file the September 15, 2008 Parks and Recreation Commission Meeting Summary Report. 2. AB # 1008-2 RECEIPT OF IN-KIND DONATION - 2008 Leo Carrillo Ranch Historic Park - (ACTION) To accept an in-kind donation from Allie's Party Equipment Rental Inc. in support of Leo Carrillo Ranch, and to recommend acceptance by the City Manager. ACTION: On motion by Commissioner Comstock, AB #1008-1 and AB #1008-2 of the consent calendar were approved. AYES: Chairperson Lyons, Commissioners Craig, Comstock, Cooper, Martyns, Farley, and Proulx NOES: None ABSTAIN: None ABSENT: None DEPARTMENTAL REPORTS 3. AB # 1008-3 SKATEBOARDING IN THE REDEVELOPMENT DISTRICT UPDATE - (INFO) Captain Shipley presented the Parks and Recreation Commission with an update on Skateboarding in the redevelopment district as requested by the City Council. He addressed the future of the Skateboard Park at the Safety Center. He stated that at this point there are no plans to remove the Skateboard Park at the Safety Center. The development of the Joint First Response Training Facility does not require removal of the Skateboard Park. Captain Shipley explained that future expansion of the Safety Center could require removal of the Skateboard Park, but those plans are in the far future. He further explained in case of a major emergency there is a possibility that the access to the entire Safety Center would be closed off and therefore the Skateboard Park would be unavailable temporarily. Captain Shipley explained benefits of having the Skateboard Park at the Safety Center as follows: • Enhanced enforcement ability Parks and Recreation Commission - 3 - October 20, 2008 • 80% of the skateboard related enforcement contacts occurred at that park for citations or warnings for failure to use safety equipment Captain Shipley addressed the issue of Skateboarding within the City limits. He stated that 95% of the City is not effected by the regulations in Chapter 10.58.020 of the Carlsbad Municipal Code. Therefore, less than 5% within the City limits is regulated by the Skateboard Ordinance. The areas that are regulated are the high pedestrian areas (shopping areas), schools, businesses, and parks. Questions and concerns were discussed: • Skateboarding used for transportation vs. maliciousness • Getting citations for transportation use Sue Spickard, Acting Recreation Director, explained that the City Council advised staff to go to the Police Department first for a recommendation. She stated that Captain Shipley included his recommendation in a letter to her dated September 18, 2008 regarding skateboarding. The Police Department is opposed to skateboarding as a mode of transportation in the village. ACTION: On motion by Commissioner Comstock, AB # 1008-3, to accept an update from Captain Shipley from the Police Department regarding the history of skateboarding policies within the City and how it applies to skateboarding in the Redevelopment District. AYES: Chairperson Lyons, Commissioners Craig, Comstock, Cooper, Martyns, Farley, and Proulx NOES: None ABSTAIN: None ABSENT: None 4. AB # 1008-4 CHASE FIELD CONCESSION STAND - (INFO) Bonnie Elliott, Recreation Area Manager, gave an update on the Chase Field Concession Stand. She explained the brief history which included: • Built over 30 years ago • 850 sq. ft/single story • Improvements done in 1980's • In 2001, $160,000 allocated for renovations to expand to a two-story building/2,692 sq. ft. • In 2001, bids were received: $442,989 - $539,300 • City Council rejected all bids on March 5, 2002 • 2007 staff met with County Health Department and permits were required for open food sales. Internal customers could offer food for sales without a permit when "internal customer only" signs are posted. Ms. Elliott explained that the concessions stands were not originally built for commercial use but for mom and pop sales. Questions and Concerns were discussed: • 2nd floor added with elevator for storage • SDG&E power boxes to be moved Parks and Recreation Commission - 4 - October 20, 2008 • A potential CIP project for next year • Private/public partnership - to encourage Carlsbad Youth Baseball organization or other organizations to take over the operations of this facility • An organization to match funds to offset cost • Facility is used extensively year round and renovations needed Tom Watson, 4427 Salisbury Drive, Carlsbad, spoke on the Chase Field concession stand. He is the president of the Carlsbad Youth Baseball organization and expressed interest in a public/private partnership with the City to help run the Chase Field concession stand. ACTION: On motion by Commissioner Comstock, AB # 1008-4, to accept an update report from staff regarding information about the history of the Chase Field Concession Stand, County Health Department rules, and the current usage and staff returning to Commission within 6 months with a new estimated cost. AYES: Chairperson Lyons, Commissioners Craig, Comstock, Cooper, Martyns, Farley, and Proulx NOES: None ABSTAIN: None ABSENT: None 5. AB # 1008-5 COMMUNITY ACTIVITY GRANT CITIZEN REVIEW COMMITEE - (ACTION) Sue Spickard, Acting Recreation Director, explained that the Commission needs to appoint a representative to the Community Activity Grant Citizen Review Committee. Commissioner Martyns agreed to do it. ACTION: On motion by Commissioner Farley, AB # 1008-5, to appoint Commissioner Martyns as the representative to the Community Activity Grant Citizen Review Committee. AYES: Chairperson Lyons, Commissioners Craig, Comstock, Cooper, Martyns, Farley, and Proulx NOES: None ABSTAIN: None ABSENT: None 6. AB # 1008-6 COMMITTEE APPOINTMENTS - (ACTION) Sue Spickard, Acting Recreation Director, updated the Commissioners on the committee assignments for the Parks and Recreation Commission. She explained that she met with Commissioner Lyons along with the Park Development staff and came forward with committees they think should remain standing as follows: Vacancies: Street Tree Committee - Commissioner Jim Farley and Commissioner Diane Proulx (alternate) Alga Norte Park Committee - Commissioner Sally Lyons (off Street Tree Committee) Parks and Recreation Commission - 5 - October 20, 2008 Skateboard Park Committee - Commissioner Diane Proulx ACTION: On motion by Commissioner Cooper, AB # 1008-6, to endorse appointments to standing committees was approved. AYES: Chairperson Lyons, Commissioners Craig, Comstock, Cooper, Martyns, Farley, and Proulx. NOES: None ABSTAIN: None ABSENT: None COMMITTEE/COUNCIL REPORTS Commissioner Comstock explained Prop D project concluded and a report has been forwarded to the City Council. A new committee has been created named Envision Carlsbad Citizen's Committee (ECS) for the General Plan and said he is on this committee along with new Commissioner Proulx. AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. Public/Private Partnership Sue Spickard, Acting Recreation Director, updated the Commissioners on the Holiday staff party to be held on December 5th, 2008, at Leo Carrillo Ranch. In case of rain, the event will be moved to the Senior Center. The regular Parks and Recreation Commission meeting will be held prior to the party starting at 5:30 p.m. at Leo Carrillo Ranch. Commissioners decided to cancel the November Parks and Recreation Commission meeting with no other pressing issues. There are no current updates available regarding Public/Private Partnership. Once the administrative order has been approved, staff will present Public/Private Partnership as a staff report. ADJOURNMENT ACTION: On motion by Commissioner Comstock to adjourn the Regular Meeting at 6:30 p.m. to the new Recreation Director reception on Wednesday, October 22, 2008 at 4:00 p.m. at the Senior Center. AYES: Chairperson Lyons, Commissioners Craig, Comstock, Cooper, Martyns, Farley, and Proulx NOES: None ABSTAIN: None ABSENT: None Respectfully submitted, Michele Hardy Minutes Clerk