HomeMy WebLinkAbout2009-04-20; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION
Time of Meeting: 5:30 P.M.
Date of Meeting: April 20, 2009
Place of Meeting: Senior Center
CALL TO ORDER
Chairperson Lyons called the Regular Meeting to order at 5:30 p.m.
ROLL CALL
Present: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, Martyns, Farley,
and Proulx
Absent: None
ANNOUNCEMENTS
Sue Spickard, Recreation Services Manager, announced that the next Parks and Recreation
Commission meeting would be held at the Magee Park, Heritage Hall, 258 Beech Avenue on
Monday, May 18, 2009 at 5:30 p.m.
APPROVAL OF MINUTES
ACTION: On motion by Commissioner Comstock, the Minutes of the regular
meeting held on March 16, 2009 were approved.
AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, Martyns,
Farley, and Proulx
NOES: None
ABSTAIN: None
ABSENT: None
INTRODUCTIONS
None.
PRESENTATIONS
Steve Herrera, Recreation Supervisor and Staci Nieves, Senior Recreation Leader from the
Youth Sports Division presented the Department's Teaching Respect, Unity, Sportsmanship
and Teamwork (T.R.U.S.T.) Award to the following individuals:
Coaches: Steve Matsumoto, (Steve Green and Jackie Freeman were unable to
attend).
Players: Reece Bryan, Alex Emerick, and Averi Aburto
PUBLIC OPEN FORUM
None
Parks and Recreation Commission - 2 - April 20, 2009
CONSENT CALENDAR
1. AB# 0409-1 SUMMARY REPORT (ACTION)
To accept, approve and file the March 16, 2009 Parks and Recreation Commission Meeting
Summary Report.
2. AB # 0409-2 ACCEPTANCE OF DONATION - 2009 Pine Avenue Park Fenced Storage
Area (ACTION)
The Commission recommended acceptance of donation by the City Council for expansion of
Pine Avenue Park fenced area from Carlsbad Youth Baseball (CYB).
ACTION: On motion by Commissioner Comstock, AB #0409-1 and AB #0409-2
of the consent calendar were approved.
AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, Martyns,
Farley, and Proulx
NOES: None
ABSTAIN: None
ABSENT: None
DEPARTMENTAL REPORTS
3. AB # 0409-3 DEPARTMENT REPORT (INFO)
Brian Albright, Parks and Recreation Director, reported on recent and upcoming events
and project work in the Department which include the following:
• Cost Recovery Model (Pyramid)
• Proposed Alga Norte Park
• Poinsettia Park Tennis Program
• Leo Carrillo Ranch Projects - Barn and Expanded Patio Area
• Envision Carlsbad Public Meetings Completed
• Budget Update
• Completed Special Events
• Upcoming events:
1. Maintenance Assessment Program at various park sites on Tuesday,
April 21, 2009
2. Beautify the Grove at Hosp Grove on Saturday, April 25, 2009 from
8:30 a.m. -11:00 a.m.
3. Trail Day at La Costa Ridgeline Trail on Saturday, May 9, 2009 from
8:00 a.m.-12:00 p.m.
• City Communications
4. AB # 0409-4 COST RECOVERY AND RESOURCE ALLOCATION METHODOLOGY
RECOMMENDATION - 2009 (ACTION)
Mick Calarco, Recreation Services Manager, made a presentation on this item. As one of our
staff members on this city wide goal team, he has been working with all Recreation managers
and supervisors to develop a cost recovery and resource allocation methodology based on the
Pyramid Model. The resulting cost recovery philosophy will be used to address two goals:
Parks and Recreation Commission - 3 - April 20, 2009
1. To contribute alternative funding suggestions to help with the apportionment of funds
for capital projects and;
2. Establish subsidy levels for our diverse recreation program categories based on
individual vs. community benefit.
Some of the items mentioned included: the service assessment matrix, public workshops,
program based budgeting and cost recovery analysis, the operation plan, cost recovery goals
and objectives, pricing guidelines workshop, and finally key strategies.
Mr. Calarco stated that staff recommends the Commission support and recommend to City
Council the acceptance and implementation of the following key strategies:
1. Support the pyramid philosophy and overall cost recovery strategy;
2. Authorize staff to make pricing and policy changes to become more closely aligned with
the pyramid cost recovery percentages;
3. Authorize staff to make service changes as needed to become more closely aligned
with the pyramid cost recovery percentages.
ACTION: On motion by Commissioner Cooper, AB #0409-4 to accept a report from
staff regarding outlining efforts and identifying recommendations for
acceptance by City Council was approved.
AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, Martyns,
Farley, and Proulx
NOES: None
ABSTAIN: None
ABSENT: None
5. AB # 0409-5 ALGA NORTE PARK UPDATE- (INFO)
Mark Steyaert, Park Development Manager, made a presentation on this item. He reported
the current status and that staff will be taking an Agenda Bill to City Council on
April 21, 2009 with the following construction options:
1. Place project on hold
2. Build project as proposed
3. Rough grade site for future development
4. Build project with only Phase 1 aquatic center
5. Build project with only community park
Mr. Steyaert also reported that the following operating options would be presented:
1. City operate
2. Lease/management contract
3. Ground lease
4. Public Private Partnership design and build
Questions and discussions were as follows:
• Several questions were asked about Phase II of the Aquatic Center referred to as
the Recreation Component. The questions ranged from on-going costs including
recovery levels to the cost of construction.
COMMITTEE/CITY COUNCIL REPORTS
Parks and Recreation Commission - 4 - April 20, 2009
None.
AGENDA ITEMS FOR FUTURE COMMISSION MEETINGS
1. Community Garden
2. Trail Sponsorship
3. Vending rental in each park
4. Barn stabilization project update
5. New website demo
6. Proposal for naming rights (Mitchell Thorp)
ADJOURNMENT
ACTION: On motion by Commissioner Comstock to adjourn the Regular Meeting at
7:05 p.m.
AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, Martyns, Farley
and Proulx
NOES: None
ABSTAIN: None
ABSENT: None
Respectfully submitted,
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Minutes Clerk
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