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HomeMy WebLinkAbout2009-09-21; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:30 P.M. Date of Meeting: September 21, 2009 Place of Meeting: Stagecoach Community Center CALL TO ORDER Chairperson Lyons called the Regular Meeting to order at 5:30 p.m. ROLL CALL Present: Chairperson Lyons, Commissioners Comstock, Cooper, and Farley Absent: Commissioners Craig, Martyns, and Proulx ANNOUNCEMENTS Commissioner Lyons announced the re-appointment of Commission Member Comstock and congratulated him. APPROVAL OF MINUTES ACTION: On motion by Commissioner Farley, the Minutes of the regular meeting held on June 15, 2009 were approved. AYES: Chairperson Lyons, Commissioners Comstock, Cooper, and Farley NOES: None ABSTAIN: None ABSENT: Commissioner Craig, Martyns, and Proulx INTRODUCTIONS None PRESENTATIONS None PUBLIC OPEN FORUM Sonya Scofield, 1046 Turnstone Road, Carlsbad, spoke on an item that was not listed on the agenda. Her issue addressed after hour usage of the Poinsettia Community Park and a need for security. There has been kids on the fields before 8:00 a.m. and loud music from boom boxes being played after 11:00 p.m. Ms. Scofield has called the Police Department about this matter. She had heard about vandalism at the park and suggested that security cameras be installed. [Commissioners Craig, Martyns and Proulx arrived at 5:33 - 5:36 p.m.] Amy Benson, 1072 Goldeneye View, Carlsbad, spoke on an item that was not listed on the agenda. She inquired about the possibility of dog hours at the Poinsettia Park. Parks and Recreation Commission - 2 - September 21, 2009 John Mitchell, 3302 Venado Street, Carlsbad, spoke on an item that was not listed on the agenda. His issue addressed user-friendly suggestions for staff at our Parks & Recreation Community Centers. He stated the following concerns: • Stagecoach Community Center reception area to remove the shield around the desk to look more welcoming • City employees should not park close to the building • Playground at Cadencia to be changed from a passive park to an active one CONSENT CALENDAR 1. AB# 0909-1 SUMMARY REPORT -(ACTION) To accept, approve and file the June 15, 2009 Parks and Recreation Commission Meeting Summary Report. ACTION: On motion by Commissioner Cooper, AB #0909-1 of the consent calendar was approved. AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, Martyns, Farley, and Proulx NOES: None ABSTAIN: None ABSENT: None DEPARTMENTAL REPORTS 2. AB # 0909-2 DEPARTMENT REPORT (INFO) Jim Elliott, Deputy City Manager, reported on recent and upcoming events and project work in the Department which include the following: New item: Update on the recruitment process of the Parks & Recreation Director • Drought response/water conservation as related to irrigating City properties • Update on the relocation of the Historic Rotary Gazebo to Magee Park • Alga Norte Community Park & Aquatic Center (proposed) • Heritage Hall and Harding auditorium renovations • Leo Carrillo Ranch barn/theater • Poinsettia park parking lots • Donations • Events completed last month • Upcoming events 3. AB # 0909-3 AMENDMENT TO COUNCIL POLICY NO. 48 - (INFO) Sue Spickard, Recreation Services Manager, presented to the Commissioners possible amendment changes that are being considered for the Naming Rights of Parks and Municipal Facilities. She stated that staff is requesting that the Commission consider Council's Parks and Recreation Commission - 3 - September 21, 2009 comments, review the existing version of Council Policy No. 48, and provide their suggestions and feedback on how it may be revised. Ms. Spickard explained that staff will return to Commission with additional information for them to review. The Commission will see an amended version of the Council Policy No. 48 for review prior to taking the final document to the City Council for approval. Commissioner Martyns stated that it is hard to define significant contributions for naming rights. Commissioner Farley suggested looking at the University of California's policy on naming rights. 4. AB # 0909-4 COMMUNITY ACTIVITY GRANT CITIZEN REVIEW COMMITEE - (ACTION) Sue Spickard, Recreation Services Manager, explained that the Commission needs to appoint a representative to the Community Activity Grant Citizen Review Committee. Commissioner Dr. Martyns nominated Commissioner Proulx to be appointed on this committee. Commissioner Proulx agreed to the appointment. ACTION: On motion by Commissioner Comstock, AB #0909-4 to appoint Commissioner Proulx as the representative to the Community Activity Grant Citizen Review Committee. AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, Martyns, Farley, and Proulx NOES: None ABSTAIN: None ABSENT: None 5. AB # 0909-5 PARKS & RECREATION COMMISSION HOLIDAY SOCIAL - (INFO) Sue Spickard, Recreation Services Manager, asked the Commission if they would still like to have the Parks & Recreation Commission Holiday Social in December. She explained that they may want to consider the recent economic times and budget cuts. Commissioner Comstock asked if there was a budget for this event. Ms. Spickard stated that there is a current budget for this event. The Commission agreed to have a scaled back Holiday Social and to include the Parks & Recreation Commission regular meeting on Friday, December 4, 2009 at Leo Carrillo Ranch. 6. AB # 0909-6 COMMISSION MINI-WORKSHOP - (INFO) The presentation order was changed to accommodate the Assistant City Attorney. This item was presented after AB #0909-2. Paul Edmonson, Assistant City Attorney, made a presentation on the etiquette and rules of conduct for public meetings. He made the following suggestions: • Eliminate side discussions so that the Brown Act is not violated • Ask the Chairperson for permission to speak Parks and Recreation Commission - 4 - September 21, 2009 • Business attire for a higher level of professionalism • Chairperson takes control of the meeting and makes sure the agenda is followed • Reconfigure the set up so that the Chairperson can see all the Commissioners • A light board with name on it for permission to speak Commissioner Comstock stated in the orientation by the City Clerk there is no discussion on the decorum and suggested that they place this in the training session. COMMITTEE/CITY COUNCIL REPORTS None. AGENDA ITEMS FOR FUTURE COMMISSION MEETING • Report of a citizen's request to landscape Madison Properties (Westside of Pine Avenue Park) • Botanical Garden (Reference: Article in North County Times on August 3, 2009) • Commission Workshop once new Parks & Recreation Director is selected • Policy on naming rights ADJOURNMENT ACTION: On motion by Commissioner Martyns to adjourn the Regular Meeting at 7:05 p.m. to the Boards and Commissioners Appreciation Event on Thursday, October 1st, 2009 at the Sheraton in Carlsbad AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, Martyns, and Farley NOES: None ABSTAIN: None ABSENT: None Respectfully submitted, Michele Hardy Minutes Clerk