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HomeMy WebLinkAbout1988-11-02; Planning Commission; MinutesI l .- -* ** p MINUTES Meeting of: Time of Meeting: PLANNING COMMISSION 6:00 p.m. Date of Meeting: November 2, 1988 4 Place of Meeting: City Council Chambers COMMISSIONERS ’ \ CALL TO ORDER: Chairman McFadden called the Meeting to order at 6:03 p.m. PLEDGE OF ALLEGIANCE was led by Commissioner Holmes ROLL CALL: Present - Chairman McFadden, Commissioners Erwin, Hall, Holmes, Marcus, Schlehuber, and Schramm Staff Members Present: Michael Holzmiller, Planning Director Charles Grimm, Assistant Planning Director Mike Howes, Senior Planner Brian Hunter, Senior Planner Bobbie Hoder, Senior Management Analyst Phil Carter, Assistant to the City Manager Ron Ball, Assistant City Attorney David Hauser, Assistant City Engineer Bob Wojcik, Principal Civil Engineer Steve Jantz, Associate Civil Engineer Chris Salomone, Housing and Redevelopment Director PLANNING COMMISSION PROCEDURES: Chairman McFadden reviewed the Planning Commission procedures for the benefit of the audience. COMMENTS FROM THE AUDIENCE ON ITEMS NOT LISTED IN THE AGENDA: There were no comments from the audience. AGENDA REVISIONS Charles Grimm, Assistant Planning Director, requested that Item H6 on the agenda be heard as the first item. There was no objections. 1) MP 175(A) BATIQUITOS LAGOON EDUCATIONAL PARE - Request for approval of an Amendment to Master Plan 175 (Batiquitos Lagoon Educational Park) to allow minor accessory structures within the rear yards of all Phase I single family lots (Planning Area "C") located on the west and south sides of Navigator Circle along the south facing Batiquitos Lagoon bluff edge and overlooking the desiltation basin. Charles Grimm, Assistant Planning Director, requested that this item be continued to November 16, 1988. Chairman McFadden inquired if the item would be renoticed. Mr. Grimm replied that a continued item is not normally renoticed in the newspaper unless the Commission requests a renoticing. Ron Ball, Assistant City Attorney, advised the Commission that it is not necessary to renotice a continued public hearing, however persons in the audience desiring to speak, who cannot attend the following meeting, may be permitted to speak. ’ * , l p MINUTES 4 ’ November 2, 1988 PLANNING COMMISSION Page 2 COMMISSIONERS \ Motion was duly made, seconded, and carried to continue MP 175(A) Batiquitos Lagoon Educational Park to November 16, 1988. Chairman McFadden opened the public testimony and issued the invitation to speak. John Gerber, Palm Desert, buying a home at 17530 Navigator Circle, Carlsbad, addressed the Commission and stated that he had driven over 100 miles to attend this meeting and does not understand how one person can hold up the decision on a discussion item. There being no other persons desiring to address the Commission on this topic. Ron Ball, Assistant City Attorney, replied that failure to receive notice is not grounds for a continued hearing--only failure to send notice. Mr. Grimm replied that under normal noticing, persons within 600 ft. of the property are noticed. If an individual outside of that sphere requests notice and it isn't sent, then, legally, it must be sent, which was the case in this instance. Commissioner Marcus inquired if this was the same thing that necessitated the last continuance on this item. Mr. Grimm replied that the previous continuance was necessary to notice the Master Plan Amendment and this continuance is requested in order to notice the Negative Declaration which was overlooked at that time. Chairman McFadden announced that staff has also requested a continuance on Item i/3, Local Facilities Management Plan Zone 24. Commissioner Marcus would like to see the continuance on Item #3 granted before the regular agenda begins. 3) LOCAL FACILITIES MANAGEMENT PLAN ZONE 24 - Request approval of the Local Facilities Management Plan for Zone 24 on property generally located south of future Cannon Road, west of El Camino Real, north of College Boulevard, and east of Macario Canyon. Phil Carter, Assistant to the City Manager, addressed the Commission and stated that staff is requesting a continuance on this item to November 16, 1988 due to additional information just received from the Costa Real Water District which will impact LFMP Zone 24. Chairman McFadden voiced concern that numerous exhibits and appendices in the plan were missing and also the entire plan was poorly edited. She does not feel that two weeks will allow enough time to properly make revisions. Phil Carter inquired if there is a legal requirement to continue the item to a date certain. Ron Ball, Assistant City Attorney , replied that it is permissible to continue this item more than once, or it can be continued to the second meeting on December 7, 1988. Erwin Hall Holmes Marcus McFadden Schlehuber Schramm ‘ . , ’ /” MINUTES November 2, 1988 PLANNING COMMISSION Page 3 COMMISSIONERS Mr. Carter felt the revisions could be completed in time for the November 16th meeting and if another continuance is necessary, staff will request it at that time. Motion was duly made, seconded, and carried to continue LFMP Zone 24 to November 16, 1988. Chairman McFadden opened the public testimony and issued the invitation to speak. There being no persons desiring to address the Commission on this topic, Chairman McFadden declared the public testimony closed. DISCUSSION ITEMS: 6) PCD 88-l RICO - Request for approval of a house relocation from 2315 Jefferson Street, within Redevelopment Area to 3171 Jefferson Street outside of Redevelopment Area but within 300 feet of sphere of influence. Chris Salomone, Housing and Redevelopment Director, reviewed the background of the request and stated that the applicant is requesting approval of a structure relocation from the Carlsbad Village Area Redevelopment zone to a lot with a substandard single family dwelling. The substandard dwelling located at 3171 Jefferson Street will be demolished. The applicant is proposing to relocate the residence to a lot with .16 acres, an area of 7,000 square feet. The site is zoned R-3. A single family home is located on the south side of the parcel with existing apartments at the rear and on the north adjacent parcel. Surrounding zoning is R-3 and RMH General Plan designation. A slide presentation was used to show the structure to be moved and the area surrounding the proposed location. Staff recommends approval. Chairman McFadden inquired if the applicant would be required to pay public facility fees. Michael Holzmiller, Planning Director, replied that he believes the project will be exempt from fees. Chairman McFadden opened the public testimony and issued the invitation to speak. There being no persons desiring to address the Commission on this topic, Chairman McFadden declared the public testimony closed and opened the item for discussion among the Commission members. Motion was duly made, seconded, and carried to adopt Resolution No. 2794 approving PCD 88-l RICO based on the findings and subject to the conditions contained therein. PUBLIC HEARINGS: 2) CT 88-2/PUD 88-2/HDP 88-3 VISTA DE LA VALLF, Request for a 36 lot/34 dwelling unit Tentative Tract Map and Planned Unit Development, and a Hillside Erwin Hall Holmes Marcus McFadden Schlehuber Schramm Erwin Hall Holmes Marcus McFadden Schlehuber Schramm ’ . ‘ * p MINUTES November 2, 1988 PLANNING COMMISSION Page 4 COMMISSIONERS \ Development Permit for property located between Elm Avenue and Hosp Way at the terminus of Wintergreen Drive in the EDM-Q-7 Zone and Local Facilities Management Zone 1. Mike Howes, Senior Planner, reviewed the background of the request and stated that the applicant is requesting approval of a 34 dwelling unit Tentative Tract Map/Planned Unit Development, and Hillside Development Permit on an 8.2 acre site located between Elm Avenue and Hosp Way at the terminus of Wintergreen Drive, LFMP Zone 1. The proposal will also include offsite grading upon the two existing developed single family lots located at the southwest corner of the property which is necessary for the construction of the access road (Wintergreen Drive) throughout the project, and for the construction of a private driveway to provide access to the existing single family dwelling units. The site was formerly approved for a 75 dwelling unit (multi-family) Tentative Tract Map and Planned Unit Development (CT 84-33/PUD-74) on October 1, 1985. The project applicant, however, decided not to construct the approved project. The proposed project will consist of 34 zero lot line single family patio homes. The dwelling units will be two stories in height and range in size from 2,132 sq. ft. to 2,700 sq. ft. The architecture will be contemporary Mediterranean, incorporating Mission Tile roofs with light colored stucco walls. As zero lot line patio homes, each of the dwelling units will be located along a side lot line. The location of the structures as proposed, enables the creation of wider side yard patio areas along the other side property line of each lot. Access to the project site would be from Hosp Way to Wintergreen Drive, which will be extended through the project site. The 8.2 acre project site is presently vacant, covered by low scrub and dirt paths. A row of Eucalyptus trees generally defines the southerly property line. The property slopes gently from south to north providing excellent view northward towards Buena Vista Valley and is visible from Highway 78. The property is surrounded by multi-family residential to the north and east, single family to the west and southwest, and a vacant lot to the south. Although the zoning would permit 6.0 du/acre, this project would have a net density of 4.75 du/acre which is well under the growth control point. Staff recommends approval. Mr. Howes passed out a memo from the City Attorney dated October 24, 1988 which recommended some technical revisions to the wording of the resolutions being proposed. Commissioner Schlehuber inquired about the slope location and the easement. Mr. Howes used the wall map to show the areas in question. Chairman McFadden noted that there was no condition regarding fencing. Mr. Howes replied that a fencing condition was not included; however, the Planning Commission can add a condition for uniform fencing if desired. Chairman McFadden inquired about the height of the slope since the elevations are not specific. Mr. Howes replied that the slopes do not exceed the 35 ft. limit and suggested that the applicant could address this topic in detail. Chairman McFadden inquired about the draining abutting the dwelling units and wondered if there are other projects in p MINUTES November 2, 1988 PLANNING COMMISSION Page 5 COMMISSIONERS \ Carlsbad with this configuration. Bob Wojcik, Principal Civil Engineer, replied that in most developments the drainage is 10 ft. from the structure. Commissioner Erwin expressed concern about the lot widths and that the map indicates some of the lots to be 30 ft. wide. Mr. Howes replied that the lots are at least 45 ft. wide with a minimum 10 ft. separation between the units. That will be confirmed when the large plans are received. Commissioner Erwin inquired about the large street being only 36 ft. wide and that he was under the impression that the minimum street width was 40 ft. Mr. Howes replied that the ordinance requirement is 36 ft. for Planned Developments and cul-de-sacs. Other streets are required to be 40 ft. wide. Commissioner Schramm stated that she thought the minimum distance between buildings was 20 ft. Mr. Howes replied that the Planned Development Ordinance was amended by the City Council to permit up to ten units in a row with 10 ft. separations. Commissioner Schramm did not receive a copy of this ordinance change and inquired how the ordinance could be changed. Mr. Howes replied that the Planning Commission can propose a Zone Code Amendment to change the ordinance. Commissioner Schramm feels more space is needed between structures. Chairman McFadden inquired about the contour slopes. Mr. Howes replied that the slopes will be shaved to approximately 2:l at the bottom. Chairman McFadden inquired about the Hillside Ordinance requirement that structures must be set back from the slope. She does not believe that placement of the structures in the proposed project conform to the Hillside Ordinance. Mr. Howes replied that a few of the homes are very close to the requirement but the vast majority of the homes more than conform. Since the renderings project a view from down the hill, it is difficult to see the actual slope setback area. Chairman McFadden does not believe that these homes are set back enough from the hillside. Mr. Howes replied that the architect has tried to work within the guidelines of the Hillside Ordinance. Chairman McFadden opened the public testimony and issued the invitation to speak. Tony Arnest, Director of Acquisitions, Wesco Development Corporation, 2601 Airport Drive, Torrance, applicant, addressed the Commission and stated that he is present with the architect and representatives of Rick Engineering. He stated that Wesco recently purchased the project and after extensive marketing studies determined that single family units would be more viable than the previously approved 75 unit condominium project; in addition it would reduce the density by 55% which should be very acceptable to slow growth proponents. Wesco is concerned with producing a quality project which complies with the intent of the Hillside Ordinance. He commended staff on their cooperation and hard work. Commissioner Holmes inquired about the anticipated price range of the homes. Mr. Arnest replied that the homes would range in price from $250,000 to $399,000. p MINUTES ,/7 November 2, 1988 PLANNING COMMISSION 6 Chairman McFadden inquired about the height of the structures. Mr. Arnest deferred comment to the architect. Dan Withee, Withee, Malcolm Architects, 2200 Pacific Coast Highway, Hermosa Beach, addressed the Commission and stated that the proposed homes are no higher than 25 ft. at the roof ridge. They vary in height from one to two story and are positioned back and forth to create relief and eliminate the box look. There is only one unit which comes within 8 ft. of the slope, and that is only at one side of the structure. Space between the units varies from 15 to 22 ft. with the average being 15 ft. Chairman McFadden inquired if the drainage takes part of the side yard area. The architect replied that only l-2 ft. is used for drainage. Commissioner Erwin inquired about the drawings which show the units to all be 30 ft. wide. The architect replied that the lots are 40 ft. and no house is wider than 30 ft. In most instances the units are less than 30 ft. because of their staggered placement which provides relief. Chairman McFadden is concerned that 95X of the lot has to be graded. Craig Calen, Rick Engineering, 365 So. Ranch0 Santa Fe Road, San Marcos, addressed the Commission and stated that extensive effort has been made to keep the area in its natural state and that only 7,500 yards per acre is being moved, which is considered below average according to hillside standards. Chairman McFadden stated that this project is just barely below the City standard and that the intent of the Hillside Ordinance is to blend the areas for a more natural look. She wondered if it would be possible to do less grading. Mr. Calen replied that there is one corner of the project (north west corner) which could be changed if necessary. Mr. Calen suggested changes to several of the conditions in Resolution No. 2771: Condition 1141 (page 8) - add to the end of the sentence, "in effect at the time of recordation of the map." Condition #64 (page 11) - would like to delete this condition since it does not apply to the proposed project. Condition i/36 (page 8) - add the word "permanent" to define slopes since it may be necessary to construct temporary slopes during the construction phase. Condition iI68 (page 12) - needs to be clarified; the area mentioned is landscaped and irrigated by the adjacent lot. Condition 1127 (page 7) - waiver requested; commercial RV storage is available in Oceanside within three miles of the project. The CC&R's will contain a restriction on RV parking. The applicant would prefer to convert the two RV parking spaces into recreational usage. Mr. George Swartz, 2895 Wintergreen Street, Carlsbad, addressed the Commission and stated that he lives at the very end of the project. The neighbors all agree that they prefer the single family dwellings to the previously approved 75 unit condominium project; however, they would like to have 2 . ’ t’ P MINUTES REVISED November 2, 1988 PLANNING COMMISSION Page 7 COMMISSIONERS the project entrance relocated to Elm Street rather than Wintergreen Drive. He doesn't see how this would cause a problem and would appreciate consideration of this request. Chairman McFadden inquired if Mr. Swartz was aware that this change would probably necessitate a traffic signal at Hosp Way. Mr. Swartz replied that he doesn't think a traffic signal would be necessary if the entrance is from Elm. The applicant was given time for rebuttal. Mr. Arnest replied that the proposed project follows the same road contours as the previous plan. Since the adjacent properties are not owned by Wesco, this is their best effort. Commissioner Hall inquired if the reason for changing the product type was to make it more marketable. Mr. Arnest replied that there is a current need for single family residences. Commissioner Hall inquired if there has been any discussion about pulling one unit from each group to enable the f68d lots to be widened. Mr. Arnest replied that regardless of the number of units, there are certain fixed costs. They have already reduced the project by one unit and the proposed project could not survive with the loss of three more units. Chairman McFadden inquired about the 38 ft. temporary slope and when it would be eliminated. Mr. Arnest replied that he doesn't know what the adjacent property owners have planned for the future. Commissioner Schramm likes the product type but is concerned about the close proximity of the units. She would like the applicant to consider widening the space between the units facing Highway 78. This could be done by eliminating two units. Mr. Arnest replied that the project as currently proposed is the only viable solution to enable an adequate return on Wesco's investment. Commissioner Schramm inquired where the RV storage would be located if the condition is not waived. Mr. Arnest replied that there are three solutions: (1) on the street, (2) cut out of the slope, and (3) in the easement area. He believes the best place would be the easement area but feels that RV storage would be an injustice to the project. There being no other persons desiring to address the Commission on this topic, Chairman McFadden declared the public testimony closed and opened the item for discussion among the Commission members. Ron Ball, Assistant City Attorney, remarked that the intent of this proposal is to rescind the former project and that the resolution should contain a statement rescinding the prior approval. The applicant's request to modify Condition #41 would set fees at the recordation date rather than the normal time which is when building permits are issued. Since the applicant does not control the property where alternative access is proposed, it can be acquired by condemnation. Commissioner Holmes remarked that he likes the density reduction but is concerned about roof water in the side yards. He believes the roof water should be directed to storm drains by way of gutters and downspouts which are non-corrosive, with special care when the dwelling unit is below adjacent grade; otherwise, he sees a big problem in five to ten years. He wants to see the two RV parking places remain. I . - MINUTES November 2, 1988 PLANNING COMMISSION Page 8 COMMISSIONERS Commissioner Schramm would like to see two units removed from the north side and wider space between the units. If this were done, she could acquiesce on the RV storage. Charles Grimm, Assistant Planning Director, replied that the RV storage cannot be waived without a variance. Mike Howes added that the site for RV storage needs to be a part of the development permit. Michael Holzmiller, Planning Director, remarked that when the ordinance was originally conceived, the intent of staff was that every Planned Development project had to provide RV storage. Several PD's in a cluster could provide a common lot. He does not believe that offsite RV storage meets the intent of the ordinance. Commissioner Hall agrees with Commissioner Schrannn's proposal to eliminate two units. He believes the applicant has done an excellent job on the rear views of the homes which will be seen; however, in order to support the project, he feels it must be opened up. Commissioner Erwin has mixed feelings because the project has changed so drastically from the original design. He shares the concerns of Commissioners Schramm and Hall. He would like to hear staff's response the the applicants request to change Conditions i/64, i/68, and #36. Mr. Howes replied that Condition #64 can be deleted with no problem. On Condition #68, staff feels it should be retained and later worked out with the Fire Department. Bob Wojcik, Principal Civil Engineer, responded to Condition i/36 and stated that a 2:l slope is considered a permanent slope. It is anticipated that there will be temporary slopes during construction of crib and/or retaining walls which could be 1:l. He sees no reason to change the wording. Commissioner Marcus can accept the proposed project. She dislikes RV's and would like to see them prohibited. She does not feel that this is the time to try and change the ordinance. Commissioner Schlehuber feels the Commission needs to follow the ordinance regarding RV's and single lot lines. The developer has met the regulations and he thinks the product type is good. Commissioner Schlehuber agrees with Commissioner Holmes regarding the roof drainage. Chairman McFadden thinks the units are too close together. Although the developer has met the requirements, she feels there will be a problem with drainage in the future. She does not feel that this project meets the intent of the Hillside Ordinance and cannot support it for that reason. She is puzzled about the 35 ft. slope. She feels the basic project is too large for the size of the property. Commissioner Holmes inquired if the applicant can accept his recommendation for roof drainage as a condition. Mr. Arnest can accept the condition since this agrees with their original intent for drainage. Commissioner Schramm inquired if the applicant had received a copy of the City Attorney's memo dated October 24, 1988. Mr. Howes indicated that they had. Commissioner Hall inquired if the applicant wished to respond to the proposed reduction of two units. Mr. Arnest replied ’ . Y *- p MINUTES November 2, 1988 PLANNING COMMISSION Page 9 COMMISSIONERS that elimination of two units would reduce the profit margin to the point that the proposed project would not be feasible. Commissioner Marcus remarked that she would favor RV parking in the easement area. Mr. Holzmiller replied that the project planner has stated that this is the only place it could be done. Commissioner Erwin requested staff to respond to the Hillside Ordinance comment made by Chairman McFadden. Mr. Howes replied that the staff planner felt the proposed project complied with the Hillside Ordinance because the units were stepped back and very few buildings intruded into the 2:l angle. Motion was duly made, seconded, and carried to adopt Planning Commission Resolution No. 2770 approving the Negative Declaration issued by the Planning Director, adopt Planning Commission Resolution No. 2771 approving CT 88-2/PUD 88-2, and adopt Resolution No. 2772 approving HDP 88-3, based on the findings and subject to the conditions contained therein subject to the amendments recommended by the City Attorney memo dated October 24, 1988; the condition proposed by Commissioner Holmes regarding roof water being directed to storm drains by way of gutters and downspouts which are non-corrosive, with special care when the dwelling unit is below adjacent grade; removal of Condition #64 regarding gates; adding a condition on uniform fencing on north facing lots subject to approval of the Planning Director; and rescinding the previously approved project for a 75 unit condominium project. Commissioner Hall stated that he could not make Finding H2. Commissioner Schramm stated that she could not make Findings i/2 or i/14. Chairman McFadden stated that she could not make Findings H2 or #14 and she had a problem with the Negative Declaration. Michael Holzmiller, Planning Director, advised the Commission that since the motion had failed, some final action would be necessary by the Planning Commission. Chairman McFadden asked the applicant if he would like to rethink the project for possible incorporation of the suggestions made by Commissioners. Mr. Arnest stated that he would appreciate that consideration. Motion was duly made, seconded, and carried to continue CT 88-2/PUD 88-2/HDP 88-3 VISTA DE LA VALLE to December 7, 1988. RECESS The Planning Commission recessed at 7:47 p.m. and reconvened at 8:Ol p.m. CONTINUED DISCUSSION ITEM: 4) Request to address the Planning Commission - MIRE RYAN. Finding that product change in units is in substantial conformance with CT 85-21. Erwin Hall Holmes Marcus McFadden Schlehuber Schramm Erwin Hall Holmes Marcus McFadden Schlehuber Schrannn ’ . I * = * MINUTES /s November 2, 1988 PLANNING COMMISSION Page 10 Michael Ryan, Mision Estancia Partnership, 1703 Kennington Road, Encinitas, addressed the Commission and stated that he is requesting a finding by the Planning Commission on certain needed product changes for a 35 unit detached project located adjacent to Stagecoach Park. The original project was proposed in 1985 for 100 units designed for the first or second homebuyer. Due to construction delays caused by the development, approval, and implementation of the Growth Management Plan several market changes have occurred and the current need is for a larger move-up type home without increased yard maintenance burdens typically associated with a large home on a large lot. Several modifications are now proposed: (1) Request t o change the architectural design from wood to Mediterranean with red tile roofs. (2) Request to change the unit size from 950 - 1,450 sq. ft. to 1,850 - 2,250 sq. ft. (3) Request to change the architectural design to all two-story units to allow an increase in on-lot open space. Commissioner Hall inquired if the unit footprint would now be smaller. Mr. Ryan replied that two story units would enable the footprint to shrink as well as enable more open space. Chairman McFadden inquired how many other units could have this same problem. Mr. Grimm estimated that 400-500 units are in the same position , and several developers are interested in the Commission's response to Mr. Ryan's request. Chairman McFadden inquired if the zone plans are all in on these similar situations. Mr. Grimm replied that some zone plans are in and some are not. Chairman McFadden inquired if staff has a comment. Michael Holzmiller, Planning Director, replied that staff feels uncomfortable with approving a larger house on the same size small lot without the Planning Commission's approval. He inquired if staff has the discretion to make the type of changes requested by Mr. Ryan. Chairman McFadden inquired how far back the projects date. Mr. Grimm replied that most of them go back 2-3 years, before growth management. Chairman McFadden inquired when the Planned Development Ordinance was revised. Mr. Grimm replied that it was revised last year, so some of these projects are outside the ordinance. Chairman McFadden would like to see some consistency--either have all product changes come before the Commission or have policy guidelines for staff to follow. Commissioner Marcus inquired how many would involve less than 50 units. Mr. Grimm replied that there are only a few with less than 50 units. Commissioner Schlehuber would like to have a workshop and set some guidelines so that staff can make some decisions using good planning judgement. Perhaps the guidelines could be presented as an information item. ’ > c I’ November 2, 1988 f-s MINUTES PLANNING COMMISSION Page 11 /7 Commissioner Holmes thinks the Commissioner should be cognizant of the market place. He can support Mr. Ryan's request because of the smaller footprint. Commissioner Schramm would like to see this item discussed at a workshop and some guidelines established. Commissioner Hall understands Commissioner Holmes comment and thinks the guidelines are needed but doesn't want a workshop. He thinks the projects should come back on a case-by-case basis. Commissioner Erwin can only support item (1) of Mr. Ryan's request. He thinks that overall guidelines need to be established. Motion was duly made, seconded, and carried to have a Workshop to discuss product change policies and establish guidelines for staff to follow. Commissioner Marcus inquired how long it would take to set up a workshop and related materials. Mr. Grimm replied that it would probably be after the new year. Commissioner Schlehuber inquired if this could be added as an agenda item on a regular Friday or Saturday morning workshop. Mr. Holzmiller replied that he was thinking in terms of a separate workshop to discuss concepts, procedural guidelines, and alternatives. Individual projects would not be discussed. Commissioner Marcus has no problem with Mr. Ryan's project but wonders how guidelines can be established without spending sufficient time to review the different projects. Commissioner Schlehuber remarked that he has confident in staff and can usually accept a staff recommendation. Chairman McFadden advised Mr. Ryan that no action would be taken on his request tonight and that an item would be placed on the agenda after a workshop can be conducted. Mr. Ryan inquired if a firm date could be set now. He would also like to see other interested parties notified so they can voice their concerns. He was not thinking in terms of newspaper notification but perhaps a letter to those developers who may be affected so they could submit written input. Mr. Grimm replied that he feels some action could be taken by the second meeting in January which would be January 18, 1989. DISCUSSION ITEMS: 5) CT 81-6(B)/SDP 82-3(A) Poinsettia Village - Request for approval to construct a bank building within a previously approved Site Development Plan, Poinsettia Village, located at the southeast corner of Poinsettia Lane and Avenida Encinas. Mike Howes, Senior Planner , reviewed the background of the request and stated that the applicant is requesting approval to construct a 4,506 sq. ft. bank building on Lot 1 located Erwin Hall Holmes Marcus McFadden Schlehuber Schramm ‘, c B- /“\ MINUTES . November 2, 1988 PLANNING COMMISSION Page 12 COMMISSIONERS \ at the northeast corner of the shopping center. When originally approved, the subject lot was reserved for a drive-thru bank building of 3,500 sq. ft., a difference of 1,006 sq. ft. To ensure compliance with the parking requirements, the additional square footage was transferred from Lot 2 (proposed Jack-in-the-Box). Although slightly larger than the original building footprint, the proposed bank structure maintains an average setback from Avenida Encinas of 50 feet and from Poinsettia Lane 47 feet. The proposed bank exhibits an architectural style compatible with the shopping center and the area has been extensively landscaped with lush, mature specimen trees accented by colorful annuals. Staff recommends approval. Chairman McFadden opened the public testimony and issued the invitation to speak. Richard Cornelius, an architect representing Home Federal Savings, addressed the Commission and stated that he concurs with the staff findings. Home Federal has tried to meet all of the zone and architectural requirements. He requested approval of the project. Commissioner Erwin inquired if the ATM machine would be a driveup and Mr. Cornelius replied that it would. Commissioner Erwin remarked that the ATM needs to be visible from the road for safety. He inquired about automobile queuing. Mr. Cornelius replied that the ATM will be visible from the street but will be screened by low shrubbery. The ATM was moved from the originally proposed location so there will be no queuing problem. Chairman McFadden remarked that the elevations show a future ATM. Mr. Cornelius replied that a walk-up ATM location has been reserved but will only be implemented if necessary. There being no other persons desiring to address the Commission on this topic, Chairman McFadden declared the public testimony closed and opened the item for discussion among the Commission members. Motion was duly made, seconded, and carried to approve the construction of a bank building within a previously approved site development plan at CT 81-6(B)/SDP 82-3(A) Poinsettia Village. MINUTES: Commissioner Erwin requested a correction in line 3, paragraph 4, page 13, to change the word "useable" to "visible." The Planning Commission approved the minutes of October 19, 1988 as corrected. ADDED ITEMS AND REPORTS: Chairman McFadden inquired about the memo from the City Engineer regarding drainage to the storm drains. Bob Wojcik, Erwin Hall Holmes Marcus McFadden Schlehuber Schramm Erwin Hall Holmes Marcus McFadden Schlehuber Schramm K K r a.‘. *- I? MINUTES November 2, 1988 PLANNING COMMISSION Page 13 Principal Civil Engineer, replied that a change order could be added to the original contract. Chairman McFadden inquired if a motion would be necessary for the Commission to consider this at the next meeting. Ron Ball, Assistant City Attorney , replied that a motion should be made to include the item on the next agenda. Motion was duly made, seconded, and carried to consider the drainage/storm drain contract on the next agenda. Commissioner Erwin expressed concern about the recording system being used to record the meetings. He recently needed to listen to a tape and it turned out to be almost unintelligible. He would like to see either a new machine or the wiring repaired. Michael Holzmiller, Planning Director, replied that staff would look into the problem and get it remedied. Ron Ball, Assistant City Attorney, remarked that for legal purposes, it is necessary that the recordings be understandable. ADJOURNMENT: By proper motion, the meeting of November 2, 1988 was adjourned at 8:45 p.m. Respectfully submitted, MICHAEL HOLZMILhEk Planning Director BETTY BUCKNER Minutes Clerk MINUTES ARE ALSO TAPED AND KEPT ON FILE UNTIL THE MINUTES ARE APPROVED. Erwin Hall Holmes Marcus McFadden Schlehuber Schramm Erwin Hall Holmes Marcus McFadden Schlehuber Schramm : \ 4 ! K K -4 . \ b X X X X X X K