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HomeMy WebLinkAbout1986-12-04; Senior Commission; MinutesMINUTES Meeting of: SENIOR CI r IZEN COMMISSION Time of Meeting: 3:OO p.m. Date of Meeting: December 4, 1996 Place of Meeting: Multi-Purpose Room, Harding Street COMMISSIONERS CALL TO ORDER: Chairman Van called the Meeting to order at 3:OO p.m. ROLL CALL: Present - Chairman Van, Commissioners Cochran, Gast, Hoskin and Ritchie. Absent - None. Others Present: Sue Spickard, Senior Citizen Coordinator Dave Bradstreet, Parks and Recreation Director Ray Patchett, Assistant City Manager Chairman Van introduced Ray Patchett, Assistant City Manager; Dave Bradstreet, Parks and Recreation Director and Harriett Babbitt, Minutes Clerk. MATTERS FROM THE PUBLIC: There was no one present wishing to speak on a non-agenda matter at this time. APPROVAL OF MINUTES: Minutes of the meeting held November 6, 1986, were approved as presented. Chairman Van announced Commissioner Cochran is celebrating his birthday today. APPROVAL OF AGENDA: Chairman Van announced the Agenda would no longer show a Council llaison, inasmuch as there will be no Council representative at the meetings. The Department Head will be responsible for sending a synopsis of the meeting to the interested parties the next day. Dave Bradstreet explained the Parks and Recreation Commission appoints a scribe at each meeting and that member makes a note of action taken; that is then summarized to be sent to Council the next day. Ray Patchett, Assistant City Manager, explained no Commission will have a Council liaison. Senior Citizen Commission approved the Agenda as submitted. OLD BUSINESS: A. Proposed Management Services Contract with C.S.C.A. Sue Spickard called attention to the memoranda contained in the packet regarding the contract between the Senior Citizens' Assocfation and the City of Carlsbad for management services. directly with the Area Agency on Aging to provide the services. The recommendation is to contract Van Coch r an Cast Hoskin Ritchie Van Cochran Cast Hoskin Ritchie \ \ \ MINUTES ,- December 4, 1986 SENtOR CIIILEN COMMISSION Page 2 COMMISSIONERS \ OLD BUSINESS: (continued) Since the packet was mailed out, the Bodrd of Directors of the Senior Citizens' Association held a meeting and addressed the issue. A motion was made to write a letter to the City of Carlsbad requestinq the City contract directly with the Area Agency on Aging for nutritiori, Mobile Meals and transportation. The Carlsbad Senior Citizens' Association .would be responsible for bingo and the newsletter. This letter has iiot be received to date. This is in the minutes of the Associations' meeting and it is anticipated the letter will be received at an) time. However, the decision will be held until the letter is received and can be reviewed. Commissioner Cochran stated irr view of all of the background, history and intelliqent delving into by the City, Ray Patchett and Dave Bradstreet, as well as the AAA, and the recommendation in the minutes of the Association, this Conmission should vote for the acceptance of this presentation. He stated he would make this in the form of a motion. Commission Ritchie inquired whether the funds would be provided for the mobile meals, transportation and nutrition, and staff stated that was the request. Commissioner Ritchie then agreed to second Commissioner Cochrm's motion. Senior Citizen Conmission voted to accept the presentation of the aqreement to contract directly with the Area Agency on Aging to provide senior services, such as the nutrition program, mobile meals and transportation. Chairman Van referred to an article iri the newspaper and read the article as follows: "Reorganization of the City's senior citizens' services will be discussed at the meeting Thursday of the Senior Citizen Commission. "In October the City Commission and the independent Carlshad Senior Citizens' Association were explorino a manaaement services contract, by which the City would supply manaqement services to the Association. However, subsequent friction within the Association, and between the Association and Commission have now led City staff to recommend a new approach. "That recommendation calls for the City to remain free of any contractual ties to the Association, and to contract directly with the Federal Area Agency on Aging to provide senior services such as the nutrition program, Mobile Meals and transoortat ion." Chairman Van stated he disagreed with this article. There is no conflict between the Conmission and the Association, nor did the City reconmend a new approach. Ihe consensus of the Senior Citizen Commission was to express disapproval of this newspaper article and the statements contained therein. Van Coch r an Gas t Hoskin Ritchie MINUTES i- \' December 4, 1986 SENIOR CITLLEN COMMISSION Page 3 COMMISSIONERS OLD BUSINESS: (continued) B. 3oint Councii/Senior Commission Meeting Sue Spickard stated the Commission and the City Council desired to meet together, and Council would like to set that meeting. Council requested this Commission submit topics they would like to discuss with Council. Commissioner Hoskin stated it was not a good idea to meet with Council in an open meeting. This should be an informal meeting first between this Commission and Cit) Council. Commissioner COChrdn concurred with Commissioner Hoskin. Commissioner Ritchie comnented she would like some overall direction from Council. Commissioner Hoskin stated he had talked with Council Members and it had been stated this Commission should report directly to Council. However, that has not happened. He would like a report on the relationship of this Commission to the Councii. Commissioners Cast and Cochran concurred. Chairman Van added the new Senior Center should also be discussed at that meeting. Commissioner Hoskin hoped the Council would appoint an advisory committee, with a Commissioner md an Association Member to sit in as plans are made for the Senior Citizen Center. Sue Spickard stated the Agenda Bill does have an advisory committee, made up of a Commissioner, Sue Spickard and one other member, probably someone Council would appoint. Dave Bradstreet reiterated the Senior Citizen Commission was to meet at a regular City Council Meetinq. The Commission expressed it would not like to meet at a reqular meetinq, but desired to meet one on one and go over different areas with Council. Mr. Bradstreet stated he might be able to clear up one point, and that is the Senior Citizen Commission does report directly to the City Council. The Liaison between the Council and the Senior Citizen Commission is Sue Spickard. rhis Commission operates the same as the other Commissions. All Commissions are advisor) to the Council and the staff members are the liaisons between Council and the Commissions. Chairman Van stated he would like the direction to come from the Council as far as this Commission's direction. Dave Bradstreet stated this Commission gives advice and recommendat ions to the City Council on senior citizen affairs. Sue Spickard asked the Comnissioncrs to submit additional topics to her before the meeting with Council. \ M I N UTES \LY 4 December 4, 1986 SENIOR ClTLLEN COMMISSION Page 4 COMMISSIONERS y OLD BUSINESS: (continued) C. Pine Street Site Update Chairman Van stated this was to be discussed by Council, but it was continued until Mayor Lewis and Council Member Mamaux met with the School Board. Chairman Van stated it had been suggested that ten acres of Hosp Grove be set aside for a senior citizen center. However, the Hosp Grove people want trees there and nothing else. Sue Spickard stated there was interest in touring the inside of the buildings, since the Historic Site Commission expressed their desire to have this designated a historic site. Julie Nygaard has agreed to take this Commission on a tour of the inside of these buildings on Monddy, December 8, at 1:00 p.m. The Commissioners should meet in front of the Administrative Office on Pine Street for t h is tour . Commissioner Ritchie stated she understood the School Board had turned down the request to retain any structure. Sue Spickard stated the Historic Commission went to the School Roard and they said they would like a meeting of the Historic Preservation Commission, Senior Citizen Commission and the School Board. Commissioner Cochran commented he understood the Historic Preservation Commission would be satisfied to put a plaque on the front of the new building and would be cooperative with regard to that suggestion. One area where there was a problem, was the Downtown Merchants Associatlon had collected 60 signatures to present to Council stating their concern with the possible use of $1.7 million from the monies for downtown improvement. He stated this was not the case. Comnlssloner Cochran stated it was thrilling to think what the Redevelopment Area could do if they had an okay for the rebuilding of that site, with bonds and/or grants available from the government. Chairman Van stated in the City Manager's letter it had been stated the Senior Citizen Center was on hold temporarily, until Council could negotiate with the School Board. Commissioner Hoskin stated his impression was the merchants were in favor of the Senior Center; but not In favor of using Redevelopment funds. He said why tour the buildings if they are not to be used. He was opposed to the keeping of these buildings and had made a motion to that effect at the last meeting. His motion failed due to the lack of a second. Commissioner Hoskin felt this Commission should state they oppose trying to work those structures into the proposed Senior Citizen Center. Chairman Van said two Members of the Historic Preservatlon Commission feel the buildings are structurally sound and would not go along with a plaque. Chairman Van felt by going through the buildings the Commissioners would know just what is there. Commissioner Hoskin reiterated the Commission should take a stand. Commissioner Ritchie felt the Commisssioner should tour the site and be informed. Commissioners Gast and Cochran concurred. \ \ MINUTES December 4, 1996 SENIOR CIlILEN COMMISSION Page 5 COMMISSIONERS \;r OLD BUSINESS: (continued) Sue Spickard stated she would re-check with the School Board to determine whether a meeting could be scheduled with the School Bodrd, Senior Citizen Commission and the Historic Preservation Commission. Assistant City Manaqer Ray Patchett stated the Historic Preservation Commission would be submittinq an aaenda bill for December 22, 1986 declaring a number of sites historic sites. If the Pine Street School Site is on the list, and the School Bodrd says it is not interested, as the property owner that stops it and there is no need for any meeting . Senior Citizen Commission expressed their opposition to using the Pine Street buildings ds part of the proposed Senior Center. Dave Bradstreet stated the Parks and Recreation Commission had sugqested the Cdlavera Hills site be designated as a "Historic' Point of Interest" and J plaque and pictures be installed. He felt that might be the solution for the Pine Street site. Chairman Van reported he had suggested Sue Spickard attend the Leadership Conference, December 9, at National University. Dave Bradstreet had aqreed to sendina Mrs. Spickard to this conference and paying the $25.00 fee. the meantime, the City Manager called Chairman Van and he will attend the meetina, with Parks and Recreation Department funding his attendance. Ray Patchett and Commissioner Ritchie indicated they would also be attending this conference. In COMMIT TEE REPORTS : A. Program Committee Commissioner Cast gave the report, introducing Don Morse, Special Events Coordinator. She stated the Program Committee is asking the Comnission to help in the selection of volunteers--not to recruit; and solicit the Mayor and City Council to help become involved in the senior activ ities and proqrms. Commissioner Cast further explained the Committee set-up structure and the desire to suit the needs of the senior citizens. They hope to be able to enlist the involvement and participation of all seniors into the senior programs. Several charts were used to lndicate the different spheres of support, the different groups to be included under the Program Committee, with a Chairman for each group. She stated by the end of December she would like all Commissioners select volunteers in their own field and have a list into the office. January 21 is the deadline for the structure set-up in toto. Commissioner Cast continued, stating if the Commission wants the Mayor arid Council to support the seniors, the) must prove they have done their homework and produced results. Mr. Morse showed another chart indicating the different actibities and ideas for setting up the different qroups. Van Cochran Gas t Hoskin Ritchie MINUTES December 4, 1986 SENIOR CIrILEN COMMISSION Page 6 COMMISSIONERS COMMITTEE REPORTS: (continued) Commissioner Cast stated the Program Chairman and Coordinator would receive reports from the five different chairmen and the subcommittees; then report to the Commission. The volunteers will be honored for their efforts. Chairman Van stated people do want to volunteer to help with the Senior Programs, and this expands the areas in which people may participate in the programs. Commissioner Ritchie suggested if they are asking for a chairman in each group, they should perhaps consider dsking for a co-chairman, as people are more apt to respond to that request. Commissioner Hoskin asked about the questionnaire and the status. Sue Spickard stated there are two surveys to be made. There is a needs assessment survey, which is the outreach area, and will be done through SANDAG. The questionnaire that Commissioner Cast is preparing is a more personal type of a survey. When the seniors get into to the new Senior Center, it is hoped there will be J map showing the home towns of all the members. The SANDAG survey is in process at the present time. Commissioner Ritchie asked whether the types of programs suggested do work, and Mr. Morse stated it is working in the mre successful senior centers. You must have volunteers to have a large impact on the community and the work must be done mainly by volunteers. The limited number of staff people cannot conduct the number of programs that should be planned for seniors. He stated there should be approximately 300 volunteers to assist with the different programs. 9. Commission Liaison to C.S.C.A. Chairman Van reported Dr. Harmon had resigned from the 8oard. The Council Chairman, Vice-chairman and Treasurer of the Nutrition Council also resigned. One of the problems was the Nutrition Council does not have valid bylaws. The Area Agency on Aging had furnished the basic guidelines, and the Nutrition Council used the sample that had been supplied to them as their bylaws. Those by-laws had been used for some time. It had been determined they should have been written and approved by the Board and this had not been done. Chairman Van stated he has agreed to help formulate a new set of bylaws to be adopted by the Board. Chairman Van stated the Nutrition Project Council wanted to set up their own checking account for the money they raised on different projects. cake sale, as reported last month., Their intent was to make a gift to the Senior Center. decided the monies had to be put into the Associations' checking account. Therefore the money was given to the Association. He reiterated this Comnission is an advisory Commission to the City Council and has no jurisdiction over the Board of Oirectors of the Associatlon. This involved $315 from the The Board of Directors \ \ MINUTES y Oecember 4, 1936 SENIOR CITIZEN COMMISSION Page 7 COMMlSSlONERS COMMITTEE REPORTS: (continued) Chairman Van stated It was hoped the problems of the Association could be resolved. At the last Board of Directors' meetinq, it was decided a professional staff was needed. The Association cannot afford a professional staff, and they felt they should pursue becoming part of the City. The vote was three in favor, one dissenting and one abstaining. Commissioner Hoskin inqluired who appointed the Nutrition Project Council, and Sue Spickard stated they are elected by the nutrition part lcipants. Chairman Van stated there must be a Nutrition Project Council to advise the contractor on all matters relating to nutrition and certify the contractor. He added there must be a Nutrition Project Council if you have a nutrition program. committee to write the bylaws, and they want the City to take over the functions. The Board of Directors has selected a Ray Patchett stated since this Comnission supports the idea of the City taking over the programs, as soon as the letter is received, the City will mve forward with this contract. Sue Spickard stated the programs were still operated by the Carlsbad Senior Citizens' Association at this time. They have appointed a committee to write the bylaws and it will be that committee's job to do that. When and if the City takes over the contract, there will be d Nutrition Project Council and the Area Agency on Aging will move the Project Council over to the City's program. She stated the doors would not be closed as far as the nutrition program. ADDITIONAL BUSINESS: Commissioner Hoskin inquired about the Brown Act Amendment and how this would affect the Commission. Under the new law, an item has to be on the agenda to be discussed. COORDINATOR'S REPORT: Sue Spickard reported the potluck Parks and Recreation Commission party will be held December 15, at the Harding Street Center. The community Christmas will be at the Harding Street Center on December 10, at 7:OO p.m., also sponsored by Parks and Recreation Department. Mrs. Spickard stated she attended a food training program. In order for the kitchen to operate on the Nutrition Program, there must be a licensed food manager. The training was for two days, and this program trains volunteers and staff in food handling anywhere. It enables you to manage a restaurant, if necessary. This would be necessary if the City takes on the nutrition and Mobile Meals programs. The next meeting of the Senior Citizen Commission will be January 8, 1987. I \