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HomeMy WebLinkAbout1988-05-05; Senior Commission; MinutesMINUTES Meeting of: SENIOR CITIZEN COMMISSION Date of Meetina: May 5, 1988 Time of Meetinq: 1:15 p.m. Place of Meeting: Hardina Community Center COMMISSIONERS CALL TO ORDER: Chairman Van called the Meetinq to order at 1:15 p.m. ROLL CALL: -- Present: Chairman Van. Commissioners Hoskin and Ritchie. Absent: Commissioners Cast and Maggio. Staff Members Present: Sue Spickard, Senior Citizen Coordinator Ken Quon. Project Manager 3ohn rahill, knicipal Projects Manager Others Present: Claude Helton, Liaison from Housing & Redevelopment Advisory Commit tee MATTERS FROM THE PUBLIC: Chairman Van announced there is the Commission- approved statement included on the agenda under the Matters from the Public. There was no one present to speak on a non-agenda item. APPROVAL OF MINUTES: The Minutes of the Meeting held April 7, 1988, were approved as presented. Commissioners Handbook Chairman Van called attention to the Handbook and read the part giving the duties of the Senior Citizen Commission. Commissioner Ritchie commented that Commissioners did not have to be seniors to serve on the Senior Citizen Commission; that the Ordinance was silent on that. Also, at no time is the Commission charged with the responsibility for administerinq any of the things researched and recommended to the City. Chairman Van stated that at the meeting Council Member Larson organized, some of the Commission/Committee/Board people felt they did not have enough to do, and he said this Commission had plenty to do. Senior Center Construction Budqet 3ohn Cahill reported the design of the project is proceeding alonq briskly. There is 3.5 million dollars set aside for the protect, with $150,000 to furnish the facility. "Furniture" means desks, chairs, file cabinets: tables and chairs for the auditorium and nutrition center portion and various couches, tables and chairs for the special use areas. Van Hoskin Ritchie \ MINUTES SENIOR CITIZEN COMMISSION May 5, 1988 Page 2 COMMISSIONERS \I Senior Cennter Construction Budget (Continued) The $150,000 was arrived at with an allowance of $10 per square foot for furniture. Mr. Cahill added that other items such as TV's, vJdeos, billiard tables, etc., wIll not be provided in that budget and will be items for potential fund-raising events. Chairman Van stated the kitchen will have its own separate sub-budget and will be fully equipped at the time the Center is opened. The nutrition and auditorium items must be taken care of Immediately, and next in importance is the office area and the special use areas. Mr. Cahill stated that if the bids come in for more than the 3.5 million dollars allocated for the project, it will be City Council's decision at that time as to how to proceed. Sue Spickard stated that by comparing prices and trying to get the best furnishings for other than top dollar, that perhaps there will be some money available from the furnishings budaet. She further stated that in the B Budget she prepared for 1988-89, she had included $50,000 for the new Center. $15,000 at this time, but the other $35,000 is still in the budget and is earmarked for the Center. That budget has been cut In answer to Commission query regarding office equipment, Ms. Spickard stated that equipment belongs to the Seniors and will be moved into the new Center. John Cahill stated the Planning Comnission would be reviewing the CUP on May 18, at 6:OO p.m., in the Council Chambers, and this would be one of the last reviews before the project goes out to bid. Fundraising Chairman Van stated that at this time it looked as though fundraising priorities would have to be set for billiard tables, W's etc., instead of for a bus. When the interior decorator presents a list of what the $150,000 will buy, then this Commission can make a list of other items wanted and needed and prioritize them. The Commission discussed wanting TV's, video, billiard tables and pianos. The Project Council was discussing having a bake sale to raise money--and had expressed the idea of a stack washer-dryer for the center kitchen. planning on the gift shop in the Center and their money would be spent on settinq up that shop. Chairman Van stated they have over $17,000, which should be more than enouqh to equip the gift shop. miqht want to give the billiard tables to the Center. Sue Spickard stated the Senior Citizen Commission has about $4,000 in the Trust at this time and one of the goals of the City Council is to set up a foundation to allow donations to be made to the Commission and be tax deductible. The Finance Director of the City is pursuing this with the State of California and the IRS. Sue Spickard stated the Association was He suggested they A \ MINUTES SENIOR CITIZEN COMMISSION May 5, 1988 \\\\\ COMMISSIONERS Fundraisinq (Continued) Chairman Van requested each Commissioner to bring a “wish list” to the next meeting and the suggestion was made to have an “A“ list and a “B” list. This item will be on the Agenda indefinitely, as this will be an on-going matter after the Center is open. Senior Center Update Chairman Van reported the Committee had met yesterday and proposals were shown on landscaping and paving of the courtyard. Sue Spickard continued the report, stating after the general meeting, the Municipal Projects people and Sue met with every contractor involved in the project and the landscape people were directed to come back with a lessor landscape plan. The present plan included enclosing the entire parking lot with trees and shrubs and it was felt that could be eliminated or scaled down considerably. The courtyard was the main concern, with Hs. Spickard asserting the tree that is there is definitely to remain. different type of paving for the courtyard. They are also considering a Commissioner Ritchie expressed concern about the landscaping proposed, stating that jacaranda trees are pretty but messy and slippery underfoot; also wisteria vines are the same--messy--and with the droppings from the vines, create slippery walking. Sue Spickard stated there would be someone representing the Seniors on-site every day during the construction. She did caution everyone to remind their friends to stay away Prom the construction area. place and visitors will not be allowed. In answer to Commission query regarding security, Hs. Spickard answered there will be a lot of Lights and a security system is being built into the Center. The first person into the building will have a code to get in the door. There will be two different codes--one for the school area and one for the seniors. There will be strong sensors on the hall walls and the police and security people will be dialed automatically. sprinklers installed in the building. Ms. Spickard stated that in the kiln area they are considering raising the wall and installing wrought iron on top of it. It will be a very dangerous There will be Name of New Senior Center Senior Citizen Commission recommended naming the new Center “Carlsbad Senior Center”: and also recommended changing all titles to “Senior”, deleting the “Citizen”, including the Senior Citizen Commission. Van Hoskin Ritchie t MINUTES _- SENIOR CITIZFN COMMISSION May 5, 1988 Page COMMISSIONERS United Way Donation Senior Citizen Commission accepted Mr. Roger Burke's United Way donation of $54.11, for the Carlsbad Senior Center. Senior Citizen Coordinator's Report Sue Spickard reported the Area Agency on Aging had allowed Carlsbad more money for home-delivered meals, which would free up the money the City gave for that program. That money could then be put into the congregate program to provide more noon meals. Ms. Spickard stated she would come to the Commission for advice as to whether the City money earmarked for home- delivered meals should be put into the congregate program and keep the agency money in the home-meals program. Ms. Spickard reported there was a cancer-screening, which was a hugh success. soon, as the space was limited at the last one. May 11, 1988, will be Rally Day in San Diego. There will be a bus going from Carlsbad, and all 40 tickets have been sold. entertainment and a fun day. Us. Spickard announced there will be a bake sale May 20, sponsored by the Project Council. She encouraged everyone to attend and buy "goodies". There will be a trip to a Padres' game and the Del Mar Fair during lune. Ms. Spickard reported a senior had been hired to plan the Special Events for the senior program--Bette Kledzinski. Another one will be scheduled The Seniors gather at Golden Hall for Income Tax Season =has now ended and the volunteers completed more than 384 tax returns for seniors in the Carlsbad area. Ms. Spickard stated she is working with PRO-TECH, an agency for legal assistance. Carlsbad was chosen one of the senior sites to offer the program. Items for the Next Agenda Fundraising Senior Center Update Senior Center 'Wish List" ADJOURNMENT: By proper motion, the Meeting of May 5, 1988, was adjourned at 2:lO p.m. Respectfully submitted, &&Gd Harriett Babbitt Minutes Clerk Van Hoskin Ritchie