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HomeMy WebLinkAbout1991-05-02; Senior Commission; MinutesMINUTES Meeting of: SENIOR COW4ISSION Time of Meeting: 1:15 p.m. Date of Meeting: May 2, 1991 Place of Meeting: Carlsbad Senior Center - COMMISSIONERS CALL TO ORDER: Chairman Van called the Meeting to order at 1:15 p.m. ROLL CALL: Present: Chairman Van, Commissioners Heard, Maggio, Ritchie and Savary. Absent: None. Staff Present: Sue Spickard, Senior Coordinator MATTERS FRON THE PUBLIC: There were no requests to address the Commission. APPROVAL OF MINUTES: The Minutes of the Regular Meeting held April 4, 1991, were approved as presented. -9RTICIPATION IN SENIOR CENTER ACTIVITIES Sue Spickard reported that the Commission had directed staff to prepare draft guidelines for participation in activities at the Center. These guidelines address ongoing activities and do not address one-time activities. There would be no fiscal impact on the operation of the Center with the adoption of these guidelines. Commissioner Savary recommended that the Commission discuss the minimum number of people in a class, so space will not be used unnecessarily. Chairman Van stated that any new program should be given a fair chance and be allowed to finish the first year to determine whether or not there is interest in that program. The consensus of the Commission was to include this in these guidelines. Commissioner Ritchie stated that the size of the room should be considered in determining the number of people, and Commissioner Heard suggested that perhaps a range be established for the number of people for each room. Sue Spickard stated she will bring back recommendations to the next meeting on room size and activities. that in the memorandum attached to the draft guidelines the statement was made that if local residents are being excluded, this will come before the Commission, but she uld like to know at what point does it become a problem-- ,ne resident, or what? She added that when the waiting list becomes long enough, a new class is considered, and she will also incLude some recommendations on offering new classes when popularity is so high for a particular class. She added - Van Heard Maggio Ritchie Savary MINUTES day 2, 1991 SUGGESTION COMMITTEE Commissioner Savary gave a report on the Suggesstion Committee Meeting April 24, where suggestions from seven individuals were considered. If the suggestions had been signed, the individuals were contacted and interviewed. Commissioner Ritchie requested a copy of the suggestions and the action taken. Sue Spickard said they had thought about posting the suggestions and actions taken on the bulletin board for everyone to read. The Commission asked Commissioner Savary to read the suggestions. Stained Glass class -- that is being investigated. Shuffleboard courts -- had them at Harding St., and they were not used. Courts are available at other City locations. Object to restrooms being used by outsiders -- this is a public building and you cannot deny access unless that person is creating a problem. Object to menu--only had chicken on Wednesday -- sent menu to person (it is not always chicken). -"anted rose bushes at Center -- Man offered to donate bushes Id tend them; however, the Parks staff stated if we let one individual plant what they like, then another will want to plant what they like, and soon we have a landscape maintenance problem. Snapshot bulletin board for dogs and owners -- Commission voted to not hang things on the walls of the building. Bike club -- to meet once a month: this would have to go through staff. Symphony and opera music on the patio -- this would need to be checked with Administration. Have a Community Relations Director and/or Committee -- this Commission and staff do deal with public relations. Using the Chapel across the street -- wanted a quiet room for meditation. We have no jurisdiction. Commissioner Savary will report on any suggestions and action each month at the Commission Meeting. VOLUNTEER RECOGNITION The Senior Commission voted to have the Volunteer Recognition Party on Friday, November 15, 1991, with a Social Hour at 5:30 p.m., and dinner at 6:30 p.m. - Commissioners Ritchie and Maggio were asked to form a Committee with staff and Terry Talbot to determine the final arrangements for the Volunteer party. Van Heard Maggio Ritchie Savary MINUTES I Respectfully submitted, VOLUNTEER COMMITTEE Sue Spickard reported that a Volunteer Committee was needed to determine what constitutes a volunteer. Guidelines should be designed for the volunteer program and brought before the Commission for a final recommendation. Commissioners Ritchie and Heard were asked to form this Committee. Commissioner Ritchie asked to be relieved from the prior committee, leaving Commissioner Maggio to represent the Commission. SENIORS COORDINATOR'S REPORT Sue Spickard reported that the Center is very, very busy, and new programs are being tried. She said the Carrillo Ranch presentations have been very well attended. She listed the upcoming activities and asked the Commissioners to give her any recommendations they may have on programs of interest. MS. Spickard is investigating a large screen video projector, and will go to San Diego to a studio to view equipment when she has a final determination as to what is wanted. She said there had been complaints about the microphones cutting out, but the repairman said there was nothing wrong with the system. Maintenance crews will be .epairing the nicks and cracks in the building and try to -ake care of the pigeon problem at the front entrance. - CHAIRMAN'S REPORT Chairman Van stated that there is no stop sign when you come down Jefferson to Pine. Sue Spickard will call Bob Johnson, Traffic Engineer, and report this. He said he had a letter from the Kindles asking to come before the Commission to give a report on Carrillo Ranch. The consensus of the Commission was to invite Joan and Alan Kindle to a Commission meeting. Chairman Van stated he felt Karen Campbell should be recommended for citizen of the year for Carlsbad for her outstanding work. ITEMS FOR NEXT AGENDA Report of committee for Volunteers Suggestion Committee Approve draft guidelines for participation in activities Volunteer Dinner Committee ADJOURNMENT: By proper motion, the Regular Meeting of May 2, 1991, was adjourned at 2:28 p.m. Harriett Gbbitt Minutes Clerk April 22, 1991 TO: Senior Cornmission FROM: Senior Center Coordinator GUIDELINES FOR PARTICIPATION - BACKGROUND On several occasions, the issue of Residen, participation in Senior Center activities has been brought before the Senior Commission. At the June 7, 1990 meeting, the Commission took action on the ItNutrition Program Reservation Guidelinestt allowing Carlsbad Residents priority in making luncheon reservations. The Senior Commission took action on the participant composition in Mira Costa Classes on March 6, 1991. In June 1990, staff reported to the Commission that they utilize a guideline of a minimum 51% Carlsbad residents in Senior Center activities. The Commission indicated that staff should continue to - strive for their Administrative guideline of 51% resident participation. At the April 4, 1991 meeting, staff again brought the administrative guideline of 51% Resident participation in Senior Center activities to the Commission for their advice. The Commission requested staff prepare draft guidelines (attachment A) which would have no residency requirement for participation in Senior Center activities. DISCUSSION The issue of resident and non resident participation in Senior Center activities has been expressed by some Seniors in the Carlsbad Community. Other than the Nutrition program, and Mira Costa Classes, the issue of residents not being able to participate in a Senior Center activity has been brought to the attention of staff. However, it has been expressed that some feel that Carlsbad Residents should receive priority for participation in all Senior Center activities. In discussing the issue of participation in Senior Center activities, the Commission has indicated that they do not wish to "build a fence around the building.tt - In an effort to clarify the Senior Commission's direction regarding participation in Senior Center activities, staff has drafted IIGuidelines for Participationtt, (attachment A), for the Commissions consideration. The proposed "Guidelines, (attachment A) address ongoing activities (ie. classes) at the Center. They do not address one time activities such as dances, lectures, etc. It is the opinion of staff, that any participation quotas in activities which require no preregistration would be extremely difficult to monitor. RECOMMENDAT1 ON Staff recommends that the Senior Commission review and approve the proposed "Guidelines for Participation in Senior Center Activities." (attachment A) Staff further recommends that the Commission give specific direction as to when an ongoing activity should be brought to the Commission for review. FISCAL IMF'ACT The proposed I'Guidelines for Participation in Senior Center Activities, (attachment A) , has no fiscal impact on the operations of the Senior Center. ALTERNATIVES Accept the proposed "Guidelines for Participation in Senior Center Activities,tv (attachment A), which leaves participation open for all ongoing activities. OR Recommend specific percentages of resident and non resident participation in all ongoing activities. CONCLUSION As the popularity of the Senior Center continues to grow, direction from the Commission regarding participation requirements will assist staff in administering the Centers many programs. L.d. &,,- SUSAN SCHULTZ SPICKARD attachment ATTACHMENT A GUIDELINES FOR PARTICIPATION IN SENIOR CEWTER ACTIVITIES* The Carlsbad Senior Center is a multi-purpose facility designed to assist Older Persons in meeting their social, physical, recreational, and intellectual needs. Activities* at the Center are open to all older persons, regardless of residency, on a first come-first serve basis. An Older person, for this purpose, shall be defined as an individual 55 years of age or older. Should registration for various ongoing Center activities* reach capacity and interested Carlsbad Residents are being excluded due to non Resident participation, the Senior Commission will review these "Guidelines for Participationtt on a case-by-case basis. *Activities defined herein do not include the Senior Grant Programs or Mira Costa College Classes for which separate Guidelines have been developed. Neither does this definition include one time events (ie. dances, lectures, etc.).