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HomeMy WebLinkAbout1995-02-02; Senior Commission; MinutesMINUTES MEETING OF: SENIOR COMMISSION DATE OF MEETING: February 2, 1995 (Regular Meeting) TIME OF MEETING: 1:15 p.m. PLACE OF MEETING: CARLSBAD SENIOR CENTER CALL TO ORDER: Vice Chairman Whittaker called the Meeting to order at 1 :15 p.m. Assistant City Manager Frank Mannen was introduced by Vice Chairman Whittaker and welcomed to the meeting. ROLL CALL: Present: Commissioners Whittaker, Chmiel, West and Zink. Absent: Commissioner Heard. PLEDGE OF ALLEGIANCE was led by Vice Chairman Whittaker. MA'ITERS FROM THE PUBLIC: There were no requests to address the Commission on a non-agenda item. APPROVAL OF MINUTES: On motion by Commissioner Chmiel, the Minutes of the Regular Meeting held January 5, 1995, were approved as presented. AYES: Whittaker, Chmiel, West and Zink CONSENT CALENDAR: Senior Coordinator's Report Vice Chairman Whittaker requested that the Senior Coordinator's Report be given orally by Ms. Spickard. Sue Spickard reported that the New Year's Dance in December was attended by 11 0 dance enthusiasts. Ms. Spickard stated that January was a month filled with seminars and travels of the world by video. The trip to the Ronald Reagan Library was very well attended and the World War II Exhibit made the trip especially pleasurable. On January 19, the "Theater of Yugen" performance was played to a standing-room-only crowd. February 2, 1995 SENIOR COMMISSION Page 2 Senior Coordinator's Report (Continued) Ms. Spickard said there was a lively discussion regarding Government subsidy to Public Broadcasting during one of last month's meetings of the Discussion Group. The group handled the problem themselves and the popularity of the group continues to grow. The new Book Review Group started in January, meeting the second Friday of each month at 9:00 a.m. Ms. Spickard reported that no whales were sighted on the whale-watching trip, but a good time was had by all who attended. The Chair Dancing exercise program is still not viable, but staff is searching for exercise programs for the less mobile seniors. February activities were listed by Ms. Spickard, including presentations on February 2 and 6, and a special Valentine's luncheon on February 14. (Get your reservations in early.) The Valentine's Dance will be February 16. There will be a Senior Safari to Palm Springs on February 16 to see the "Palm Springs Follies", with a fee of $47.00 to cover transportation and a reserved seat at the show. "Spanish on the Job" will begin on February 23, and this is a crash course to help communicate with domestic workers. Ms. Spickard continued, stating that another Jig Jig A Rug class will be offered on February 22, with a fee of $7.00. Ms. Spickard stated that the Tax Assistance Program begins on February 7, with volunteer tax preparers available every Tuesday and Thursday through April 14. Seniors can arrange for an appointment at the reception desk, and low-income non-seniors can receive assistance on a first-come, first-serve walk-in basis. Ms. Spickard concluded her report, stating that the Senior Center will be closed Monday, February 13, for Lincoln's Birthday, and Monday, February 20, for Washington's Birthday. Ms. Spickard added that she regrets the resignation of Commissioner George Heard, and the four Commissioners concurred. Bov Scout Troop 748 Utilization of Senior Center Bill Lantz, Troop Coordinator, stated he was here to ask for a reduction in the use fees for the kitchen and dining room for the Easter Sunday Pancake Breakfast that the Boy Scout Troop sponsors each year, on the Sunday morning and a few hours on Saturday evening. Mr. Lantz stated that between 1,300 and 1,500 people are served at the breakfast. The request is for the fees to be the same as paid last year. Sue Spickard stated that the Boy Scouts paid $226.00 last year, which covers the cost of staff time, plus a $1 50 damage deposit, which is returned to the Troop. ACTION: On motion by Commissioner Zink, the Senior Commission recommended the use fees to Boy Scout Troop 748 for the use of the Senior Center be $226.00 for the Easter Sunday Pancake Breakfast. AYES: Whittaker, Chmiel, West and Zink February 2, 1995 SENIOR COMMISSION Page 3 Meals on Wheels Facilitv Use Barbara Young, Division Manager, Senior Adult Services, Meals-on-Wheels, stated that they serve meals to 25 Carlsbad residents. Each year there is a Volunteer Recognition Celebration, and last year it was held here at the Senior Center. Ms. Young stated that this really enhanced the celebration, and she is asking to use the facilities again on March 13th from 1 :30 p.m. to 4:OO p.m. ACTION: On motion by Commissioner Chmiel, the Senior Commission recommended that the Meals-on-Wheels Volunteer Celebration, March 13, 1995, be held at the Carlsbad Senior Center. AYES: Fund-raisina Brochure Whittaker, Chmiel, West and Zink Sue Spickard said she was disappointed when she first saw the brochure, as the cover was not sharp enough or bright enough. The Graphic Artist said that the idea was to have people focus on the verbiage and not on the building or the address. She said there is a large supply of the brochures, and they can be picked up here at the Center and staff will be mailing them out to the appropriate places of business. Commission Workshop Sue Spickard stated that this workshop was discussed at the Commission’s January meeting, and some topics were requested. Guidelines for what constitutes a volunteer is one topic to be discussed: also the logo that is used by the Senior Center will be discussed. Ms. Spickard suggested that since Mr. Heard is no longer on the Commission, that the workshop be postponed until a new Commissioner has been appointed. Vice-chairman Whittaker suggested another item for the workshop be Roberts Rules of Order. David Bradstreet, Community Services Director, arrived at the meeting and was introduced. ACTION: By consensus, the Senior Commission agreed to postpone the workshop until a new Commissioner has been appointed. Acceptance of Donations Sue Spickard explained that the $15,000 donated by the Carlsbad Senior Citizens Association is for the . remodel of the Reception area. The $640 is for the re-covering of the patio furniture, to be completed this spring. Ms. Spickard stated that the $100 from Marilyn Shaner is for the home meals program, and the $2,500 from the Estate of Isabel Brittain is undesignated. ACT1 0 N : On motion by Commissioner Zink, the Senior Commission accepted the donations as listed into the Trust Fund to be used as designated. AYES: Whittaker, Chmiel, West and Zink February 2, 1995 SENIOR COMMISSION Page 4 Elections The new officers for 1995, through January of 1996, are as follows: Chairman - Commissioner Whittaker Vice-Chair - Commissioner Zink COM M IlTEE REP0 RTS: Suaaestion Committee Suggestion: Answer: Suggestion: Answer: Suggestion: Answer: Suggestion: Answer: Suggestion: Answer: Do something about the odor in the ladies restroom next to the dining room. Upon investigation, the odor no longer appears to be prevalent. Management will be contacted about a possible solution. Facilities Punishment for not canceling lunch is too severe. The Project Council discussed the following system: If a person does not cancel their luncheon reservation three times in a month (without a legitimate excuse), they cannot make a reservation for two weeks. They can attend the lunch; however, they have to call or stop in that day, with no advance reservation. Legitimate excuses include illness, family emergency or car breakdown. Have another talent show with more advance publicity. The last talent show was postponed due to a lack of participants. This program will be looked at again at a later date. Purchase a camcorder for the Center activities. Rather than purchase a camcorder, the Center would encourage any person who owns one and is proficient in its use to volunteer to film Center activities. The Center could pay for the tape. Horseshoe courts on plot near billiard room. There are horseshoe pits at Holiday Park. When the final decisions are made as to what will be developed on the Pine School site, then it might be more feasible to include the construction of horseshoe pits. February 2, 1995 SENIOR COMMISSION Page 5 Nutrition Proiect Liaison Commissioner Chmiel reported that 2,703 congregate meals were served in December, with an average donation of $1.57. Home meals delivered in December totaled 1,114, with an average donation of $2.45. The current balance of funds raised through Project Council activities is $2,728.26. These funds are raised from dances, craft and bake sales, etc. Commissioner Chmiel listed the special events held in December, and the business conducted at the meetings. C HA1 R MAN’S REPORT: Chairman Whittaker stated he had no report. ITEMS FOR NEXT AGENDA: Plans for Workshop ADJOURNMENT: By proper motion, the Regular Meeting of February 2, 1995, was adjourned at 1:43 p.m. /z / Minutes Clerk 1 January 25, 1995 TO: SENIOR COMMISSION FROM: Sen.ior Center Coordinator il k 11 t COORDINATORS REPORT 110 Dance enthusiasts enjoyed the New Years Dance on December 29. January was a month filled with seminars and travels of the world by video. Despite the inclement weather the trip to the Ronald Reagan Library was very well attended. Although this year neither President or Mrs. Reagan were seen, the World War I1 Exhibit made the trip especially pleasurable. The "Theater of Yugen" performance featuring ancient forms of comedy and tragedy was offered to a standing room only crowd on January 19. The popularity of the Discussion Group (meets 1 C 3 Friday a.m.) continues to grow. We have had to add more tables and chairs. Last month was the first time the group reported that tempers flared during a particularly lively discussion regarding government subsidy to Public Broadcasting. The new Book Review Group had their official start in January. They meet the 2nd Friday of each month from 9 until 10:30 a.m. The list of books to be reviewed in the coming month is available at the reception desk. Newcomers Welcome! Although no Whales were sighted. The trip Whale Watching was enjoyed by those who participated. We are told that lots of other sea life was viewed. Our second attempt at gaining enthusiasm for Chair Dancing was not successful. Staff will continue to explore exercise programs for the less mobile and active Senior. Looking ahead to FEBRUARY: On February 2 representatives from the San Diego Regional Household Hazardous Materials Program will be present to discuss "Handling Household Hazardous Materialst1. February 6, Anny Wright will provide a presentation on "Where in the World Can I Cruise?" A ltSpecialtl Valentines lunch is being prepared for February 14. Get your reservations in early. Valentines Dance will be February 16. Senior Safari will travel to Palm Springs on February 16 to see the. ltPalm Springs Follies". The Fee of $47.00 covers transportation and a reserved seat to enjoy the singing, dancing and comedy of these very talented 50-80 year young Showgirls. Our Saturday travelers will enjoy a "Safari in East Countyll on February 18. The $21.00 fee covers transportation and entrance to the Wild Animal Park. "Spanish on the Job" will begin on February 23. This is a crash course in speaking Spanish in order to communicate your needs to domestic workers. Another Jig Jig A Rug class will be offered on February 22. This time participants will be Jig jigging baskets. Registration required. Fee $7.00. IIIt's that time of year again!" And what, time might that be you ask? It is Tax Season. The Tax Assistance Program begins February 7. Volunteer Tax preparers will be available every Tuesday and Thursday through April 14. Seniors can arrange for an appointment at the reception desk. Low income non Seniors can receive assistance on a first come first serve walk in basis. The Senior Center will be closed Monday March 13 and Monday March 20 in acknowledgement of Lincoln and Washington Birthdays. SUE SCHULTZ SPICKARD January 23, 1995 TO: SENIOR COMMISSION FROM: Senior Center Coordinator SCOUT TROOP REQUEST FOR REDUCTION IN ROOM RENTAL FEES Scout Troop 748 has utilized the Senior Center for a fundraising Easter Sunday Pancake Breakfast since 1991. The City Council adopted Facility Rental Fees in November 1991, these fees are significantly higher than the fees previously utilized. Since 1992, representatives from Scout Troop 748 have appeared before the Senior Commission requesting a reduction in rental fees. Their request has always been granted and they have been charged $226 plus the $1 50 damage deposit which is refunded to them in full. The Troop is requesting to utilize the Senior Center diningroom for 2 hours on April 15, and the diningroom and kitchen for 8 hours on April 16, 1995. The Troop requests that the Senior Commission once again authorize a reduction in fees for use of the Center. Based on the current facility fees, the full charges for their use would be as follows: DININGROOM $30/hr x 10 hrs - $40 non refundable use fee = - KITCHEN $1 5/HR x 8 hrs $20 non refundable use fee - - = OTHER COSTS $7/hr x 2 staff x 8 hrs $7/hr staff fee x 2 hrs Damage deposit (refundable) = - - - - - Subtotal - minus damage deposit - - TOTALCOSTS $300 40 120 20 112 14 150 $756 (1 50) $606 -2- Since the opening in 1989, the Senior Center has become increasingly more popular for after hours rental. With this in mind, and considering there are many nonprofit organizations in the community, staff requests that the Senior Commission review this request and make recommendations regarding the fees to be charged to Boy Scout Troop 748. Staff recommends that as a minimum the troop be charged the previous rate for utilization of the diningroom, and the staff fee. $lO/hr for rental of the diningroom = $100 112 $7/hr staff fee x 2 staff x 8 hrs 14 $7/hr staff fee x 2 hrs $1 50 damage deposit (refundable) = 150 - - - - Subtotal = $376 minus damage deposit = (150) TOTAL COST = $226 I would be happy to answer any questions the Commission might have concerning the reduction of fees. SUE SCHULTZ SPICKARD January 23, 1995 TO: SENIOR COMMISSION FROM: Senior Center Coordinator FACILITY UTILIZATION BY MEALS-ON-WHEELS BACKGROUND In February 1994 Barbara Young, Division Manager, Senior Adult Services, Meals-on-Wheels, came before the Senior Commission requesting to utilize the Senior Center Dininqroom for no charge on February 14, 1994 to honor Meals-on-Wheels volunteers. The Senior Commission approved the request. On January 12, 1995 staff received a letter (attached) requestinq that Meals on Wheels be authorized to utilize the Senior Center Auditorium at no charge on March 13, 1995 to honor their volunteers. North Coast Meals-on-Wheels is a non-profit organization which offers home delivered meals to homebound individuals in the North County Coastal areas. They do not have a facility of their own. Their meals are prepared at the Helen Woodward Senior Center in Encinitas and then distributed through volunteers. Carlsbad residents do receive home meals through North Coast Meals on Wheels. We work cooperatively with them and refer Carlsbad Seniors when our home meals program is full or a special diet is needed. RECOMMEND ED ACT1 ON The proposed Meals-on-Wheels Volunteer Recognition on March 13 would not displace or interrupt any previously scheduled Carlsbad Senior Center program or activity. This request does follow the "once per fiscal year" use regulation as outlined in the Senior Center "Guidelines for Utilizationv1 (attached). The proposed activity is scheduled during the regular hours of Senior Center operation, therefore no additional staff would be needed. Staff recommends that the Commission approve the request from North Coast Meals on Wheels. FISCAL IMPACT The proposed North Coast Meals on Wheels Volunteer Recognition would take place during the Senior Ce,nter regular hours of operation. Meals on Wheels would bring all their own supplies. Any fiscal impact on the Carlsbad Senior Center would be minimal. Pd.- SUE SCHULTZ SPICKARD ENIOR S ERVICES,INC. ADULT -7 Helping Seniors Stay Independent January 12, 1995 Main Office 2860 North Park Way San Diego, CA 92104 (619) 297-3260 Central 4075 Park Boulevard San Diego, CA 92103 297-4270 South Bay 270 F Street, Rm. 22 Chula Vista, CA 91910 420-2782 East County 1136 Broadway Suite 4 El Cajon, C4 92021 447-8782 North City P.O. Box 87609 San Diego, CA 92138 270-3 12 1 North Coast 890 Balour Drive Encinitas, CA 92024 753- 1036 Carlsbad Senior Center 799 Pine Avenue Carlsbad, CA 92008 ATTN: Susan Spickard Senior Center Coordinator Dear Susan, I am aaain writinq to request the RECEIVEC JAN 1 3 1995 Carlsbad Senlor Citizer, Center use of facilities at the Senior Center for our annual Senior Adult Services Meals-On-Wheels volunteer recognition celebration. I understand from our telephone conversation on Tuesday, January loth., that the dining room will not be available for our use on the date and at the time we would need it. Therefore, I am requesting the use of the auditorium on Monday, March 13th. from 1:30 P.M. to 4:OO P.M. (the event will be from 2:OO P.M. to 4:OO P.M., but we would need a half hour to set up). We truly appreciated the use of the dining room facilities last year, and I look forward to working with you again. I will see you on February 2, 1995 at 1:15 P.M. Sincerely, Barbara Yokg , %ivision Manager Senior Adult Services, Meals-On-Wheels 890 Balour Dr. Encinitas, CA 92024 753-1036 Resale Riches I172 3rd Avenue, Suite C5 Chula Vista, CA 9201 1 420-5647 City of Carlsbad GUIDELINES FOR UTILIZATIOH OF !FEE CARLBEAD SENIOR CmEB The Carlsbad Senior Center operates Monday through Friday from 8 a.m. - 5 p.m. for the primary purpose of programming services and activities for Seniors (persons 55 years of age and over) . All activities taking place during those hours (M-F 8-5) must be planned and offered by the Carlsbad Senior Center. The City of Carlsbad and the Carlsbad Unified School District Administration may Use the facility at any time for a one-time activity as long as a Senior program sponsored by the Center is Non-City sponsored Senior groups (hearing impaired, AARP Chapter activities, etc- ) may be considered to utilize the Center once per fiscal year during the center's regular hours of operation. The group must be nonprofit and complete and submit to the Senior Center a Facility Use Application. The activity must be open to all Seniors, The activity cannot displace or interrupt any program offered by the Senior Center . intempted or displaced. Any group not described above that desires to utilize the Senior Center, once per ZiSCal year, during regular operating hours, must complete and submit to the Senior Center a Facility Use Application. The group may be considered only if it does not interrupt or displace programs offered by the Senior Center and must be authorized to utilize the facility by action of the Carlsbad Senior Commission. If an application is denied, the decision may be appealed in writing to the Senior Center Coordinator. The next option if the applicant is not satisfied, is to appeal to the Parks and Recreation Director, and then to the Senior Commission. The final appeal .may .. be made to the City council. Not withstanding the provisions of this document, a Senior Commissioner with majority consent of the commission may invite individuals, TOUPS, or organizations to visit and/or utilize the Senior center facility on an appropriate occasion providing the activity does not interrupt or displace programs offered by the Center. Passed and approved by the Carlsbad Senior Commisason September 6, 1990 790 Pine Avenue - Carisbad. California 92008-2428 - (619) 434-4727 SUGGESTION REVIEW January 25, 1995 Present: Peggy. Savary Linwood Van Myra Zink Sue Schultz Spickard, Staff ODOR IN THE LADIES RESTROOM NEXT TO THE DININGROOM IS TERRIBLE! CAN SOMETHING BE DONE? Izma Chmiel Upon investigation, the odor no longer appears to be prevalent. However, we will talk to Facilities Management about a possible solution. PUNISHMENT FOR NOT CANCELING LUNCH IS TOO SEVERE - Ruth Balinsky If a person does not cancel their lunch three times in a month without a legitimate excuse, we will not take the persons reservation for two weeks. The person can still attend the lunch, however, they will have to call or stop in that day. They will not get an advance reservation. Illness, a family emergency, car broke down are all considered legitimate excuses. The Project Council discussed this system in hopes that it will reduce the number of cancellations and save the program from ordering meals that we must pay for and then must be thrown out. HAVE ANOTHER TALENT SHOW WITH MORE ADVANCE PUBLICITY - Afton Jandro Unfortunately, after postponing the last talent show in an effort to qet more interest, we were still unsuccessful in having enough participants. It certainly is a program that can and will be looked at again. PURCHASE A CAMCORDER FOR THE CENTER ACTIVITIES - Paul Dufner Rather than purchasing a camcorder, we would encourage a person who owns one and is proficient in its use to volunteer to film Center Activities. The Center could pay for the tape. HORSESHOE COURTS ON PLOT NEAR BILLIARD ROOM - Paul Dufner The City has very nice horseshoe pits at Holiday Park. For the time being we would encourage you to play at that location. Perhaps when the final decisions are made as to what will be developed on the Pine School site (park, community center, etc.) then it might be more feasible to construct horseshoe pits.