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HomeMy WebLinkAbout1996-04-04; Senior Commission; MinutesMINUTES MEETING OF: SENIOR COMMISSION DATE OF MEETING: TIME OF MEETING: 1:15 p.m. PLACE OF MEETING: April 4, 1996 (Regular Meeting) CARLSBAD SENIOR CENTER CALL TO ORDER: Chairman Whittaker called the Meeting to order at 1:15 p.m. ROLL CALL: Present: Commissioners Whittaker, Chmiel, West and Zink. Commissioner Serrin arrived at 1 :23 p.m. Absent: None. PLEDGE OF ALLEGIANCE was led by Chairman Whittaker. MAlTERS FROM THE PUBLIC: There were no requests to address the Commission on a non-agenda item. APPROVAL OF MINUTES: On motion by Commissioner Zink, the Minutes of the Regular Meeting held February 15, 1996, were approved as presented. AYES: Whittaker, Chmiel, West and Zink CONSENT CALENDAR: ACTION : The Commission unanimously affirmed the action of the Consent Calendar, as follows: SENIOR COORDINATOR'S REPORT, The Commission accepted and filed the Coordinator's Report. Request for Facilitv Rental Fee Reduction John McGill, stated Scout Troop 748 will be holding their annual Pancake Breakfast on Easter Sunday, April 7, 1996. This is their 38th annual breakfast and this Troop has been in existence since 1958. The youth programs are provided by the Scouts with no cost to the City, and everything is donated for the Easter Pancake Breakfast. April 4, 1996 SENIOR COMMISSION Page 2 Reuuest for Facility Rental Fee Reduction (Continued) Mr. McGill stated that the cost to send a boy to Scout Camp has increased from $40 to $175, and if the Troop does not have sufficient funds, some boys do not get to attend camp. Mr. McGill requested a reduction in the fee for use of the Senior Center for the breakfast. Sue Spickard explained that the amount charged the Troop in the past is $376.00 with $150.00 of that damage deposit, which is refundable, making the fee $226.00. She said this charge includes staff time and $10 per hour for use of the Senior Center. ACTION: On motion by Commissioner West, the Commission set the fee for the Boy Scout Easter Pancake Breakfast at $376.00, with $1 50.00 of that fee a damage deposit, fully refundable, making the fee $226.00. AYES: Whittaker, Chmiel, West and Zink Volunteers in Schools Commissioner Serrin stated that since the Commission’s last meeting, he has met with the Principal of the high school and they are going ahead with the program. He does not have a signature from the Superintendent’s office as yet, but will meet with her later this month. He said his perception is that the schools need this program and would welcome it. However, he said there must be a designated, specified time and place set up in each of the schools. He added this would be a pilot program starting this coming fall. Mr. Serrin indicated there is no problem with the high school and grade school, but he has not spoken with Valley Junior High. He said that after approvals have been given by this Commission and the schools, then recruiting would start here at the Center. Commissioner Serrin stated he would like the approval of the Commission, with the signatures of Chairman Whittaker and Sue Spickard. Chairman Whittaker stated his only concern was that the schools might not set up an area for this tutoring, and he would want that specified. In response to query about the application forms, Ms. Spickard stated that the schools were included in the original volunteer application, but now there will be a separate one and the application is more formalized. ACTION: On motion by Commissioner Serrin, the Commission approved a Volunteers in Schools Program, to be approved also by the schools; with the proviso that the schools must provide a designated area and time for the program. AYES: Whittaker, Chmiel, Serrin, West and Zink Volunteer Recoanition Commissioner West made two suggestions: one, have a luncheon or dinner (away from the Center) for the volunteers either on Friday or Saturday; and two, if anyone else wishes to attend the function, have them pay a fee. April 4, 1996 SENIOR COMMISSION Page 3 Volunteer Recoqnition Commissioner Zink suggested having one volunteer elected from each group to receive recognition. Ms. Spickard stated that she has a problem with that, due to the large number of volunteers in the Nutrition Program. She felt no one volunteer is more important than another. Commissioner Serrin stated his wife threw his papers away, but he would suggest perhaps a license plate holder as a gift to the volunteers, this would acknowledge their work at the Center. Chairman Whittaker said "What is a Volunteer?" He said that is an important question that is very difficult to answer, and it is something that needs to be established. He said that rules need to be set up to establish a level of service. Commissioner Serrin stated that at one time when he was working with volunteers, he used six hours per week as a yardstick. Ms. Spickard stated that again, she questions service levels such as the blood pressure nurses, who only come once a month, but perform a very valuable service. She added that perhaps there is no answer to the question Chairman Whittaker asked. Chairman Whittaker suggested all the Commissioners think about this and come up with a recommendation and they will give those recommendations at the June meeting. Ms. Spickard suggested that perhaps the same system should be used this year, and then in October or November, inform all volunteers of the rules that will be in effect in January of 1997. She further suggested that perhaps a second recognition party could be held for those who do not meet the new rules. Acceptance of Donations ACTION: On motion by Commissioner Zink, the Commission received and accepted the following donation: $1,000 from Mary Stanbery to benefit the Nutrition Program AYES: Whittaker, Chmiel, Serrin, West and Zink Utilization of Trust Funds Sue Spickard stated she has written a letter to the City Purchasing Agent requesting four computers be given to the Senior Center. The City will be replacing computers and these would be available. She said if this does happen, the City would not be responsible for any maintenance or repair, as they would not belong to the City. She said a shelf could be built in the Supportive Services Room to hold the computers, and there is a telephone line in there that could in the future be used for a modem or the Internet. Ms. Spickard stated that funds will be needed for repairs, and she was requesting authorization to utilize the use of trust funds. April 4, 1996 SENIOR COMMISSION Page 4 Utilization of Trust Funds (Continued) Chairman Whittaker stated that there would have to be an evaluation of any repairs to make certain it was feasible to repair rather than to replace. Ms. Spickard stated that she thought there should be a committee to evaluate any such requests and, of course, any requests would come before this Commission for approval. Ms. Spickard stated that the plan for the computers would be to make seniors comfortable with computers and also have a system for reserving time to work on the computers. ACTION : On motion by Commissioner Zink, the Commission agreed that, if and when they receive four computers from the City, a certain amount of money will be set aside in the trust funds for maintenance and repair. AYES: Whittaker, Chmiel, Serrin, West and Zink Aaenda Format Sue Spickard reported that she placed this item on the agenda to discuss any changes that might be made in format. She said she has omitted the "Discussion' or 'Action" items, thereby giving the Commission the opportunity to either discuss or take action; whichever they decide at a certain meeting. Ms. Spickard said that donations are usually on the Consent Calendar of Council, and by consensus, the Senior Commission agreed to place them on the Consent Calendar in the future, unless they are removed from the Calendar. Chairman Whittaker stated he would like to see the words 'Action Required" at the right margin of the agenda. COMMllTEE REPORTS: Sumestion Committee Commissioner Zink gave the report as follows: Suggestion: Write "Advertisement" on commercial advertisements appearing in the Senior News, especially on large ads. Answer: This suggestion was referred to the editor of the newsletter There was an unsigned suggestion, and again seniors are reminded that suggestions that are not signed will not be provided a response. Nutrition Proiect Liaison Commissioner Chmiel gave the reports for February and March, 1996, with the March balance $3,896.58. These funds are raised from dances, bake and white elephant sales. She reported on special events and discussions held at the meetings. April 4, 1996 SENIOR COMMISSION Page 5 Chairperson's Report: Chairman Whittaker stated he had no report. Item for Next Aaenda: Proposed Budget ADJOURNMENT: By proper motion, the Regular Meeting of April 4, 1996, was adjourned at 2:08 p.m. Respectfully submitted, ' /-? Minutes Clerk