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Home My WebLink About2004-09-07; Senior Commission; MinutesMinutes of: SENIOR COMMISSION Time of Meeting: 9:00 A.M. Date of Meeting September 7, 2004 Place of Meeting: Senior Center CALL TO ORDER Chairperson Ricker called the Regular Meeting to order at 9:00 a.m. ROLL CALL Present: Ricker, Savary, Surridge and West Absent: O'Connell PLEDGE OF ALLEGIENCE Led by Chairperson Ricker. ANNOUNCEMENTS None. APPROVAL OF MINUTES ACTION: On motion by Commissioner Savary, the Minutes of the Regular Meeting held on July 1, 2004 were approved. AYES: Ricker, Savary and West NOES: None ABSTAIN: Surridge ABSENT: O'Connell PRESENTATIONS None. APPROVAL OF AGENDA ACTION: On motion by Chairperson Ricker, item #3 was moved to Department Reports for discussion. Agenda for September 7, 2004 as corrected was approved. AYES: Ricker, Savary, Surridge and West NOES: None ABSTAIN: None ABSENT: O'Connell CONSENT CALENDAR 1. AB #0904-1 SUMMARY REPORT Commission received, accepted and approved Summary Report of the July 1, 2004 Senior Commission Meeting. 2. AB #0904-2 RECEIPT OF DONATION To receive a donation to the Senior Center Trust Fund from PacifiCare. DEPARTMENT REPORTS 3. AB #0904-3 APPOINT SENIOR COMMISSIONER TO THE COMMUNITY ACTIVITY GRANT REVIEW COMMITTEE Commissioner Savary volunteered to be the Senior Commission representative to serve on the Community Grant Review Committee. COMMITTEE/COUNCIL REPORTS Managers Report - Area Manager Swenck, introduced and welcomed new Commissioner Joan Surridge to the Senior Commissioners and also said goodbye to Commissioner West and thanked her for the time she has served as Commissioner. The Health Fair will be Saturday, September 18, 2004 from 10:00 a.m. - 2:00 p.m. at the Senior Center. Over thirty exhibitors will participate. BBQ hamburgers, hot dogs and refreshments will be sold. Entertainment will be provided by the Senior Center Hawaiian Dancers and Line Dancers. Painting of the exterior part of the building is scheduled to begin in the next three weeks. AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. Presentation by City Attorney's office regarding the Ralph M. Brown Act. ADJOURNMENT By proper motion, Regular Meeting of September 7, 2004 was adjourned at 9:20 a.m. AYES: Ricker, Savary, Surridge and West NOES: None ABSTAIN: None ABSENT: None Respectfully Submitted, Kris Westland Secretary SENIOR COMMISSION - AGENDA BILL AB#0904-1 MTG. DATE: 09-07-04 STAFF:SWENCK TITLE : SUMMARY REPORT INFO ACTION RECOMMENDED ACTION: Accept, approve and file. ITEM EXPLANATION: Attached is the Summary Report of July 1, 2004 Senior Commission Meeting. EXHIBITS: 1. July 1, 2004 Senior Commission Meeting Summary Report. g H- O g c/> O C July 1 , 2004 TO: MAYOR LEWIS MAYOR PRO TEM FINNILA CITY COUNCIL MEMBERS KULCHIN, HALL, PACKARD FROM: RECREATION AREA MANAGER, SENIOR CENTER SUMMARY REPORT OF THE JULY 1, 2004 SENIOR COMMISSION MEETING CONSENT CALENDAR The consent calendar was unanimously approved (4-0). 1 . AB # 0704-1 SUMMARY REPORT - The Commission approved the Summary Report of the June 3, 2004 Senior Commission meeting. 2. AB # 0704-2 ADJUSTMENT OF SENIOR COMMISSION MEETING DAY AND TIME - The Senior Commission unanimously voted (4-0) to change the day and time the Commission meets. The Senior Commission currently meets the 1st Thursday of the month at 1:15 p.m. This meeting will now change to the 1st Tuesday of the month at 9:00 a.m. The adjustment allows the working Commissioners a better time frame to meet and could possibly attract more senior participation. DEPARTMENT REPORTS Lori Swenck, Recreation Area Manager confirmed the City of Carlsbad has purchased the other side of the Senior Center building from the Carlsbad Unified School District. Representatives from the City of Oceanside invited Senior Commission staff liaisons from Carlsbad and Vista to discuss a pilot transportation program for seniors organized through SANDAG and NCTD. Swenck said it is still in the discussion phase and more meetings are planned to discuss the feasibility of the pilot program. The 16th Annual Ice Cream Social will be held at McGee Park from 1 1 :00 a.m. to 3:00 p.m. on Saturday, July 17, 2004 and all Commissioners are invited to attend. LORI E. SWENCK c: City Manager Assistant City Manager Department Heads Recreation Services Manager Commission Staff Liaisons SENIOR COMMISSION - AGENDA BILL AB#0904-2 MTG. DATE: 9-07-04 STAFF:SWENCK TITLE : RECEIPT OF DONATIONS INFO ACTION RECOMMENDED ACTION: Receive donation and recommend acceptance by City Manager. ITEM EXPLANATION: PacifiCare has graciously donated $400.00 to be utilized for programs and activities related to the Carlsbad Senior Center. The donation will be deposited into the Senior Center Trust account #14345675651. EXHIBITS: 1. Letter to PacifiCare dated August 2, 2004. O H O g V) CO OO City of Carlsbad August 2, 2004 PacifiCare Health Plan Administrators P.O. Box 6100 Cypress, CA 90630-0061 To Whom It May Concern: On behalf of the Carlsbad Senior Center, thank you for your donation of $400.00. Thanks to the kindness and generosity of organizations such as yours, the Center is able to enjoy amenities that might not otherwise be possible. This donation will be deposited into the Senior Center Trust Account and earmarked for supplies and programs for the seniors of our community. Sincerely, Lori E. Swenck Recreation Area Manager c: Nancy Voltero Secure Horizons 799 Pine Avenue • Carlsbad, California 92008-2428 * (760) 602-4650 • FAX (760) 434-4206 SENIOR COMMISSION - AGENDA BILL AB# 0904-3 MTG. DATE: 09/07//04 STAFF: SWENCK TITLE: , , |NFO COMMUNITY ACTIVITY GRANT REVIEW COMMITTEE ACTION RECOMMENDED ACTION: Appoint Senior Commissioner to the Community Activity Grant Review Committee. ITEM EXPLANATION: Each year, the City solicits individuals or community organizations to apply for grant funding from the City's Community Activity Funding Source. Initially, the funds were established by Council as a means of funding activity requests that benefit, for the most part, the citizens of Carlsbad. Several years ago, Council took $1,000,000 and established an endowment of sorts. Each year that $1,000,000 generates interest income, which is then used to fund many activities that benefit the citizens of Carlsbad and may also benefit others outside the community. The Finance Department is requesting that one member from the Senior Commission, Parks and Recreation Commission and Library Board serve on a committee that reviews each request for funding. Ultimately the grant recipients are recommended to City Council for award of grant Bunding for community activities. Staff is recommending that a commissioner be appointed to serve in this capacity. The commitment to serve should consider approximately three-week day afternoons requiring about three hours each afternoon. The committee member should also consider a requirement of ample time to review a multitude of community activity grant requests. Last year, the review process was spread over a three-week period. Once a Commissioner is selected, the name will be submitted to the finance department and the staff person that facilitates this program. The Commissioner will then be informed of the meeting times and dates. O < CO CO Oo EXHIBITS: 1. Memo to City Council from Senior Accountant - July 27, 2004 July 27, 2004 TO: CITY COUNCIL VIA: FINANCE DIRECTOR FROM: Senior Accountant COMMUNITY ACTIVITY GRANT CITIZEN REVIEW COMMITTEE It is once again time to begin the annual Community Activity Grant Process. An important part of the process is the establishment of the Citizen Review Committee, which is to consist of a representative from each quadrant of the City, one member of the Senior Commission, one member from the Library Board and one member from the Parks and Recreation Commission. Attached is a list of the members that served last year. Please forward to me the names of the citizens (one for each quadrant) that you would like to have serve on the committee. I would like to have the recommendations by September 15th so that the committee can begin its work for the 2004-05 funding recommendation. We will have the Library Director and the Recreation Director seek volunteers for this panel from the appropriate Boards and Commissions. It is anticipated that the $50,000 that Council appropriated for the 2004-05 grants program will be distributed in December 2004 as shown on the following "tentative schedule": Council to appoint review committee September Grant applications due to Finance Department October 1 Committee to review applications October/November Recommendations on funding made to Council December Please feel free to call me at extension 2428, if you have any questions. Thank you. friuyL CHERYL GERHARDT Attachment Cc: Recreation Director Library Director