HomeMy WebLinkAboutSANDAG Service Bureau; 2020-11-16; S685985STANDARD AGREEMENT FOR SERVICES BETWEEN
SAN DIEGO ASSOCIATION OF GOVERNMENTS (SANDAG) SERVICE BUREAU
AND CITY OF CARLSBAD
CONTRACT NO. S685985
THIS AGREEMENT is made this 16th day of November 2020, by and between SANDAG, acting through its
Service Bureau division, (hereinafter referred to as “Service Bureau”) and the City of Carlsbad (hereinafter referred
to as “Project Owner”). By executing this Agreement with Service Bureau, the Project Owner agrees to comply with
the following terms and conditions:
I.TERM OF AGREEMENT
This Agreement shall cover services rendered from 11/20/2020 until 3/31/2021 or until the completion of the scope
of work, whichever occurs first.
II.NOTIFICATION OF PARTIES
Project Owner Project Manager:Kyle Lancaster
Service Bureau Project Manager:Mike Calandra
All notices shall be personally delivered or mailed via first class mail to the below listed addresses.
Cheryl Mason Kyle Lancaster
SANDAG Service Bureau
401 B Street, Suite 800
San Diego, CA 92101
Phone: (619) 699-1951
City of Carlsbad
799 Pine Ave, Ste 200
Carlsbad, CA 92008
760-434-2826
III.PROJECT IDENTIFICATION
Project Name:Carlsbad Veterans Memorial Park
Service Bureau Project ID SB190
Client Project ID:
IV.SCOPE OF WORK, COSTS, AND SCHEDULE
Service Bureau shall perform the work and provide the deliverables in accordance with the attached cost estimate
and estimated schedule.
V.PAYMENT TERMS
Project Owner shall pay the Service Bureau for services within thirty (30) days after receipt of an invoice from
Service Bureau.
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In those cases where there are additional and/or unanticipated expenses related to the project, Project Owner agrees
to pay for all Service Bureau labor costs associated with performing the work at a cost reimbursement basis of $160
per hour. The additional work will be agreed to in writing by both parties prior to Service Bureau beginning any
work.
VI.INCORPORATION OF SANDAG STANDARD TERMS AND CONDITIONS FOR SERVICE
BUREAU PRODUCTS AND SERVICES
The SANDAG Standard Terms and Conditions for Service Bureau Products and Services are incorporated herein by
reference. These Standard Terms and Conditions may be updated from time to time. The current version may be
found at the SANDAG website: http://www.sandag.org/index.asp?fuseaction=rfps.legal. The terms of this
Agreement, which includes the Standard Terms and Conditions for Service Bureau Products and Services, shall
supersede any alternative terms or conditions promulgated by Project Owner.
IN WITNESS WHEREOF, these parties declare that they are authorized representatives of their respective entities
and have executed this Agreement with the effective date of the day and year shown above.
SANDAG SERVICE BUREAU CITY OF CARLSBAD
CINDY BURKE
Director, Research and Program
Management
KYLE LANCASTER
Parks & Recreation Director
CITY OF CARLSBAD
ALLEGRA FROST
Deputy City Attorney
Exhibits:
☒Exhibit A – Scope of Work, Cost Estimate, and Estimated Project Schedule
EXHIBIT A
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SCOPE OF WORK, COST ESTIMATE, AND ESTIMATED PROJECT SCHEDULE
CUSTOM ABM SCENARIOS
I.PROJECT DESCRIPTION
The Project Owner requests the SANDAG Service Bureau to produce two (2) SANDAG Series 13 transportation
forecast sub-area model runs to test land use assumptions in support of the proposed City of Carlsbad’s Veterans
Memorial Park project.
II.SCOPE OF WORK AND ESTIMATED COST
The scope of work shall consist of the following tasks:
A.Future Year Transportation Forecast Alternatives and Related Services
Service Bureau will produce two (2) Series 13 transportation alternatives for the 2012 and 2035 horizon
years based on the Project Owners’ inputs for land use assumptions for selected transportation analysis
zones (TAZ). One (1) select zone assignment (SZA) and one (1) SB743 Vehicle Miles Traveled (VMT)
analyses will be conducted for each model alternative.
B.Contract Management
Service Bureau will be reimbursed for time to process and administer the contract.
The estimated cost for the work is as follows:
Task Estimated Cost
A.Future Year Travel Demand Model Alternatives
1.2012A –With Project
a)Scenario (Land Use)$5,900
b)Select Zone Assignment $500
c)Vehicle Miles of Travel Analysis $500
2.2035B – Housing Element Update scenario, With Project
a)Scenario (Highway, Transit, AT & Land Use)$4,100
b)Select Zone Assignment $500
c)Vehicle Miles of Travel Analysis $500
3.2012 – Regional Model
a)Vehicle Miles of Travel Analysis $500
4.2035 –Housing Element Update scenario
a)Vehicle Miles of Travel Analysis $500
Task Estimated Cost
B.Contract Management $800
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SUBTOTAL $13,800
C.Contingency for unanticipated expenses ($200 x 15 hours)$3,000
TOTAL $16,800
III.DELIVERABLES
Deliverables include:
Future Year Model Alternatives: Traffic volume plots, which include the output Average Daily Traffic
(ADT) in PDF format; loaded network Shape Files available upon request
Select Zone Assignment plots in PDF format (zone list TBD); Shape File output available upon request.
SB743 VMT Analysis. VMT per Capita and VMT per Employee (zone list TBD)
IV.ESTIMATED SCHEDULE
Tasks Estimated Schedule
A.Future Year Transportation Forecast Alternatives:
1.2012A model alternative including one (1) select zone
assignment and one (1) SB743 VMT report.
Deliverables for each alternative to be
delivered within 4 weeks from
approval by Project Owner of the
future year scenario and acceptance
of the model inputs by Service
Bureau.
2.2035B model alternative including one (1) select zone
assignment and one (1) SB743 VMT report.
Deliverables for each alternative to be
delivered within 4 weeks from
approval by Project Owner of the
future year scenario and acceptance
of the model inputs by Service
Bureau.
3.2012 Regional Model SB743 VMT report.Deliverables for existing alternatives
to be delivered within 4 weeks from
notice to proceed.
4.2035A Housing Element Update SB743 VMT report.Deliverables for existing alternatives
to be delivered within 4 weeks from
notice to proceed.
B.Contract Management Initial set up and ongoing.
C.Contingency To be determined (if needed)