HomeMy WebLinkAbout2020-09-23; Library Board of Trustees; ; Donations Acceptance and RecognitionITEM #7
Meeting Date: September 23, 2020
To: Library Board of Trustees
From: Suzanne Smithson, Library & Cultural Arts Director
Staff Contact: Fiona Everett, Senior Management Analyst
Fiona.everett@carlsbadca.gov
Subject: Donations Acceptance and Recognition
Recommended Action
Receive report. No action needed.
Executive Summary/Discussion
Senior Management Analyst Fiona Everett will share the department’s policies and procedures regarding
donation acceptance and recognition.
Next Steps
None.
Fiscal Analysis
None.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act (California Government Code Section
54950 et seq.), published and distributed at least 24 hours prior to the special meeting date and time.
Exhibits
None.
10 of 11
LIBRARY BOARD OF TRUSTEES
Fiona Everett, Senior Management Analyst
Sept. 23, 2020
Donations:
Acceptance, Recognition
and Naming Opportunities
Donation Acceptance
Carlsbad Muni Code 2.08.100 “Delegation of authority to accept donations”
•Less than $5,000
•Department accepts
•Thank you from director on behalf of city manager
•More than $5,000
•Requires City Council acceptance
•Thank you from director on behalf of City Council
Donation Acceptance
Department Policy –“Gift Acceptance & Recognition”
•Requirement to report on donations to the Library
Board of Trustees
•Additional opportunities exist for recognition at a City
Council meeting at the donor’s request
•If the gift is honorific in nature, the honoree or
his/her family will also receive notification of the gift
and its use
Donation Recognition
•All donors receive a thank you letter from the department
•Donations accepted by City Council –donor is given the option for public
recognition at a City Council meeting
•For donations to purchase materials, a book plate recognizing the donor is
placed on the items
•Specified donations
•Particular interest
•To honor a loved one
Endowments
•Recognize donated
investment funds that make
consistent withdrawals from
invested capital
•Specific purpose, defined by
donor
•Managed by Carlsbad Library
& Arts Foundation or by the
city
Naming Opportunities
City Council Policy 48 -“Naming Rights of Parks and Municipal Facilities”
•Naming opportunities are established as another way to recognize donations
•Defined spaces with assigned donation values for spaces at Dove and the Learning
Center
•If a donor seeks a naming opportunity, there is a process
–Written proposal is submitted to the department director and city manager
–If both approve, goes on Board/Commission agenda for their consideration.
This allows for public comment.
–Board/Commission’s recommendation goes to City Council
Naming Opportunities
Currently Named:
•Georgina Cole Library
•William D. Cannon Gallery
•George and Patricia Gowland Meeting Room
•Ruby G. Schulman Auditorium
•Dana and Eleanor Blayney Genealogy Room
•Dove Courtyard oak tree scape –In Memory of Susan & Richard Seligman
•Library Learning Center Lobby –Cliff Lange Lobby, Drue Knox Williams
Room
Naming Opportunities
Library Learning Center
•Signage tiers from
$20,000 to $750,000
Naming Opportunities
Carlsbad City Library
•Signage tiers from
$5,000 to $1 million
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Example
We receive a $50,000 donation from John Q.Public,in honor of his mother,
Jane Q.Public. She was a volunteer at the Library Learning Center and a
champion for adult literacy
•Accept donation at City Council Meeting. Mr. Public requests a presentation honoring his
mother’s memory
•Present options to Mr. Public for the donation
–Purchase adult literacy materials and include book plates recognizing Mrs. Public
–Sponsor pilot of a new adult literacy program in Mrs. Public’s name
–Suggest naming a space at the Library Learning Center in Mrs. Public’s memory