HomeMy WebLinkAbout2020-12-08; City Council; ; COVID-19 Actions and Expenditures ReportCA Review CKM
CITY COUNCIL
Staff Report
Meeting Date: Dec. 8, 2020
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Geoff Patnoe, Assistant City Manager
geoff.patnoe@carlsbadca.gov, 760-434-2820
Subject: COVID-19 Actions and Expenditures Report
Recommended Action
Receive a report on recent actions and expenditures related to the city's response to the
COVID49 pandemic and provide direction as appropriate.
Executive Summary/Discussion
The City Council voted unanimously April 7, 2020, to direct staff to return to the City Council
with financial expenditure reports relating to the city's response to the COVID-19 pandemic.
The city manager further committed to provide a bi-weekly update to the City Council on recent
actions and expenditures related to the city's response to the pandemic. For these updates,
staff from the following major service areas will provide verbal reports on current statistics,
data, programming and relevant communications:
• City Manager's Office
• Emergency Operations
• Community Services
• Police
• Fire
• Economic Revitalization and Recovery
• Administrative Services
Fiscal Analysis
None
Next Steps
Staff will continue to provide the reports bi-weekly until the end of the emergency.
Environmental Evaluation (CEQA)
This action does not constitute a project within the meaning of the California Environmental
Quality Act under California Public Resources Code Section 21065 in that it has no potential to
cause either a direct physical change in the environment or a reasonably foreseeable indirect
physical change in the environment and therefore does not require environmental review.
Dec. 8, 2020 Item #10 Page 1 of 2
Public Notification
Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was
available for public viewing and review at least 72 hours before the scheduled meeting date.
Exhibits
None
Dec. 8, 2020 Item #10 Page 2 of 2
Description of
Item or Service
Cleaning supplies
t Protective gear
Public notification
Signage
Cleaning supplies
Cleaning supplies
IT equipment
Cleaning services
Cleaning supplies
Meals and meal supplies
Protective gear
Public notification
Signage
Cleaning services
Cleaning supplies
Meals and meal supplies
Protective gear
Public notification
Expenditures
to Date
198
1,876
105,923
3,049
5
118
100,010
62,681
205
9,235
26
303
28,118
5,448
24,537
37,373
65
Committed
Funds
198
1,876
150,214
3,049
411
5
118
181,000
76,027
205
45,657
26
303
48,062
5,448
24,537
37,373
65
Department
- City Manager
- Communication & Engagemen
- Community Development
- Environmental Management
- Facilities
- Fire
Purchase
Order
Amount
T Remaining
44,291
411
80,990
13,346
36,422
19,945
All Receive - Agenda Item #Le2,
For the Information of the:
CITY COUNCIL
Date ft_2/___g_ CA `----CC
CM ACM*--DCM (3)
City of
Carlsbad
Council Memorandum
Honorable Mayor Alki
Laura Rocha, Deputy Cit
Scott Chadwick, City M
Additional Materials R
Expenditures Report
Dec. 8, 2020
To:
From:
Via:
Re:
d embers of the City Council
a:er, Administrative Services
Staff Report Item No. 10 — COVID-19 Actions and
This memorandum provides a breakdown of the costs of the city's extensive emergency response
efforts by department and type of cost as of Dec. 8, 2020. These expenses are being tracked to
understand the financial impact of COVID-19 on the city and to request state and federal
government reimbursement for eligible expenses. The next update will be provided on
Jan. 12, 2021.
Administrative Services Branch
1635 Faraday Avenue Carlsbad, CA 92008 760-602-2415
Purchase
Description of Order Expenditures Committed
Item or Service Amount to Date Funds
,1 x Remaining
- Fleet Cleaning supplies 903 903
- Housing CARES Funding 255,680 - 255,680
- HR Cleaning supplies 1,208 1,208
IT equipment 150 150
Protective gear 27,593 32,787 60,380
- Information Technology IT equipment 32,705 129,697 162,402
- Office of Innovation Economic Revitalization 4,750,000 - 4,750,000
- Parks & Recreation Cleaning services 14,619 75,381 90,000
Cleaning supplies 101,520 81,204 182,724
Meals and meal supplies 73,499 181,080 254,578
Other 1,341 1,341
Protective gear 2,501 2,501
Public notification 4,339 21,299 25,638
Signage 11,108 11,108
- Police Cleaning services 47,111 17,889 65,000
Cleaning supplies 7,945 4,410 12,354
Overtime 69,210 - 69,210
Protective gear 12,883 10,266 23,149
Public notification 126 126
Signage 1,518 482 2,000
- Salaries and wages Overtime 494,667 494,667
Parttime salaries 678,347 678,347
Salaries 9,097,341 9,097,341
- Transportation Cleaning supplies 1,506 1,506
Meals and meal supplies 173 173
Protective gear 33,819 33,819
- Utilities Cleaning supplies - 435 435
IT equipment 391 391
Protective gear 18,187 18,187
Public notification 688 688
Grand Total 5,594,026 11,276,556 16,870,582
Department
Council Memo - Additional Materials Related to Staff Report Item No. 10
Dec. 8, 2020
Page 2
Methodology
The amounts above were compiled using data from the city's accounting system and inputs,
estimates and data from department management analysts.
Definitions
- Cleaning supplies include disinfecting wipes, hand sanitizers, etc.
City of Carlsbad
COVID Labor Hours through November 29, 2020
By Department
FIRE ,
5473,427 OTHER, 5% PARKS AND RECREATION, 12%
$1,252,831
HUMAN RESOURCES, 4%
5379,821
LIBRARY AND CULTURAL
ARTS, 4% 5465,103
POLICY/LEADERSHIP
GROUP, 8%
5785,718
$572,489
POLICE, 62%
56,340,966
Council Memo - Additional Materials Related to Staff Report Item No. 10
Dec. 8, 2020
Page 3
- Meals and meal supplies consist of senior meal program and meals at the emergency
operations center.
- Protective gear includes, masks, gloves and other protective wear.
- IT equipment includes laptops, earbuds, adapters, etc.
- Salaries and wages represent staff hours worked on COVID-19 activities.
Salaries and wages
The chart below includes actual COVID-19 labor cost, by department. Labor costs below include
regular and overtime hours.
Funding expected
The City of Carlsbad has applied for and received funds which are outlined by category in the
analysis below. Funds may be restricted to certain uses which are generally costs to prevent,
prepare for, and respond to COVID-19.
Council Memo - Additional Materials Related to Staff Report Item No. 10
Dec. 8, 2020
Page 4
COVID-19 Costs and Funding Sources
As of November 29, 2020
Expected Surplus
Cost plus amount of or
Fund category estimate [1] funding (deficit) Note
COVID CONTINGENCY $ 2,089,215 $ 3,937,197 $ 1,847,982 [a]
GENERAL FUND CARES $ 3,643,758 $ 3,643,758 $ (0) [b]
ECONOMIC CONTINGENCY $ 4,750,000 $ 5,000,000 $ 250,000 [c]
BUDGETED SALARIES $ 6,131,929 $ 9,775,688 $ 3,643,758 [d]
GENERAL FUND SUBTOTAL $ 16,614,902 $ 22,356,643 $ 5,741,740
HUD COVID-19 CARES ACT $ 255,680 $ 255,680 $ - [e]
CDBG COVID-19 CARES ACT $ 1,225,590 $ 1,225,590 $ [f]
TOTAL $ 18,096,172 $ 23,837,913 $ 5,741,740
Less: contingency funds $ (3,250,000) [g]
Surplus/(deficit) excluding contingency $ 2,491,740
[1] Costs plus estimate is total cost incurred to date (including salaries) plus residual PO amounts.
Future estimated salaries are not included.
[a] Represents costs expected to be eligible under FEMA from $3M City Council approved contingency
for COVID related costs not considered in budget. Funding from FEMA is limited to 75% of expenses.
An additional 5% of expenses are allowed to cover administrative costs. FEMA funding request is not
yet submitted or approved.
[b] Total funding from CARES of $3.6M of which $3.5M from the county and federal government, has
been received in the general fund, and $0.1M is pending receipt from the fire and police grants. CARES
funding allowed to cover all safety salary expenses (regular time for police and fire).
[c] Economic revitalization funding approved by City Council totaling: $5M. The total costs are net of
$250K of council contingency.
[d] This category is funded by $9.8M budgeted salaries, however the costs are split between two
categories. The $3.6M safety salaries are included in the cost for category GF CARES. The $6.1M salaries
that remain in the cost category budgeted salaries.
[e] HUD funding of $256K was received, $118K of funds available have an associated cost in the
housing budget.
[f] CDBG funding of $1.2M is available but not yet received, and all funds are restricted to CDBG COVID-
19 costs. Of the $1.2M, $0.3M has been allocated to programs and the remaining $0.9M is pending
additional approvals. Since this is a reimbursement grant, estimated costs are expected to be equal to
funding.
[g] Contingency funds include $3M COVID City Council approved contingency and $250K in economic
revitalization contingency.
Council Memo - Additional Materials Related to Staff Report Item No. 10
Dec. 8, 2020
Page 5
cc: Geoff Patnoe, Assistant City Manager
Celia Brewer, City Attorney
Tammy Cloud-McMinn
From: Pierre.Gene CochetWeinandt.Wade <pierreandgene@gmail.com>
Sent: Tuesday, December 8, 2020 1:38 PM
To: City Clerk All Receive - Agenda Item Ifit 0
For the Information of the:
Subject: Covid 19 CITY COUNCIL
Date i))x CA ,------CC --
- CM ----ACM --DCM (3) ----
Carlsbad, December 8, 2020
I wish to read the following before item 10 of the agenda of the December 8 meeting.
Dear city council members,
The big news regarding the Covid 19 situation is the stay-at-home order in Southern
California since Sunday. There will be people blaming Newsom or the Carlsbad city
council for it, willing to forget the epic failure, incompetence, lies, and dereliction of
duty of our president and our federal government, leaving impossible, unpopular
choices to local authorities, no matter what they do. Some people will say California
should do this rather than that, while Trump spends his time golfing, holding
political rallies, or sending raging tweets.
Many other countries were smart, solved the problem collectively a long time ago,
like Japan, Taiwan, South Korea, Australia, New Zealand, Finland, Norway. Not us.
Why that? Because these countries have leaders who care, follow their scientists'
advice, took the right measures early, enforced them. Their population complied.
Few people died and their economy is thriving. Our trouble is not fate, but our
collective failure.
And here we are in December ten months after the beginning of the pandemic, at
the peak of it. We have in the USA today more Covid death than in ten months in
Japan, and long-lasting economic damage.
At Spring, I was one of very few advocating at the city council for common sense, to
enforce sanitary measures. Most people from the public came to voice the opposite
of that for their own needs.
I realized it was hopeless, and the long deadly path forward was easy to forecast. I
stayed at home like many, trying not to get the disease myself, caring only for the
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ones around me. By the end of April, about 55 000 people had died in our country,
the direct death toll is now close to 300 000, the population of St Louis Missouri.
And so be it. More hundreds of thousands of Americans will die needlessly this
winter. Again, like in 2008, this country will have to be pulled out of deep economic
trouble hitting many common people and businesses. And someday it will be a dark
chapter of the past, like the Spanish Flu of 1918, maybe, hopefully, with something
to be learned.
Thank you for listening.
Pierre Cochet-Weinandt
CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content is
safe.
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