HomeMy WebLinkAboutStation Automation LLC dba PSTrax; 2020-11-19;Station Automation Inc. (DBA PSTrax)
7312 Firethom
Littleton, CO 80125
888-330-6006
sales@pstrax.com
PSTrax Pricing Proposal for Carlsbad Fire Department
10/19/2020
Carlsbad Fire Department
Mark Beckert, BC - EMS
2540 Orion Way, Carlsbad, CA 92010
PSTrax is the industry-leading operations checks system for first responder agencies. Please select the modules your
agency would like to utilize below. Annual license fees can be pro-rated to sync with budget cycle. One-time
implementation fees can be amortized/spread over a multiple-year term (see Section 2 and Section 3 on Page 2).
MODULE DETAILS
ANNUAL LICENSE FEE
(includes software, hosting,
support, training, ongoing
changes)
ONE-TIME
IMPLEMENTATION FEE
(includes project management.
data import, configuration, training,
rollout)
SELECTED
MODULES
VEHICLE
15 Heavy Vehicles
9 Support Vehicles
$ 3675 Annual Renewal NA X
STATION 0 Stations NA NA I
SCBA 0 Stations NA NA .
PPE 0 Stations NA NA I
CRITICAL ASSET 0 Stations NA NA I
INVENTORY -
FIRE 0 Stations NA NA I
INVENTORY -
EMS 0 Stations NA NA 1
CONTROLLED
SUBSTANCE 0 Managed Containers NA NA I
ADD-ONS NA N/A
TOTAL (ALL MODULES PRICED) $ 3675
Annual (USD)
Renewal NA
One-Time (USD)
Module Descriptions
• Vehicle — Schedule and document vehicle inspections for engine, chasis and inventory checks.
• Station — Schedule and document checklists for building maintenance, safety inspections, chore schedules and basic supplies.
• SCBA — Track the full history and movement of SCBA equipment. Log inspections, expirations, repairs, hydro testing, and more.
• PPE — Track the full history and movement of PPE equipment. Log inspections, expirations, exposures, cleanings, repairs, and more.
• Critical Asset — Track the full history and movement of PPE equipment. Log inspections, expirations, testings, repairs, and more.
• Inventory
o Fire Inventory — Track consumable fire and station supplies including quantities, PAR levels, usage, expirations, and lot numbers.
o EMS Inventory — Track consumable EMS supplies including quantities, PAR levels, usage, expirations, and lot numbers.
• Controlled Substance — Track vial "handoffs", usage, quantities, expirations, and lot numbers.
1 PSTrax I Proposal for Carlsbad Fire Department I Proposal valid for 90 days
Station Automation Inc. (DBA PSTrax)
7312 Firethorn
Littleton, CO 80125
888-330-6006
sales@pstrax.com
Heavy Apparatus Support Vehicles Other (at no charge)
Reserve Engine F995 - F995 Lifeguard 1073 - F1017 I Baldus 1001 - F444 I Calderwood
RA 101 - F1100 Lifeguard 1074- F1069 I Burke 01002- F500 I Ordille
Engine 102- F517 US103 - F598 01006- F570 I Lynds
RA 102- F1038 U103 - F470 01007- F1092 I Beckert EMS BC
Engine 103 - F518 TU103 Trench Trailer I F-11 12-T 01008 - F129 I Training BC Tucker
RA 103- F1037 OES Brush 8640- F8640 TR1022 - F469 I Training F150
Engine 104 - F604 Reserve BC - F-217 F501 - U105 - Pool Vehicle
Truck 105 - F084 Brush 106- F976 PWC1079 - F1094 I PWC / Trailer
Reserve RA - F823 Brush 105- F829 U101 -F10961 FD UTV
Engine 106 - F1068 F467 Pool Vehicle I Van
Engine 101 IF- 830 F821 Pool Vehicle I Chrysler
Reserve Engine - F996 F1020 - Mobile Command Unit
Reserve RA 1 F-498
Reserve RA! F-822
Reserve Engine - F876
2 PSTrax I Proposal for Carlsbad Fire Department I Proposal valid for 90 days
Station Automation Inc. (DBA PSTrax)
7312 Firethorn
Littleton, CO 80125
888-330-6006
sa les@ pstrax.com
Agreement & Terms
This Agreement is made and entered into as of the mutually executed date by and between Station Automation, Inc. (DBA
PSTrax) and Carlsbad Fire Department ("CLIENT"). PSTrax and CLIENT are sometimes referred to herein individually as
a "Party" and collectively as the "Parties".
This is a legal Agreement. Please carefully read all terms and conditions before signing. Any changes to this Agreement
must be mutually agreed to by the Parties prior to signing. Upon the Parties mutually executing this Agreement, Station
Automation, Inc. (DBA PSTrax) and CLIENT hereby agree as follows:
Licensed Modules: This Agreement shall grant CLIENT a license to use the modules for as long as this Agreement
remains in effect. The modules being licensed as part of this Agreement shall be the modules checked by CLIENT
above in the pricing table.
2. Initial Term: The Initial Term of this Agreement shall be the number of years selected by CLIENT below. The Initial
Term shall start upon mutual execution of this Agreement by the Parties.
X 1 Year L_J 2 Years ._, 3 Years 4 Years 5 Years E 6 Years
3. Implementation Fees: Each module being licensed has an implementation fee associated with it. The
implementation fees shall be paid according to the selection made selected by CLIENT below.
Li Pay implementation fees in the first year.
Amortize/spread the implementation fees into equal annual parts over the term of the Agreement.
X Other special instructions /V4
4. 365 Day Money Back Guarantee: If CLIENT is not satisfied with the ROI savings or the performance of a specific
module(s) after a period of 365 days from the module(s) purchase date, CLIENT may cancel the module(s)
purchased, by providing 30 days notice to PSTrax, and be refunded 100% of the module(s) first year's annual license
and set up fees paid to date.
To qualify, the PSTrax module(s) must be built and "implemented". By definition of "implemented", the system must
be placed into the crew's daily operations and check procedures, and have tasks consistently logged in PSTrax for a
minimum period of six (6) months. If this provision is executed, refunded monies shall be refunded by PSTrax within
90 days.
5. Cancellation: With the exception of Section 4 — 365 Day Money Back Guarantee, upon mutual execution of this
Agreement by the Parties, CLIENT shall be committed to the entirety of the Initial Term as selected in Section 2 —
Initial Term. If CLIENT does not wish to renew after the the Initial Term or a subsequent renewal term, it may cancel
this Agreement by notifying PSTrax in writing, at least 30 days prior to the end of the term.
6, Auto Renewal: At the end of the Initial Term and each subsequent renewal term, if CLIENT has not notified PSTrax
to cancel the Agreement, the Agreement shall automatically renew for a duration equal to the Initial Term as selected
in Section 2 — Initial Term. The pricing terms shall remain the same, plus any annual increases as outlined below in
Section 14 — Annual Increases.
7. Changes to Pricing Terms: Should a change to the pricing terms be necessary, PSTrax will notify CLIENT at least
90 days prior to end of the term. If, prior to the end of the term, the Parties fail to agree to the modified pricing terms,
this Agreement shall not be renewed and shall terminate.
3 PSTrax I Proposal for Carlsbad Fire Department I Proposal valid for 90 days
Station Automation Inc. (DBA PSTrax)
7312 Firethorn
Littleton, CO 80125
889-330-6006
.les@pstrax ,orn
8. Scope of Work: PSTrax is responsible for the initial implementation and ongoing maintenance of any modules
licensed as part of this Agreement. This includes the import and setup of all vehicle, equipment, and inventory
inspections provided by CLIENT to PSTrax, as well as any ongoing adjustments to these inspections upon request.
9. Change Requests: Any additions or changes to the scope of work not included in the pricing may be subject to
additional charges. The scope of work for each module is based on "active counts" which means no additional fees
will be charged to setup and load a new item when it is replacing a retired item. The only time additional fees may
apply is when new items are setup and loaded, but no items are retired. In the event of additional fees, new items will
be subject to an annual license tee but not an implementation fee. Any additional fees shall first be approved by
CLIENT
10. Adding Modules: CLIENT may license additional modules at any time. If additional modules are added during the
•first year of the Initial Term, PSTrax will honor any previous pricing provided. New modules added can be prorated to
sync up with existing modules on the anniversary renewal invoice so only one invoice would be issued (CLIENT
preference).
11, Setup & Implementation: PSTrax shall assign a Project Manager to work with CLIENT during the implementation.
The PSTrax Project Manager shall be responsible for organizing the documents provided by CLIENT, configuring the
system to the requirements of CLIENT, and determining timelines to deliver the completed system back to CLIENT It
is the responsibility of CLIENT to provide the Project Manager all existing documentation for each inspection it wishes
to include. CLIENT shall have the opportunity to review and approve the system prior to rollout.
12, Ongoing Maintenance & Support: All training, technical support, and adjustments to any modules licensed in this
Agreement are included as part of the annual software license fee. No additional fees for support/service shall be
charged during the term of this Agreement, unless the scope of work increases.
13. Travel: All implementations, trainings and rollouts are typically done through virtual meetings. Any travel that may be
requested or required is excluded in the pricing provided, and shall be billed separately to CLIENT. Should travel be
necessary, PSTrax shall have all travel requests approved in writing by CLIENT prior to purchasing.
14. Annual Increases: Annual software license fees may be subject to annual increases. Compared to the previous
year's rate, annual increases shall not be more than five (5) percent or the Consumer Price Index published by the
Bureau of Labor Statistics, whichever is lower.
15. Billing Terms: Payment terms for all invoices from PSTrax shall be Net-45 days. First year annual software license
fees and one-time implementation fees shall be shall be invoiced at the time this Agreement is mutually executed by
the Parties. Each year thereafter, the annual software license fees, and any amortized one-time implementation fees.
shall be invoiced at least 30 days prior to the anniversary date.
16. Use of Name: The Parties consent to the other Party using its name and logo in marketing materials for the purpose
of identifying a business relationship with the other Party.
17 User Licenses: PSTrax does not charge a per-user license fee. CLIENT may add as many users as necessary in
the system at no additional cost. Each user in the PSTrax system shall have a unique login and password and role-
based security access for each module (Administrator or User). It is the responsibility of CLIENT to provide the
PSTrax Project Manager with a list of its users and the security access levels each person needs to have.
18. Compliance: It is the responsibility of CLIENT to ensure that all checks and inspections provided to PSTrax comply
with local and federal regulations, including but not limited to: NFPA guidelines, Department of Transportation (DOT)
guidelines, manufacturer specifications, and the standard operating procedures (SOP) of the authority having
jurisdiction (AHJ). PSTrax is not responsible for ensuring that the inspections CLIENT provides adhere to local
or federal regulations.
4 PSTrax I Proposal for Carlsbad Fire Department I Proposal valid for 90 days
Station Automation Inc. (DBA PSTraxl
7312 Firethorn
Littleton, CO 80125
888-330-6006
,,e,tcvpstrax r..0r1
19. Data Storage & Protection: All data input into PSTrax is owned by CLIENT under all circumstances. CLIENT may
retrieve a copy of its data in digital format at any time during the term of this Agreement for no fee upon request.
CLIENT may also retrieve a copy of its data for up to 36 months after the termination of this Agreement by contacting
PSTrax. Additionally, CLIENT will continue to have access to the system for the purpose of viewing and downloading
its data.
20. Security & Service Interruption: The PSTrax system is hosted by Rackspace Inc. — or a comparable top-tier
hosting provider — and uses commercially reasonable measures to maintain the security and stability of the service.
PSTrax assumes no responsibility for the effectiveness of these measures. Interruption of service is possible in any
network. CLIENT hereby acknowledges and agrees that PSTrax and its service providers are NOT liable for any
delays, outages, or interruptions of the service. Further, PSTrax shall not be liable for any delay or failure to perform
its obligations under this Agreement, resulting from any occurrence beyond its reasonable control including, but not
limited to, fire, flood, power outage, Internet outage, acts of God, mechanical, electrical, communications, or third-
party supplier failure.
21. Limitation of Liability: Circumstances may arise in which CLIENT is entitled to recover damages from PSTrax. In
such instance, the aggregate liability of PSTrax for damages shall be limited to the prorated portion of the annual
software license fees paid to PSTrax by CLIENT for the three-month period immediately preceding the date on which
such claim occurred.
22. Intellectual Property: Except for rights expressly granted under this Agreement, nothing in this Agreement will
function to transfer any of either Party's Intellectual Property rights to the other Party, and Parties will retain exclusive
interest in and ownership of its Intellectual Property developed before this Agreement or developed outside the scope
of this Agreement.
23. Confidential Information: The Parties acknowledge that the existence and the terms of this Agreement and any oral
or written information exchanged between the Parties in connection with the preparation and performance of this
Agreement are regarded as confidential information. Parties shall maintain confidentiality of all such confidential
information, and without obtaining the written consent of the other Party, it shall not disclose any confidential
information to any third-parties.
5 PSTrax I Proposal for Carlsbad Fire Department I Proposal valid for 90 days
Signature:
Print Name /t/2 1Aq14,1 n .1621.,riAre °CI
Signature:
Print Name: Scott Bergeron
APPROVED AS TO FORM
Celia A. Brewer, City Attorney
By:
Asst/D City Attorney
City o Carlsbad, CA
Station Automation Inc. (DBA PSTrax)
7312 Firethorn
Littleton, CO 80125
888-330-6006
,ales@pstrax.com
By signing below. CLIENT agrees to the pricing, terms and conditions of this Agreement and certifies that the signer is an
authorized purchaser for CLIENT.
When complete, please send all pages of this Agreement to PSTrax by emailing to salespstrax.com or faxing to 303-
972-3494.
Carlsbad Fire Department
Authorized Purchaser
Station Automation, Inc. (DBA PSTrax)
Title Fr Title: President
Email: /)1 I r- I , 1/1 ,r 4.ir0 /id riShadegt, Email: scott(ftstrax.conn
Phone: 760- '1,3/ - 4 /
eyv
Phone: 303-918-3169
Date: 7"),v Date: 10/19/2020
Invoicing Information
Invoice Contact Name: A 1' 2C1 r k(d ke,
Invoice Contact Email: mair.±.14 r15.„6:474 9/0 V
Invoice Contact Phone: 7CO (1,3/ -.244/
Invoice Mailing Address: 47 ,5-01-) Ori'o r") y
bad, Ca. ' /o
6 PSTrax I Proposal for Carlsbad Fire Department I Proposal valid for 90 days
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS
AUTHORIZED REPRESENTATIVE
Station Automation Inc
7312 Firethorn
Littleton. CO 80125
ACCIPRIi CERTIFICATE OF LIABILITY INSURANCE ATE (MM o DON TY v
05/27/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(iesi must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER
Mary Stem
Ci0 Paychex Insurance Agency. Inc.
150 Sawgrass Drive
Rochester, NY 14620
INSURED
PaYChee Business Soiutions, LLC Ali. Emir), Station Autornalion Inc
911 Panorama Trail South
Rochester. NY 14625
I
CowrAcT
NAME
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f40, Pell E-MAIL .1 ADDRESS
(5771 266-6850
pOscerts@paycnex.com
INSURER(S) AFFORDING COVERAGE
INSURER A American Zurich Insurance Company
INSURER 6.
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INSURER E
INSURER F.
FAX
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COVERAGES CERTIFICATE NUMBER:20FLO951018819 REVISION NUMBER
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOP THE POLICY PERIOD
INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE. AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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DESCRIPTION Of OPERATIONS !LOCATIONS VEHICLES AGGRO 101. Additional Remark 9 Schedine, may Pe attached of more space le required)
Station Automation Inc Coverage is provided foo 7312 Firethom only those cc.-ernployeep
Of, Out nor suocoruractors Littleton. CO 80125
ICI
CERTIFICATE HOLDER CANCELLATION
(0 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/031 The ACORD name and lotto are reaistered marks of ACORD
2* of 2 31720
City of Carlsbad
2560 Orion Way
Carlsbad, CA. 92010
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS
AUTHORIZED REPRESENTATIVE
1988-2014 ACO
ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD
CORPORATION. All rights reserved.
1 • DATE iliANVDD/Yysry.
ACCORD CERTIFICATE OF LIABILITY INSURANCE 11/6/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(Ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
ALAN CARPENTER INSURANCE AGENCY LLC
195 Telluride St Ste 2
Brighton, CO 80601
CON TAC 11
NAME -prioNE imeN,E,m (720)233-5873 irl(No(303)955 -4227 Wks, AormiEss &carpenter' @ farmersagent . com
iN8URER(8) AFFORDING COVERAGE NA)Cii
INSURER A USLI 25895
[011123 mumm Station Automation Inc
7312 Firstborn
Littleton, CO 80125
303-918-3169
INSURER 8 CRUM & FOSTER INSURANCE
INSURER C
INSURER D .
INSURER E
INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY. PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101. Additional Remarks Schedule. may be mulched if more space is required)
City of Carlsbad California is additional insured for work being contracted and
performed by Station Automation Inc.
CERTIFICATE HOLDER
CANCELLATION
UNITED STATES LIABILITY INSURANCE GROUP
WAYNE, PENNSYLVANIA
This endorsement modifies insurance provided under the following.
BUSINESSOWNERS COVERAGE FORM
BLANKET ADDITIONAL INSURED
SECTION Il — LIABILITY; C. Who Is An Insured is amended to include as an additional
insured any person(s) or organization(s) for whom you are performing "your work" under a
written contract or agreement. that requires such person(s) or organization(s) to be added as an
additional insured on your policy. Such person(s) or organization(s) is an additional insured
only with respect to liability for "bodily injury". -property damage" or "personal and advertising
injury- occurring after the effective date of such contract or agreement that is caused. in whole or
in part by:
a. Your acts or omissions; or
b. The acts or omissions of those acting on your behalf:
in the performance of "your work" for the additional insured.
Coverage for an additional insured under this endorsement ends when "your work" for that
additional insured ends or is put to its intended use by any person or organization.
SECTION II— LIABILITY; B. EXCLUSIONS, 3. Applicable To Both Business Liability
Coverage And Medical Expenses Coverage, is amended to add the following with respect to
this endorsement only:
There is no coverage under this endorsement for loss or expense, including but not limited to
the cost of defense for "bodily injury" or "property damage" or "personal and advertising
injury" occurring:
a. After all of "your work-, including materials, parts or equipment furnished in connection
with -your work" and performed under the above referenced written contract(s) or
agreement(s) has ended; or
b. When that portion of "your work" out of which the "bodily injury". "property damage" or
"personal and advertising injury" arises and performed under the above referenced
written contract(s) or agreement(s) has been put to its intended use by any person or
organization:
whichever occurs first.
All other terms and conditions of this policy remain unchanged. This endorsement is a part of
your policy and takes effect on the effective date of your policy unless another effective date is
shown.
BP 134(06-09) Page I of 1
This endorsement modifies inmirance provided under the following:
BUSINESSOWNERS COVERAGE FORM
Waiver of transfer of rights of recovery against
Others to us
Name of Person(s) or Organization(s): Any person(s) or organizationtst for whom an insured
is performing work under a written contract or agreement, where such person(s) or
organization(s) requires a waiver of rights ot wco.lery
SECTION III — COMMON POLICY CONDITIONS (APPLICABLE TO SECTION I —
PROPERTY AND SECTION II — LIABILITY); K. Transfer Of Rights Of Recovery
Against Others To Us is amended by the addition of the t011owing:
We waive any right or subrogation we may have against the persontst or organization(s)
identified in the above Schedule because of payments we make for injury or damage arising out
of your ongoing operations. or "your work" done under a contract with that person(s) or
organization(s) and included in the "produrs-complcted operations hazard".
This waiver shall not apply to injury or damages caused by or resulting from an "occurrence"
that takes place betbre the effective date of this endorsement.
All other terms and conditions of this policy remain unchanged. This endorsement is a part of
your policy and takes effect on the effective date of your policy unless another effective date is
shown.
BP 194 (08-14) Page I of