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Home My WebLink About2020-11-06; Planning and Development of the Buena Vista Reservoir Park Site Updat; Barberio, GaryTo the members of the: COUNCIL Date 'JbcA ,/ cc ·J CM_ _!__ocM(3),·~- Council Memorandum Nov. 6, 2020 To: Honorable Mayor Hall and Members of the City Council From: Gary Barberio, Deputy City Manager, Community Services Kyle Lancaster, 'Parks & Recreation Director {cityof Carlsbad Memo ID #2020247 Via: Geoff Patnoe, Assistant City Manager ~ Re: Planning and Development of the Bue ·a--efista Reservoir Park Site Update This memorandum provides an update on the planning and development of the Buena Vista Reservoir park site. Background On March 14, 2017, the City of Carlsbad, North County Advocates, Lennar Homes (Lennar), Preserve Calavera, Friends of Aviara, and Friends of the Buena Vista Reservoir entered into Settlement and Community Benefit Agreements (Agreements). The Agreements obligate Lennar to construct a 3.1 acre neighborhood park, with passive use amenities, at the Buena Vista Reservoir site, which is located on the south side of Buena Vista Way, between Highland and James Drives. The Agreements also require Lennar to enter into a construction agreement with the City of Carlsbad to provide the park improvements at a maximum cost of $3,028,700 (Exhibit 1 to Attachment A) .. The Agreements further specify that Lennar is to complete construction of the park improvements no later.than 30 months from the date of recordation of a final subdivision map or issuance of a grading permit for the Poinsettia 61 Project, whichever is earlier. The issuance of a grading permit for the Poinsettia 61 Project occurred on July 25, 2018. Therefore, the park was to be constructed and operational by Jan. 25, 2021. Discussion Using the input received through an extensive public involvement process on the Buena Vista Reservoir site, a final conceptual design ofthe park was prepared and presented to the public on Sept. 20, 2018. That design received overwhelmingly favorable comments. On Oct. 15, 2018, the Parks & Recreation Commission received a park planning update and voted to request that staff seek City Council direction to continue supporting Lenna r's pursuit of the park project. On Oct. 30, 2018, the City Council received a park planning update (Attachment A) and voted to direct staff to continue supporting Lennar's pursuit of the park project, consistent with the terms of the Agreements. Community Services Branch Parks & Recreation Department 799 Pine Avenue, Suite 200 I Carlsbad, CA 92008 I 760-434-2826 t Council Memo -Planning and Development of the Buena Vista Reservoir Park Site Update Nov. 6, 2020 Page 2 Over the past two years, staff has continued to support Lennar's pursuit of the park project, including the application and Public Hearing process associated with the necessary conditional use permit (CUP). However, Lenn.ar submitted the CUP application approximately three months later than the period reflected in the schedule included with the above referenced construction agreement (Exhibit 1 to Attachment A). In addition, the processing of Lennar's CUP application to its' completion took approximately seven months longer than the period reflected in the schedule. The Planning Commission ultimately approved the CUP for the park on Oct. 2, 2019. After approval of the CUP, staff reviewed and commented on Lennar's design development documents for the park. Once those documents were finalized, staff completed the plan-check on the construction plans and specifications for the park and then assisted Lennar in obtaining the needed site improvement permits, including grading, building and demolition permits. The completion of these phases of the project required the same period reflected in the schedule. Lennar released an invitation to bid on the construction of the park on July 28, 2020. Staff also supported Lennar during the bidding and construction contract award processes. These phases ofthe project took approximately one month longer than the period reflected in the schedule. On Oct. 27, 2020, staff coordinated a pre-construction meeting with Lennar and Brightview Landscape Development (Brightview). The contractor's work parameters were reviewed in detail, as were storm water pollution prevention, site safety, noise abatement, traffic monitoring and other applicable construction management measures. On Oct. 29, 2020, Lennar executed the award of a construction contract and issued a notice to proceed to Brightview. Brightview began mobilizing forces at the park site this week. Although construction of the park has begun, Lennar anticipates the park will not be completed and operational until mid-April 2021. Next Steps Staff will regularly perform site inspections and provide construction consultation as needed. Upon completion of the park's construction, the city will accept the improvements and will be responsible for the ongoing maintenance and operations of the park. Attachment A: City Council staff report dated Oct. 30, 2018 cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Allegra Frost, Deputy City Attorney Paz Gomez, Deputy City Manager, Public Works Babaq Taj, Engineering Manager Jeff Murphy, Community Development Director Kristina Ray, Community & Engagement Director @ Sf:~ff R~port Meeting Date From: Staff Contact:. Subject October 30, 2018 ScottChadwick, City Manager Kyle Lancaster, Parks Services Manager kyle.lancast er@carlsbadca.gov or 760-434-2941 Park planning update on the Buena Vista Reservoir site Recommended Action Attachment A CA Review cJL Receive a park planning update on the Buena Vista Reservoir site, and direct staff to continue supporting Lennar Homes' pursuit of this park project, consistent with the terms of the Settlement and Community Benefit Agreements. Executive Summary On March 14, 2017~ Settlement and Community Benefit Agreements (Agreements) were entered into by and between the City of Carlsbad, North County Advocates, Lennar Homes, Preserve Calavera, Friends of Aviara, and Friends of the Buena Vista Reservoir. The Agreements obligate Lennar Homes to construct a 3.1 acre neighborhood park; with passive use amenities, on the Buena Vista Reservoir site-adjacent to the intersection of Buena Vista Way and Arland Road. The Agreements require Lennar Homes to enter into a construction agreement (Construction Agreement) with the City of Carlsbad to provide the park improvements at a maximum cost of $3,028,700, inclusive of a.II costs associated with the design, public outreach, permitting, plan processing, and construction of the site. The Agreements further specify that Lennar Homes is to complete construction of the park improvements such that the new park is operational no later than 30 months from the date of recordation of a final subdivision map or issuance of a gradi.ng permit for the Poinsettia 61 Project, whichever is earlier. The issuance of a grading permit for the Poinsettia 61 Project occurred on July 25, 2018. As such, the park must be operationql by January 25, 2021. Using the input received through an extensive public involvement process on the Buena Vista Reservoir site, a final conceptual design of the park was prepared and presented to the public on September 20, 2018. That design has received overwhelmingly favorable comments. Lennar Homes' intent is to next pursue approval of a Conditional Use Permit for this park. Should the Conditional Use Permit.be approved, Lennar Homes will then initiate the preparation of plans and specifications for constructio11 of the park. Unlike the city's typical development of a park, the Buena Vista Reservoir site is to be constructed by Lenriar Homes' employees and agents. Altha-ugh Lennar Homes will be required to adhere to the city's standard bidding and contractif')g practices, the City Council will not be required to approve the plans and specifications of this project, nor to authorize this project for the advertisement of public bids. October 30, 2018 Item #6 Page 1 of 28 Discussion Background On March 14, 2017, Agreements were entered into by and between the City of Carlsbad, North County Advocates, Lennar Homes, Preserve Calavera, Friends of Aviara, and Friends of the Buena Vista Reservoir. The purpose of the Agreements was to: 1) settle the lawsuit challenging the city's certification of the General Plan Environmental Impact Report and approval of the General Plan Update and Climate Action Plan, 2) develop the 3.1 acre Buena Vista Reservoir site as a new public park, and 3) achieve support for Lennar Homes' proposal to develop a 123 unit, single family, detached unit condominium project (Poinsettia 61} oh land located south of Cassia Road, between the existing western and eastern segments of Poinsettia Lane. The Agreements obligate Lennar Homes to construct a 3.1 acre neighborhood park, with passive use amenities, on the Buem.1Vista Reservoir site. The Agreements require Lennar Homes to enter into a Construction Agreement with the city to provide the park improvements at a maximum cost of $3,028,700, inclusive of all costs associated with the design, public outreach, permitting, plan processing, and construction. The Agreements further specify that Lennar Homes is to complete construction of the park improvements such that the new park is operational no later than 30 months from the date of recordation of a final subdivision map or issuance of a grading permit for the Poinsettia 61 Project, whichever is earlier. The issuance of a grading permit for the Poinsettia 61 Project occurred on July 25, 2018. Excerpts of the pertinent sections of the Agreements are provided below: 4.9. . .. Lennar shall enter into an agreement with the City to construct certain park improvements on the Buena Vista Reservoir site {''Park Construction Agreement"), in accordance with the design, standards and specifications approved by the City, ... at a maximum cost of $3,028,700, which is inclusive of all costs ... of the park facilities, along with a construction management fee, for the benefit of Lennar, in an amount not to exceed 8% of actual total projects costs, as to be more specifically set forth in the Park Construction Agreement. Upon completion of such improvements, the City shaff accept the park and its ongoing maintenance .... 4.10 The Park Construction Agreement shall provide for construction of a new Neighborhood Park at the Buena Vista Reservoir, which will include passive use amenities such as, but not limited to, children's playground structures, picnic tables, shaded structures, interpretive signage, dry creek stream beds, mounded turf, drought tolerant landscqping and low level security lighting, and will not include active use elements, such as but not limited to, athletic fields, athletic field lighting, restroom buildings, parking Jots, skate parks, dog parks, tennis courts or other sports courts .... 4.11 The Park Construction Agreement shall include a detailed budget and schedule that addresses the public outreach and notification process, concept design, permitting, plan processing, construction, and delivery and acceptance of a completed park by the City. 5.3. Lennar sh'afl plan, obtain all necessary approvals and construct the pork improvements · on the Buena Vista Reservoir site in accordance with the design, standards and specifications approved by the City. Lennar shall complete construction of the park improvements such that October 30, 2018 Item #6 Page 2 of 28 the new park is operational no later than 30 months from the date of recordation of a final subdivision map or issuance of a grading permit for the Poinsettia 61 Project, whichever is earlier. It is the expectation that a park that includes the passive use amenities as enumerated in Section 4.10 is achievable within the maximum cost to Lennar of $3,028,700, consistent with the terms of Section 4.9 .... On July 31, 2018, the above referenced Construction Agreement (Exhibit 1) was entered into by and between Lennar Homes and the City of Carlsbad. Public Involvement As part of the coordination related to the Community Benefit Agreement, some stakeholders were involved in early discussions about the proposed park and its prospective amenities. At that time, the city had not yet received input from all those members of the public potentially interested in, and affected by, this project. Staff therefore created a public involvement plan, with a timeline (Exhibit 2), intended to seek input from all stakeholders on the park's design. The project ideation phase occurred from April through July 2018. The city invited input from the public on the vision for the new park, specifically related to values, priorities and concerns. That input was sought via the following methods: • Project fact sheet • Letters and fact sheet distributed to 106 residents and home owners in project area • Postcard mailer to 1,120 residents and home owners in project area • Postcards placed in libraries and other city buildings • Banners on the gate of the reservoir and at Buena Vista Elementary soccer field fence • Posts to city social media and website • Posts to Buena Vista Elementary social media and website • Text alerts to Buena Vista stakeholder list • Email notifications • Community workshop and survey invite in Buena Vista Elementary weekly newsletter • Article in citywide newsletter distributed to nearly 8,000 • Media coverage • Community workshop: June 7, 2018 (48 attendees); presented three conceptual designs •. Animated video of three conceptual designs • Online survey (115 participants) Using the public input received through the above methods, the project team prepared a final conceptual design of the park from August through October 2018. The final conceptual design was presented at a community meeting on September 20, 2018, for further input. That input was sought via the following methods: • Postcard mailer to 1,119 residents and home owners in project area • Postcards in libraries and other city buildings • Posts to city social media and website • Posts to Buena Vista Elementary social media and web site October 30, 2018 Item #6 Page 3 of 28 • Article in Buena Vista Elementary weekly newsletter • Banners on the gate of the reservoir and at Buena Vista Elementary soccer field fence • Text alerts to Buena Vista stakeholder list • Email notifications • Article in citywide newsletter distributed to nearly 8,000 • Media coverage • Community meeting: Sept. 20, 2018 (48 attendees); recorded over 40 comments • Carlsbad Parks & Recreation Commission meeting: Oct. 15, 2018 The comments received from the public on the final conceptual design (Exhibit 3) were overwhelmingly favorable. Many comments were received in support of the overall layout and the amenities ofthe park. There were a few comments received suggesting t hat a restroom or additional onsite parking be reconsidered. Both the Community Benefit Agreement and the Construction Agreement, however, specifically indicate neither a restroom nor a parking lot will be a part of this park project. There were also comments received requesting that adjacent view planes be taken into account when planting trees within the park, and that the park's bioswale be slightly extended fo the east for additional environmental interpretive opportunities. Those requests are supported by the project team, and can be accommodated in this park project. Final Conceptual Design Narrative The design firm that prepared the final conceptual design for the park also prepared the corresponding narrative that follows. Drawing inspiration from the rippling and sinuous movements of water once found in the reservoir; the parks composition and circulation reflect a flowing and organic configuration. Visitors are greeted by an interpretive garden at the park's two entries. The northeast entry includes the existing water tank and associated infrastructure. The tank will be repurposed as an entry feature to honor the operational history of the site. A loop trail frames the perimeter of the park and the proposed outdoor spaces. Centered through the park is a large rolling turf area. A children's play area and adjacent picnic pavilion is located in the northeast corner of the park and offers a variety of play opportunities for children. The adjacent picnic pavilion provides a gathering space for small groups. The southern portion of the park is anchored by Buena Vista Point; a large mound and picnic area perched to capture the dramatic views to the Pacific Ocean A dry creek bed and water quality basin frame the western edge of the park, responding to the natural topography and low point on the site. Flowing and flowering landscape areas line the loop trail throughout the park. A secondary trail through an interpretive garden in the northwest corner provides an immersive experience for park users and plant lovers. Seating opportunities are provided along the secondary trail to sit and enjoy the garden space. Landscape areas and mounding frame the perimeter of the park to buffer the surrounding neighbors from park activities. Parallel parking is proposed on Buena Vista Way accommodating approximately 11 parking spaces. October 30, 2018 Item #6 Page 4 of 28 Fiscal Analysis There is no direct fiscal impact associated with receiving this informational update. City staff costs associated with the park planning, public involvement, and construction management of the Buena Vista Reservoir site are. being absorbed within the respective department s' existing operating budgets; Anticipated co~ts for the maintenance and operations of t he park will be included in the Parks & Recreation Department's FY 2020·21 operating budget s~bmittal. Next Steps Lennar Homes' intent is to next pursue approval of a Conditional Use Permit for this public park. The associated application, review and public hearing process ls anticipated to require several months to complete. Should the Conditional Use Permit be approved; Lennar Homes will then initiate the preparation of plans and specifa:ations for construction of the park. Unlike the city's typical devetopment of a park, the Bu.ena Vista Reservoir site is to be constructed by Lennar Ho.mes' employees and agents. Although Lennar Homes will be required to adhere to the city's standard bidding and contracting practices, the City Council will not be required to approve the plans and specifications of this project, nor to authorize this project for the advertisement of public bids. Lennar Homes is to complete construction of the park improvements such that the new park is operational no later than 30 months from the date of recordation of a final subdivision map or issuance of a grading permit for the Poinsettia 61 Pr.oject, whichever is earlier. Based on the referenced issuance of a grading permit for the Poinsettia 61 Project, the construction of the park improvements is to be completed by January 25, 2621. Environ mental Evaluation (CEQA) .Pursuant to Public Resources Code Section 21065, receiving this informational update does not constitute a "project" within the meaning of the California Environmental Quality Act (CEQA) in that it has no poteritial to cause either a direct physical change in the environment, or a reasonably foreseeable indirect change in the environment, and therefore does not require environmental review. Pubiic Notification This item was noticed in accordance with the Ralph M. Brown Act and was avaitable for public viewing and review at least 72 hours prior to the scheduled meeting date. Exhibits 1. Agreement for construction of a public park at the Buena Vista Reservoir site 2. Public involvement timeline for a public park c!t the Buena Vista Reservoir site 3. Final conceptual design of a public park at the Buena Vista Reservoir site October 30, 2018 Item #6 Page 5 of 28 AGREEMENT FOR CONSTRUCTION OF PUBLIC PARK AT BUENA VISTA RESERVOIR SITE October 30, 2018 Between CITY OF CARLSBAD, A municipal corporation AND LENNAR HOMES OF CALIFORNIA, INC., A California corporation Item #6 EXHIBIT 1 7/3/18 Page6 of 28 AGREEMENT FOR CONSTRUCTION OF A PUBLIC PARK AT THE BUENA VISTA RESERVOIR SITE This Agreement for Construction of a Public Park at the Buena Vista Reservoir Site, dated as of July_, 2018 ("Agreement") is made at San Diego County, California, by and between the ClTY OF CARLSBAD, a municipal corporation ("City"}, and LENNAR HOMES OF CALIFORNIA, INC., a California corporation ("Lennar"), with reference to the following recitals: RECITALS A. City and Lennar are parties to the Settlement and Community Benefit Agreement entered into on March 14, 2017, by and among themselves and North County Advocates, Preserve Calavera, Friends of Aviara, and Friends of the Buena Vista Reservoir ("Community Benefit Agreement"). B. The purpose of the Community Benefit Agreement was to: (1) settle the lawsuit challenging City's certification of the General Plan Environmental Impact Report and approval of the General Plan Update and Climate Action Plan, entitled North County · Advocates v. City of Carlsbad, San Diego Superior Court Case No. 37-2015-00035458- CU-WM-NC; (2) develop the 3.1-acre Buena Vista Reservoir site, Assessor Parcel Number 156-200-16-00, as a new public park; and (3) achieve support for Lennar's proposal to develop a 123-unit, single-family, detached unit condominium project on approximately 51 acres of land located south of Cassia Road, between the existing western and eastern segments of Poinsettia Lane, in the southwest quadrant of the City ("Poinsettia 61 Project"). C. Section 4.8 of the Community Benefit Agreement states that if the City and Galifornla Coastal Commission approve the Poinsettia 61 Project, and Lennar exercises its options to effectuate and take actions necessary to obtain approval from the appropriate Resource Agencies to Incorporate the 3.1 acres of otherwise developable park land in Veterans Park and up to 5.7 acres of Aviara Park into the City's Habitat Management Plan preserve (collectively, the "HMP Options"), then the City shall consent to Lennar's submittal of a Conditional Use Permit application for the development of the Buena Vista Reservoir site as a. new public park. D. Section 4.9 of the Community Benefit Agreement states that upon Lennar's exercise of the HMP Options, Lennar shall enter intQ an agreement with the City to construct certain park improvements on the Buena Vista Reservoir site subject to certain requirements in Sections 4.9, 4.1 O, and 4.11 of the Community Benefit Agreement, which are set forth in this Agreement. E. On March 14, 2017, the Carlsbad City Council approved the Poinsettia 61 Project by adopting Ordinance No. CS-316 (approvfng an amendment to the zoning map), and Resolution No. 2017-043 (certifying an environmental impact report and errata, adopting candidate findings of fact and mitigation monitoring and reporting program, and approvfng a General Plan amendment, Local Coastal Program amendment, vesting tentative tract map, planned development permit, site development plan, coastal development permit, hillside development permit, and Habitat Management Plan permit). 1 7/3/18 October 30, 2018 Item #6 Page 7 of 28 F. On August 9, 2017, the California Coastal Commission approved the Poinsettia 61 Project by approving a local coastal program amendment. G. On July 2, 2018, Lennar exerclsed the HMP Optlons by taking the actions necessary to obtain approval from the appropriate Resource Agencies to incorporate the Veterans Park and Aviara Park parcels referenced above into the City's Habitat Management Plan Preserve, by preparing a preserve management p[an and property analysis record which were approved by the Resource Agencies on July 2, 2018, and funding a non-wasting endowment for the parcels' on-going maintenance. H. City and Lennar intend for this Agreement to satisfy the requirement to enter into the Park Construction Agreement referenced in Section 4.9 of the Community Benefit Agreement. NOW, THEREFORE, City and Lennar agree as follows: Recitals. The Recitals, above, are true and correct and incorporated herein by this reference. 1. Satisfaction of Obligation. Lennar's agreement to construct a public park at the Buena Vista Reservoir site ("Park Project"), as set forth herein, and the actual construction thereof, shall fully satisfy and constitute compliance with all requirements regarding the Community Benefit Agreement solely with respect to the Park Construction Agreement referenced in Section 4.9 of the Community Benefit Agreement. 2. Park Project Planning and Construction Schedule. The Park Project planning and construction schedule (the "Construction Schedule") is detailed on Exhibit A attached hereto and incorporated herein by reference. In accordance with the Community Benefit Agreement, Lennar shall complete construction of the Park Project such that the Park Project is operational no later than 30 months from the earlier date of either recordation of a final subdivision map for the Poinsettia 61 Project, or issuance of a grading permit for the Poinsettia 61 Project. (a) As of the date of this Agreement, Lennar has satisfied the following: October 30, 2018 (i) Lennar initiated the public participation process by mailing a notice .of the Initial public meeting using the procedures in Carlsbad Municipal Code sectron 21.54.060(A). The purpose of the initial public meeting was to receive input on the design and improvements to be included in the Park Project. Lennar provided a draft of the notice to City for review and approval prior to mailing the notice. (ii) Lennar entered into a contract with Schmidt Design Group, Inc. to provide design services for the Park Project to include developing and revising a draft concept plan, attending public meetings and assisting with presentations, preparing an environmental review document (if required), and developing construction plans. City approved said contract. (iii) Lennar and City caused the initial public meeting to take place on June 7, 2018. 2 7/3/18 Item #6 Page 8 of 28 (b) Every two (2) months, and/or upon City's reasonable request, Lennar shall update and modify the Construction Schedule to reasonably ensure the Park Project's construction progress is consistent with the estimated completion date detailed in the Community Benefit Agreement. 3. Park Project Design. The Park Project shall include passive use amenities such as, but not limited to, children's playground structures, picnic tables, shade structures, interpretive · signage, dry creek stream beds, mounded turf, drought tolerant landscaping, and low- level security lighting. Park improvements shall not include active use elements such as, but not limited to, athletic fields, athletic field lighting, restroom buildings, parking lots, sl<ate parks, dog parks, tennis courts, or other sport courts. 4. Park Prolect Budget. (a) City and Lennar agree that the cost of the Park Project is not expected to exceed $3,028,700 ("Park Project Budget"). The Park Project Budget Is inclusive of all anticipated costs associated with the design, public outreach, permitting, plan processing, and construction of the Park Project, along with a construction management fee, for the benefit of Lennar, in an amount not to exceed 8 percent of the actual total cost. The Park Project Budget's estimated costs are as follows: Design $400,000 Public Permitting and Construction Construction Total (Park Outreach Plan Processing Management Fee Project Budget)* $50,000 $50,000 $2,304,352 $224,348 $3,028,700" * Every two (2) months, and/or upon City's reasonable request, Lennar shall update the Park Project Budget to accurately reflect the actual costs associated therewith and revise forecasts. (b) Lennar shall cause construction of the Park Project, at Lennar's cost, in an amount not to exceed the Park Project Budget. (c) ln the event that circumstances change, causing the City and Lennar to agree that the cost of the Park Project Is anticipated to exceed the Park Project Budget, City shall have the option, in its sole discretion, to either: (1) amend the scope of the Park Project to bring the total costs within the Park Project Budget; or (2) identify alternative funding sources to reimburse Lennar for the agreed-to amount over the ·Park Project Budget needed to complete the Park Project. (d) Lennar shall retain detailed records for all costs incurred under the Park Project Budget, to include the following documentation: (i) Copies of the signed construction contract and all approved change orders. 3 7/3/18 October 30, 2018 Item #6 Page 9 of 28 (ii) Evidence of costs for each contractor, subcontractor, or vendor by bid item wlth the unit price bid, estimated quantity, actual quantity, total bid amount, change order amount, amount invoiced, cumulative amount invoiced, and retained amount. (iii) Copies of Invoices, vouchers, canceled checks (front and back), or other evidence of payment. (iv) Copies of all quantity vouchers or certificates approved by the City project inspector. 5. Compliance with City Construction Contract Requirements, (a) Lennar sha!I comply with City's bidding, contracting, and change order procedures as set forth herein: October 30, 2018 0) If bidding on the Park Project wlll be open to any qualified bidder, Lennar shall advertise each notice inviting bids in at least one newspaper of general circulation in the City of Carlsbad. The first posting/publication of notice shall be at least ten (10) days before.bid opening, Such notice shall be published for at least ten (1 D) consecutive days or for at least two (2) consecutive times in a weekly newspaper in the City of Carlsbad. Lennar shall, in addition, advertise in consecutive editions in either the "Daily Construction Service" or "The Green Sheet" for a period of not less than one (1) week. Proof of publication shall be sent to City. (ii) Where the notice inviting bids will only be sent to a list of pre-qualified bidders, a minimum of three (3) bidders shall be pre-qualified based on criteria reviewed and approved by City. (iii) The notice inviting bids must clearly state the time, date, and place for the submission of bids. These dates and times must be strictly adhered to unless changed by addendum. The notice inviting bids and any addenda shall be sent to City. av) The request for bids shall state that the successful bidder shall be required to furnish a performance and warranty bond equal to one hundred percent (100%) of the amount bid and a labor and materials bond equal to one hundred percent (100%) of the amount bid. In lieu of these bond requirements, Lennar may permit securities or cash to be substituted therefore. Providers of architectural, engineering, and land surveying services shall not be required to post bonds. (v) The request for bids shall require bidders to expressly acknowledge they have reviewed, understand and will comply with the insurance requirements set forth in the bid and contract documents. (vO If significant changes to plans, specifications, or request for bids require the issuance of an addendum in the last five (5) working days of the bidding period, the bid opening date shall be extended to allow bidders a minimum of five (5) working days from receipt of the addendum to accommodate the change, 4 7/3/18 Item #6 Page 10 of 28 October 30, 2018 (vii) The minimum period between issuance of the notice inviting bids and bid opening is four (4) weeks. (viii) Lennar shall conduct a "live" bid opening, whereby only those direct representatives of the bidders will attend. Sealed bids will be required to be submitted on or before the specified date and time and the bidder's name and total bid timely pubHshed on City's w,ebsite. (ix) Lennar shall open all bids in the presence of all bidders. Lennar shall rank all bids from the lowest to the highest bid amount, based upon costs for the construction of the Park Project. Lennar shall prepare a summary analysis of all bids and provide its findings regarding the bid award to City within flve (5) working days of the date such award is made. The summary analysis shall include: (a) an itemized summary of all bids received; (b) a certificate executed by an authorized representative of Lennar stating that all bidders received the same set of bid documents and any addenda issued, there are no pending disputes over the bidding procedures, all applicable binding, insurance, and licensing requirements have been met, and the bid was made without connection with any collusion or fraud; and ( c) a copy of the selected bid proposal for award. (x) Lennar shall retain the original of all bids received for a minimum of three {3) years after bid award. (xi) Lennar shall award the construction contract to the lowest responsive, responsible bidder with concurrence of City. (xii) Lennar shall not authorize the contractor to begin construction until the following documentation has been submitted to, and approved by, City: (a) copies of the signed bid documents for the construction of the Park Project; (b) copies of all insurance certificates for Lennar and the contractor; and (c) a written statement to certify and declare, under penalty of perjury, that the bid documents and bidding procedures were prepared and followed in accordance with the requirements of this Agreement. Upon written approval from City, Lennar may issue the notice to proceed to the contractor. {xiii) Lennar shall schedule and conduct a pre-construction meeting,priorto the beginning of construction of the Park Project. Lennar shall invite the design firm, contractor, City project inspector, and any other interested parties. (xiv) If Lennar desires that any change order be made, Lennar shall, prior to directing contractor to perform such work, obtain the written acknowledgment of the City's project inspector as to ihe need to perfonn the work in order to satisfactorily complete the construction of the Park Project. The City project inspector's acknowledgment shall be documented [n writing. If Lennar undertakes such work prior to obtaining the City project inspector's written acknowledgment, Lennar assumes the risk that such change order may not be included In the total Park Project Budget. 5 7/3/18 Item #6 Page 11 of 28 (xv) Contracts for the construction of the Park Project shall provide for payments of prevailing wages by all contractors and subcontractors for all work performed. Lennar shall include the following provisions in the contract for construction of the Park Project: · The general prevailing rate of wages for each craft or type of worker needed to execute the Contract shall be those as determined by the Director of Industrial Relations pursuant to the sections 1770, 1773, and 1773.1 of the Labor Code. Pursuant to section 1773.2 of the Labor Code, a current copy of applicable wage rates is on file in the Office of the City Engineer of the City of Carlsbad. The Contractor to whom the Contract is awarded shall not pay less than the said specified prevailing rates of wages to all workers employed by him or her in the execution of the Contract. The Prime Contractor shall be responsible for insuring compliance with provisions of section 1777.5 of the Labor Code and section 4100 et seq. of the Public Contracts Code, "Subletting and Subcontracting Fair Practices Act." The City Engineer is the City's "duly authorized officer" for the purposes of section 4107 and 4107.5. The provisions of Part 7, Chapter 1, of the Labor Code commencing with section 1720 shall apply to the Contract for work. A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Section 1725.5. This project is subjectto compliance monitoring and enforcement by the Department of lndustrlal Relations. The Prime Contractor and all subcontractors shall comply with Section 1776 of the Labor Code, which generally requires keeping accurate payroll records, verifying and certifying payroll records, and makrng them available for inspection. Contractor shall require all subcontractors to comply with SecUon 1776. (xvi) Revisions to the construction plans shall be reviewed and approved by City in accordance with City's plan check procedures. (b) Lennar shall construct the Park Project in substantial compliance with the design plans, standards; and specifications to be approved by City. 6. City Acceptance of Park Project. (a) Upon completion of the Park Project, recordation of a City-issued notice of completion, '"ennar's provision of any final mechanics lien releases from a contractor, subcontractor, or vendor, and a copy of the approved as-built plans, City shall accept the public improvements for the Park Project. 6 7/3/18 October 30, 2018 Item #6 Page 12 of 28 (b) Following acceptance of public improvements, City shall be responsible for maintenance of the park. (c) Lennar shall warranty all work for one (1) year after recordation of the notice of completion and any faulty work or materials discovered during the warranty period shall be repaired or replaced by Lennar, at its expense. Twenty-five percent of the faithful performance bond (or securities or cash, as applicable) shall be retained as a warranty bond for the one-year warranty period. Lennar shall replace or repair any such defective work in a manner satisfactory to City, after notice to do so from City, and within the time specified In the notice. If Lennar falls to make such replacement or repairs within the time specified In the notice, City may perform this work and Lennar's sureties shall be llable for the cost thereof. 7. Disputes/Claims. If a dispute should arise regarding line performance or interpretation of this Agreement, the following procedures shall be used to resolve any question of fact or interpretation not informally resolved by the parties. Such questions, tf they become identified as a part of a dispute among persons operating under the provisions of this Agreement shall be reduced to writing by the principal of Lennar or the City Manager. A copy of such documented dispute shall be forwarded to both parties involved along with recommended methods of resolution which would be of benefit to both parties. The City Manager or principal of Lennar, upon receipt, shall reply to the letter, including a recommended method of resolution within ten (10} days. If the recommended resolution is unsatisfactory to the aggrieved party, the aggrieved party may request an informal conference to informally resolve the disagreement. The informal conference shall be held within fourteen (14) days of the request. If an informal conference is not requested or if an informal conference falls to resolve the dispute, a letter outlining the dispute shatl be foTWarded to the City Council for resolution through the office of the City Manager. The City Council may, but is not obligated to resolve the dispute. If the City Council considers the dispute, and directs a solution, the action of the City Council shall be binding upon the parties involved, although nothing in this procedure shall prohibit the parties from seeking remedies available to them at law. 8. indemnification. Other than the performance of design professionals services, Lennar shall defend, indemnify, and hold harmless City and its officers, agents, departments, officials, and employees (Indemnified Parties) from and against all claims, losses, costs, damages, injuries, expense, and liability of every kind that arise out of or relate to, directly or indirectly, in whole or in part, any services performed under this Agreement by Lennar or Lennar's agents, any subcontractor, anyone directly or indirectly employed by them, or anyone they control. in determining the amount of any losses for which the Indemnified Parties are entitled to hereunder, the amount of any such losses shall be determined after deducting therefrom the amount of any insurance proceeds received by the Indemnified Parties. Lennar's duty to defend, indemnify, and hold harmless shall not include any claims or liabilities arising from the active or sole negligence or willful mlsconduct of the Indemnified Parties. With respect to the performance of design professional services, to the fullest extent permitted by law (including, without limitation, California Civil Code section 2782.8), Lennar shall require its design professional to indemnify and hold harmless City, its officers and employees, from all claims, demands, or liability that arise out of or relate to 7 7/3/18 October 30, 2018 Item #6 Page 13 of 28 [: I .I I• t ,, ; j! I t; I· I ,' j( I' i I• the negligence, recklessness, or willful misconduct of Lennar's design professional or the design professional's officers or employees. 9. Insurance. Lennar will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arfse out of or in connection with performance of the services by Lennar or Lennar's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's List of Approved Surplus Line Insurers {LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 9.1 Coverage and Limits. Lennar will maintain the types of coverage and minimum limits indicated below, unle~s the City Risk Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Lennar's Indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Lennar pursuant to this Agreement are adequate to protect Lennar. If Lennar believes that any required insurance coverage is inadequate, Lennar may obtain such additional insurance coverage, as Lennar deems adequate, at Lennar's sole expense. The full limits available to the named insured shall also be available and applicable to City as an additional insured. · 9.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit. 9.1.2 Automobile Llabilitv. $1 ,000,000 combined single-limit per accident for bodily lnjury and property damage. 9.1.3 Workers' CompensatJon and Employer's Liability. Workers' Compensatlon limits as required by the California Labor Code. Workers' Compensation will not be required if Lennar has no employees and provides, to City's satisfaction, a declaration stating this. 9.1.4 Professional Liabilitv. Lennar shall require its design professional to maintain errors and omissions liability of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the Park Project. 9.2 Additional Provisions. Lennar will ensure that the policies of insurance required under this Agreement contaln, or are endorsed to contain, the following provisions: 9.2.1 City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to City. 8 7/3/18 October 30, 2018 Item #6 Page 14 of 28 9.2.2 Lennar will obtain occurrence coverage which will be written as claims-made coverage. 9.2.3 Thts insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty {30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 9,3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Lennar will furnish certificates of insurance and endorsements to City. 9.4 Failure to Maintain Coverage. If Lennar fails to maintain any of these insurance coverages, then City will have the option to declare Lennar in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Lennar is responsible for any · payments made by City to obtain or maintain insurance and City may collect these payments from Lennar or deduct the amount paid from any sums due Lennar under this Agreement. · 9.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or an required insurahce policies and endorsements. 10. Bonds Required. Withln thirty (30) days after execution of this Agreement, pursuant to Carlsbad Municipal Code section 3.28.050{0)(1), Lennar shall provide surety bonds to secure faithful performance and warranty of the work in an amount equal to one hundred percent {100%) of the anticipated construction contract price of the Park Project. Lennar shall require the construction contractor to provide bonds to secure payment of laborers and materials suppliers, in an amount equal to one hundred percent (100%) of the total amount payable by the terms of the contract. These bonds shall be kept in full force and effect during the course of this project, and shall extend in full force and effect and be retained by the City until they are released. Alt bonds are to be placed with a surety insurance carrier admitted and authorized to transact the business of insurance in California and whose assets exceed their liabilities in an amount equal to or in excess of the amount of the bond. The bonds are to be accompanied by the following documents: 1) An original, or a certified copy, of the unrevoked appointment, power of attorney, by laws, or other instrument entitling or authorizing the person who executed the bond to do so. 2) A certified copy of the certificate of authority of the insurer issued by the insurance commissioner. 11. Assignment of Contract. Lennar shall not assign this Agreement or any part thereof or any monies due thereunder without the prior written consent of City, which approval shall not be unreasonably withheld. 12. Notices. Unless otherwise specifically provided herein, all notices, demands or other communications given hereunder shall be in writing and shall be deemed to have been duly delivered upon personal delivery, or by Federal Express (or similar reputable express delivery seivlce), or by facsimile transmission with back-up copy mailed the same day, or as of the second business day after mailing by United States Certified Mail, 9 7/3/18 October 30, 2018 Item #6 Page 15 of 28 return receipt requested, postage prepaid, addressed as shown below. Notices required to be given to Lennar shall be addressed as follows: Lennar Homes of Califomia, Inc. 25 Enterprise, Suite 400 Aliso Vfejo, CA 92656 Telephone: (949) 349-8000 Attn: Jeremy Parness, Division President Notices to City shafl be delivered to the following: City Manager 1200 Carlsbad Village Dr. Carlsbad, CA 92008 Telephone: (760) 434-2821 Fax: (760) 720-9461 Each party sha[I notify the other Immediately of any changes of address that would require any notice delivered hereunder to be directed to another address. 13. Transfer by Lennar. The obligations and benefits of this Agreement shall not be transferred upon sale of the Poinsettia 61 Project. 14. License to Access City Property. City hereby authorizes, permits and grants a license to Lennar, Lennar's agents, subcontractors, anyone directly or indirectly employed by them, or anyone they control, and its consultants to access the Buena Vista Reservoir site to perform the necessary work contemplated by this Agreement. 15. City's Consent. City hereby agrees and consents to permit Lennar to submit and process plans for the Park Project 16. Counterparts. This Agreement may be executed in any number of counterparts, each of which when so executed and delivered shall be deemed to be an original and all of which counterparts taken together shall constitute one and the same instrument. 17. Governing Law and Venue. This Agreement shall be interpreted and enforced under the laws of the State of California, and venue shall reside in San Diego County, California. 18. Complete Agreement. This Agreement contains the entire agreement between the parties with respect to the subject matter contained herein, and supersedes all negotiations, discussions, and prior drafts with respect to this subject matter. 19. Amendment. This Agreement may be amended by a written instrument executed by City and Lennar. 20. Term. This Agreement shall be effective on the date it is executed by City and Lennar, and shall terminate one year after recordation of the notice of completion for the Park Project. 10 7/3/18 October 30, 2018 Item #6 Page 16 of 28 21. No Third-Party Beneficiaries. This Agreement shall not be deemed to confer any rights upon any individual or entity which is not a party hereto, and the parties hereto expressly disclaim any such third-party benefit. 22. Severability. The invalidity or unenforceability of any provision of this Agreement, as determined by a court of competent jurisdiction, shall in no way affect the validity or enforceability of any other provision hereof. [SIGNATURES FOLLOW] 11 7/3/18 October 30, 2018 Item #6 Page 17 of 28 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of tile date first above written. LENNAR HOMES OF CALIFORNIA, INC. a California corporation ·I:h1~ (sign here) boLYt.fp Mk---ru-t~ CITY OF CARLSBAD a municipal corporation ATTEST: ~~£ra~d re) J2ARBARA ENGLESON By: ----~-,-----,....__,__V~l c.e:~--~R:'---'-=G~S_l'P..,_~=---.., t-S"'f tr Gity Clerk (print name/title) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY:~~ Deputy City Attorney 12 7/3/18 October 30, 2018 Item #6 Page 18 of 28 October 30, 2018 EXHIBIT A CONSTRUCTION SCHEDULE Item #6 7/3/18 Page 19 of 28 g_ Bu:na \•Jsta Reser.,•clr Par'.<: M-liJ'16.W16 1r.,...1t,i..i..'TI• r ~--~ptuill De-sign t~.S wJiiJ 7.5 llTICl,S,) Ct",n.:,,p,r1 •1111 1-.i'~1h C:r~-2il~f: ~!i~Zl115 Ct-o4:,-:--.:111: i:,...., I Ml~~\!a-~I;..~-..;;~--_,,::,_~~:,_; ~ ; Kr.J:-Off M2e~.ng ' Sile lrweliti;iatbn J~ 11Jtr!~la~1 (_ 1 t 225 .dn~ Wed 11J15J17 Tue $12J;l161 '" 1 r:t:n w~ '<1.f1!U17 'l'.'arJ ~,,~;!.~ • 65 o',eys 'fhr.1 i 1115'/17 We.;a,2/14/Hl ======::a:::a. _ Slle· l<1ver.10:;• .& Af,aly.;ls.1:'. B1.1'!>~ Diagr.a,1'1,: O'_ Publk:->Ju1reaclt and Ci1'1' Cac1.:C,eiicr, ~ _J C¢::'l'il'f,uMJ \'./c,rit~hc;i #1 (Pre3eni Stte·Ana'.l;'s.is. &. Bubble Diagram,:, ~ I Ptcp~ro O<rtreach :Summ2ory •7 Lennar/Ci1'/ 1•112e1lng t1Naooll.~.P. Summa~/) □,.alt Conc:ep!u~I D0c~ign i.;,nnarfClr; Mee.ling-(Pr~em ff!il Orall c,f P1e!Ctir,~ Ccci.ec~tl Sta.JHo Prepare, Cornme,,l:s to ·1st Dralt of Preferred ·Coro:~ -Ccr.:e;:-lual O~igr, ReliMmc,nt -"--j L~n11.irtCiti' f/lccling· (Pfo:ont 21'1::J Drafl or P-:-erstred Con:;iap,I) __ ::_1 Futii,,; 01;lre.;~, -~ml. Cil>· Cc;o-Jdlr,a&n " •Cc..-imui'll1:, •:,!o,~.-shop 1¥2 (Prese,r,,l Gocice;:;fual 0-esio-n} Prop~t'9 'illl:lt!la-:~ Summ.;i;ry Finali..c C'1ntll])ti;~J Doei11n and Public lno.-ohi~m,mt: Sumr,;.;,ry (Sa~eaa: on City ol'\d commuJ:T.'r; F.eedu,r::r.:, :50 0'.3)'S Tl1U211:'i13 W"3~4/25/16 ::jll <i:J'j,;; T I\U .:.~;;-11.s Wreel 6.'ll,'1fJ , t1.~1 ·n,u '51'/i \<!' 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(30% 't:om,i~liooJ (4 Ci~l Me'.!lln~~i so d~ Wed 12i1!.'H.e; 7\;l: l ,'2Sf191 Cifo; Re•,1ew c-rDes-ign Deve!oprr,er:t P~,:;jlag: ~o (l;;ys 'Ned. 1fll)J~9 r ~e 2/12)19' Coos!ruetion IDoeumencs (22 wkSJ 15:,i:i mos,] 11Q1 d;i;y~ Weccl 211;.lit'.9 Tu t 1l11il19j ] ll0% -Cons1ruc~on Dor:urr.enl<:. (2 CJ:t M~elt11gs} 40 IID~O WtirJ :2l1:?.itB Tu() 4/9','19j · Ci1'1ReviE!1',' cfBO% Cor,struc:Uc.r. 0Qr.1fffien\$ 15 d;,~5 Wed4.11nll!l ':i'1,te 11{:311,119 t__"•-:; 10C% ,:::~n .. truction Documan!:3 (2 Cii:;· Meeiinge;;, 4D t!ey;1 We<I 511i1B T~" E125/1S1 i "' i Ci~/ Re•,i,,w r.;f :i00%,Cons,ructiorn Clo=ent:; -15 daJs Wed, 5,~1!il 1'1J~ 7f1Ei1!i' i--!:J ,Pemr:il: ProcesS:lno (12:wla r 3 mos.) 60• d"~" W~cJ 7-IHJl!l Tue 1 arairn: , •' ' Penni! l?cc,::sssJng 6D d?Yo Wect 7i17/l9 Tue 10.,-an~ ,~Co-um::il ApplQy(I( -1 dajl 'U'led 10,'9!1$! 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P-E~) 321 day; Fri 1216/fil!I Fn :LJ2G,•21i r=· I Fmsrizs oontrar.t\::anlracror 10 obian l::oncig. 2D ~•S hi 1,!,'6Hg 1hu ~/2,'20: " r.;;n;;tructicn •lv rr,Ds..)-1 so c:i:ly~ Fr1 1,-;,,;::o Tr,u 2n o·.~a1 .;. ., ~ ~ ... .., ' i 'Tai I i-I ., ~ I :+-1 ..-:_ __ "+ ; Consmicii,:;,n Completi;m ~ 112y ·fri ·9-f1_1_!2D Ft! 911111201 ~ M<l<lntemanc~ l'enod 1:20 ds~_l:,1£11_9/1~ .. ,;.' /2=D=---=-F'-'ri-=:i:cci2SJ=·"-!2=-1c. _____________________ _ to ru (C ~ ~~~ 00 0 -·---·····-··-••·----~~ Buell.' •'"i.sta P.esEl\01r'?ark Q_ M:;.y l5, :W!<!: 0 ,-. ""~·,·~11.1 ..... :.. ---------!;u'iiil\t\-I ~~, R~", '.p;ll,.-:1.,1_ Pf';tr.-1:;· ~ f --·---! .Lt..., :· ~~ J ~-... -! r-H :1.1!:J ~ ., ·CO~,C~f,!Ml1 Dts.i!ln-(45 WW}./ 1.5 rno.s-.) ~25 d~)•~ ... ,,~cl 11/15/H . 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Fri 12!~/1 S< Thu W2i'2Dj Con.s!ruciic.~ (0' mas.) ,:si;i -ar. Fri 11'212.~ 1Thll ~,•1 o,~,,- Cc:utn.1::lic;;, Compla!1:m 1 da~• · Frt !li.1 l,'20 Fn e,11 11.20 ~ ,..J~ ~-,, F"~11,lil r ·: .... ' ~-1 l R:7'-·~, L_..!!_n i ,r..fl.._____l "'· M2inlenar,D;! P~!',cti 1£!l..2J!YS ~.!kin 9.i14i20 Fri 2''213121 ------·--····---------------------------------l 10 !ill (li:l f ~ 0 t" \).., CXl ?ar12:;N ----~,--------~-~~~- n I:" B-uer.!3. Vl~la ~s.'5!:;w;, Parl: Ma~ iil. 2a1a tr'~ ! 112'1 ~-c ~ 1 Ccn.(;Cpl:u~I Design (4.5 w~:; I 7 .5 mos •. ! 225 !iay.s Weil ai15l'J7 Tue 9125l18j i:,v~ Kier.--:)[! M,;,,Jlil'lg 1 da:y 'Ned ·11/15J'~7 'Ned '111151 ... \ O, :Si'.,, lr.·,·o:;\i9artion, SS ,tiar-,· Thu.11.11elf17 ~\'ed 'Zft'1fl8' 1-,· Si::e lri~en!O~/ B.Ana,'Js.ii. S. Bubb!~ ~l:!;irom:; 50 ~ .. :,s. Tli•J 2/l!Si'~B lf,'BCi ~.r1e' p Put,f,::. Outreach s.rd City-_C.oortlln.:itlnn SO ~1-~ '117•~ .:O/Z6l~I! \.'.•~d 6.!~,r-111, ~ Cnmrmmil;' \1•fo;b hop iL1 (l'rf'.:<ecnt Si~ Arw.1\p~'l a (M:l>lc, 0if.•9TbJm) 1 (fa,~ Th-., 6,7116 Thu 6.•7116 ' :P.rs!p!lre Out:ri;se,'l S-.,mfl'l(Jr, ~ dilY1J. F.:i a:a1,e Tuo 1o:.r12ne • L3ll'.en'City M!?etlng (Wcr.<shop SUO'll1l;:,J'Ji)· 1 ~y·_ W,;;,:J 6113/~B Wed E!.it3l10 ~ Oran Conc:eplaru ~eru.:;,n 25 •l!!Q)/$ 11'\'J 6,'·l "''W Wed 7l1l-il/1_6, '0 ~•nall'Cl;y r;'1eceting !Pi~nt 1$1 01or: of Prc!crrc.cr c:in~cpt, 1 ,;;i,,y Tl'\J ,rw11e Thu 7/t;1mr H S1aiflo ~rf:p;,ro C(li.1m~n!~ 1_;:i 1st Orc11tor "f"-fo,ff(l!j Con,:,ijpt ;i ,,:fays Fn 7121J/1l> Tue 7i24fi8l ,2 Ccncepturu Desi~rt iler1t1emeM 1 o dnv~ Wed 7126,'111 Tue w r1a, 1~ \.e.'llir.lr.!-Cl:y Meeting 1P1•~lit 2n4 O~ll ;;f P~Orrwl Con~µ\!, 1 g;,y 'Win 6,'B/.111 Wed ai~111J """'"' !.,!;pt Fl...,,t,.'l _r Ft~ri~~ _A.•1 I I hi\ Jr;..;; J:.,~;J;i /..:y; ! r;Tt~~.n -,a:t·,mt 'tl~::.:,:.u. 7·,tL .... ! .. --'Y.i"_!.__j(>~-!"l.....LE<l>_l4_, l " ?~tll!:: Omraai:h ~rid Cl!)I· Caordlr.:illr.in 1 (>,d~,.,, 1:\1:1 B.'!;!,'16 Thu e,'3~1i!l'i •~ Comm.unit; Wcu.~t.hcp #2 ·(Pre$ent Conoopll.,-,J Oosl~nJ 1 iu;y· i-l'i 8,131 ,'1B Fri .Ef31/1BI '" P11)p:11~1 Duir11ai:h S umm~oy t. <le,'& r.';.;,n 9!3W) Thu ~.c~i1n 1' .Ffnal'.lc-Com:e-:i1t,::i1 O·e1ig,n :i:t<:J Pulltii; ft,;,ch·omcn1 s-~ml!ltar/ (B-il~c:il e· -dats: F-ii !t,711r.l Fri ?/'.l4fi8l ¢.!'I Cltf .:iM Ce!':'imufll~/ F~bac1::1, 1 Prc.~.nt f';r,sl ·Dosign 1'l' Pari<s & R,ac: C,;m,nis,;fo, 1 d::r; l..!0-1'19-/1711\l Men .t'JJ7i18 .P-r.esent Fr,,al iDesign fa• City CcUJ1:fl 1 d.3y T1r2 9-.'2.5,'1e Tue ·&JW/1.S i,:i Condl!ional Use ,f>eamit (ta wk,;; .13 mo!:.} ,;;o da;.•~ l,'lud !!l/2Sli8 T1110 12rur1a, P-,la;i.f'JCIC"-=SSin_g and Approvals Si:; CllYS. Wc.-d S/26/18 Tua l2J'1EJHI! u D<>sign D~velopmenttS wks f 2. mas.) 40 days Yfod 12!1!!,\18 Tue "211211',l'. De.sign Dcvoloi;me!il Pacicaia \3-'.H', Ccmpleiion) ('• •Cey M9e!ir,g:a;, J(l da)-s Wa!l 'i.2/19i18 Tue 11211.r1ii City ~?I tif D;:,,..:an D.r.ralor:111er.t Pa-.llc19a 1.0• da,,"oC lf/s~ 1/30.'W Tus2/i2/1$ 10 1~ .:l "!.I .:, 15 Construction D-ocu ments (22 wi<;s J 5.5 mos.(i 110 days Wed 2/IJ,119 Tue-7/1·1wU! ;al)½ Cor;.s!ru&tiO'.l D=:nems (Z Cir;' ,.,~--ting;:, ~C• d")/S lf,'e,j 21-13.119 Tue 1:;!)ii!l, Cf.:y ~,.-of a;:,:~. Cow.;lru::tion Dc;.:;uments-15 da,es 11','r.-d 4110119 Tue ;,.130,1:s 100% ce-ri:ivuctic·.r, D0cum¢r,ta (2 Cltl'M::.ll'lilt~)-•'iO dajl~ Wed :w,m,. Tua &12s,•-.,rt Cr.r Rg•f,swor 100~;, Cr,ms~•jon Doi:llmenls 15-d:.ys. W;,-d 6{26119 Tl.Ill, :r1n1,n-a,; !O Pmtmit Pru-c~!.!.ing [12. wkia r 3 mos.) so d~ W~d 7/17,1~9 T!JQ 1 O/lt/1'.!!, P~fiT~I Prc~!!-Sil'l::J' 81) da~'!S V'1',,,d 7f17f19 T,t.11,t 1 Olfl/11), n CouncilA?prov:il!I· 1 clay Wed1.l)Jgm1 Wt..d 1□i!cll'1:fl. ·Ci71Council.Appro·,a1 ·I day Ws:d 1M'/19 Wec!10-/9l1'9. !• Bid Process (8 \Y;is r 2 mas.] ,;a days lhu 11lJ11!1•J19 IJ'l'l}ci 121,;,'1'.!!: Atl,art~e fc,rBlda JC• ds:/;i i,i-.u ,il,i1r,)/1!1 '1,1,\:!).!l 11.r2,:i,•,,., ....,:."' R.;vie·rr ~idundrecommemlcr;o:rac<~r IOd;!.y;; 1~ 'i11'2l /19 We,;J 12Ja/t!l_ (l) >t C::ity Co]Jnr::11 Aw;ml 1 Cf<Ly Fti ll-!J'il/15 Fri-SIJ01'1g l~ ir ~ ;,a H ,,, :,, 3 ~• Jl.ward10Contt=or 1a;.,-Tl\vW)Sf19 n ,u1215179; =1:1:" Ci:m~lrn,;tfon (41}wks ,1 i mos,+ 3 m,;,s. PEP} :.121 da~ Fri 12[~19 Fri-2126i21·-------------------------------.. O'fo Ftr,i;lii:c contmc!J,uirnracto; :c obta.:r, t:cmn:; 20 d3yr:; Fri 12.1&19 Tnu 112/20 "' C,;,~~t:Ht; .. , (i! rr,=) NIO ~-s Fri 1/J,'2') Th~ 9/1o;zo,:::=============::;::=== ., i;011S':l'Udi41\C0rii:J)le:':.n 1 ~~-FrH?rn120 F69l11/W 1 ~ r,'!:aint=ooParmd .. , . ~ ··-·····-· ··-···-.---· ::w ci._;1.,,;; l'JW •=-it -41~ Fli2l21>/l1 . t? 'f6 ~ ,...., o:i P.ti'l'J•:li) Buena Vista Re servoir Site -Park Planning Timeline of Pub lic Involve ment Efforts 4/11/2018 letter sent to owners/occupants closest to the park E. 'HIBIT 2 Text ~ervice is deployed to Invite residents .to receive updates and information about the BV Reservoir sjte project · 5/15/2018 News release announcing the public workshop is published online, social media, and city's web page 5/15/2018 Postcard is created, printed and mailed to reside.nts and property owners in a ,75 mile radius from the reservoir's site 5/15/2018 Banners anriouncin& the public workshop are placed at r:ese~otr's gate and field at Bu.ena .Vista Elem.entary · . 6/1/2018 BV Elementary sends weekly newsletter home to .families with invitation tQ participate in public workshop 6/4/2018 Eblast announcing public wprkshop goes out to !'arks & Rec and Buena Vista lists 6/7{2,QlS Public wo1·kshop Buena Vista Elementary ~so attendees participate 6/8/2018 Online survey goes live to the public 6/9/2018 Eblast goes outto public workshop participants and mail list announcing the availability of concept designs online and.survey . 6/22/2018 Survey participation is en:couragl:!d by sending the link and an invitation to parent's groups, Trails ai,d Recreation iists, Facebook targeted ads, Buena Vista Elementary home page invitat.ion v-rit!i link, direct email to administration at elementary school invitfng them to s.hare the link wi'th families Banners are updated to re~ei;t information about how to stay informed about the project via emc1il, project;s webpa~e and text 9/4-9/7/2018 Postcard announcing the second public meeting are delivered to home owners and residents living within a .75 nille rpdius from site 9/12/2018 Eblast announcing a second pubfjc meeting and revised design of park is sent to. Park.s & Rec and Buena Vista lists 9/12/2018 Text goes to. BV Park subsqibers announcing revised design and secqnd public meeting 9/12/2018 Banners promoting second public meeting are placed on the fence of BV 1:lementary (Las Flores) anq .afthe reservoir's gates 9/13/2018 Second public meeting is announced on BV Elementary home,page 9/13/2018 Blurb announcing the second public meeting goes out to parents of all elementary school students on their school weekly newsletter 9/14/2018 Postcard is placed qn community information l,'loardatBVElement.iry 9/12/2018 Postcard is created, printed and mailed to residents and property owners in a .75 mile radius from the reservoir's site announcing the revised design 9/20/2018 Second public workshop takes place at BV Elementary~· "'50 attendees participate 9/19/2018 Eblastand text reminding residents about the public meeting and BV Elj;mentary is sent 9/21/2018 Thank you eblast goes to participants and BV list inviting them to visit the project's web site and see and comment on the revised design 10/10/2018 Enewsletter announcing Informational presentation to Parks & Recreation Commission on 10/15 is sent to BV list 10/15/2018 Park planning update presented to the Parks & Recreation Commission October 30, 2018 Item #6 Page 23 of 28 -~ ... , ' /· '--, l ' ,, -----.,_ ___ / I ,'. l/. ,, :•~.:' ' ·Ii (',' October 30, 2018 1' .. 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