HomeMy WebLinkAbout2020-10-02; New City Hall Community Engagement Plan Update; Barberio, GaryTo the members of the:
CITY COUNCIL /
Date I0 -2-2t'A _L_ CC '7
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Oct. 2, 2020
To:
From:
Via:
Re:
Council Memorandum
Honorable Mayor and Members of the City Council
Gary Barberio, Deputy City Manager, Co~unity Services
Geoff Patnoe, Assistant City Manager et ·
New City Hall Community Engagement Plan Update
{cityof
Carlsbad
Memo ID# 2020212
This memo provides an update on the new City Hall and Civic Center project community
engagement process.
Background
On Sept. 17, 2019, the City Council adopted a Resolution accepting the Scoping and Space
Planning Analy'sis Report and Site Evaluation Criteria Report for a new City Hall and Civic Center.
These two reports were informed by an engagement process that focused on the community's
val Lies, needs and priorities related to a new City Hall and Civic Center.
The next phase of community engagement will focus on how these values, needs and priorities
could be incorporated into each potential site. Staff planned to initiate this phase of community
engagement in April 2020, but postponed those plans due to the COVID-19 public health
emergency.
City staff has now developed an updated plan and schedule to achieve the project's community
engagement goals within the constraints of current public health orders.
Discussion
To enable the community to provide input in a safe and convenient manner, staff has
developed a plan that includes the following components:
• Video overviews of each site and its potential features.
• An online engagement tool that lets community members provide feedback on each of
the sites from their computers or mobile devices.
In addition to changing the method of input gathering from in-person workshops to on line
engagement, city staff will update project informational materials to address:
• Project funding sources and perceptions about spending money on a new City Hall
during the COVID-19 recession.
• The shift to remote work due to the COVID-19 pandemic and how this might affect the
need for or size of a new City Hall.
Community Services Branch
799 Pine Avenue I Carlsbad, CA 92008 I 760-434-2822
Council Memo -New City Hall Community Engagement Plan Update
Oct. 2, 2020
Page 2
Next steps
Phase two of community engagement for the City Hall and Civic Center project will follow the
timeline below:
Date
Oct. 2020
Nov. 5, 2020
Nov. 25
Dec. 2020-Jan.2021
Jan -Feb 2021
Activity
Finalize conceptual site plans
Develop short videos explaining each option
Update city website
Update project Q&A
Launch online engagement
Promote participation through city communication channels
Online engagement period ends
Compile and analyze community input
Present conceptual site plans and community input to the City
Council and seek direction on next steps for the City Hall and Civic
Center project, which could include:
• Narrowing the options and seeking more analysis and input
• Choosing a preferred site to proceed through the planning
process
• Other direction as determined by the City Council
Given the high levels of participation in other recent on line engagement processes, city staff
feels confident this plan will accomplish the city's goal of ensuring the community has an
opportunity to weigh in on this next phase of the City Hall and Civic Center project's
development in a meaningful way.
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Kristina Ray, Communications & Engagement Director