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HomeMy WebLinkAbout2020-07-21; City Council; ; Semiannual Transportation ReportCITY COUNCIL Staff Report CA Review RMC Meeting Date: July 21, 2020 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Tom Frank, Transportation Director Tonn.Frank@carlsbadca.gov, 760-602-2766 Subject: Semiannual Transportation Report Recommended Action Receive a semiannual transportation report. Executive Summary This staff report provides an update on the Transportation Department's multimodal efforts with an overview of the recent reorganization to include the Streets and Storm Drain Maintenance Division, as shown in Exhibit 1. With the addition of this division, the department is focused on transportation projects and related assets throughout their life cycle. The management of specific projects includes all phases of planning, design, construction, and operations and maintenance through the life of the specific project asset. Discussion Background The City Council directed staff in March 2018 to report back twice per year on the progress of multimodal transportation initiatives.' This staff report is the fourth semiannual report on transportation projects. The first semiannual transportation report, in January 2019, presented the framework of asset management as it relates to transportation. The second report, in July 2019, presented traffic impact analysis methodologies related to the review of projects, in accordance with California Environmental Quality Act review and performance standards in the city's Growth Management Plan. The third report, in January 2020, provided an update of the Transportation Department's traffic calming and traffic signal programs. Overview The Public Works Branch implemented a cost-neutral reorganization in January 2020 that included transferring the Streets and Storm Drain Maintenance Division into the Transportation Department. This reorganizational change was made to allow the department to focus on all aspects of streets, traffic and mobility, which are top priorities for our community. Multimodal transportation planning gives consideration to all the modes of getting around, including driving, walking, cycling and public transit, as well as the connections between modes. July 21, 2020 Item #8 Page 1 of 21 The City Council confirmed that mobility is one of the top three priorities for the city for the next fiscal year, along with growth management and homelessness, during the city's goal setting on Feb. 14, 2020, The COVID-19 pandemic and the April 10, 2020, rainstorm were two significant anomalies that affected the department's work plan within the last six months. The following update provides each division's accomplishments over the last six months and its goals for the next six months. Streets and Storm Drain Maintenance Division Past six-month accomplishments include: • Successfully integrated with the Transportation Department in January • Addressed localized flooding issues within the city's right of way during the April storm event • Quickly mobilized crews and closed Carlsbad Boulevard from La Costa Avenue to Pine Avenue, Ponto Road and Ponto Drive from Ponto Road to its southern terminus in keeping with the emergency declaration tied to the COVID-19 pandemic • Replaced 167 signs damaged in traffic accidents • Continued managing 1,800 lane miles of street sweeping per month, which removed over 600 tons of debris from city roadways for the year • Resolved 464 streetlight and electrical maintenance service requests • Continued with storm drain maintenance requests and storm drain emergency responses • Replaced about 7,000 square feet of sidewalks and 15,000 square feet of asphalt within the city's right of way • Completed installation of the first phase of the citywide light-omitting diode streetlight fixtures replacement program along major streets and intersections Six-month goals include: • New professional service agreements for street sweeping, pressure washing, graffiti removal and miscellaneous maintenance service requests • Safely maintain all levels of service during the COVID-19 pandemic and recovery period • Continue implementation of the annual roadway restriping program • Continue with annual maintenance programs Traffic Division Past six-month accomplishments include: • Completed design for traffic-calming projects for three streets and hosted 12 neighborhood traffic-calming planning meetings, plan is to implement traffic calming measures on nine of these streets by end of the fiscal year • Completed design for three rectangular rapid-flashing beacon locations and construction at eight locations July 21, 2020 Item #8 Page 2 of 21 • Installed permanent speed feedback installations at 11 locations • Continued implementing the final phase of the adaptive traffic signal project • Completed the first phase of the intelligent traffic control project by linking all of the schools' flashing beacons • Began work on the Traffic Signal Master Plan • Completed the draft Evaluation & Monitoring Manual • Developed conceptual designs for fiber-optic communications network • Managed the signal maintenance contract, including resolution of service requests and 746 mark-outs for the Dig Alert System • Prepared the fy 2017-18 annual Growth Management Plan Monitoring Report and presented the issue of eight deficient street facilities for consideration by the City Council Six-month goals include: • Prepare traffic studies associated with reported traffic concerns and identify proposed improvements • Continue updating the engineering standards in accordance with the General Plan's Mobility Element • Update the Carlsbad Residential Traffic Management Program • Continue implementation of traffic-calming improvements on residential streets in keeping with the Carlsbad Residential Traffic Management Program • Continue to work on the Traffic Signal Master Plan • Continue implementation and development of the Adaptive Traffic Signal Program and Intelligent Traffic Signal Program Transportation Engineering and Asset Management Division Past six-month accomplishments include: • Completed engineering design of the following projects: o FY 2019-20 Concrete Repair Project o FY 2019-20 Slurry Seal Project o FY 2019-20 Bridge Preventive Maintenance Project o Replacement and Repair Program Phase II — Project will line 840 linear feet (LF) of corrugated metal pipe (CMP) pipeline with cured in place pipe technologies o State Street Drainage Improvements o El Camino Real and College Blvd Improvement Project o El Camino Real and Cannon Road • Completed construction of the following projects: o FY 2018-19 Pavement Overlay Project o FY 2019-20 Parking Lot Maintenance Project o FY 2019-20 Concrete Repair Project o FY 2019-20 Slurry Seal Project o FY 2019-20 Bridge Preventive Maintenance Project July 21, 2020 Item #8 Page 3 of 21 o Americans with Disabilities Act (ADA) ramp upgrade at Stagecoach Community Park o Romeria corrugated metal pipe replacement: replaced 220 feet of corrugated metal pipeline with reinforced concrete pipe; reconstructed two drainage inlets and an ADA curb ramp upgrade o 2019 Kelly Channel emergency repair: spot repair to Kelly Channel concrete lining in response to Nov. 21, 2019, storm o State Street drainage improvements; installed 250 feet of new storm drain pipeline and several inlet structures to alleviate nuisance ponding on State Street; project also included curb, gutter and sidewalk replacement, ADA curb ramp upgrades and resurfacing the entire street segment of State Street between Grand Avenue and Carlsbad Village Drive • Substantially completed construction of the City Hall exterior refurbishment, and ADA and Drainage Improvements Project, continued construction support for the project • Las Encinas Creek Revetment: 10 years of successful performance, vulnerability assessment underway • Implemented an improved process and procedure in easement processing and approval • Completed environmental review process for the following projects: o Agua Hedionda Creek Maintenance — half an acre of vegetation removed from channel between the bridges of Cannon Road and El Camino Real in preparation for 2019-20 winter season o Lake Calavera Dam maintenance — two vegetation maintenance events completed to maintain compliance with State Department of Water Resources Division of Safety of Dams requirements o Farol Court Drainage Improvements — Long-term maintenance and monitoring requirements of permits fulfilled, and project signed off by resource agencies o Buena Vista Creek Channel Maintenance Assessment District — one-third of an acre of vegetation removed from creek channel between the bridges of Jefferson Street and South Vista Way • Continued with designs of the projects included in the transportation Capital Improvement Program Project status update provided in Exhibit 2. • Prepared and processed a variety of annual reports to various transportation agencies including the San Diego Association of Governments, California Department of Transportation and California Transportation Commission to secure funding for transportation OP projects • Created, edited and added asset inventory data associated with transportation, drainage, facilities, parks and recreation assets • Produced a variety of atlas books, mapping products and data analysis for use by design, maintenance and operations staff Six-month goals include: • Continue with designs of the project included in the Transportation and Drainage Capital Improvement Program Project status update provided in Exhibit 2. July 21, 2020 Item #8 Page 4 of 21 Planning and Mobility Division Past six-month accomplishments include: • Transitioned to be the staff liaison to the Traffic and Mobility Commission • Transitioned to lead the Transportation Demand Management program, which was previously in the Community Development Department • Led and reassessed development of the Sustainable Mobility Plan • Managed the Carlsbad Connector on-demand shuttle service program and crafted the option for the second year of service • Completed conceptual designs and feasibility analysis for ADA-compliant access ramps for the beach access points at Pine Avenue and Tamarack State Beach • Received Ca!trans grant funding to prepare a local roadway safety plan for a citywide study of traffic collisions to address traffic safety needs of all roadway users in Carlsbad • Presented the College Boulevard extension project to the City Council for direction on financing options • Prepared the draft FY 2018-19 annual Growth Management Plan Monitoring Report and presented the draft multimodal level of service methodology for the first time Six-month goals include: • Finalize the Sustainable Mobility Plan • Continue to develop Traffic Demand Management Program and create communitywide awareness to inspire change in commuter travel behavior • Incorporate data-driven metrics to create both qualitative and quantitative updates • Work zone road management to include traffic demand management solution messaging • Initiate the draft FY 2019-20 annual GMP monitoring report with active collaboration from the Traffic and Mobility Commission including refinement of the multimodal level of service methodology The Transportation Department is focused on implementing projects in a timely, well-vetted and cost-effective manner. Staff looks forward to continuing to work with the Traffic and Mobility Commission to optimize the public input process and publicly vet projects to help produce the best projects possible. This item was presented to the Traffic and Mobility Commission on June 1, 2020. Attached as Exhibit 3 are the approved minutes from that meeting. A representative of the Traffic and Mobility Commission will provide their comments following staff's presentation. Fiscal Analysis This item is a presentation on the work related to management of the city's transportation assets and as such there is no financial impact related to this item. Next Steps This is the fourth semiannual transportation report to the City Council. The next semiannual transportation report is expected to be in early 2021. July 21, 2020 Item #8 Page 5 of 21 Environmental Evaluation (CEQA1 Pursuant to Public Resources Code Section 21065, receiving a presentation on the work of the Public Works Branch, Transportation Department does not constitute a "project" within the meaning of the California Environmental Quality Act in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. Exhibits 1. Transportation Department organization chart 2. Transportation Capital Improvement Program Project Status Update 3. Approved minutes from the June 1, 2020, Traffic and Mobility Commission meeting July 21, 2020 Item #8 Page 6 of 21 Management Analyst Public Works Branch Transportation Department * Traffic Division * Planning and Mobility Division * Transportation Engineering/Asset Management Division * Streets & Storm Drain Maintenance Division Secretary Transportation Director City Traffic Engineer Senior Engineer Traffic S ignal Operations Specialist Associate Engineer Senior Engineer Associate Engineer Engineering Tech It Part Time Transportation Planning and Mobility Manager Part Time Transportation Demand Management Program Manager Engineering Manag Senior Engineer— Transportation Eng. Associate Engineer Associate Engineer Senior Engineer — Drainage Projects Associate Engineer Associate Engineer Engineering Technician It Engineering Technician II Engineering Technician I Streets & Storrn Drain Maintenance Public Works Superintendent Public Works Supervisor Senior Storm Drain Maintenance Worker Storm Drain Maint Worker Streets Moist Worker III Streets Maint Worker II Maintenance Assistant (PT) Rev 6/22/20 Senior Office Specialist Exhibit 1 Public Works Supervisor Streets Maintenance Worker Ill Streets Maintenance Worker II Streets Maintenance Worker I Street Electrician Exhibit 2 Semiannual Transportation Report Transportation Capital Improvement Program (CIP) — Project Status Update • College Boulevard Reach A — CIP Project No. 3636 o On May 5, 2020, the City Council directed staff to pursue a city-led financing program, planning, and environmental review for construction of the College Boulevard extension, which would include the city undertaking a preliminary design and engineering assessment. o Staff's first planning meeting was on May 12, 2020 o Over $1.2 million of TransNet funds included in the fiscal year (FY) 2019-21 CIP budget bringing total available for preliminary design and engineering assessment to approximately $2.5 million. o Next steps include completing a workplan with a goal of issuing a request for qualifications for a preliminary design and engineering assessment by the end of 2020. • Pavement Management Program - CIP Project No. 6001 o FY 2020-21 Pavement Overlay - Project will pave portions of El Camino Real and other residential streets. Currently in design phase, anticipated completion of engineering design (summer 2020), anticipated construction (fall 2020) o FY 2020-21 Slurry Seal - Project will resurface streets throughout the city using slurry seal and fog seal treatments. Currently in design phase, anticipated completion of engineering design (late summer 2020), anticipated construction (spring 2021) • El Camino Real and College Boulevard Improvements — CIP Project No. 6071 o Enhance intersection for pedestrian safety and ADA improvements o Plans are complete and presented to Traffic and Mobility Commission on Feb. 3, 2020 o Next step is approval of plans and authorization to bid at the July 28, 2020 City Council meeting o Anticipated schedule — award of construction contract (late summer 2020) • El Camino Real and Cannon Road Improvements — CIP Project No. 6042 o Construct a new bridge for pedestrian connectivity over the Agua Hedionda Creek along El Camino Real and widen the sidewalk on the southside of the El Camino Real bridge o Project presented to the Traffic and Mobility Commission on April 6, 2020, currently working on environmental permits o Next steps are to take to Planning Commission, then City Council o Anticipated schedule — Planning Commission (summer 2020), approval of plans and authorization to bid (late summer 2020), award of construction contract (fall 2020) • Kelly Drive and Park Drive Road Diet - CIP Project No. 6075 o Provide traffic calming on Kelly Drive and Park Drive, enhance biking with dedicated bike path, and add trails and improvement pedestrian access o Plans are at 90% design o Traffic and Mobility Commission presentation is scheduled for July 2020, currently preparing Initial Study/Mitigated Negative Declaration for public review o Next steps are to submit to resource agencies for permitting process, then to Planning Commission 1 July 21, 2020 Item #8 Page 8 of 21 Exhibit 2 Semiannual Transportation Report Transportation Capital Improvement Program (CIP) — Project Status Update o Anticipated schedule — Planning Commission (fall 2020), approval of plans and authorization to bid (early 2021), award of construction contract (spring 2021) • Palomar Airport Road and Melrose Drive Improvements — CIP Project No. 6034 o Provide operational improvements to vehicles by adding an additional southbound through lane and improvement to bike lanes o Presented to the Traffic and Mobility Commission on May 4, 2020 o Project design underway with no environmental impacts o Next step is to prepare plans for City Council o Anticipated schedule — approval of plans and authorization to bid (fall 2020), award of construction contract (late 2020) • Palomar Airport Road and College Boulevard Improvements — CIP Project No. 6028 o Provide operational improvements to vehicles by adding an additional southbound through lane and improvement to bike lanes o Notice to Proceed to the design consultant issued in May 2020 and surveying and plans are being developed o Presented to the Traffic and Mobility Commission on June 1, 2020 o Next step is to prepare environmental documents o Anticipated schedule — Planning Commission (late 2020), approval of plans and authorization to bid (early 2021), award of construction contract (spring 2021) • Village and Barrio Traffic Circles — CIP Project No. 4015 o Construct eight traffic circles in the Barrio area to calm traffic o Feasibility study completed, the project still in engineering design phase, public outreach not started yet due to COVID-19 o Presented to the Traffic and Mobility Commission on April 6, 2020 o Anticipated schedule — approval of plans and authorization to bid (early 2021), award of construction contract (spring 2021) • Valley Street and Magnolia Avenue Complete Streets — CIP Project No. 6019 o Construct sidewalks, bike paths, green street features and underground overhead utilities o Project in engineering design phase o Anticipated schedule —Traffic and Mobility Commission (summer 2020), approval of plans and authorization to bid (early 2021), award of construction contract (nnid-2021) • El Camino Real Widening from Cassia Road to Camino Vida Roble — CIP Project No. 6072 o Federally funded project to widen El Camino Real to the city standards and provide an additional northbound through lane from Cinnabar Way to Camino Vida Roble to increase capacity. The project also adds new sidewalks and medians. o Plans are at 50% design and permitting is under review o Next steps are to get the California Department of Transportation (Caltrans) approval on National Environmental Policy Act (NEPA), determine the California Environmental Quality Act (CEQA) process, conduct property appraisal for acquisition and present to the Traffic and Mobility Commission 2 July 21, 2020 Item #8 Page 9 of 21 Exhibit 2 Semiannual Transportation Report Transportation Capital Improvement Program (CIP) — Project Status Update o Anticipated schedule — Planning Commission (mid-2021), approval of plans and authorization to bid and award of construction contract (late 2021) • Beach Access Repairs from Pine Avenue to Tamarack Avenue — CIP Project No. 3896 o Project will repair sidewalks, handrails, stairways, retaining walls and seawall. Currently in environmental phase and 50% design o Anticipated completion of engineering design (early 2021), anticipated construction (fall 2021) • Carlsbad Boulevard and Tamarack Avenue Pedestrian Improvements - CIP Project No. 6058 o Project will widen sidewalk, add crosswalks, improve Americans with Disabilities Act (ADA) access and improve transit stop. Currently in preliminary engineering and environmental phase. o Project requires right-of-way coordination/resolution with California State Parks o Anticipated completion of engineering design (mid-2021), anticipated construction (late 2021) • El Camino Real Widening from Arena! Road to La Costa Avenue — CIP Project No. 6051 o Widen southbound El Camino Real from Arenal Road to La Costa Avenue to prime arterial standards, add sidewalk and widen bridge o Request for Qualifications (RFQ) to hire a consultant for civil, structural and environmental services is being advertised o Anticipated schedule —Approval of plans and authorization to bid (mid-2022), award of construction contract (mid-late 2022) • Terramar Area Coastal Improvement Project — CIP Project No. 6054 o Construct roundabout at Cannon Road and Carlsbad Boulevard, sidewalks, crosswalks, increased parking and bluff improvements o Presented to the Traffic Safety Commission in April 2, 2018 o Project is in engineering design and environmental review process. Consultants are updating traffic analysis, greenhouse gas analysis and California Environmental Quality Act (CEQA) MND o Anticipated schedule — Planning Commission (early 2021), approval of plans and authorization to bid (mid-late 2022), award of construction contract (early 2023) • Avenida Encinas Widening South of Palomar Airport Road — CIP Project No. 6004 o Provide new bike lanes and sidewalks o Project on hold for future funding o Anticipated schedule — engineering design begins (2023) 3 July 21, 2020 Item #8 Page 10 of 21 Council Chambers 1200 Carlsbad Village Drive Carlsbad, CA 92008 TRAFFIC AND MOBILITY COMMISSION Minutes Exhibit 3 Monday, June 1, 2020, 3:00 p.m. CALL TO ORDER: Chair Gocan called the Meeting to order at 3:04 p.m. ROLL CALL: Present: Gocan, Hunter, Penseyres, Fowler, Linke and Perez. Absent: Johnson APPROVAL OF MINUTES: This meeting was conducted virtually via Zoom due to the stay-at-home order for COVID-19. Motion by Commissioner Linke seconded by Commissioner Hunter, to approve the minutes for May 4, 2020, as amended. Motion carried 6/0/1 (Absent: Johnson) PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA: Public comments submitted via email prior to the T&MC meeting: Frances Schnall, a Carlsbad resident, requested staff and commission to address cars speeding on Unicornio Street and the ineffective 4-way stop signs at intersection of Unicornio Street and El Fuerte Street. DEPARTMENTAL REPORTS: 1. POLICE MONTHLY REPORT — (Staff contact: Lieutenant Christie Calderwood, Police Department) Staff Recommendation: Receive report Lieutenant Calderwood reported on the actions taken during the month of May related to the bicyclists and motorcycle safety month. Police noticed an increase on people walking and bicycling on Carlsbad Boulevard. Lieutenant Calderwood reported that even with the stay-at-home order due to COVID-19 police were very busy enforcing the law specially on Carlsbad Boulevard. Most of citations were due to drivers going over the speed limit and drivers using the bike lane. Vice-Chair Johnson joined the T&MC meeting at 3:19 p.m. 2. PALOMAR AIRPORT ROAD AND COLLEGE BOULEVARD IMPROVEMENTS — (Staff Contact: Hossein Ajideh and Brandon Miles, Public Works). Staff Recommendation: Approve staff recommendations July 21, 2020 Item #8 Page 11 of 21 Engineering Manager Ajideh presented the background overview on the project status in relation to the Growth Management Plan Monitoring Report for FY 2017-18. Associate Engineer Miles presented the proposed improvements on Palomar Airport Road and College Boulevard, Capital Improvement Project No. 6028. The presentation is on file with the office of the City Clerk. Motion by Commissioner Linke seconded by Commissioner Hunter to approve staff recommendations to implement Palomar Airport Road and College Boulevard Improvements, Capital Improvement Program (CIP) Project No. 6028 (Project), providing operational improvements consistent with the city's General Plan Mobility Element. Motion carried: 7/0 3. TRAFFIC CALMING ON ORILOE COURT, MIMOSA DRIVE, MOORHEN PLACE AND DOVE LANE— (Staff Contact: Miriam Jim and Lindy Pham, Public Works) Staff's Recommendation: Approve staff recommendations Senior Engineer Jim presented the background of the project related to the potential traffic impacts on Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane due to the opening of Poinsettia Lane (Poinsettia 61 project) estimated for fall of 2020. She explained that the city is taking a proactive approach to prevent a potential cut-through traffic in the residential neighborhoods. Although the candidate streets did not meet Phase 2 speed criteria of the Carlsbad Residential Traffic Management Program (CRIMP), an exception may be granted by the Traffic and Mobility Commission. Associate Engineer Phann outlined the public outreach process which consisted of two neighborhood meetings and mailed surveys letters. The first neighborhood meeting focused on Oriole Court to Dove Lane, and the second meeting focused on Mimosa Drive from Moorhen Place to Aviara Parkway. After a preferred traffic calming plans were developed, surveys were mailed to the residents of each neighborhood to gauge community support for the plans. The survey results met the support criteria found in the CRTMP and staff recommended that the Traffic and Mobility Commission grant an exception and support the proposed traffic calming plans. Presentation is on file with the office of the City Clerk. • Commissioner Fowler commended the city staff for wearing mask as they work on the streets. • The T&MC is identified as a data-driven decision commission and in this case, we do not have data to support the need for the proposed traffic calming plans, so what sort of analysis was used to conclude that these streets could potentially become cut-through routes? • City Traffic Engineer Kim explained that the Poinsettia Traffic Analysis, that was previously presented to the T&MC on December 2019, identified Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane as a potential cut-through routes and based on these findings, City Council directed staff to be proactive and implement traffic calming on these residential streets. • Commissioner Fowler inquired how cut-through routes were identified, was it probability- based? July 21, 2020 Item #8 Page 12 of 21 • City Traffic Engineer Kim explained that the cut-through routes were identified using travel times. No probabilities were assigned to the potential cut-through routes but engineering studies have shown that drivers will select their routes based on travel time savings. • Commissioner Hunter inquired about staff using resources on problems that does not yet exist, when we could be using resources to address problems that we do know exist. • Deputy City Manager Gomez provided clarification that residents in the area identified a reoccurring problem with cut-through traffic and this was communicated to staff during the public meeting for the Poinsettia Traffic study. • Commissioner Linke agreed that these streets could be potential cut-through routes and he asked if staff looked at any comments from the residents that opposed the traffic calming project. • City Traffic Engineer Kim answered that staff provided space on the survey for the public to express their concerns. Staff will normally review the comments only if the survey does not meet the required public support criteria. • Commissioner Linke also expressed his concern of addressing a problem that does not exist yet. • Commissioner Perez inquired about the average speed in these streets specifically near Aviara Oaks Elementary school drop-off and if there were any comments expressed related to school drop-offs? • Associate Engineer Pham answered that a resident did express concerns of parents using the residential streets as cut-through routes to Aviara Oaks school. • Chair Gocan inquired how soon the traffic calming measures will be implemented in relation to the opening of Poinsettia Lane? • City Traffic Engineer Kim answered that it is staff's goal to have the traffic calming project completed before the opening of Poinsettia Lane. • Commissioner Perez inquired how the outcome of this traffic calming plan will affect the priorities of others residential traffic calming plans? • City Traffic Engineer said that it will not change priorities but since this project has not yet started, staff is planning to design the project in-house to expedite the plan. • Commissioner Perez inquired about the traffic calming that was done on Harwich if would be demoted in terms of priority? • City Traffic Engineer Kim said no, the traffic division has enough staff to continue the projects already in progress moving forward. • Commissioner Penseyres inquired if the children living in the new area will be attending the Aviara Oaks Elementary? • City Traffic Engineer Kim answered that it is likely but he does not have knowledge of how the school district set-up the boundaries. • Commissioner Penseyres asked if the developers were going to use any other open space to provide a trail to the school like it was done in other areas? • City Traffic Engineer answered that this would have been part of the Poinsettia 61 project, which was approved years ago and that he is not familiar with conditions of approval for that project. He does not recollect any trails projects associated with Poinsettia 61 but could check into it. • Commissioner Penseyres inquired about the speed data and whether or not we had information on the maximum and minimum speed recorded. July 21, 2020 Item #8 Page 13 of 21 • Associate Engineer Pham answered that staff has the data, she does not have it right now but she can provide to the commission. • Vice-Chair Johnson inquired how the curb extensions work and the capability to slow traffic and how to deal with streets that do not have enough width to add a curb extension. • City Traffic Engineer answered that curb extensions are usually not proposed for reducing speed on mid-block segments due to a lack of deflection. Since this traffic calming project involves multiple streets, curb extensions at the corners were recommended to slow the turning speeds. Curb extensions at the corners will reduce the curb radii at the corners and will reduce speeds and in turn, reduce cut-through traffic. • Commissioner Linke made a comment that this traffic calming related to the gap closure of Poinsettia Lane is one of the last major gap closure in the City of Carlsbad, so he does not see setting a precedent until the gap closure of College Boulevard is constructed. Motion by Commissioner Penseyres seconded by Commissioner Hunter to approve an exception to the Carlsbad Residential Traffic Management Program and support the proposed traffic calming plans on Oriole Court Mimosa Drive, Moorhen Place and Dove Lane. Motion carried: 5/2 (No: Fowler and Johnson) 4. MULTIMODAL LEVEL OF SERVICE METHODOLOGY — (Staff Contact: Nathan Schmidt, Public Works) Staff's Recommendation: receive report Transportation Planning and Mobility Manager Schmidt presented the Multimodal Level of Service Methodology (MMLOS) that started with the General Plan Mobility Element in 2015 established a MMLOS methodology to evaluate impacts of individual development projects and amendments to the General Plan on the city's transportation system. The presentation is on file with the office of the City Clerk. • Commissioner Linke inquired if the letter grades for all the streets in the City of Carlsbad have been generated using the current MMLOS methodology? • Transportation Planning and Mobility Manager Schmidt answered that not the entire street network, roughly 20% of the street network has been studied using the most recent MMLOS methodology. • Commissioner Linke commented that it seems that we are doing this backwards, we should review the MMLOS methodology first and then apply it as opposed of applying and putting it to a Growth Management Program (GMP) monitoring report for approval by the City Council and only after that go through the review process of the method that was used. • Transportation Planning and Mobility Manager Schmidt understands Commission Linke request but he points out that this is a brand-new methodology developed specifically for the City of Carlsbad and is a work in progress. Once the Commission has a chance to review the results, staff will work with the Commission to identify issues and update the methodology for next year's (FY 2019-20), monitoring report. July 21, 2020 Item #8 Page 14 of 21 • Commissioner Linke said that it would be easier to have access to the data now in order to review how well the tools are working but he guessed that T&MC are only to receive the report at this point. He asked if there were any letter grade E or F on the 20% of the streets that were analyzed with this tool? • Transportation Planning and Mobility Manager Schmidt answered yes, there were letter grade E and F but he does not recall which streets. This information will be part of the GMP monitoring report that will be presented to the T&MC in July. • Commissioner Linke asked why transit was not included in the MM LOS presentation? • Transportation Planning and Mobility Manager Schmidt answered that this presentation was to prepare the commission with an initial look at the MMLOS methodology and to provide the Commission with understanding, specifically for bike and pedestrians MMLOS because that is what is being look at as part of the upcoming GMP monitoring report. Transit was not included yet for the GMP monitoring report. • Commissioner Linke inquired if the T&MC will review the point system themselves or T&MC will review the entire methodology? • Transportation Planning and Mobility Manager Schmidt said that after the initial monitoring report is submitted to the commission then staff will take a step back and open-up to the commission to review the entire methodology. • Commissioner Linke presented a PowerPoint presentation which is on file with the office of the City Clerk. • Commissioner Hunter inquired how do we have a 100 points scale with variables that gives us over 100 points and make it accurate? • Transportation Planning and Mobility Manager Schmidt agrees that this is an issue that may needs to be adjusted in future methodology updates. • Commissioner Penseyres would like to see before and after usage of this new tool on a street that went through a road diet (La Costa from El Camino Real to Rancho Santa Fe). He thinks the results of the before/after should be interesting. Another one that would be interesting to have the new tool used is the section on Tamarack Avenue from El Camino Real to Carlsbad Village Drive due to the very steep grade. Commissioner Penseyres suggested that this topic, MMLOS, should be included in the ad-hoc committee for Sustainable Mobility Program. • Vice-Chair Johnson asked how are we going to do the analysis in the City? Are we going to use the Vehicle Miles Traveled (VMT) in conjunction with MMLOS? • Transportation Planning and Mobility Manager Schmidt answered yes, MMLOS analysis will be provided in conjunction with VMT analysis. Chair Gocan inquired if anyone had anything against a 10 minutes break, seeing no hands she asked everyone to be back to the virtual meeting by 5:00 p.m. 5. SEMIANNUAL TRANSPORTATION REPORT - (Staff Contact: Tom Frank, Public Works) Staffs Recommendation: Receive report and Commission comments July 21, 2020 Item #8 Page 15 of 21 Transportation Director Frank presented the Semiannual Transportation Report which is on file with the office of the City Clerk. • Commissioner Linke congratulated staff for all the six-months accomplishments and acknowledged that Transportation Planning and Mobility Manager Schmidt has inherited all the hot button issues and charted all projects that he has the most comments. He pointed out that the Capital Improvement Program (CIP) does not show new funds for the College Boulevard extension in the City's draft CIP budget being presented to the City Council. He asked for assurance that the College Boulevard extension will move forward. • Transportation Director Frank answered that it was his oversight that the College Boulevard extension was not included in the Semiannual Transportation Report. He pointed out that the funds for the College Boulevard extension are shown in the Regional Transportation Improvement Program(RTIP). There is approximately $2.5 million available for the initial engineering studies. As the commission know, the RTIP does not commit the city to fund projects in any way, it is somewhat of a wish list that helps SANDAG with their program modeling. Transportation Director Frank explained that the City is including funding in next year's CIP budget for the College Blvd extension which would be shown in the revised upcoming draft CIP budget. • Deputy City Manager Gomez explained that after receiving City Council direction related to the College Boulevard extension project, staff met internally and have identified potential funding sources. As previously briefed, the developer for the Terraces project provided funds for constructing the College Boulevard extension. Approximately $1.3 million of those funds are currently available. Staff is moving forward with preparing a scope of work for a consultant to prepare a preliminary engineering assessment. She asked whether Commissioner Lin ke's question had been answered. • Commissioner Linke requested that staff include the College Boulevard extension and the draft Evaluation Manual in the six-month goals list. • Commissioner Fowler shared his disappointment that the city is planning to spend roughly $3 million dollars to conduct engineering studies and lead the College Boulevard gap closure project. He asked if the city has the option not to build the extension of College Boulevard. • Deputy City Manager Gomez answered that until recently City Council has not supported a city-led effort to construct the College Boulevard extension because the Local Facility Management Zone 15 Plan and Citywide Facilities and Improvements Plan and include a private development obligation to fund and construct it. During the October property owners' meeting, they confirmed that development of their properties and construction of College Boulevard extension would not occur in the foreseeable future. • Commissioner Fowler inquired if the State is compelling the City to complete the extension of College Boulevard? • Deputy City Manager Gomez answered that the State is not compelling the city to build the College Boulevard extension. City Council directed staff to pursue a city-led financing program, which would include the preliminary engineering assessment. The College Boulevard extension project is part of the city's General Plan. In the past, the city had the July 21, 2020 Item #8 Page 16 of 21 option to not issue development or building permits with a moratorium. This moratorium option is no longer available due to Senate Bill 330, Housing Crisis Act of 2019. 6. ELECT CHAIR AND VICE-CHAIR - (Staff Contact: Nathan Schmidt, Public Works) — Motion by Commissioner Penseyres, seconded by Commissioner Linke to nominate Chair Gocan for another one year term as Chair and to nominate Commissioner Perez to one year term as Vice-chair. Motion carried: 5/2 (No: Hunter and Fowler) 7. RULES AND REGULATIONS - RESOLUTION — (Staff Contact: Nathan Schmidt, Public Works) Staff's Recommendation: Approve resolution Transportation Planning and Mobility Manager Schmidt recommended that the Traffic and Mobility Commission adopt the procedural rules and regulations for the Traffic and Mobility Commission and to approve Traffic and Mobility Commission Resolution 2020-1. The presentation is on file with the office of the City Clerk. Transportation Planning and Mobility Manager Schmidt pointed out that staff intended to add to the Order of Business one additional item which is to set-up a Consent Calendar policy but due to a clerical oversight this item was not included in the Resolution but staff will bring this item back for the T&MC consideration. • Commissioner Linke remembered that on July of 2019, the T&MC voted to refer a set of rules and regulations to the City Clerk and the vast majority of those items have been incorporated to the Communications Plan and in this rules and regulations except the request of video recording of the meetings. Did staff asked the City Clerk office about the prospect of recording our meetings and then posting it on to the city website? • Transportation Planning and Mobility Manager Schmidt answered that the City Clerk has reviewed the Rules and Regulations and they are aware of the T&MC request to include the video recordings to the Rules and Regulations. If the T&MC desires to include the video recordings to the Rules and Regulations we can do so, the only caveat there is that it will need to be some financial consideration on the part of staff in regards the cost of recording the video and data storage. • Commissioner Linke said that in the interest of transparency he moves that we add the video recordings and posting it in the city website to the Rules and Regulations. • Deputy City Manager Gomez said that something to consider is the consistency across the board with the other Boards and Commissions that the City Clerk is in the process of reviewing, so she would recommend that staff confers with the City Clerk to have a better understand of the direction. • Commissioner Linke disclosed to staff that he is posting the T&MC meeting to YouTube and he asked if the attorney had anything against it. • Assistant City Attorney Contreras said he does not see any Brown Act concern with posting the meeting to YouTube. • Commissioner Linke asked for staff to follow the Rules and Regulations and get all communication from the public and the commissioners into the city website. • Assistant City Attorney Contreras explained that the Public Record Act applies to any form of communication between a member of the public and the T&MC, it might not be July 21, 2020 Item #8 Page 17 of 21 in the city website but any member of the public can request the records and the city is obligated to provide a copy of the records. • Commissioner Linke said that the City Council post any communication between a member of the public and the Council members to the city's public website. He would like to see the T&MC to follow City Council practices as stated in the Rules and Regulations. • Commissioner Hunter would like to see the T&MC meeting video recorded and posted in the city website. • Assistant City Attorney Contreras after seeing some questions about public records and communications outside the meetings he suggested to agendize a Public Record Act Training session for the T&MC at a later meeting date. Motion by vice-chair Johnson, seconded by Commissioner Hunter to adopt the Procedural Rules and Regulations and to approve the Traffic and Mobility Commission Resolution 2020-1. Motion carried: 6/1 (No: Linke) Commissioner Linke asked that the minutes reflect that he voted "No" because he requested that an additional rule be added that would require the video recordings of all T&MC meetings be posted to the city website. 8. FISCAL YEAR 2020 -21— TRAFFIC AND MOBILITY COMMISSION WORKPLAN — (Staff Contact: Nathan Schmidt, Public Works AND David Graham, Chief Innovation Officer) • Chief Innovation Officer Graham facilitated the discussion of the T&MC Workplan for Fiscal Year(FY) 2020-21 based on the Carlsbad Municipal Code and the FY 2019-20 Workplan. The T&MC workplan 2019-20 is on file with the office of the City Clerk. • Chief Innovation Officer Graham asked if the T&MC mission statement still reflects the values of the commission. • The T&MC agreed that the mission statement is still a representation of the commission values and its relevancy. Changes proposed to GOAL I and Objectives: • Objective la) o Commissioner Linke suggested that Before/After Studies be prepared for the Traffic Signal CIP projects, including the mobility project portions of the Capital Improvements Program. • Objective lb) Commissioner Linke suggested that we change the title of the "Traffic Signal Master Plan" to "Traffic Signal Performance Report". • Objective 1c) • Objective 1d) No changes suggested Vice- Chair Johnson suggested to add Vehicle Miles Traveled (VMT) and any other evaluation methods. July 21, 2020 Item #8 Page 18 of 21 o Commissioner Linke inquired if the Transportation Demand Management (TDM) Analysis is incorporated in the language of objective 1d) o Transportation and Mobility Manager Schmidt said no, it does not incorporate TDM guidelines, however this could be included in either ld or as a new objective. Staff will look to see where TDM would make the most sense and revise the work plan to include this. o Chief Innovation Officer Graham suggested that staff consider where the new objective related to TDM should be placed. • Objective le) o This goal may be expanded to include additional goals related to TDM and improvements to Carlsbad Boulevard. Changes proposed for GOAL II and Objectives: • Objective 2a) o Commissioner Perez inquired suggested a proactive approach to engage the school district and work together in a plan to deal with the COVID- 19 circumstances. He is not sure if this is in the commission's purview and jurisdiction. o Chief Innovation Officer Graham suggested that staff evaluate the existing situation and engage with the school district to review the commission's jurisdiction on this matter. It would be good to call out a proactive approach of the commissioner's relation to school mobility and safety. • Objective 2b) o No change • Other discussions related to Goal II: Chief Innovation Officer Graham recommended to work on the following elements related to Goal II: o Better define the commission's role in Safe Routes to School Planning (SRTS) o Consider adding language (for an objective 2c and /or 2d) that would more proactively recognize the changed circumstances we are experiencing due to COVID-19 and how additional public communications can be included in these objectives. Changes proposed for GOAL III and Objectives: Commissioner Linke suggested to change the title of Goal III from "Developing a Communication Plan" to "Enhance transparency to improve public input related to mobility issues". • Objective 3a) is completed and can be removed • Objective 3b) is completed and can be removed • Objective 3c) is completed and can be removed • Objective 3d) will be revise to 3a o This objective is still pending and this is the reason that Commissioner Linke suggested that the title of the GOAL III should be "Enhance Transparency". July 21, 2020 Item #8 Page 19 of 21 o Chair Gocan asked if this is the right place to request that the T&MC meetings are recorded and archived on the city's public website. • Objective e) will be revised to 3b o Commissioner Linke commented that this should reflect the commission request to work with the city clerk's office to provide video recordings of the T&MC meetings to the public. o Transportation Planning and Mobility Manager Schmidt responded that staff will consider Commissioner Linke's request to provide video recordings on the city website. This consideration will be based on available budget which would be required to pay for a videographer and website hosting and also confer with the city's IT department on their capacity to provide video hosting services for all city boards and commissions. CITY TRAFFIC ENGINEER COMMENTS: City Traffic Engineer Comments: Attachment A City Traffic Engineer Kim had the following late additions: 1. The Urgency Ordinance adopted to re-open parking on Carlsbad Boulevard that is going to City Council on Thursday, June 4, 2020. 2. The LFMZ 15 / GMP Monitoring report is going back to City Council on Tuesday, June 9, 2020. • Commissioner Perez inquired if the re-opening of parking on Carlsbad Boulevard is including the Ponto Drive and Ponto Road? • City Traffic Engineer Kim said yes. • Deputy City Manager Gomez added that other topics that will be included are the full reopening of parking lots at city parks as well as information in regards to State Parks' decision on reopening the beaches parking lots. • Chair Gocan inquired about the discussion of closing State Street to allow business and pedestrians to have more space. • Deputy City Manager Gomez encouraged the commission to watch the last City Council meeting, which Chief Innovation Officer Graham provided an update on the results of the survey submitted to the Carlsbad Village Association. TRAFFIC & MOBILITY COMMISSION COMMENTS: • Commissioner Linke thanked staff and the commission for a productive meeting. • Commissioner Perez commended Vice-Chair Johnson for her dedication to the commission and the great work she has provided while serving on the commission. • Chair Gocan agreed with Commissioner Perez and thanked Vice-Chair Johnson. July 21, 2020 Item #8 Page 20 of 21 ADJOURNMENT: Chair Gocan adjourned the Traffic & Mobility Commission Meeting on June 1, 2020, at 7:27 p.m. /6a4;,,.a. Eliane Paiva, Minutes Clerk July 21, 2020 Item #8 Page 21 of 21 Semi-Annual Transportation Report Tom Frank, Transportation Director July 21, 2020 Recommended Actions •Receive report •Receive additional report from Traffic and Mobility Commission 2 Background •On March 20, 2018, council directed staff to report back twice per year on the progress of multi-modal transportation initiatives •Staff made presentations in January 2019, July 2019 and January 2020 3 Focus of this report •Overview of the department reorganization •Update on six-month’s accomplishments and six-month goals 4 Department organization 5 Public Works Branch Transportation Departme11t • TmfficDivisio11 • Plarming a11d Mobility Division • Tm 11sportatio11 E11gifleeri11g/Asset Management Divisio11 • Streets & St-0rm Dmin Ma-intenance Division rr==========n lAfficSirgnel Ope:r•tiofts Specialist Auociate E,.ine er Cly Traffic~-T"""""""'°f'l.nwvand Md>I.I'/~ Pa.rt Time Tn rupo,tnion Dit.m~nd M itlilp:ntt:nt Progam ,.hn;&er Tr.ansponaion Oft!C::tor -~-T--Erg. Anociate f.nsineer AnOCNte lrcineer EncinHrirc Techn.ician II As.soci■tti fftaineer Associate En.pt,e: er Encinttrina Ttthnician I Slrees & Stam Drain M.'lntenance Pvblc Wolh S11P-ri11t•rwhnt Senior Sloon Oran ~Wom, Staffl!DninMaintWIWU:r Stre«sMatWaterlll Slreas Marlt\'\brierll Exhibit 1 Senor Ol'5c<> Sj>e<ilj51 Strem M3i,ten.n,e l'lorl,.dl Stftctf~ Street and Storm Drain Maintenance 6 Street and Storm Drain Maintenance 7 Street and Storm Drain Maintenance 8 Street and Storm Drain Maintenance 9 Street and Storm Drain Maintenance 10 Street and Storm Drain Maintenance 11 Street and Storm Drain Maintenance 12 Traffic Division 13 In ProgressFuture Location of streets with traffic calming measures \ In Progress Future j ....... " \ .. ~:\ Walmart Supercenter Q ~ . J I '•-... McClellan-Palomar } \ br"'\,c. ! -~· ./ """""' Q ,_..,_,,,,, S.Jn Olego Bolanlc leoCaniflo Ranch BRESSI RANCH HJStotic Park ,.,....,. 9 \ Traffic Division Traffic Signal Program 14 RSF: Installed ECR: A Cannon Road: B PAR: C •Three more adaptive signal corridors coming this summer •Final report by spring 2021 14 <t .; ·"·"" CARLSBAD VILLAGE Carlsbad amarack .i,i urf Beach~ \ l The Flower Fields q Q South Carlsbad State Beach Campground South Ponto Beach q <JI""'.. .., 9 ' Ocean Hills Senior Living q. _.,~, ·"""' Green Oak Ranch Q ) '<jradliy◄.,. McClellan-Palomar Airport Lio,,,;~9-A•• •• e •• 'I'_,,..-AlrPU,f Rd • e e • ■ 0 • • Leo Carrillo • • • • Ranch • • BRESSI RANCHH1stoncPark q •••• Bat,qwtos Lagoon State Manne • !'.lga Norte •community • Park • • • • •.11.g•Ad 4;b • l' J ' I J " • • . ,. • • p~it-' .. \.11, " j ◊ , ..... . . . • • . ~ • • . . • . . . . Transportation Engineering and Asset Management 15 •Transportation Capital Improvement Program – Project status update in Exhibit 2 •Update on College Boulevard extension •Goal: Transportation and Mobility Commission review at planning and conceptual design levels Transportation Engineering and Asset Management 16 College Boulevard extension •Pursue city-led financing program, planning and environmental review for extending roadway, which would include city undertaking preliminary design and engineering assessment •Next step is for staff to issue request for proposals for preliminary design and engineering assessment •Plan will include public outreach to help scope the design of the roadway Transportation Planning and Mobility 17 Transportation Planning and Mobility 18 Transportation Planning and Mobility 19 •Conduct a citywide systemic collision analysis •Comprehensive data- driven safety plan •$80K total budget o $72K grant •Precursor to grants LOCAL ROAD SAFETY PLANS: Your Map lo Safer Roadways No matter what your resources, a Local Road Safety Plan will guide you to data-driven solutions and safer roads. https:/ /safety .Jhwo.dol .gov/piovencou ntermeostxes /local_road/ Identify Stakeholders 0 ~ @ ~ EmO:i:'ment ~~~:W, EMS 8~~~ Chevron signs reduce nighttime crashes by 25%. Choose Proven Solutions ~ ® ~ ~ Chev10ns Roundabouts EJ~~:~~nl Crosswol<s Use Safely Data ~~ ~ ti) ~ Croshes Mamlt~~rx:e l~;f;{ vJ:::~ns Implement Solutions ® ® ~ Education I. Capitol Momlenance Enforcement P101ects Work Transportation Planning and Mobility 20 •Transportation Demand Management by COVID-19 An Update on Freeway Travel since the Stay Home Order Began How have daily freeway traffic volumes changed week to week during the past three months? As the figure below shows, when examining eight of the region's freeway hot spots (described in Figure 3), the average daily traffic volumes decreased 27% from the first week to 50% in the fourth week, but have increased every week since, with volumes decreasing 21% in the first week of June (Week 12). FIGURE 2 Average Decreases MARCH APRIL MAY JUNE Week1 Week2 Week3 Week4 Weeks Week6 Week7 Week s Week9 Week 10 Week 11 Week 12 in DailyTraffic 0% I I I I I I I Volumes at Eight -10% Freeway Hotspots Mid-March to Early -20% June 2019 and 2020 -21% -25% -23% -30% -27% -31% -29% -33% -40% -42% -42% -40% -43% -50% Transportation Planning and Mobility 21 Summary •Understanding of department’s organization •Update on the accomplishments and 6- month goals •Our commitment to work with the Traffic and Mobility Commission for excellent and well-vetted projects 22 Traffic and Mobility Commission Report By: Commissioner Chuck Hunter 23 Thank You 24