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HomeMy WebLinkAbout2020-07-21; City Council; ; Approve Traffic-Calming Plans for Oriole Court, Mimosa Drive, Moorhen Place and Dove LaneCITY COUNCIL Staff Report CA Review RMC Meeting Date: July 21, 2020 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: John Kim, City Traffic Engineer John.kim@carlsbadca.gov, 760-602-2757 Subject: Approve Traffic-Calming Plans for Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane Recommended Action Adopt a resolution approving traffic-calming plans for Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane in keeping with the City of Carlsbad Residential Traffic Management Program, Capital Improvement Project No. 6070. Executive Summary The City of Carlsbad uses the Residential Traffic Management Program to address concerns about motorists speeding on residential streets and using them as shortcuts around the corridors intended for through traffic.' Residents in the area of these streets completed the collaborative process outlined in the traffic management program and the project has met the criteria for neighborhood support for these traffic-calming plans. The traffic management program requires the City Council to receive the recommendations of the Traffic Safety Commission to implement such traffic controls. (The Traffic Safety Commission was renamed the Traffic and Mobility Commission last year.) In accordance with that approval process, staff is requesting that the City Council approve the project to calm traffic on these four streets as presented. Discussion Construction is underway to complete the remaining section of Poinsettia Lane as part of the Poinsettia 61 residential development. In anticipation of the traffic effects caused by extending this roadway, staff conducted a study analyzing the impacts to the adjacent roadways and neighborhoods. A public meeting was held at Aviara Oaks Elementary School to discuss the findings of the traffic study on Nov. 21, 2019. At this meeting, residents from the Viadana and Pavoreal communities expressed their concerns about the potential increase of cut-through traffic on Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane (see Exhibit 2). Cut-through traffic occurs when drivers try to save time by traveling on local streets rather than on arterial roads. The traffic study identified the route from Oriole Court to Mimosa Drive to Moorhen Place to Dove Lane as 'The City Council approved the Residential Traffic Management Program with adopted Resolution No. 2001-139 and amended it with adoption of Resolution No. 2011-115. July 21, 2020 Item #3 Page 1 of 21 a potential cut-through route and recommended that the traffic management program be used to address these concerns. The traffic program provides a process for minimizing disruptions to residential neighborhoods from excessive speeds and high volumes of vehicles. The program's Phase ll uses cost-effective traffic management devices, such as speed cushions, or speed bumps, to help reduce speeds and discourage cut-through traffic on neighborhood streets. Although the measured speeds on these neighborhood streets were below the threshold identified in the program for Phase II implementation, staff is using the process to address the potential cut-through traffic identified in the Poinsettia traffic study and the concerns expressed at the Nov. 21 public meeting. Community support must be confirmed through public input before a proposed Phase II plan can be implemented. This process includes neighborhood meetings to hear residents' concerns, which ultimately help staff tailor traffic-calming plans for each neighborhood. Once a preferred concept plan is identified, a survey is mailed to all residents and nonresident owners within the project area. The survey's results are used to measure neighborhood support. As called for in the Phase II process, staff invited residents within the study area to two neighborhood meetings to hear traffic-calming strategies and provide feedback on the concept plans staff have developed Neighborhood meetings Streets Date Location Attendees Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane Jan. 23, 2020 Alga Norte Community Center 22 Mimosa Drive from Moorhen Place to Aviara Parkway Feb. 20, 2020 Faraday Center 13 At both meetings, attendees selected a preferred traffic-calming plan. For Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane, a plan consisting of three speed cushions and curb extensions at two intersections was chosen. For Mimosa Drive between Moorhen Place and Aviara Parkway, a traffic-calming plan consisting of four speed cushions was selected. After the neighborhood meetings, letters were sent to those residents and property owners whose homes are located directly in front of the proposed traffic calming features. The traffic- calming plans were adjusted and finalized based on their feedback (see Exhibits 3 and 4). The traffic-calming plan requires that a majority of residents and property owners within the study area must support the plan as determined by a mailed survey. The survey is considered valid if 50% or more of the residents and nonresident owners return the completed survey. Positive support for the plan is indicated by 67% or more of the returned surveys in support of the proposed plan. The survey results are summarized below July 21, 2020 Item #3 Page 2 of 21 Survey Results Street Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane Total sent Total returned 54 29 Return rate 56% Yes Mimosa Drive from Moorhen Place to Aviara Parkway Staff presented a report of the traffic-calming process and survey results to the Traffic and Mobility Commission on June 1, 2020. After hearing staff's presentation and public comments, the commission voted 5-2 to support the traffic-calming plans for Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane (see Exhibit 5 for approved meeting minutes). Based on the results of the neighborhood support surveys for the traffic-calming plans for Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane, the fulfillment of the requirements found in the traffic program and the recommendation of the Traffic and Mobility Commission, staff recommends the City Council approve the traffic-calming plans for Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane. Fiscal Analysis There are sufficient gas tax funds available in the Residential Traffic Improvement Program, Capital Improvement Project No. 6070, to complete the project. The available funds and estimated construction costs are shown in the table below: 118 63 63% 52 83% Yes Total in Support Criteria support rate met? 25 86% July 21, 2020 Item #3 Page 3 of 21 RESIDENTIAL TRAFFIC IMPROVEMENT PROGRAM, CAPITAL IMPROVEMENT PRJECT NO. 6070 Current appropriation — Residential Traffic Improvement Program, Capital Improvement Project No. 6070 $1,400,000 Current year expenditures and encumbrances — Residential Traffic Improvement Program, Capital Improvement Project No. 6070 $774,760 TOTAL AVAILABLE RESIDENTIAL TRAFFIC IMPROVEMENT PROGRAM, CAPITAL IMPROVEMENT PROJECT NO. 6070 $625,240 RESIDENTIAL TRAFFIC-CALMING ON TWO STREETS PROJECT, CAPITAL IMPROVEMENT PROJECT NO. 6070 Design (estimated) $12,800 Construction contract (estimated) $128,000 Construction contingency (estimated) $12,800 Construction management, inspection and material testing (estimated) $12,800 TOTAL ESTIMATED DESIGN AND CONSTRUCTION COSTS $166,400 REMAINING BALANCE AFTER CAPITAL IMPROVEMENT PROJECT NO. 6070 $458,840 ADDITIONAL APPROPRIATION NEEDED $0 Next Steps Staff will work with a consultant to develop construction plans for the proposed traffic-calming features for Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane. The estimated cost for these improvements is less than $200,000. Accordingly, the construction contract will be executed by the city manager or designee. Environmental Evaluation (CEQA) The Project is exempt from the California Environmental Quality Act per CEQA Guidelines Section 15301(c) — minor alteration of existing facilities including streets, sidewalks, gutters and similar facilities involving negligible or no expansion. Public Notification Public notice of this item was posted in accordance with the Ralph M. Brown Act and it was available for public viewing and review at least 72 hours prior to the scheduled meeting date. Before the start of construction, the public will be notified using media methods such as signage, email, the city's website and other city communication channels. July 21, 2020 Item #3 Page 4 of 21 Exhibits 1. Resolution 2. Location map 3. Traffic-Calming Plan for Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane 4. Traffic Calming Plan for Mimosa Drive between Moorhen Place and Aviara Parkway 5. Approved minutes from the June 1, 2020, Traffic and Mobility Commission meeting July 21, 2020 Item #3 Page 5 of 21 Exhibit 1 RESOLUTION NO. 2020-149 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE TRAFFIC CALMING PLANS FOR ORIOLE COURT, MIMOSA DRIVE, MOORHEN PLACE AND DOVE LANE, CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT NO. 6070 (PROJECT), PER THE CARLSBAD RESIDENTIAL TRAFFIC MANAGEMENT PROGRAM (CRTMP). WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary, desirable and in the public interest to construct the Project; and WHEREAS, on May 8, 2001, City Council adopted Resolution No. 2001-139 approving the CRTMP to provide the policies and guidelines for traffic management on residential public streets; and WHEREAS, on May 24, 2011, City Council adopted Resolution No. 2011-115 amending the CRTMP; and WHEREAS, the CRTMP requires City Council to hold a "duly noticed public meeting... to receive recommendations of the Traffic Safety Commission for Phase II implementation" and the Traffic Safety Commission was renamed as the Traffic and Mobility Commission last year; and WHEREAS, on June 1, 2020, the Traffic and Mobility Commission recommended approval of the Project; and WHEREAS, the public input process and mail support survey conducted for the Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane traffic calming plan has satisfied the requirements of the CRTMP; and WHEREAS, the public input process and mail support survey conducted for the Mimosa Drive (between Moorhen Place and Aviara Parkway) traffic calming plan has satisfied the requirements of the CRTMP; and WHEREAS, the City of Carlsbad's City Planner has considered the potential environmental effects of the Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane traffic calming plan and has determined that the project will not have a significant effect on the environment because it involves a minor alteration of existing streets, involving negligible or no expansion of use; WHEREAS, there are sufficient Residential Traffic Improvement Program funds available in the Gas Tax Fund to complete the Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: July 21, 2020 Item #3 Page 6 of 21 1. That the above recitations are true and correct. 2. That the City Council approves the traffic calming plans for Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane, CIP Project No. 6070, per the CRTMP. 3. That the City Planner has determined that implementing the Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane traffic calming plan to help reduce speeds and discourage cut-through traffic on these neighborhood streets is categorically exempt from CEQA pursuant to CEQA Guidelines section 15301(c) and that no exception to the exemption as set forth in CEQA Guidelines section 15300.2 applies. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 21st day of July, 2020, by the following vote, to wit: AYES: Hall, Blackburn, Bhat-Patel, Schumacher. NAYS: None. ABSENT: None. cfr#—/lz( MATT HALL, Mayor \-1\71-wnflpeyYla Tbr BARBARA ENGLESON, City Clerk (SEAL) c „‘„„„,„,„,„„ • ,•0 July 21, 2020 Item #3 Page 7 of 21 PROJECT LOCATION 4 ALGA L4 COSTA BA11OUITOS LAGOON Ne) ROAD EXHIBIT 2 LOCATION MAP AGUA HEDIONDA NOT TO SCALE EXHIBIT 212 Traffic Calming Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane July 21, 2020 Item #3 Page 8 of Exhibit 3 I i _ -- ..-' ___ , N - , __// ( / -- , \ 6814 - . _ - \ _ — _ ,-- - ------ - ----- ____ ? _------- - -I _ - \ I 6818 \ 6823 \ _ POINSETTIA LN ___-i- ' \ " -----IC ( 1 1766 \ I - - - - - - - - -1 -1-- ' ------ - 1---- ___.---\ _-- I------ 1 i ( I i -,-;•:, , 1 I - - T- — r--------- \ ''''\ .,--'-.." \ - • i I 1 1 . 1 ( 1762 ,, L (7 7--- -1 ;70 cc 6827 \ r 6822 1 1 __,: 1 ( --__1 1 ‘ \\ _ - -- - \ - 0 50 100 200 FEET 8 11726 :1730 1 1734 1738 1742 li 1746 1750 1754 \1758 \ '---- 6831 ! 1 1 6826 1 1 .---- 1 / --- --- I - - - - - - - — —I -- I \ ORIOLE (350 ) 6830 -11 CT \ - \1759 \ 1763 \-,/ N, 6835 , .z , 1_,- _ _ _ \ , , _, , ,/ - -fr — —__ I I- 1751 \1755 \ ___:__<,_, -\ \\6839 6834 ,./, 6,...z- /..,,.,, , LEGEND: 1747 1 1743 ; , i \\, . -.„, r ( i r _____L ,, \ , / ,c) , , , z, \ \6843 \\\/' ''' 6838 --,i - - - -' - - - -1 -5 i 6840 .,<r \ 6847\ ( 6841 i cm-- - ,/-''' \\6851\\ ( 1 .---- / \ 7-- - - NO) - ---"'N p N / 1772 RIGHT-OF-WAY -- - PROPERTY LINE I SPEED CUSHION \` 1-'------ -------' D' --'' \ 68 >4 -'\ ' ' ° \- - \ 55 \ - ....-- \ N <<• N. 1 `-' ,..1 \ 'N /1, \, 1 -- , 6845,j 1 ' 6859 \ / ---- \ \ 6840 'Ns 1 __--------- \ \ \,- ,. \ 6844\ N. r CURB EXTENSION (xxx') DISTANCE BETWEEN 'N / ( 9 , 6848 \ ' 6849 ',\ \ \ "N 'N I \ \ 'iN t FEATURES C N - 6853 7 7 /'N "giv p 6870 / Na ,. , l \ „ \ - N \ / ---1 \ Jr 6857 ''',,, -_ _ \ 7 -, 7- , . /...,„ N, N , N N , , N \ ' N_ \ N_ , N \N EXHIBIT 3 TRAFFIC CALMING PLAN Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane , -, 1 6861 // -, \ . 7- . / / , ---, „„ 7 / / 6865 / ---- -- — / -- - .‹,., / i ) July 21, 2020 Item #3 Page 9 of 21 ---\ \ N 6890 6894 co ( -1 c1 co cv r, co co co 0) co 0) (230 2 (520) ,.. 6886 P Q. _ - ---- MIMOSA DR 6986 _ x. 6882 6885 -‘1 6903 6906 &I I, ,' ,- ) ro•-). ) Z- j? , , (0 cb N- Q-3 co lo rn IN (0 83, 6982 D> 6973 6990 -o (0 co co 6881 6907 6910 6994 6878 6998 6877 6913 , 6914 6936 6942 6946 6952 ZEBR IN A 6994 PL 6874 ____ 6956 6995 6873 (*.> 6917 DUSTY ROSE PL -- - ----- 6990 / ,., 6870 N -,.. 6869 ---- 6865 6923 ------- 6927 6927 6960 6991 N 6983 6933 6937 6943 N 5 6897 6947 6957 6:9 & 6993 i / , , N / N. / , , ,,- 6953 ,-" --- ---- ' 6-, 6933 6944 oo (5-, ,,_ o, Lo 6987 ,,,-- dl. \--.7 • ,,,------- 6937 L.0 \N, c"\J —' \ \ 6983 2 , 0-, / .< _/-7- 6943 co oo / \ 6977 \,_ ,7 • BL / 6947 / -- °RCH/D LA/ 6973' / /6953 7 6957 6963 LEGEND: , / -- RIGHT-OF-WAY LOBELIA EXHIBIT 4 TRAFFIC CALMING PLAN Mimosa Drive Between Moorhen Place and Aviara Parkway 1710 CT .--'7' .--' 0 50 100 7 1706 1711 PROPERTY LINE El SPEED CUSHION 200 FEET I (xxx) DISTANCE BETWEEN N 1707 FEATURES / / u y Li, tern age LU 0 Exhibit 5 Council Chambers 1200 Carlsbad Village Drive Carlsbad, CA 92008 Minutes TRAFFIC AND MOBILITY COMMISSION Monday, June 1, 2020, 3:00 p.m. CALL TO ORDER: Chair Gocan called the Meeting to order at 3:04 p.m. ROLL CALL: Present: Gocan, Hunter, Penseyres, Fowler, Linke and Perez. Absent: Johnson APPROVAL OF MINUTES: This meeting was conducted virtually via Zoom due to the stay-at-home order for COVID-19. Motion by Commissioner Linke seconded by Commissioner Hunter, to approve the minutes for May 4, 2020, as amended. Motion carried 6/0/1 (Absent: Johnson) PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA: Public comments submitted via email prior to the T&MC meeting: Frances Schnall, a Carlsbad resident, requested staff and commission to address cars speeding on Unicornio Street and the ineffective 4-way stop signs at intersection of Unicornio Street and El Fuerte Street. DEPARTMENTAL REPORTS: 1. POLICE MONTHLY REPORT — (Staff contact: Lieutenant Christie Calderwood, Police Department) Staff Recommendation: Receive report Lieutenant Calderwood reported on the actions taken during the month of May related to the bicyclists and motorcycle safety month. Police noticed an increase on people walking and bicycling on Carlsbad Boulevard. Lieutenant Calderwood reported that even with the stay-at-home order due to COVID-19 police were very busy enforcing the law specially on Carlsbad Boulevard. Most of citations were due to drivers going over the speed limit and drivers using the bike lane. Vice-Chair Johnson joined the T&MC meeting at 3:19 p.m. 2. PALOMAR AIRPORT ROAD AND COLLEGE BOULEVARD IMPROVEMENTS — (Staff Contact: Hossein Ajideh and Brandon Miles, Public Works). Staff Recommendation: Approve staff recommendations Page 1 of 11 Public Works Transportation 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-434-2730 t July 21, 2020 Item #3 Page 11 of 21 Exhibit 5 Engineering Manager Ajideh presented the background overview on the project status in relation to the Growth Management Plan Monitoring Report for FY 2017-18. Associate Engineer Miles presented the proposed improvements on Palomar Airport Road and College Boulevard, Capital Improvement Project No. 6028. The presentation is on file with the office of the City Clerk. Motion by Commissioner Linke seconded by Commissioner Hunter to approve staff recommendations to implement Palomar Airport Road and College Boulevard Improvements, Capital Improvement Program (CIP) Project No. 6028 (Project), providing operational improvements consistent with the city's General Plan Mobility Element. Motion carried: 7/0 3. TRAFFIC CALMING ON ORILOE COURT, MIMOSA DRIVE, MOORHEN PLACE AND DOVE LANE— (Staff Contact: Miriam Jim and Lindy Pham, Public Works) Staff's Recommendation: Approve staff recommendations Senior Engineer Jim presented the background of the project related to the potential traffic impacts on Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane due to the opening of Poinsettia Lane (Poinsettia 61 project) estimated for fall of 2020. She explained that the city is taking a proactive approach to prevent a potential cut-through traffic in the residential neighborhoods. Although the candidate streets did not meet Phase 2 speed criteria of the Carlsbad Residential Traffic Management Program (CRTMP), an exception may be granted by the Traffic and Mobility Commission. Associate Engineer Pham outlined the public outreach process which consisted of two neighborhood meetings and mailed surveys letters. The first neighborhood meeting focused on Oriole Court to Dove Lane, and the second meeting focused on Mimosa Drive from Moorhen Place to Aviara Parkway. After a preferred traffic calming plans were developed, surveys were mailed to the residents of each neighborhood to gauge community support for the plans. The survey results met the support criteria found in the CRTMP and staff recommended that the Traffic and Mobility Commission grant an exception and support the proposed traffic calming plans. Presentation is on file with the office of the City Clerk. • Commissioner Fowler commended the city staff for wearing mask as they work on the streets. • The T&MC is identified as a data-driven decision commission and in this case, we do not have data to support the need for the proposed traffic calming plans, so what sort of analysis was used to conclude that these streets could potentially become cut-through routes? • City Traffic Engineer Kim explained that the Poinsettia Traffic Analysis, that was previously presented to the T&MC on December 2019, identified Oriole Court, Mimosa Drive, Moorhen Place and Dove Lane as a potential cut-through routes and based on these findings, City Council directed staff to be proactive and implement traffic calming on these residential streets. • Commissioner Fowler inquired how cut-through routes were identified, was it probability- based? Page 2 of!! Public Works Transportation 1635 Faraday Avenue I Carlsbad, CA 92008 760-434-2730 t July 21, 2020 Item #3 Page 12 of 21 Exhibit 5 • City Traffic Engineer Kim explained that the cut-through routes were identified using travel times. No probabilities were assigned to the potential cut-through routes but engineering studies have shown that drivers will select their routes based on travel time savings. • Commissioner Hunter inquired about staff using resources on problems that does not yet exist, when we could be using resources to address problems that we do know exist. • Deputy City Manager Gomez provided clarification that residents in the area identified a reoccurring problem with cut-through traffic and this was communicated to staff during the public meeting for the Poinsettia Traffic study. • Commissioner Linke agreed that these streets could be potential cut-through routes and he asked if staff looked at any comments from the residents that opposed the traffic calming project. • City Traffic Engineer Kim answered that staff provided space on the survey for the public to express their concerns. Staff will normally review the comments only if the survey does not meet the required public support criteria. • Commissioner Linke also expressed his concern of addressing a problem that does not exist yet. • Commissioner Perez inquired about the average speed in these streets specifically near Aviara Oaks Elementary school drop-off and if there were any comments expressed related to school drop-offs? • Associate Engineer Pham answered that a resident did express concerns of parents using the residential streets as cut-through routes to Aviara Oaks school. • Chair Gocan inquired how soon the traffic calming measures will be implemented in relation to the opening of Poinsettia Lane? • City Traffic Engineer Kim answered that it is staff's goal to have the traffic calming project completed before the opening of Poinsettia Lane. • Commissioner Perez inquired how the outcome of this traffic calming plan will affect the priorities of others residential traffic calming plans? • City Traffic Engineer said that it will not change priorities but since this project has not yet started, staff is planning to design the project in-house to expedite the plan. • Commissioner Perez inquired about the traffic calming that was done on Harwich if would be demoted in terms of priority? • City Traffic Engineer Kim said no, the traffic division has enough staff to continue the projects already in progress moving forward. • Commissioner Penseyres inquired if the children living in the new area will be attending the Aviara Oaks Elementary? • City Traffic Engineer Kim answered that it is likely but he does not have knowledge of how the school district set-up the boundaries. • Commissioner Penseyres asked if the developers were going to use any other open space to provide a trail to the school like it was done in other areas? • City Traffic Engineer answered that this would have been part of the Poinsettia 61 project, which was approved years ago and that he is not familiar with conditions of approval for that project. He does not recollect any trails projects associated with Poinsettia 61 but could check into it. • Commissioner Penseyres inquired about the speed data and whether or not we had information on the maximum and minimum speed recorded. Page 3 of 11 Public Works Transportation 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-434-2730 t July 21, 2020 Item #3 Page 13 of 21 Exhibit 5 • Associate Engineer Phann answered that staff has the data, she does not have it right now but she can provide to the commission. • Vice-Chair Johnson inquired how the curb extensions work and the capability to slow traffic and how to deal with streets that do not have enough width to add a curb extension. • City Traffic Engineer answered that curb extensions are usually not proposed for reducing speed on mid-block segments due to a lack of deflection. Since this traffic calming project involves multiple streets, curb extensions at the corners were recommended to slow the turning speeds. Curb extensions at the corners will reduce the curb radii at the corners and will reduce speeds and in turn, reduce cut-through traffic. • Commissioner Linke made a comment that this traffic calming related to the gap closure of Poinsettia Lane is one of the last major gap closure in the City of Carlsbad, so he does not see setting a precedent until the gap closure of College Boulevard is constructed. Motion by Commissioner Penseyres seconded by Commissioner Hunter to approve an exception to the Carlsbad Residential Traffic Management Program and support the proposed traffic calming plans on Oriole Court Mimosa Drive, Moorhen Place and Dove Lane. Motion carried: 5/2 (No: Fowler and Johnson) 4. MULTIMODAL LEVEL OF SERVICE METHODOLOGY — (Staff Contact: Nathan Schmidt, Public Works) Staff's Recommendation: receive report Transportation Planning and Mobility Manager Schmidt presented the Multimodal Level of Service Methodology (MMLOS) that started with the General Plan Mobility Element in 2015 established a MMLOS methodology to evaluate impacts of individual development projects and amendments to the General Plan on the city's transportation system. The presentation is on file with the office of the City Clerk. • Commissioner Linke inquired if the letter grades for all the streets in the City of Carlsbad have been generated using the current MMLOS methodology? • Transportation Planning and Mobility Manager Schmidt answered that not the entire street network, roughly 20% of the street network has been studied using the most recent MMLOS methodology. • Commissioner Linke commented that it seems that we are doing this backwards, we should review the MMLOS methodology first and then apply it as opposed of applying and putting it to a Growth Management Program (GMP) monitoring report for approval by the City Council and only after that go through the review process of the method that was used. • Transportation Planning and Mobility Manager Schmidt understands Commission Linke request but he points out that this is a brand-new methodology developed specifically for the City of Carlsbad and is a work in progress. Once the Commission has a chance to review the results, staff will work with the Commission to identify issues and update the methodology for next year's (FY 2019-20), monitoring report. Page 4 of 11 Public Works Transportation 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-434-2730 t July 21, 2020 Item #3 Page 14 of 21 Exhibit 5 • Commissioner Linke said that it would be easier to have access to the data now in order to review how well the tools are working but he guessed that T&MC are only to receive the report at this point. He asked if there were any letter grade E or F on the 20% of the streets that were analyzed with this tool? • Transportation Planning and Mobility Manager Schmidt answered yes, there were letter grade E and F but he does not recall which streets. This information will be part of the GMP monitoring report that will be presented to the T&MC in July. • Commissioner Linke asked why transit was not included in the MMLOS presentation? • Transportation Planning and Mobility Manager Schmidt answered that this presentation was to prepare the commission with an initial look at the MMLOS methodology and to provide the Commission with understanding, specifically for bike and pedestrians MMLOS because that is what is being look at as part of the upcoming GMP monitoring report. Transit was not included yet for the GMP monitoring report. • Commissioner Linke inquired if the T&MC will review the point system themselves or T&MC will review the entire methodology? • Transportation Planning and Mobility Manager Schmidt said that after the initial monitoring report is submitted to the commission then staff will take a step back and open-up to the commission to review the entire methodology. • Commissioner Linke presented a PowerPoint presentation which is on file with the office of the City Clerk. • Commissioner Hunter inquired how do we have a 100 points scale with variables that gives us over 100 points and make it accurate? • Transportation Planning and Mobility Manager Schmidt agrees that this is an issue that may needs to be adjusted in future methodology updates. • Commissioner Penseyres would like to see before and after usage of this new tool on a street that went through a road diet (La Costa from El Camino Real to Rancho Santa Fe). He thinks the results of the before/after should be interesting. Another one that would be interesting to have the new tool used is the section on Tamarack Avenue from El Camino Real to Carlsbad Village Drive due to the very steep grade. Commissioner Penseyres suggested that this topic, MMLOS, should be included in the ad-hoc committee for Sustainable Mobility Program. • Vice-Chair Johnson asked how are we going to do the analysis in the City? Are we going to use the Vehicle Miles Traveled (VMT) in conjunction with MMLOS? • Transportation Planning and Mobility Manager Schmidt answered yes, MMLOS analysis will be provided in conjunction with VMT analysis. Chair Gocan inquired if anyone had anything against a 10 minutes break, seeing no hands she asked everyone to be back to the virtual meeting by 5:00 p.m. 5. SEMIANNUAL TRANSPORTATION REPORT - (Staff Contact: Tom Frank, Public Works) Staff's Recommendation: Receive report and Commission comments Page 5 of!! Public Works Transportation 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-434-2730 t July 21, 2020 Item #3 Page 15 of 21 Exhibit 5 Transportation Director Frank presented the Semiannual Transportation Report which is on file with the office of the City Clerk. • Commissioner Linke congratulated staff for all the six-months accomplishments and acknowledged that Transportation Planning and Mobility Manager Schmidt has inherited all the hot button issues and charted all projects that he has the most comments. He pointed out that the Capital Improvement Program (CIP) does not show new funds for the College Boulevard extension in the City's draft CIP budget being presented to the City Council. He asked for assurance that the College Boulevard extension will move forward. • Transportation Director Frank answered that it was his oversight that the College Boulevard extension was not included in the Semiannual Transportation Report. He pointed out that the funds for the College Boulevard extension are shown in the Regional Transportation Improvement Program(RTIP). There is approximately $2.5 million available for the initial engineering studies. As the commission know, the RTIP does not commit the city to fund projects in any way, it is somewhat of a wish list that helps SANDAG with their program modeling. Transportation Director Frank explained that the City is including funding in next year's CIP budget for the College Blvd extension which would be shown in the revised upcoming draft CIP budget. • Deputy City Manager Gomez explained that after receiving City Council direction related to the College Boulevard extension project, staff met internally and have identified potential funding sources. As previously briefed, the developer for the Terraces project provided funds for constructing the College Boulevard extension. Approximately $1.3 million of those funds are currently available. Staff is moving forward with preparing a scope of work for a consultant to prepare a preliminary engineering assessment. She asked whether Commissioner Linke's question had been answered. • Commissioner Linke requested that staff include the College Boulevard extension and the draft Evaluation Manual in the six-month goals list. • Commissioner Fowler shared his disappointment that the city is planning to spend roughly $3 million dollars to conduct engineering studies and lead the College Boulevard gap closure project. He asked if the city has the option not to build the extension of College Boulevard. • Deputy City Manager Gomez answered that until recently City Council has not supported a city-led effort to construct the College Boulevard extension because the Local Facility Management Zone 15 Plan and Citywide Facilities and Improvements Plan and include a private development obligation to fund and construct it. During the October property owners' meeting, they confirmed that development of their properties and construction of College Boulevard extension would not occur in the foreseeable future. • Commissioner Fowler inquired if the State is compelling the City to complete the extension of College Boulevard? • Deputy City Manager Gomez answered that the State is not compelling the city to build the College Boulevard extension. City Council directed staff to pursue a city-led financing program, which would include the preliminary engineering assessment. The College Boulevard extension project is part of the city's General Plan. In the past, the city had the Page 6 of 11 Public Works Transportation 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-434-2730 t July 21, 2020 Item #3 Page 16 of 21 Exhibit 5 option to not issue development or building permits with a moratorium. This moratorium option is no longer available due to Senate Bill 330, Housing Crisis Act of 2019. 6. ELECT CHAIR AND VICE-CHAIR - (Staff Contact: Nathan Schmidt, Public Works) — Motion by Commissioner Penseyres, seconded by Commissioner Linke to nominate Chair Gocan for another one year term as Chair and to nominate Commissioner Perez to one year term as Vice-chair. Motion carried: 5/2 (No: Hunter and Fowler) 7. RULES AND REGULATIONS - RESOLUTION — (Staff Contact: Nathan Schmidt, Public Works) Staff's Recommendation: Approve resolution Transportation Planning and Mobility Manager Schmidt recommended that the Traffic and Mobility Commission adopt the procedural rules and regulations for the Traffic and Mobility Commission and to approve Traffic and Mobility Commission Resolution 2020-1. The presentation is on file with the office of the City Clerk. Transportation Planning and Mobility Manager Schmidt pointed out that staff intended to add to the Order of Business one additional item which is to set-up a Consent Calendar policy but due to a clerical oversight this item was not included in the Resolution but staff will bring this item back for the T&MC consideration. • Commissioner Linke remembered that on July of 2019, the T&MC voted to refer a set of rules and regulations to the City Clerk and the vast majority of those items have been incorporated to the Communications Plan and in this rules and regulations except the request of video recording of the meetings. Did staff asked the City Clerk office about the prospect of recording our meetings and then posting it on to the city website? • Transportation Planning and Mobility Manager Schmidt answered that the City Clerk has reviewed the Rules and Regulations and they are aware of the T&MC request to include the video recordings to the Rules and Regulations. If the T&MC desires to include the video recordings to the Rules and Regulations we can do so, the only caveat there is that it will need to be some financial consideration on the part of staff in regards the cost of recording the video and data storage. • Commissioner Linke said that in the interest of transparency he moves that we add the video recordings and posting it in the city website to the Rules and Regulations. • Deputy City Manager Gomez said that something to consider is the consistency across the board with the other Boards and Commissions that the City Clerk is in the process of reviewing, so she would recommend that staff confers with the City Clerk to have a better understand of the direction. • Commissioner Linke disclosed to staff that he is posting the T&MC meeting to YouTube and he asked if the attorney had anything against it. • Assistant City Attorney Contreras said he does not see any Brown Act concern with posting the meeting to YouTube. • Commissioner Linke asked for staff to follow the Rules and Regulations and get all communication from the public and the commissioners into the city website. • Assistant City Attorney Contreras explained that the Public Record Act applies to any form of communication between a member of the public and the T&MC, it might not be Page 7 of!! Public Works Transportation 1635 Faraday Avenue Carlsbad, CA 92008 I 760-434-2730 t July 21, 2020 Item #3 Page 17 of 21 Exhibit 5 in the city website but any member of the public can request the records and the city is obligated to provide a copy of the records. • Commissioner Linke said that the City Council post any communication between a member of the public and the Council members to the city's public website. He would like to see the T&MC to follow City Council practices as stated in the Rules and Regulations. • Commissioner Hunter would like to see the T&MC meeting video recorded and posted in the city website. • Assistant City Attorney Contreras after seeing some questions about public records and communications outside the meetings he suggested to agendize a Public Record Act Training session for the T&MC at a later meeting date. Motion by vice-chair Johnson, seconded by Commissioner Hunter to adopt the Procedural Rules and Regulations and to approve the Traffic and Mobility Commission Resolution 2020-1. Motion carried: 6/1 (No: Linke) Commissioner Linke asked that the minutes reflect that he voted "No" because he requested that an additional rule be added that would require the video recordings of all T&MC meetings be posted to the city website. 8. FISCAL YEAR 2020 -21— TRAFFIC AND MOBILITY COMMISSION WORKPLAN — (Staff Contact: Nathan Schmidt, Public Works AND David Graham, Chief Innovation Officer) • Chief Innovation Officer Graham facilitated the discussion of the T&MC Workplan for Fiscal Year(FY) 2020-21 based on the Carlsbad Municipal Code and the FY 2019-20 Workplan. The T&MC workplan 2019-20 is on file with the office of the City Clerk. • Chief Innovation Officer Graham asked if the T&MC mission statement still reflects the values of the commission. • The T&MC agreed that the mission statement is still a representation of the commission values and its relevancy. Changes proposed to GOAL I and Objectives: • Objective la) Commissioner Linke suggested that Before/After Studies be prepared for the Traffic Signal CIP projects, including the mobility project portions of the Capital Improvements Program. • Objective lb) Commissioner Linke suggested that we change the title of the "Traffic Signal Master Plan" to "Traffic Signal Performance Report". • Objective 1c) No changes suggested • Objective 1d) Vice- Chair Johnson suggested to add Vehicle Miles Traveled (VMT) and any other evaluation methods. Page 8 of 11 Public Works Transportation 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-434-2730 t July 21, 2020 Item #3 Page 18 of 21 Exhibit 5 o Commissioner Linke inquired if the Transportation Demand Management (TDM) Analysis is incorporated in the language of objective 1d) o Transportation and Mobility Manager Schmidt said no, it does not incorporate TDM guidelines, however this could be included in either 1d or as a new objective. Staff will look to see where TDM would make the most sense and revise the work plan to include this. o Chief Innovation Officer Graham suggested that staff consider where the new objective related to TDM should be placed. • Objective le) o This goal may be expanded to include additional goals related to TDM and improvements to Carlsbad Boulevard. Changes proposed for GOAL II and Objectives: • Objective 2a) o Commissioner Perez inquired suggested a proactive approach to engage the school district and work together in a plan to deal with the COVID- 19 circumstances. He is not sure if this is in the commission's purview and jurisdiction. o Chief Innovation Officer Graham suggested that staff evaluate the existing situation and engage with the school district to review the commission's jurisdiction on this matter. It would be good to call out a proactive approach of the commissioner's relation to school mobility and safety. • Objective 2b) o No change • Other discussions related to Goal II: Chief Innovation Officer Graham recommended to work on the following elements related to Goal II: o Better define the commission's role in Safe Routes to School Planning (SRTS) o Consider adding language (for an objective 2c and /or 2d) that would more proactively recognize the changed circumstances we are experiencing due to COVID-19 and how additional public communications can be included in these objectives. Changes proposed for GOAL III and Objectives: Commissioner Linke suggested to change the title of Goal III from "Developing a Communication Plan" to "Enhance transparency to improve public input related to mobility issues". • Objective 3a) is completed and can be removed • Objective 3b) is completed and can be removed • Objective 3c) is completed and can be removed • Objective 3d) will be revise to 3a o This objective is still pending and this is the reason that Commissioner Linke suggested that the title of the GOAL III should be "Enhance Transparency". Page 9 of!! Public Works Transportation 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-434-2730 t July 21, 2020 Item #3 Page 19 of 21 Exhibit 5 o Chair Gocan asked if this is the right place to request that the T&MC meetings are recorded and archived on the city's public website. • Objective e will be revised to 3b o Commissioner Linke commented that this should reflect the commission request to work with the city clerk's office to provide video recordings of the T&MC meetings to the public. o Transportation Planning and Mobility Manager Schmidt responded that staff will consider Commissioner Linke's request to provide video recordings on the city website. This consideration will be based on available budget which would be required to pay for a videographer and website hosting and also confer with the city's IT department on their capacity to provide video hosting services for all city boards and commissions. CITY TRAFFIC ENGINEER COMMENTS: City Traffic Engineer Comments: Attachment A City Traffic Engineer Kim had the following late additions: 1. The Urgency Ordinance adopted to re-open parking on Carlsbad Boulevard that is going to City Council on Thursday, June 4, 2020. 2. The LFMZ 15 / GMP Monitoring report is going back to City Council on Tuesday, June 9, 2020. • Commissioner Perez inquired if the re-opening of parking on Carlsbad Boulevard is including the Ponto Drive and Ponto Road? • City Traffic Engineer Kim said yes. • Deputy City Manager Gomez added that other topics that will be included are the full reopening of parking lots at city parks as well as information in regards to State Parks' decision on reopening the beaches parking lots. • Chair Gocan inquired about the discussion of closing State Street to allow business and pedestrians to have more space. • Deputy City Manager Gomez encouraged the commission to watch the last City Council meeting, which Chief Innovation Officer Graham provided an update on the results of the survey submitted to the Carlsbad Village Association. TRAFFIC & MOBILITY COMMISSION COMMENTS: • Commissioner Linke thanked staff and the commission for a productive meeting. • Commissioner Perez commended Vice-Chair Johnson for her dedication to the commission and the great work she has provided while serving on the commission, • Chair Gocan agreed with Commissioner Perez and thanked Vice-Chair Johnson. Page 10 of 11 Public Works Transportation 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-434-2730 t July 21, 2020 Item #3 Page 20 of 21 Exhibit 5 ADJOURNMENT: Chair Gocan adjourned the Traffic & Mobility Commission Meeting on June 1, 2020, at 7:27 p.m. Eliane Paiva, Minutes Clerk Page 11 of!! Public Works Transportation 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-434-2730 t July 21, 2020 Item #3 Page 21 of 21