HomeMy WebLinkAbout2020-04-14; City Council; ; Official role and responsibilities of the City Council during times of emergencyCA Review CKM
Meeting Date: April 14, 2020
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: David Harrison, Assistant Director, Emergency Services
david.harrison@carlsbadca.gov, 760-484-0247
Subject: Official role and responsibilities of the City Council during times of emergency
Recommended Action
Accept a report on the official role of the City Council during times of emergency and provide direction
to staff as appropriate.
Executive Summary
Carlsbad Municipal Code section 1.20.060 (C) allows any member of the City Council to add an item to
the City Council agenda. This item was requested under this authority to discuss the official role and
responsibilities of the City Council during times of emergencies, such as access to city resources
including, but not limited to, social media, official city newsletters, Communications staff and
Communications resources.
This report provides background information on the official role of the City Council in the context of
federal, state, county and city laws, regulations and systems related to emergency management as well
as the city’s Emergency Operations Plan.
Discussion
The City of Carlsbad’s approach to emergency management is derived from the provisions of state and
federal guiding documents developed by various emergency and public safety agencies. The current
structure and practice of emergency management used by cities, counties, states and the federal
government was developed by the Federal Emergency Management Agency in the aftermath of 9/11.
Although some nuances exist, federal and state emergency management protocols share common
principles, including:
Using a standardized approach with clearly defined roles and responsibilities when managing
large scale emergencies.
Facilitating priority setting, interagency cooperation, and the efficient flow of resources and
information.
The specific reference documents used by the City of Carlsbad when creating its Emergency Operations
Plan include:
California Emergency Services Act
California Standardized Emergency Management System
@ S~~fi R~port
April 14, 2020 Item #2 Page 1 of 20
State of California’s Emergency Operations Plan
National Incident Management System
The role of cities
Although the overall frameworks for emergency management are established at the federal and state
levels, local authorities, such as cities, maintain operational control and responsibility of emergency
management activities within their jurisdictions, unless otherwise superseded by statute or agreement.
The California Emergency Services Act (Cal. Gov. Code, § 8550 et seq.) most directly informs the City of
Carlsbad’s Emergency Operations Plan. Section 8550, subdivision (a):
[Confers] upon the Governor and upon the chief executives and governing bodies of political
subdivisions of this state the emergency powers provided herein; and to provide for state
assistance in the organization and maintenance of the emergency programs of such political
subdivisions.
City of Carlsbad Emergency Operations Plan
The Carlsbad City Council adopted the City of Carlsbad Emergency Operations Plan on May 22, 2018
(Resolution 2018-080). This plan defines the city’s emergency organization and responsibilities and lines
of communication, consistent with the state’s Standardized Emergency Management System and the
federal National Incident Management System.
The plan provides a comprehensive approach to emergency management that includes all community
sectors. Called the “whole community approach,” FEMA guidelines recognize that a government-centric
approach to disaster management is not sufficient to meet the challenges posed by a catastrophic
incident.
The Emergency Operations Plan follows the organizational structure and role descriptions of the
National Incident Management System, including a Policy Group led by the City Manager (acting as the
Director of Emergency Services, as described in Carlsbad Municipal Code section 6.04.090)
The Policy Group includes leaders of city operational areas most critical to emergency management,
including finance, legal, technology, human resources and public safety. Specifically, according to the
city’s Emergency Operations Plan, the Policy Group is responsible for:
Strategic level legal, financial, human resource, and inter-jurisdictional mutual aid decision-
making.
Managing city continuity of operations challenges created by the hazard or threat.
Strategic oversight of Emergency Operations Center operations.
Emergency Operations Center
The Emergency Operations Center is the centralized location for response-support decision-making,
guided by the Policy Group. Some of the main EOC functions include:
Create situational awareness and a common operational picture
Establish EOC objectives and tasks and identify resources
Develop and disseminate public safety communications and warnings
Prepare and submit situation reports, operational reports, and other response and recovery
reports as appropriate
April 14, 2020 Item #2 Page 2 of 20
City Council role
The role of the City Council outlined in the city’s Emergency Operations Plan is to establish public safety
and community welfare policy. General responsibilities include:
Consulting with the Policy Group
Ascertaining incident details and public safety and community welfare impact
Addressing the public
Consulting with other jurisdiction officials
Adopting a local emergency proclamation resolution as necessary
It should be noted that the Emergency Operations Plan has, by definition, an operational focus. Elected
officials’ roles and responsibilities far pre-date the onset of an emergency. By establishing overall city
policies and allocating resources, the City Council is directly responsible for the high level of readiness
the community enjoys today.
Continuity of operations is a main objective of emergency management, and this is another area where
ongoing investments and policy direction from the City Council is critical.
Some of the specific ways the City Council role has been enacted during the COVID-19 public health
emergency include:
Maintaining situational awareness through daily briefings with the Director of Emergency
Services.
Adopting a resolution declaring a local emergency, which provides much needed flexibility and
access to resources.
Adopting a resolution suspending commercial evictions to provide relief to affected businesses.
Forming an ad hoc subcommittee to develop proposed economic revitalization measures.
Keeping the community informed on how to best mitigate the risk and follow public health
orders by amplifying official city communication messages through traditional and social media,
email and newly implemented teleconferencing technologies.
Use of city resources during an emergency
The Carlsbad Municipal Code does not provide a method for the City Council or individual City Council
members to direct city staff or resources except by a majority vote at a City Council meeting. These
powers and duties are described in several sections of the Carlsbad Municipal Code, including:
2.12.035 Powers and duties
G. Financial Reports. It shall be the duty of the city manager to keep the city council at all times
fully advised as to the financial conditions and needs of the city and make such
recommendations as the city manager may deem desirable.
H. Budget and Salary Plan. It shall be the duty of the city manager to prepare and submit the
proposed annual budget and the proposed annual salary plan to the city council, with a message
describing important features thereof, and be responsible for its administration after adoption.
I. Expenditure Control and Purchasing. It shall be the duty of the city manager to see that no
expenditures shall be submitted or recommended to the city council except on approval of the
city manager or authorized representative. The city manager, or authorized representative, shall
be responsible for the purchase of all supplies, materials and equipment for all the departments
or divisions of the city for which funds are provided in the annual budget, and prepare and
submit to the council as of the end of the fiscal year a complete report on the finances and
administrative activities of the city for the preceding year.
April 14, 2020 Item #2 Page 3 of 20
2.12.110 Council-manager relations
The city council and its members shall deal with the administrative services of the city only
through the city manager, except for the purpose of inquiry, and neither the city council nor any
member thereof shall give orders or instructions to any subordinates of the city manager.
The city manager shall take his or her orders and instructions from the city council only when
sitting in a duly convened meeting of the city council and no individual councilmember shall give
any orders or instructions to the city manager; however, any councilmember may, as an
individual, request pertinent information on municipal affairs and citizen complaints from
the city manager and from department heads through the city manager. These requests will be
answered promptly. (Ord. 1156 § 9, 1973; Ord. 1040 § 21)
Disaster councils
Disaster councils are authorized through the state (Cal. Gov. Code, § 8610) at the city and county levels.
The purpose of disaster councils is to recommend to the director of the local emergency organization
rules and regulations for dealing with local emergencies that can be adequately dealt with locally.
Since May 9, 1961, the City of Carlsbad has been a member of the Unified San Diego County Civil
Defense and Disaster Organization, known as the Unified Disaster Council. Section 6.04.010 of the
Carlsbad Municipal Code authorizes the mayor, on behalf of the city, to enter into and sign a civil
defense and disaster agreement regarding the coordination of all of San Diego County cities with the
County of San Diego into a unified organization. (Ordinance 1126 § 1, 1970; Exhibit 1).
In 1953, Ordinance 1015 established a disaster council for the City of Carlsbad, which is codified in the
Carlsbad Municipal Code Sections 6.04.050 - 6.04.080. (Exhibits 2 & 3.) The disaster council is chaired by
the mayor, with the director of emergency services (the city manager) as vice chair. The disaster council
also includes the assistant director of emergency services, the public safety chiefs and community
organizations.
Carlsbad Municipal Code section 6.04.120 describes the disaster council’s role in developing a city
emergency plan to provide for the effective mobilization of resources and provide for the organization,
powers and duties, services, and staff of the emergency organization. Such plans shall take effect upon
adoption by resolution of the city council.
The disaster council may be called to meet during a disaster by the chair (mayor) or, if absent, the vice
chair (City Manager). To staff’s knowledge, the disaster council has not been called to meet since the
establishment of an emergency services function within the city organization. The last emergency fitting
the definition of a specific local impact was the 2014 Poinsettia Fire.
Fiscal Analysis
This item is for informational purposes only. There is no fiscal impact.
Next Steps
Not applicable.
April 14, 2020 Item #2 Page 4 of 20
Environmental Evaluation (CEQA)
This is an informational report so, in keeping with Public Resources Code section 21065, this
action does not constitute a “project” within the meaning of the California Environmental
Quality Act in that it has no potential to cause either a direct physical change in the
environment, or a reasonably foreseeable indirect physical change in the environment, and
therefore does not require further environmental review.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date.
Exhibits
1.Ordinance No. 1126: Authorizing Mayor to Enter Civil Defense and Disaster Agreement
2.Ordinance No. 1015: Relating to Civil Defense and Disasters, 1953
3.Ordinance No. 1152: Amending Various Sections of the Chapter 6.04, Title 6 of the Carlsbad
Municipal Code Relating to Emergency Services, 1973
April 14, 2020 Item #2 Page 5 of 20
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_The director is_ hereby empowered:
A. To request the City Council to proclaim the existence_or,
threatened existence o~ a disaster and the_termination_thereof, if the
City Council is in sessio~, or to issue such proclamt,.tion if :the City
Council is not in session, subject to confirmation by the City Council
at the earliest practicable time;
B. To request the Mayor -jjo request the· Governor to proclaim a _
state of extreme emergency w~en in the opinion of the director the re-
sources in the area ·or regio!l. are inad~quate to cop~ with_ the diE;aster;
c. To control and direct_tpe effort of the civil.defense)_ and
disaster-organization of this city for the accomplishment of the pur-
poses of this ordinance; .
D. To direct coordination and cooperation betw:een. divisi9ns,
services and staff of the civil defense and disaster organization_of this
city, and to resolve questions of authority and responsibility that may
arise between them;
E. To represent the civil defense ·and disaster organization of
this city in all dealings ~1th public or private agencies pertaining to
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civil defense· and disaster.
SECTION 6* In the event of the p:r:-oclamation of_ a dif!aste,r as
herein pr.ovided, or the proclamation of a state of ext;reme emerg~_ncy by
the Governor or the State Director of Civil Defense, the director is
hereby empowered: . .
A. To make and issue rules and regulat:ions on matters reasonably
related to the_pro~ection o~ life and property as aff~c,te<i. by such
disaster; provided, however_, such ru:;Les and peguJ..at;ions II1Ul3t be con-
firmed_ at the earliest practicabl~ time by the City Coun~i;I.;
B. To obtain vital suppli,es, _equ;i.plllent ~nd 13U~h oth~r pr_operties .
found lacking_and needed for the prote~tionof :the life and_p:rope:rty
of the people, and b;nd _ the city for_ :the fair va,lu~ tl,1.ereof, and if
required immediately, to commandeer the same for public use;
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April 14, 2020 Item #2 Page 9 of 20
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c. To require .. emergency services of any city officer or employee
and, in the event of the proclamation of a state of extreme emergency
by the Governor in the region in which this city is located, to command
the aid of as many citizens of this community as he thinks necessary in
the execution of his duties; such persons shall be entitled to all privi-
leges, benefits and immunities as are provided by state law for registered
civil ~efense and disaster worker volunteers;
D. To requisition necessary personnel or material of any city
department or agency;
E. To execute all of his ordinary powers. as City Clerk aHtl Olt:y m-
m&fl!ii.:otrra (;J.. e Offioei•, all the special powers a:mferr~d upon llj,m by :this
ordinance or by resolution adopted pu~s:uant thereto, _Jall powers_ confer-red.
upon him by any statut~, agreement approved by the City Coup.oil, or by any.
other law~ul authority, and in conformity with SeqtionJ8791 of the Govern-
ment Code, to exercise complete authority over tl:J.e city and to exercise
all police power vested in the city by the Constitution and general laws.
SECTION 7. CIVIL DEFENSE AND DISASTER ORGANIZATION. All officers
and employees of this city, t?gether with tho~e volunteer forces enrolled
to aid them during a disaster_, and all groups, organizations and persons
who may )PY agreement or operation of l~w, including persons pre?sed into
service under the provisions of Section6 (C) of this ordinance, be
charged with duties incident to the protecticm of life and property in
this city during such disaster, shall constitµte the civil defense and
disaster organization of the City of Carlsbad.
SECTION 8. DIVISIONS, SERVICES Al~D STAFF OF THE CIVIL DEFENSE
AND DISASTER ORGANIZATION, The functions and duties of the Carlsbad
civil defense and disaster organization shall be distributedamo:ng
such divisions, service-s and special staff as the City Council shall
prescribe by resolution.
The City Council shall concurrently with the adoption of this
ordinance adopt a resolution setting forth the form of organization,
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establishment ar.d designation of divisions and services, the assignment
of functions, duties and powe3:s, the designa ti.on of officers and em-
ployees. Insofar as possible, the form of organization, titles and
terminology shall conform tb the recommendations of the Fed~ral govern-
,,ment am the Civil Defense agency of the State of California.
SECTION 9. PUNISHMENT OF VIOLATIONS. +t shall be a m~sdemeanor,
punishable by a fine of 7:1ot to ex?eed $500~"00, or by imprisonment for
not to exceed six months, or 1:>oth, for any person during a disaster:
A. Wilfully to obstruct, hinder or delay any member of the civil
defense and disaster organizatio1,1 in. the enforcement, of any lawful
rule or regulation issued pursuant to this ordinance, or. in t;he perfor-
mance of any duty imposed upon him by virtue of this ordinance;
B. To do any act forbidden ?Y any lawful rules or regulations
issued ~ursuant to this ordin~nce, if such act is of such a nature as
to give, or be likely to give, assistance to the enemy, or to im~eril
the lives or property of inhabitants of this city, or to prevent, hinder
or delay the defense or protection thereof;
c. To wear, carry or display, without authority, any means of
identification specified by the civil defense and disaster agency of
the State.
SECTION lOa EFFECTIW.DATE';..·:Tliis nrdinanc.§:•·+s here"by declarESd
to be an emergency~easure necessary f?r the immediate preservation
of_ the public peace, health and safety, and shal.:L take effect immediate-
ly. The following is a statement of the facts showing its urg~µcy:
The National Security Resources Board of the Federal Govern.i~ent
has recently published its plan for the civil defense of the country. • II .. . .. -#'
The State of California, acting in accordance with the Federal plan, has
enacted and made immediately effective the ncivil Defense Act of 1950.11
Both the Congress and the Legislature have adopted comprehensive civil
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April 14, 2020 Item #2 Page 11 of 20
•
ORDINANCE NO. 1152
1 ,AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD AMENDING VARIOUS SECTIONS
2 OF CHAPTER 6~04, TITLE 6 OF THE CARLSBAD
MUNICIPAL CODE RELATING TO EMERGENCY
3 SERVICES ..
4 WHEREAS, The Basic Civil Defense. and Disaster provisions
5 of the Muni ci pa 1 · Code of the City .of Carlsbad were adopted in
6 1953; and
7 WHEREAS~ Recent federal and state legislative and admiri~
8 istrative changes have rendered portions of said provisioris
9 obsolete; and
10 WHEREAS, It is in the public interest to update said
11 provisions and bring them into compliance with the California
12 Emergency Services Act of 1970;
13 NOW THEREFORE BE lT ORDAINED by the City Counci 1 of the
14 City of Carlsbad as follows:
15 1. ·CHAPTER 6.04 is retitled to read "Emergency Services.11
16 2 • The Tab 1 e o f Con te n ts to CH APTER 6. 0 4 i s amended to read
17 as f o 11 ows :
18 Sections:
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6.04.010 Agre~men.t wtth County.
6.04.020 Definitions., ..
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6.04.030 ~urposes of Chapter.
6.04.040 Expenditures to be for. Protection of
lnhab i tants and Property.
6.04.050 .. er.eatJon· of 0is·atter:eountU.
6.04.060 Disaster Council ~-Composition
Appointment of Me~bers --Officers.
6.04.070 Meeting of Council.
6 • 0 4 ; 0 8 0 Powers a n d Du ti es o f Co u n c il .
6.04.090 Dlre,qtor and Assistant Director of
Emergency Services.
6.04.100 Powers and Duties of the Director and
.Assistant Director of Emergency Services.
Exhibit 3
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6.04.llO Emergency Oig~nization.
6.04.120 Emergency Plan.
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6.04~130 Punishment of Violations.
3. SECTION 6.04.020 is amended to re·ad as follows:
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11 6.04.020 Definition. As_used in this ordinance,
11 emergency 11 shall mean the actual or threatened
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existen~e·of-conditioris ~of disast~r-or of extrem~
peril to the safety of persons add property within·
this city caused by such conditions as air pol-
lution, fire~ flood,-stor~,: epide:mit\-ri6t, or
earthquake, or other ~on~iti-0ns, i.ncluding con~
ditions resulting ffom war or imminen~~1hreat
of war, but other than conditions resulting
from a labor controversy, which conditions are
or are likely to be beyond.the control of the
services, personnel, equipment, and facilities
of this city, requiring the combined forces of
other political subdivisions to cornbat.11 ·
4. SECTION 6.04.030 is amended to read as follows:--
1!6.04.030 ·purposes ·of CJiapter. The declared
purposes of this ordinance are to provide for
the preparatiun and carrying out of plans for
the protection of persons and pfoperty within
this city in the event of an emergency; the
direction of the emergency organization; and
the coordination of the emergency functions
of th i s c i ty w i th all other pub 1 i c age n c i es ,
corporations, organizations, and affected
private persons,"
5i SECTlOij 6.04~050 is amended to read as .follows:
11 6.04.050 Creation of .Pisaster .Council. The
city civil defense and disaster council is
April 14, 2020 Item #2 Page 14 of 20
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created. 11 ··
6. SECTION 6~04.060 is amended to read as follo~s:
11 6 . 0 4 . 0 6 0 Di s a s t e r Co u n c i l - -Camp o.s i ti on --
Appointment.of Members --Officers. The Carlsbad
Dis as t e r C o u n c i 1 i s h e re by c re a t e d an d s h a l l con -
sist bf the following:
A. The mayor, who shall be chairman.
:s. The director of emergency services, who
s ha 11 be vice chairman.
c. The assistant director of emergency services.
11 0 . s u Ch C h i: e f s O f em e r g e n Cy s e' r V i C e s a s . are
12 ~rovided for in a cufrent emergency plan
13 of this city, adopted pur-suant to this
14 o r d.i nan c e •
15 t. S~ch representatives of civic, ·business,
16 1 abor, veterans, professional, or other
17 organ i z at i o ns ha vi n g an off i c i al em er -
18 genty reS'ponsi bi l i ty, as may be appointed
19 by the director with the advise and consent
20 · o f th e c it y co u n c il . 11
21 · 7. SECTION 6~04.080 is amended to read as.follows:
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11 6.04.080 Powers and Duties of :G/ouncil. It shall
. be the duty of the: Carlsbad Disaster Council, and
it is hereby empowered,·to develop and recommend
for adoptfon by the city council, emergency and
mutual aid plans and a~re~ments and such ordi~
nances and. r;esolutions .and rules and regulations
as are n~cessary to implkment such plans and
agreements. The Disaster Council ihall meet
upon call of the chairman or, in his absence
from the city or ina.bility_.to call s.uch meeting,_
upon call of the vice cha.irman.w
April 14, 2020 Item #2 Page 15 of 20
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coordination of services and staff of the
emer~ency organization of this city; and re-
solve questions of authority and respons1bility
that may arise between them.
(5) Represent this cttj in all de~lings
with public or private agencies on matters per-
taining to emergencies as defin~d hefein.
(6) In the event of the proilamation df
a II local emergency" as herein provided, the pro-
clamation of a "state of emergency 1i by the
Governor or the Director ~f the State Office of
. .
Emergency Services, or the existence of a "state
of war emergency, 11 the di rector is hereby em-
powered:
(a} To make arid is~ue rules and reg-
ulations on matters reasonably related to the
protection of life and property as affected by
such eme,rgenc,y; provided,.however, such rules
and regulations must be confirmed at the ear~
liest practicable time by the city' council;
(b} To obtai.n vital supplies, equip-
ment, and such ~ther properties found.lacking
· and neede~ fbr the protection bf-~ife ~nd prop-
erty and to bfffd ,tpe ci'ty for the fair value
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thereof and, if required immediately, to com-..... -'
mandeer th~ sam~ fo~ pabl·i~ use;
(c) To require emergency services
of any city officer or employee and, in the event
of the proclamation of a "state of emergency 11
; n the county in which this .city ; is . J:ocated:-,c,r
the existence of a "state of war emergency,11 to
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command the aid of as inany citizens of this
April 14, 2020 Item #2 Page 17 of 20
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community~as he deems necessary in the ex~·
ecution of his duties; such persons shall be
·. entitled to all privileges, behefits, and im-
muniti~s as a~e provided by state law for reg-
istered disaster service workers;
(d) Jn requisition ~ec~ssary per-
sonnel or material of any·city department or
agency; and ,
(~) To execute all of his ordinary
power as. city manager; all of.the special powers
conferred upon him by .this ordinance or by res-
olution or emergency plan pursuant hereto ad-
opted by.the city council, .. all powers conferred
upon him by any statute, by any agreement ap-
p'rioved by the city council, and by any other
lawful authority.
B. The ~irector of emmergency services
shall designate the order of succession to
that offl ce, to take effect in the event the
director is unavailable to attend meetings and
otherwise perform his duties during an emergency.
Such order of succession shall be approved by
the c i ty co u n c i l .
C. The assistant director shall, under the·
supervision of the director and with the as-
sistante of emergency iervice chiefs, develop
emergency plans and manage the emergency pro-
gram of this city; and shall have such other
powers and duties as may be assigned by the
di rector. 11
10~ SECTION 6.04.110. is repealed. New SECTION 6.04.110
is a~ded to read as follows:
April 14, 2020 Item #2 Page 18 of 20
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-·· __ .··•. • • • •
11 6.04.llO · Erner.gene.)' ·org·ani·zatfpn. ).All. officers·.
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and·employees of this city, together with those
volunteer forces enrol led to aid. th.em during an•
ernergency, and a l1 groups; organizations, and
persons who may by agreement or operatio'n of
raw, including persons-impressed into servic.e ··.·. .. ' . ,·" ' .. ;; ' •· ·-
un_der the provisions of SEG. 6~A.(6.)(c) of this
ordinance, be charged wi.th duties incident to
the protection of Yi fe and prop.erty in this city
du.ring s u~h-~m~-rgen·cy,-'~s-ha iJ. cons~ti t-u.te -.
the. emergency organizati.:on·of the Gity of Carlsbad.11
· 11. SECTION 6.04.120 is repealed,. New SECTION 6.04.12.0
is added to read as follows~
11 6~04.120 Emergency PTan. The Carlsbad Disaster
. , .·, . . '
Council sh all be responsible f o·r: the deve•l opme n t
of the City of· Carlsbad Emergency Plan, which.
plan shall provide for the effective mobi.lization
0 f a l1 0 f the re SO~ r Ce S Of th i S C i ty , hot h p Uh l i C
and private, Jto meet any cOnditfon c.onstitutlng _··
a lrical emergency, state of emergency, or.state
of war emergency;_ and shall provide for .the organ-,,
. . . . . .
i z at i on , pow e rs and du ti es , s e r vi c e s , and s ta ff
of the emergency organi zati.on. . Such \>'lans shal 1
take•effect upon adoption by .resolu_tion of the·
city council.~
12. SECTION 6.04.130 is repealed~ New SECTION 6.04.130.
is added to read,·as, fol-lows:., . . •. . . . . . . ' . .:"" .
' , ,' . . ·-·, -· ' . -. .
n6.0.4. f30 Ptinis·hment of Violations.· ft" sha11 · be
a misdem~anor', pu11lshab1e by·i; fi;ne ofcnot to . ' . •. ;,,• ., '
exceed five hundred dollars ($500)., 017.by im--,.,. ·.· -. '. -_ ·--. :·. -l
prisonment for not to exceed six months, -or both,
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for any person, during an emergency t-0:
April 14, 2020 Item #2 Page 19 of 20
Michael Calderwood, Fire Chief
David Harrison, Assistant Director of Emergency Services
April 14, 2020
Official role and responsibilities of the
City Council during times of emergency
Tonight’s Presentation
Accept a report on the official role of the City
Council during times of emergency and provide
direction to staff as appropriate.
(City Council member requested item)
Emergency Management
•Federal and state guidance and laws
–Standardized approach
–Clearly defined roles and responsibilities
–Facilitates priority setting, interagency
cooperation, and the efficient flow of
resources and information
Key References
•California Emergency Services Act
•California Standardized Emergency Management
System
•State of California’s Emergency Operations Plan
•National Incident Management System
Roles and Relationships
State County City
Roles and Relationships
Roles and Relationships
Emergency Operations Plan
(°'City of
Carlsbad
. s Plan Operat10n Emergency
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Roles & Responsibilities
Policy GroupCity Council Operations
111
Policy Group Roles & Responsibilities
•Broad tactical-level legal, financial,
human resource, and inter-
jurisdictional mutual aid decision-
making
•City continuity of operations
•Oversight of Emergency Operations
Center
•Director maintains continuity with
elected officials
Emergency Operations Center
Other govt agencies
Community
organizations
Care & shelterAccess and
functional needs
Incident command
City Council Role
•Consulting with the Policy Group
•Ascertaining incident details and public
safety and community welfare impact
•Consulting with other jurisdiction officials
•Adopting a local emergency proclamation
resolution as necessary
•Addressing the public
111
City Council Role
•Ongoing role in establishing emergency
preparedness as a top priority
•Providing resources in the annual budget to
support that policy direction
111
Disaster Councils
•City of Carlsbad has been a long-standing member of the regional Unified Disaster Council
•Ordinance 1051 established a City of Carlsbad disaster council, chaired by the Mayor
–Includes director of emergency services, assistant director of emergency services, public safety chiefs, community organizations, as appointed by director, with Council advice and consent
–Role in developing city’s emergency plan and organization
–May be called to meet during a disaster by the Chair
Summary
•Federal and state guidance and laws
•Goal is to ensure efficient flow of resources
and information
•City Council role extends far beyond the
incident
•Questions
•Direction
Backup
City Resources
•2.12.035 Powers and duties
–Financial reporting
–City budget
•2.12.110 Council-manager relations
–Individual members may not direct staff
–City Council as a body directs City Manager
COVID-19 Examples
•Local emergency declaration
•Daily briefings
•Commercial eviction relief
•Economic revitalization
•Sharing accurate information
111
Roles & Responsibilities
•Strategic goals, resource allocation
•Policy development, coordination of
operational decisions
•Situational awareness and
response operations