HomeMy WebLinkAbout2020-01-14; City Council; Resolution 2020-004RESOLUTION NO. 2020-004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE FISCAL YEAR 2020-25 CONSOLIDATED PLAN
PRIORITIES, APPROVING THE FISCAL YEAR 2020-21 FUNDING PLAN, AND
AUTHORIZING THE DISTRIBUTION OF THE FISCAL YEAR 2020-21 NOTICE OF
FUNDING AVAILABILITY FOR THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM
WHEREAS, the City Council of the City of Carlsbad, California held a noticed public hearing to
obtain comments on the CDBG FY 2020-25 Consolidated Plan Priorities, the FY 2020-21 Funding Plan,
and authorize the distribution of the FY 2020-21 Notice of Funding Availability; and,
WHEREAS, the City of Carlsbad is anticipating a new allocation of CDBG funds from the United
States Department of Housing and Urban Development (HUD) for FY 2020-21; and,
WHEREAS, the City Council has taken all testimony into account.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council approves the FY 2020-25 CDBG Consolidated Plan Priorities,
required by federal regulations, for Carlsbad's CDBG program (Attachment A).
3. That the City Council approves the FY 2020-21 CDBG Funding Plan (Attachment B).
4. That the city manager, or his designee, is authorized to distribute the Notice of Funding
Availability (Attachment C) for the City of Carlsbad FY 2020-21 CDBG program and accept
applications for funding, and process them for review by the CDBG Citizen Advisory
Committee.
Jan. 14, 2020 Item #7 Page 5 of 17
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 14th day of January 2020, by the following vote, to wit:
AYES: Hall, Blackburn, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
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-f'I BARBARA ENGLESON, City Clerk / c/0
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Jan. 14, 2020 Item #7 Page 6 of 17
City of Carlsbad, FY 2020-2025 Consolidated Plan Priorities
DRAFT
ATTACHMENT A
PRIORITY 1: Increase and preserve affordable housing opportunities for low-and-
moderate income households
PRIORITY 2: Prevent and reduce homelessness
PRIORITY 3: Strengthen support services for lower income residents and residents with
with special needs
PRIORITY 4: Improve and provide facilities to serve lower income persons
PRIORITY 5: Provide fair housing services to residents
PRIORITY 6: Plan and administer the CDBG program
Jan. 14, 2020 Item #7 Page 7 of 17
ATTACHMENT B
CITY OF CARLSBAD
Community Development Block
Grant Program (CDBG)
2020-21 FUNDING PLAN
Prepared December 2019
Housing & Neighborhood Services
1200 Carlsbad Village Drive
Carlsbad, CA
Jan. 14, 2020 Item #7 Page 8 of 17
CITY OF CARLSBAD
FY 2020-21
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES
The City of Carlsbad Community Development Block Grant (CDBG) funds will be allocated to
organizations, agencies, City Departments, or persons to implement programs or develop/improve
public facilities which meet the following community development objectives:
1. INCREASE AND PRESERVE AFFORDABLE HOUSING OPPORTUNITIES FOR LOW-AND-MODERATE
INCOME HOUSEHOLDS
• Provide direct benefit to lower income persons through the provision or retention of
affordable housing units in Carlsbad;
• Provide direct assistance to lower income households to prevent or eliminate residential
Building or Municipal Code violations and/or improve the quality of housing units in Carlsbad
through residential (rental and/or owner occupied) rehabilitation programs.
2. PREVENT AND REDUCE HOMELESSNESS
• Provide shelter or services to homeless or near homeless persons/families which results in an
improved situation through employment, permanent or transitional housing, treatment of
mental, or substance abuse problems, etc.;
3. STRENGTHEN SUPPORT SERVICES FOR LOWER INCOME RESIDENTS AND RESIDENTS WITH
SPECIAL NEEDS:
• Provide assistance to non-profit public service providers who meet the basic needs of lower
income residents and residents with special needs. Basic needs are defined as those which
provide food, shelter, clothing and, in some cases, health care;
• Provide assistance to organizations administering programs that directly benefit lower income
children living in Carlsbad. The programs must provide one or more of the following activities:
daycare, after-school care, cultural enrichment, recreation, health care/immunization or self-
improvement. The City may also give priority to single-parent assistance programs such as
counseling services; and
• Provide assistance to organizations administering programs that directly benefit low income
adults living in Carlsbad. The programs must provide one or more of the following activities for
adults: employment services, job training, and educational programs.
4. CITY PROJECTS SERVING LOWER INCOME HOUSEHOLDS:
• Provide assistance to City projects or facility improvements by public service providers which
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Jan. 14, 2020 Item #7 Page 9 of 17
are intended to benefit lower income households. Such projects must be able to demonstrate
that they will serve areas or residents of the City of Carlsbad that meet HUD requirements
regarding household incomes for that area.
5. PROVIDE FAIR HOUSING SERVICES TO RESIDENTS
• Provide assistance to organizations administering a fair housing program that directly benefits
low income residents living in Carlsbad. The program must include conducting workshops,
distributing literature on fair housing, monitoring related legislation, responding to inquiries
related to fair housing from the public and processing inquiries, providing conflict resolution
counseling on the telephone or in-person, and resolving discrimination complaints received
from Carlsbad residents.
6. PLAN AND ADMINISTER THE CDBG PROGRAM
• Provide planning and administration of the CDBG program which includes, but is not limited to,
financial management, compliance, program reporting, contract management, and data input.
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Jan. 14, 2020 Item #7 Page 10 of 17
CITY OF CARLSBAD
FY 2020-21
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SUMMARY OF ESTIMATED FUNDS AVAILABLE FOR FY 2020-21 PROGRAM YEAR
Source of Funds
New Entitlement Grant
Funds Available by Activity
Public service (maximum of 15 percent of new grant)
Affordable housing
Public facilities, improvements/other
Amount{$)
$565,819
Program administration/fair housing (maximum 20 percent of new grant)
Total Available Funds
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Amount
$84,872
$183,892
$183,892
$113,163
$565,819
Jan. 14, 2020 Item #7 Page 11 of 17
ATTACHMENT C
(_ Cicyof
Carlsbad
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
FY 2020-21 FUNDING PROPOSAL APPLICATION
The following information must be completed by each qualified nonprofit organization interested in
being considered for CDBG funding. Please type or print clearly. Attach additional sheets or information
as necessary. All information requested must be provided or the application will be considered
incomplete and will not be further evaluated for funding consideration. The application must not
exceed a total of fifteen (15) pages, please reference the Checklist of Required Documents.
(Attachments D and E may also be required depending on the proposed project, but will not count
towards the 15 page limit.) Ten copies, unstapled and three-hole punched, of the completed
application package, including appropriate attachments, must be submitted prior to 5 P.M. on
February 15, 2020, to Nancy Melander, Housing and Neighborhood Services Department, 1200
Carlsbad Village Drive, Carlsbad, CA 92008. Electronic and faxed applications will NOT be accepted.
Applicants may obtain a copy of this form in Microsoft Word format via internet email by contacting
Nancy.Melander@carlsbadca.gov.
➔THEME: Preference will be given to applications that specifically address the City Council approved
theme for the year.
FUNDING APPLICANT
Name of Agency:
Address:
Federal DUNS Number: ____________________________ _
PROPOSED PROGRAM/PROJECT
Title of Program/Project:
Location of Program/Project:
Contact Person: ____________ Telephone No.: ~--~--------
Email address: ____________ Requested Funding Amount: $ _______ _
Brief Description of Program/Project (Describe the work to be performed, including the activities to be
undertaken or the services to be provided, the goals and objectives of the program/project, etc.):
I. ORGANIZATIONAL ABILITY/CAPACITY
A. This agency is:
□ Nonprofit
□ Local public agency
□
□
For-profit
State public agency
□ Other (Please specify.) _____________ _
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Jan. 14, 2020 Item #7 Page 12 of 17
B. What is the purpose/mission of the agency?
C. How long has this agency been in operation? Please include the date of incorporation?
D. How long has this agency been providing the proposed program/project?
E. Please submit an organizational chart for the agency as Attachment B.
F. Please describe the agency's existing staff positions directly responsible for the proposed
program/project and their qualifications and experience in implementing such a
program/project. (Resumes may also be submitted as an optional Attachment C but not
in lieu of a complete response.)
G. Please indicate your agency's level of experience with the CDBG program.
CDBG program:
□ No or little experience (up to 1 year of using CDBG funds)
□ Some experience (2 to 3 years of using CDBG funds)
D Moderate experience (4 to 5 years of using CDBG funds)
□ Considerable experience (more than 5 years of using CDBG funds)
H. If you have received federal funds, including CDBG funds, in previous years, have
program violation findings ever been made against your agency/organization?
□ No □ Yes
If yes, please explain nature of finding(s) and how finding(s) has been addressed by your
organization.
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Jan. 14, 2020 Item #7 Page 13 of 17
II. FINANCIAL CAPACITY/STABILITY
A. Please complete Page 6 itemizing revenues and expenses (sources and amounts) for the
proposed program or project in which CDBG funds would be used. Indicate how the
requested CDBG funds would relate to the overall proposed budget.
B. Did you receive any of the following sources of funding from the City of Carlsbad within
the last two fiscal years (2018-2019 and 2019-2020) for the proposed program/project?
Sources of Funding
CDBG □ □
Community Activities (or other General Fund monies) D D
If yes, please indicate amount and status of previously awarded funds (fully expended, funds
remaining, program/project discontinued, etc.).
Amount Received
CDBG funds
Community Activities/Other
C. Did you receive any federal funds, including CDBG funding from other cities, last year (July 2019 -
June 2020)?
□ No
Program Source Amount Received
$
$
$
□ Yes (Please list funds below)
D. Will additional CDBG funds be required in future years for the project?
□ No □ Yes
Ill. BENEFITS & BENEFICIARIES
A. How accessible or convenient is the proposed program/project to Carlsbad residents? (Please be
specific such as direct services to client's home, transportation provided to and from facility, or
relation to public transportation.)
B. What is the approximate percentage of your clients that have annual family incomes in each of the
following ranges: (Percentages should add to 100%; Please see the 2019 Income Limits for the CDBG
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Jan. 14, 2020 Item #7 Page 14 of 17
Program included in the Request for Proposals package.)
___ %of clients are at 30 percent or below of the area median income
___ %of clients are between 31 and 50 percent of the area median income
___ %of clients are between 51 and 80 percent of the area median income
___ %of clients are above 80 percent of the area median income
C. Please describe how low-and-moderate income persons will benefit from the proposed
program/project. Include the need or problem to be addressed in relation to Consolidated Plan
housing and community development priorities, as well as the population to be served or the area to
be benefited. (Reference Consolidated Plan Priorities)
D. Please indicate the number of clients benefiting from the proposed activity and the percentage that
are Carlsbad residents.
___ Persons of which __ % are Carlsbad residents
E. Does your agency focus its activities on populations with special needs?
□ No □ Yes (Please specify)
Please specify which special needs populations. (homeless individuals/families, persons with
disabilities, persons with substance abuse problems, veterans, farmworkers and day laborers,
seniors, children, etc.)
F. Does your organization charge recipients for the provided services?
□ No □ Yes (Please specify)~--------
IV. IMPLEMENTATION OF ACTIVITY
A. Please submit a schedule for implementation as Attachment E if this proposal is for construction,
rehabilitation, property acquisition, and construction related activities, or a new public/community service
program/project. Acquisition of property or construction related projects must also include an Attachment D for
plans, scope of work, cost estimates, property listing, or other appropriate documents. THE AGENCY MUST ENSURE
THE EXPENDITURE OF ALL CDBG FUNDS AWARDED WITHIN THE PROGRAM YEAR.
I, the undersigned, do hereby attest that the above information is true and correct to the best of my knowledge.
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Jan. 14, 2020 Item #7 Page 15 of 17
Signature Title Date
NOTE: Applications must include a resolution from your organization's Board of Directors authorizing the person
signing above to submit funding applications and to enter into funding agreements if selected.
Information below to be completed by Housing and Neighborhood Services Department staff
Date Received:
Date Reviewed:
Staff Person Completing Review:
National Objective:
Local Objective:
Eligibility Determination:
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Jan. 14, 2020 Item #7 Page 16 of 17
2020-2021 PROJECT BUDGET
Organization: _______________ Total organization budget$ _________ _
Program/Project name requesting funds:
CDBG funds requested:~--------Total program/project budget:~--------
Note: Indicate with an asterisk(*) funds that are volunteer time or in-kind contribution.
1. Sources of funding for programLproject:
a. Funding requested from the City
b. Other federal funds (if any)
C. State or local government funds
d. Donations and contributions
e. Fees or memberships
f. In-kind contributions/ Volunteer time
g. Other funding
h. TOTAL PROJECT FUNDING (project budget)
2. Uses of CDBG funds requested for the programLproject: (1.a.)
a. Wages and salaries
b. Personnel benefits
c. Materials and supplies
d. Program expenses and evaluation
e. Rent and utilities
f. Insurance
g. Mileage( __ @ SSC/mile)
h. Incentives and Special Events
i. Indirect costs
j.
k.
I. TOTAL REQUESTED FUNDING (same as 1.a.)
3. Percentage of project budget represented by CDBG request %
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Jan. 14, 2020 Item #7 Page 17 of 17