The URL can be used to link to this page

Home My WebLink About2020-01-14; City Council; ; Library Board of Trustees Work Plan for Fiscal Year 2019-20~ CITY COUNCIL ~ Staff Report Meeting Date: To: From: Staff Contact: Jan. 14,2020 Mayor and City Council Scott Chadwick, City Manager Heather Pizzuto, Library & Cultural Arts Director Heather.pizzuto@carlsbadca.gov, 760-602-2011 CA Review ,[2t/(__ Subject: Library Board of Trustees Work Plan for Fiscal Year 2019-20 Recommended Action Adopt a resolution approving the Library Board of Trustees Work Plan for fiscal year 2019-20. Executive Summary Carlsbad Municipal Code (CMC) Section 2.15.020 (C) requires that each board, or commission provide to the City Council for its approval an annual work plan of activities to be undertaken. On April 24, 2019, the Library Board of Trustees accepted (4-0-0-1 with Trustee Parsons absent) the work plan for FY 2019-20 and is recommending that the City Council approve the work plan. Discussion In 2018, the City Council revised the CMC to create uniform policies and procedures related to boards and commissions. CMC Section 2.15.020 (C) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken. The work plan includes the activities that the Library Board of Trustees anticipates undertaking in FY 2019-20. The purpose of the work plan is to encourage increased dialogue between the Library Board of Trustees and the City Council. It is also intended to ensure that the Library Board of Trustees is working in line with the priorities of the City Council. At the February and March 2019 Library Board of Trustees meetings, Library staff assisted with the preparation of a work plan that is consistent with the duties described in CMC Chapter 2.16. On April 24, 2019, the Library Board of Trustees accepted (4-0-0-1 with Trustee Parsons absent) the work plan for FY 2019-20 and is recommending that the City Council approve the work plan. Next Steps Agendas for Library Board of Trustees meetings will be developed consistent with the approved work plan. Fiscal Analysis There is no direct fiscal impact associated with approving this work plan. Jan. 14, 2020 Item #11 Page 1 of 6 Environmental Evaluation (CEQA) Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the meaning of the California Environmental Quality Act (CEQA) in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Public Notification and Outreach This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibit 1. City Council Resolution 2. Minutes from April 24, 2019 Library Board of Trustees Meeting Jan. 14, 2020 Item #11 Page 2 of 6 RESOLUTION NO. 2020-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE LIBRARY BOARD OF TRUSTEES WORK PLAN FOR FISCAL YEAR 2019-20. WHEREAS, Chapter 2.15.020 (C) of the Carlsbad Municipal Code (CMC) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission; and WHEREAS, at the February and March 2019 Library Board of Trustees meetings, Library staff assisted with the preparation of a work plan for fiscal year 2019-20 that is consistent with the duties of the Library Board of Trustees under Chapter 2.16 of the Carlsbad Municipal Code; and WHEREAS, the mission of the Library Board of Trustees is to advise the City Council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library; and WHEREAS, on Apr. 24, 2019, the Library Board of Trustees accepted and recommended City Council approval of the Library Board of Trustees Work Plan for FY 2019-20. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. 2. 3. That the above recitations are true and correct. That the City Council of the City of Carlsbad approves the Library Board of Trustees Work Plan for FY 2019-20, attached hereto as Attachment A. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 14th day of January 2020, by the following vote, to wit: AYES: Hall, Blackburn, Bhat-Patel, Schumacher. NAYS: None. ABSENT: None. 1r/ BARBARA ENGLESON, City Clerk . c j~ (SEAL) CJt1J...(' Jan. 14, 2020 Item #11 Page 3 of 6 City of Carlsbad Library Board of Trustees Work Plan Fiscal Year 2019-2020 I. Mission Statement ATTACHMENT A The mission of the board of library trustees is to advise the city council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library. II. Composition The board of library trustees shall consist of five members, appointed by the mayor with the approval of the city council. Ill. FY 2019-2020 Goals & Tasks The City of Carlsbad Library Board of Trustees has selected to focus on the following goals and tasks: • Appoint one of its members as chair of the board to serve for a term of one year • Provide to the city council for its approval an annual work plan of activities to be undertaken and a subsequent report of its accomplishments • Review and approve rules and regulations of the library as developed and revised from time to time • Review and approve the library's response to the California Public Library survey submitted annually to the California State Library • Receive reports on and maintain knowledge of library services and programs: o serve as a liaison from the community on its needs and interests o serve as an ambassador to the community in promoting library services • Receive an annual report on safety and security of library facilities • Provide community perspective on issues and interests related to library service delivery and facilities • Provide recommendations on the proposed budget and use of community contributions for the delivery of library services • Maintain awareness of and promote community support of the library, and of opportunities to collaborate with other community partners • Promote progressive and innovative delivery of services to ensure the library remains in the forefront of community life • Advise the city council on resource sharing among library jurisdictions • Provide community perspective in the strategic planning of library services • Participate in relevant events, community meetings and conversations on behalf of the board of library trustees • Serve on relevant city committees as a representative of the board of library trustees Jan. 14, 2020 Item #11 Page 4 of 6 LIBRARY BOARD OF TRUSTEES MEETING OF: DATE OF MEETING: LIBRARY BOARD OF TRUSTEES MEETING Wednesday, April 24, 2019 PLACE OF MEETING: City Council Chamber 1200 Carlsbad Village Drive, Carlsbad, CA 92008 CALL TO ORDER: Chair DeForest called the meeting to order at 5:00 p.m. ROLL CALL: Present: Trustees DeForest, Hulsart, Larson and Pearson Absent: Trustee Parsons Staff Present: Heather Pizzuto, Library & Cultural Arts Director Diane Bednarski, Deputy Library Director Fiona Everett, Senior Management Analyst Viktor Sjoberg, Principal Librarian Debbie Jo McCool, Associate Analyst Megan Vanzandt, Senior Office Specialist APPROVAL OF MINUTES: By proper motion, the minutes of the Library Board of Trustees meeting of Approved: I Exhibit~ 1.4•~6•(1:f ITEM #3 March 27, 2019 were approved. Approved 3-0-1-1 (Trustee Pearson abstain and Trustee Parsons absent) PUBLIC COMMENTS: None. MONTHLY LIBRARY REPORTS: The board received the monthly library report for March 2019. WORK PLAN AND REVIEW OF CMC CHAPTERS 2.16 AND 3.24: By proper motion, the board approved submitting the draft Library Board of Trustees work plan for FY 2019-20 to City Council for consideration. Approved 4-0-0-1 (Trustee Parsons absent) The board reviewed prior recommended edits to sections of the Carlsbad Municipal Code related to the role of the Library Board with Assistant City Attorney Walter Chung. Assistant City Attorney Chung advised that the changes recommended by the board will be considered as part of the Municipal Code update anticipated to resume in FY 2019-20 once additional attorney resources are secured, unless the board expressed urgency to modify the ordinance sooner. The board took no additional action. Jan. 14, 2020 Item #11 Page 5 of 6 Page 2 of 2 Library Board of Trustees Minutes of the April 24, 2019 Meeting FALKENSTEIN ESTATE GIFT: The board received information from Assistant City Attorney Walter Chung regarding potential uses of the Falkenstein Estate gift funds, and discussed several options. FY 2019-20 BUDGET OVERVIEW: Senior Management Analyst Fiona Everett and Associate Analyst Debbie Jo McCool provided the board with an overview of the budget timeline, the new budget process, the FY 2019-20 Library & Cultural Arts Department budget submittal, supplemental budget requests and upcoming public budget meeting dates, along with responding to questions from the board. By proper motion, the board concurred with the Library & Cultural Arts budget submittal for FY 2019-20. Approved 4-0-0-1 (Trustee Parsons absent) DIRECTOR'S REPORT: Senior Management Analyst Everett briefed the board regarding progress on the cafe and Director Pizzuto announced that Deputy Director Suzanne Smithson was representing Carlsbad City Library at the State Library Director's Forum in Sacramento. She also offered a future presentation to the Library Board by Carlsbad's Chief Innovation Officer David Graham and reminded the board of the upcoming Career Online High School graduation. FOUNDATION REPORT: Representative Larson advised of outreach occurring to gain sponsorships for the upcoming Sept. 21 "Night at the Library" gala, and provided details about the Spring Social event on May 10. FRIENDS OF THE LIBRARY REPORT: Representative Hulsart advised the next meeting will be in May. NORTH SAN DIEGO COUNTY GENEALOGICAL SOCIETY REPORT: Board Liaison Sue Madsen summarized recent and upcoming programs and events. LIBRARY BOARD COMMENTS/ANNOUNCEMENTS: Chair DeForest advised he will be unable to attend the May Library Board of Trustees meeting. ADJOURNMENT: By proper motion (Larson/Pearson) and vote the meeting was adjourned at 6:42 p.m. Respectfully submitted, /~J/~~ Megan Vanzandt, :/- Senior Office Specialist Jan. 14, 2020 Item #11 Page 6 of 6 Library & Cultural Arts Department Boards & Commissions Workplans Heather Pizzuto, Director Jan. 14, 2020 Items for Consideration Fiscal Year 2019-20 Work Plans •Arts Commission •Library Board of Trustees •Historic Preservation Commission 2 Background •Municipal Code Update Project (2018) •Chapter 1.20 –Meetings and chapter 2.15 – Boards & Commission adopted •Established procedures for City Council and board and commission meetings •Goal to standardize meeting procedures 3 Background Section 2.15.020 C requires each board or commission to provide to the city council, for its approval, an annual work plan of activities to be undertaken. 4 Arts Commission Workplan Richard Schultz Cultural Arts Manager Jan. 14, 2020 Arts Commission 6 Mission Statement: •Advise the City Council on arts and culture matters •Serve as a resource to the Cultural Arts Office providing insight and feedback representing the community perspective •Focus on the presentation of a diverse range of experiences showcasing a spectrum of artistic styles and traditions Arts Commission Work Plan •Monitor progress of Master Plan initiatives •Provide community perspective on arts and cultural topics and programming •Serve on Arts Education, Gallery and Public Art committees •Establish the Business Outreach Committee •Participate in Community Arts Grants process review, audit and approval of the funding plan 7 Recommendation Adopt the resolution approving the work plan for fiscal year 2019-20 that is consistent with the duties of the Arts Commission under Chapter 2.18 of the Carlsbad Municipal Code 8 Library Board of Trustees Workplan Heather Pizzuto Library & Cultural Arts Director Jan. 14, 2020 Library Board of Trustees 10 Mission Statement: Advise the City Council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library Library Board of Trustees Work Plan Organizational Activities •Appoint member as chair of the board for a term of one year •Provide to the city council for its approval an annual work plan of activities to be undertaken and a subsequent report of its accomplishments 11 Library Board of Trustees Work Plan Decision making •Review and approve: –rules and regulations of the library as developed and revised from time to time –California Public Library survey submitted annually to the California State Library 12 Library Board of Trustees Work Plan Community Liaison •Receive reports, maintain knowledge of services and programs: –liaison from community on needs and interests –ambassador to community in promoting library services •Receive annual report on safety and security of library facilities •Provide community perspective on issues and interests related to library service delivery and facilities 13 Library Board of Trustees Work Plan Community Liaison •Provide recommendations on proposed budget and use of community contributions for delivery of library services •Maintain awareness, promote community support of library, opportunities to collaborate with other community partners •Promote progressive and innovative delivery of services to ensure the library remains in the forefront of community life •Advise city council on resource sharing among library jurisdictions 14 Library Board of Trustees Work Plan Community Liaison •Provide community perspective in strategic planning of library services •Participate in relevant events, community meetings and conversations •Serve on relevant city committees 15 Recommendation Adopt the resolution approving the work plan for fiscal year 2019-20 that is consistent with the duties of the Library Board of Trustees under Chapter 2.16 of the Carlsbad Municipal Code 16 Historic Preservation Commission Workplan Suzanne Smithson Deputy Library Director Jan. 14, 2020 Historic Preservation Commission Mission Statement: •Advise the City Council, Planning Commission, and Housing Commission in all matters related to the identification, protection, retention and preservation of historic resources •Inform the public of all matters pertaining to the preservation of historic resources 18 Historic Preservation Commission Work Plan •Bring forth to City Council suggested revisions to the Carlsbad Municipal Code governing the Historic Preservation Commission •Confirm clarified inventory via City Council •Further educate commissioners through tours of historic sites •Develop a Plaque Program for historic locations 19 Historic Preservation Commission Work Plan •Continue to educate the community about its history –through support of school curriculum; 3rd grade art presentation –through an oral history collection project in cooperation with Library’s Carlsbad History Collection –through recorded interviews of local long-time residents •Seek opportunities to further share and promote the city’s history with the community 20 Recommendation Adopt the resolution approving the work plan for fiscal year 2019-20 that is consistent with the duties of the Historic Preservation Commission under Chapter 2.42 and Chapter 22 of the Carlsbad Municipal Code 21