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Home My WebLink About2019-07-23; City Council; ; Formation of Standing City Council Legislative Subcommittee~ CITY COUNCIL ~ Staff Report Meeting Date: To: From: Staff Contact: July 23, 2019 . Mayor and City Council Scott Chadwick, City Manager Jason Haber, Assistant to the City Manager Jason.haber@carlsbadca.gov or 760-434-2958 CA Review \A.)(., Subject: Formation of Standing City Council Legislative Subcommittee Recommended Action Adopt a Resolution authorizing the formation of a standing City Council Legislative Subcommittee comprised of two City Council Members to receive information and advise the City Council on legislative matters. Executive Summary This item presents a Resolution authorizing the formation of a standing City Council Legislative Subcommittee, as directed by the City Council on April 16, 2019. Discussion On April 16, 2019, the City Council directed staff to establish a standing City Council Legislative Subcommittee. Staff is proposing that the duties of the subcommittee would include working closely with staff and the city's legislative consultants to: 1. Review City Council Policy No. 39 -Legislative Program and recommend amendments to the City Council; 2. Conduct an annual review of the City of Carlsbad Legislative Platform and recommend amendments to the City Council; 3. Continuously monitor State and Federal proposed legislation and make recommendations to the City Council to identify high priority bills and advocacy positions on bills not addressed by the Legislative Platform; and 4. Proactively seek to identify local and regional legislative needs and recommend bill sponsorship opportunities to the City Council. Formation of a subcommittee would allow the appointed City Council Members to undertake more in-depth examinations of proposed State and Federal legislation, and to consult with staff, consultants and other subject matter experts. Based upon that work, the subcommittee would be tasked to prepare reports and recommendations concerning proposed legislation for consideration by the full City Council. July 23, 2019 Item #15 Page 1 of 6 The subcommittee would continue indefinitely, and would only be dissolved at the direction of the City Council. Beginning in 2020, and in each even-numbered year thereafter, members of the City Council would be appointed to the Legislative Subcommittee upon reorganization of the City Council, pursuant to Carlsbad Municipal Code Section 2.04.050. To establish a standing City Council Subcommittee, the City Council may appoint no more than two City Council members. As a standing subcommittee, the duration of the subcommittee shall be indefinite. The City Council has the discretion to set the purview of the subcommittee to be narrow, broad or anything in between. As the subcommittee will be a standing subcommittee, the subcommittee must comply with all the requirements of the Brown Act. Regularly scheduled meetings of the subcommittee must be preceded by the posting of their agenda 72 hours in advance. Special meetings to respond to urgent legislative issues can only take place after publicly posting the agenda for at least 24 hours in advance. In addition, because City Council Policy No. 39 (Exhibit 2) establishes the guidelines of the city's legislative program and outlines the procedure by which the city is to act on pending legislation with no mention of a subcommittee's involvement, the City Council must also amend Council Policy No. 39 to incorporate the role ofthe Legislative Subcommittee. As such, it is recommended that, if the City Council approves the formation of a Legislative Subcommittee, the subcommittee's first item of business would be to review and recommend changes to City Council Policy No. 39. Any recommended changes to City Council Policy No. 39 by the Legislative Subcommittee or the full Council will require four affirmative votes of the City Council pursuant to City Council Policy No. 1 (Exhibit 3). Fiscal Analysis None. Next Steps The Legislative Subcommittee will receive information and advise the City Council on legislative matters.· Environmental Evaluation (CEQA) Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibits 1. City Council Resolution 2. City Council Policy No. 39 -Legislative Program 3. City Council Policy No. 1-Adoption of Council Policy Statements July 23, 2019 Item #15 Page 2 of 6 RESOLUTION NO. 2019-137 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA AUTHORIZING THE FORMATION OF A STANDING CITY COUNCIL LEGISLATIVE SUBCOMMITTEE WHEREAS, the City Council of the City of Carlsbad, California has determined that formation of a standing City Council Legislative Subcommittee is needed to receive information and advise the City Council on legislative matters. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California as follows: 1. That the above recitations are true and correct. 2. That a standing City Council Legislative Subcommittee comprised of the following two City Council members is hereby formed: (a) Mayor Hall; (b) Mayor Pro Tern Bhat-Patel 3. That beginning in 2020, and in each even-numbered year thereafter, members of the City Council shall be appointed to the Legislative Subcommittee upon reorganization of the City Council, pursuant to Carlsbad Municipal Code Section 2.04.050. 4. That the duties of the subcommittee will be to: a. Receive information and advise the City Council on legislative matters; b. Review City Council Policy No. 39 -Legislative Program and recommend amendments to the City Council; c. Conduct an annual review of the City of Carlsbad Legislative Platform and recommend amendments to the City Council; d. Continuously monitor State and Federal proposed legislation and make recommendations to the City Council to identify high priority bills and advocacy positions on bills not addressed by the Legislative Platform; and e. Proactively seek to identify local and regional legislative needs and recommend bill sponsorship opportunities to the City Council. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 23rd day of July, 2019, by the following vote, to wit: AYES: Hall, Blackburn, Bhat-Patel, Schumacher, Hamilton. NAYS: ABSENT: None. None. CJc(rfr, bQ kf!X:zr/w-,v kt}L.BARBARA ENGLESON, City Clerk u-(SEAL) July 23, 2019 Item #15 Page 3 of 6 r Exhibit 2 CITY OF CARLSBAD Page 1 of 2 Policy No .. __ =-3=-9 ____ _ COUNCIL POLICY STATEMENT Date Issued 4 / 19 /94 General Subject: Administration Effective Date 4 / 2 o / 9 4 Cancellation Date ------Supersedes No.39 dated 2/19/91 Specific Subject: Legislative Program Copies to: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File PURPOSE: To establish the guidelines of the City's legislative program. BACKGROUND: Historically, the City handled legislation in an ad hoc procedure. As the number of bills the City addressed increased, so did the need to establish a program that more efficiently and effectively handled legislative matters. Staff researched the programs of several cities in San Diego Country to develop an appropriate and flexible program for Carlsbad. POLICY: 1. Participate in the County Legislative Coalition, which will serve to promote the unified position of municipalities in San Diego County to the State and Federal legislature. 2. Adopt a legislative platform expressing the City's general legislative concerns. 3. The Mayor or his/her designee will review specific bills for consistency with the platform. Bills of interest to the City not covered by the platform shall be forwarded to the entire City Council for consideration. 4. Only the City Council may authorize a letter be sent on behalf of the City to oppose or support legislation. H a Board, Committee, Commission or advisory group believes the City should send such a letter, staff members for that group will forward the request to the City Manager's Office. The request will be processed according to this policy. July 23, 2019 Item #15 Page 4 of 6 CITY OF CARLSBAD Page 2 of 2 Policy No. __ =3=9 _____ _ COUNCIL POLICY STATEMENT Date Issued.__.,44-/-=1=9 .. /-=-9_,.4 ___ _ General Subject: Specific Subject: Copies to: PROCEDURE: Administration Legislative Program Effective Date 4 / 2 o / 9 4 Cancellation Date ------Supersedes No.39 dated 2 / 19 /91 City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File A. Adopt the County Legislative Coalition's platform as a base and add to it as needed. B. Staff will monitor the League of California Cities' Legislative Bulletin, the San Diego County Legislative Coalition, SAND AG and department heads to learn about bills which would have a direct and significant impact on the City of Carlsbad. C. Staff will present pertinent bills to the Mayor or his/her designee for review. If a bill is consistent with the adopted platform, the Mayor or his/her designee will authorize appropriate action. If a bill is not covered by the adopted platform, it will be placed on the Council Agenda for consideration. D. Staff will present requests from a Board, Committee, Commission or advisory group to support or oppose legislation to the Mayor or bis/her designee for review. If a bill is consistent with the adopted platform, the Mayor or his/her designee will authorize appropriate action. If a bill is not covered by the adopted platform, it will be placed on the Council Agenda for consideration. E. Staff will provide the full Council with a monthly update on the progress of key bills. July 23, 2019 Item #15 Page 5 of 6 ···----------------- CITY OF CARLSBAD COUNCIL POLICY STATEMENT Policy No. 1 Date Issued Exhibit 3 8-18-70 General Subject: ADMINISTRATION Effective Date 8-18-70 Specific Subject: Adoption of Council Policy Statements Cancellation Date Supersedes No. Copies to: City Council,-City Manager, City Attorney, Department and Division ~eads, Employee Bulletin Boards, Press, File (Res. No. 1775) PURPOSE: To clearly identify policies of the City Council not covered by ordinances, and to make such policies of the City Council readily available to all con- cerned: STATEMENT OF POLICY: l. There is hereby established the Council Policy Manual. 2. The Policy Manual shall be in loose-leaf form. 3. Policies of the Council shall not conflict with any ordinance of the City. 4. All policies shall receive forr (4) Counc,] votes. 5. A policy shall be in writing and include, as required: (1) The background (2) Its purpose (3) A concise statement of the policy PROCEDURE: A. B. c. D. Any member of the City Council, the City Manager, or the Ci.ty Attor- ney miy place a proposed policy on the Council Agenda, provided that a written statement of the proposal is distributed prior to Council consideration. The Council may direct the creation of a policy and assign its prepa- ration to a member of the Council or t~e City Manager. Prioi to final adoption, t~e CitY Manager, in cooperation with the City Attorney, shall assign a brief title and place :he policy within a prescribed format. Following adoption the policy shall be indexed and printed for general distribution to City Officials and interested parties. . . ... July 23, 2019 Item #15 Page 6 of 6