HomeMy WebLinkAbout2018-11-27; City Council; ; 2019-2020 Community Development Block Grant Funding Plan~ CITY COUNCIL \1!7 Staff Report
Meeting Date:
To:
From:
Staff Contact:
11/27/2018
Mayor and City Council
Scott Chadwick, City Manager
Courtney Pene, Management Analyst
Courtney.Pene@carlsbadca.gov or 760-434-2812
CA Review ~
Subject: 2019-2020 Community Development Block Grant Funding Plan
Recommended Action
Hold a public hearing and adopt a resolution approving the 2019-2020 Community
Development Block Grant (CDBG) Funding Plan and authorize the distribution of the Notice of
Funding Availability (NOFA).
Executive Summary
The total amount of CDBG funds estimated to be available from the U.S. Department of
Housing & Urban Development for Carlsbad in FY 2019-2020 is $568,606. As described in the
Funding Plan (Attachment A to the Resolution), $85,290 will be available for eligible public
service activities, approximately $184,798 for affordable housing opportunities in Carlsbad, and
approximately $184,797 will be available for public facilities, improvements and other eligible
activities. As indicated in the Funding Plan, a total of $113,721 will be available for program
administration which includes funding for fair housing services. This Funding Plan coincides with
the announcement of the 2019-2020 Notice of Funding Availability (Exhibit 2). Applications will
be made available via the city's website on November 1, 2018 and are to be submitted for
review no later than December 17, 2018. Federal regulations require an entitlement agency to
hold a minimum of two public hearings per year to allow for public participation in the grant
funding process. The City Council's public hearing will open up this process to the public, allow
for additional input, and bring further awareness to the NOFA process.
Discussion
The primary objective of the CDBG program is to assist lower income persons/households. Each
proposed project must meet at least one of the national objectives for the CDBG program and
at least one of the local housing and community development objectives. The national and local
objectives for the program are outlined in the CDBG Funding Plan (Attachment A to the
Resolution). These objectives reflect the city's desire to develop a program which best meets
the various needs of lower income Carlsbad residents.
This is the time each year where the City Council has an opportunity to receive input from the
public and make decisions as to whether or not there are any desired changes in funding
policies, goals and/or objectives for the CDBG program. If the City Council desires to make
changes to the funding policies, staff may be directed to make the appropriate revisions to the
CDBG Funding Plan. In 2017, the City Council adopted a theme for 2018-2019 year to fund
November 27, 2018 Item #10 Page 1 of 15
strictly homeless programs and services. Staff proposes to carry forward that designated theme
which address the ongoing community concern for all homeless residents. This would also be
the appropriate time to consider any changes in minimum funding amounts or limitations on
use of funding for general administrative or non-program costs.
A Citizen Advisory Committee assists the City Council in reviewing applications for the CDBG
funding and makes recommendations as to which programs, projects or services to fund for
2019-2020 program year. Staff will return to the City Council in early spring 2019 to review the
funding recommendations of the advisory committee.
Advisory Committee
A City Council appointed CDBG Advisory Committee will be responsible for interviewing
applicants, evaluating applications, and developing recommendations for funding amounts. The
Advisory Committee will facilitate the selection of activities to be funded, which best meet the
objectives of the CDBG program and related city policies. Staff will present the Advisory
Committee's funding recommendations to the City Council for consideration and final approval.
The following residents were appointed in 2018 to serve two-year terms on the CDBG Advisory
Committee, therefore these residents will continue to serve one more year.
Committee Representation
Housing Commission
Northeast quadrant
Appointment
Joy Evans
Steven Sobieraj
Term Expiration
June 2019
June 2019
At a future City Council meeting, staff will request the appointment of additional CDBG Advisory
Committee members to represent the following commissions and neighborhoods, with these
two-year appointments ending in June 2020:
Committee Representation Appointment Term Expiration
Northwest quadrant TBD June 2020
Southeast quadrant TBD June 2020
Southwest quadrant TBD June 2020
Planning Commission TBD June 2020
Senior Commission TBD June 2020
Fiscal Analysis
Staff forecasts that for FY 2019-2020, the city will receive up to $568,606 in new CDBG
entitlement funding. Federal regulations allow the city to utilize a maximum of 20 percent of
the new allocation ($113,721) for administration costs and for fair housing services.
CDBG is a fully funded Federal program and there is no fiscal impact on the General Fund.
Next Steps
Beginning November 28, 2018, organizations will be able to access the FY 2019-2020 NOFA on
the city's website. Deadline for all applications is December 17, 2018.
Public Notification
November 27, 2018 Item #10 Page 2 of 15
In accordance with CDBG guidelines, this item required a 10-day public notice period. Staff
published the notice of Public Hearing in the Friday, November 16, 2018 edition of the Coast
news and on the City's website.
Environmental Evaluation (CEQA)
Pursuant to Public Resources Code Section 21065, approval of a funding plan and request for
proposal, does not constitute a "project" within the meaning of CEQA in that it has no potential
to cause either a direct physical change in the environment, or a reasonably foreseeable
indirect physical change in the environment, and therefore does not require environmental
review.
Exhibits
1. City Council Resolution
2. 2019-2020 Application
November 27, 2018 Item #10 Page 3 of 15
RESOLUTION NO. 2018-198
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE 2019-2020 COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM FUNDING PLAN AND AUTHORIZING THE
DISTRIBUTION OF THE NOTICE OF FUNDING AVAILABLITY.
Exhibit 1
WHEREAS, the City Council of the City of Carlsbad, California held a noticed public hearing to
obtain comments on the 2019-2020 CDBG Funding Plan (Attachment A) and authorize the distribution
of the Notice of Funding Availability (Exhibit 2); and,
WHEREAS, the City of Carlsbad is anticipating a new allocation of CDBG funds from the U. S.
Department of Housing and Urban Development (HUD) for fiscal year 2019-2020; and,
WHEREAS, the City Council has taken all testimony into account.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
/Ill
Ill/
Ill/
Ill/
Ill/
Ill/
Ill/
1. That the above recitations are true and correct.
2. That the City Council approves the 2019-2020 CDBG Funding Plan (Attachment A) for
Carlsbad's CDBG program.
3. That the Community and Economic Development Director, or designee, is authorized to
distribute the Notice of Funding Availability for the City of Carlsbad 2019-2020 CDBG
program and accept applications for funding, and process them for review by the Citizen
Advisory Committee.
November 27, 2018 Item #10 Page 4 of 15
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 27th day of November, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
None.
BARBARA E
(SEAL)
November 27, 2018 Item #10 Page 5 of 15
CITY OF CARLSBAD
FY 2019-2020
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES
The City of Carlsbad Community Development Block Grant {CDBG} funds will be allocated to
organizations, agencies, City Departments, or persons to implement programs or develop/improve
public facilities which meet the following community development objectives:
1. AFFORDABLE HOUSING:
2.
3.
• Provide direct benefit to lower income persons through the provision or retention of
affordable housing units in Carlsbad;
• Provide shelter or services to homeless or near homeless persons/families which result in
an improved situation through employment, permanent or transitional housing, treatment
of mental, or substance abuse problems, etc.; and,
• Provide direct assistance to lower income households to prevent or eliminate residential
Building or Municipal Code violations and/or improve the quality of housing units in
Carlsbad through residential (rental and/or owner occupied) rehabilitation programs.
SOCIAL SERVICES (GENERAL):
• Provide assistance to non-profit public service providers who meet the basic needs of lower
income Carlsbad residents. Basic needs are defined as those which provide food, shelter,
clothing and, in some cases, health care;
• Provide assistance to non-profit public service providers who offer counseling and self-
improvement programs/activities for lower income Carlsbad residents; and,
• Provide assistance to non-profit public service providers who offer recreational and/or
cultural programs/activities for lower income Carlsbad residents.
SOCIAL SERVICES (CHILDREN & ADULTS):
• Provide assistance to organizations which administer programs that directly benefit lower
income children living in Carlsbad. The programs must provide one or more of the
following activities: day care, after-school care, cultural enrichment, recreation, health
care/immunization or self-improvement. The City may also give priority to single-parent
assistance programs such as counseling services; and
• Provide assistance to organizations which administer programs that directly benefit low
income adults living in Carlsbad. The programs must provide one or more of the following
activities for adults: employment services, job training, and educational programs.
Programs designed for elderly adults only must provide one or more of the following
activities: meals, homemaking or personal assistance services, financial assistance services,
counseling, transportation, or shared housing or other housing related services.
2 of 4
November 27, 2018 Item #10 Page 7 of 15
4. CITY PROJECTS SERVING LOWER INCOME HOUSEHOLDS:
• Provide assistance to City projects which are intended to benefit lower income households.
Such projects must be able to demonstrate that they will serve areas of the City of Carlsbad
that meet HUD requirements regarding hou~ehold incomes for that area.
(Remainder of page intentionally left blank)
3 of 4
November 27, 2018 Item #10 Page 8 of 15
CITY OF CARLSBAD
FY 2019-2020
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SUMMARY OF ESTIMATED FUNDS AVAILABLE FOR FY 2019-2020 PROGRAM YEAR
Source of Funds
New Entitlement Grant
Funds Available by Activity
Public service (maximum of 15 percent of new grant)
Affordable housing
Public facilities, improvements/other
Amount($)
$568,606
Program administration/fair housing (maximum 20 percent of new grant)
Total Available Funds
(Remainder of page intentionally left blank)
4 of 4
Amount
$85,290
$184,798
$184,797
$113,721
$568,606
November 27, 2018 Item #10 Page 9 of 15
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
FY 2019-2020 FUNDING PROPOSAL APPLICATION
('city of
Carlsbad
The following information must be completed by each qualified nonprofit organization interested in
being considered for CDBG funding. Please type or print clearly. Attach additional sheets or information
as necessary. All information requested must be provided or the application will be considered
incomplete and will not be further evaluated for funding consideration. The application must not
exceed a total of fifteen {15) pages, please reference the Checklist of Required Documents.
(Attachments D and E may also be required depending on the proposed project, but will not count
towards the 15 page limit.) Ten copies, unstapled and three hold punched, of the completed
application package, including appropriate attachments, must be submitted prior to 5 P.M. on
December 28, 2018 to Courtney Pene, Housing and Neighborhood Services Department, 1200 Carlsbad
Village Drive, Carlsbad, CA 92008. Electronic and faxed applications will NOT be accepted. Applicants
may obtain a copy of this form in Microsoft Word format via internet email by contacting
Courtney.Pene@carlsbadca.gov.
Organizations that have not received CDBG funds from the City of Carlsbad within the last three years
must attend an orientation meeting at the address above on December 4, 2018 at 6 p.m. Applications
will only be accepted from organizations that have attended this or another orientation meeting on
CDBG funds within the last five years.
•THEME: Preference will be given to the applications which specifically address homeless programs and
services for Carlsbad residents.
FUNDING APPLICANT
Name of Agency:
Address:
Federal DUNS Number: ____________________________ _
PROPOSED PROGRAM/PROJECT
Title of Program/Project:
Location of Program/Project:
Contact Person: ____________ Telephone No.: ~--~--------
Email address: _____________ Requested Funding Amount: $ ______ _
Brief Description of Program/Project (Describe the work to be performed, including the activities to be
undertaken or the services to be provided, the goals and objectives of the program/project, etc.):
1
Exhibit 2
November 27, 2018 Item #10 Page 10 of 15
I. ORGANIZATIONAL ABILITY/CAPACITY
A. This agency is:
• Nonprofit
D Local public agency • Other (Please specify.)
• •
For-profit
State public agency
---------------
B. What is the purpose/mission of the agency?
C. How long has this agency been in operation? Please include the date of incorporation?
D. How long has this agency been providing the proposed program/project?
E. Please submit an organizational chart for the agency as Attachment B.
F. Please describe the agency's existing staff positions directly responsible for the proposed
program/project and their qualifications and experience in implementing such a
program/project. (Resumes may also be submitted as an optional Attachment C but not
in lieu of a complete response.)
G. Please indicate your agency's level of experience with the CDBG program.
CDBG program: • No or little experience (up to 1 year of using CDBG funds}
D Some experience (2 to 3 years of using CDBG funds)
• Moderate experience (4 to 5 years of using CDBG funds) • Considerable experience (more than 5 years of using CDBG funds)
2 November 27, 2018 Item #10 Page 11 of 15
H. If you have received federal funds, including CDBG funds, in previous years, have
program violation findings ever been made against your agency/organization?
• No • Yes
If yes, please explain nature of finding(s) and how finding(s) has been addressed by your
organization.
II. FINANCIAL CAPACITY/STABILITY
A. Please complete Page 6 itemizing revenues and expenses (sources and amounts) for the
proposed program or project in which CDBG funds would be used. Indicate how the
requested CDBG funds would relate to the overall proposed budget.
B. Did you receive any of the following sources of funding from the City of Carlsbad within
the last two fiscal years (2016-2017 and 2017-2018) for the proposed program/project?
Sources of Funding Yes
No
•
CDBG • •
Community Activities (or other General Fund monies) •
If yes, please indicate amount and status of previously awarded funds (fully expended, funds
remaining, program/project discontinued, etc.).
Amount Received
CDBG funds
Community Activities/Other
C. Did you receive any federal funds, including CDBG funding from other cities, last year (July 2016 -
June 2017)?
• No
Program Source Amount Received
$
$
$
• Yes (Please list funds below)
D. Will additional CDBG funds be required in future years for the project?
3 November 27, 2018 Item #10 Page 12 of 15
• No • Yes
Ill. BENEFITS & BENEFICIARIES
A. How accessible or convenient is the proposed program/project to Carlsbad residents? (Please be
specific such as direct services to client's home, transportation provided to and from facility, or
relation to public transportation.)
B. What is the approximate percentage of your clients that have annual family incomes in each of the
following ranges: (Percentages should add to 100%; Please see the 2014 Income Limits for the CDBG
Program included in the Request for Proposals package.)
____ %of clients are at 30 percent or below of the area median income
____ %of clients are between 31 and 50 percent of the area median income
____ %of clients are between 51 and 80 percent of the area median income
____ %of clients are above 80 percent of the area median income
C. Please describe how low and moderate income persons will benefit from the proposed
program/project. Include the need or problem to be addressed in relation to Consolidated Plan
housing and community development priorities, as well as the population to be served or the area to
be benefited. (Reference Consolidated Plan Priorities)
D. Please indicate. the number of clients benefiting from the proposed activity and the percentage that
are Carlsbad residents.
___ Persons of which __ % are Carlsbad residents
E. Does your agency focus its activities on populations with special needs?
• No • Yes (Please specify)
Please specify which special needs populations. (homeless individuals/families, persons with
disabilities, persons with substance abuse problems, veterans, farm workers and day laborers,
seniors, children, etc.)
F. Does your organization charge recipients for the provided services?
4 November 27, 2018 Item #10 Page 13 of 15
• No • Yes {Please specify) -L---------
IV. IMPLEMENTATION OF ACTIVITY
A. Please submit a schedule for implementation as Attachment C if this proposal is for construction,
rehabilitation, property acquisition, and construction related activities, or a new public/community service
program/project. Acquisition of property or construction related projects must also include an Attachment E for
plans, scope of work, cost estimates, property listing, or other appropriate documents. THE AGENCY MUST ENSURE
THE EXPENDITURE OF ALL CDBG FUNDS AWARDED WITHIN THE PROGRAM YEAR.
I, the undersigned, do hereby attest that the above information is true and correct to the best of my knowledge.
Signature Title Date
NOTE: Applications must include a resolution from your organization's Board of Directors authorizing the person
1 signing above to submit funding applications and to enter into funding agreements if selected.
Information below to be completed by Housing and Neighborhood Services Department staff.
Date Received:
Date Reviewed:
Staff Person Completing Review:
National Objective:
Local Objective:
Eligibility Determination:
5 November 27, 2018 Item #10 Page 14 of 15
2019-2020 PROJECT BUDGET
Organization: ________________ Total organization budget$ _________ _
Program/Project name requesting funds:
CDBG funds requested:~--------Total program/project budget:~--------
Note: Indicate with an asterisk(*) funds that are volunteer time or in-kind contribution.
1. Sources of funding for program/project:
a. Funding requested from the City
b. Other federal funds (if any)
c. State or local government funds
d. Donations and contributions
e. Fees or memberships
f. In-kind contributions/ Volunteer time
g. Other funding
h. TOTAL PROJECT FUNDING (project budget)
2. Uses of CDBG funds requested for the program/project: (1.a.)
a. Wages and salaries
b. Personnel benefits
C. Materials and supplies
d. Program expenses and evaluation
e. Rent and utilities
f. Insurance
g. Mileage(_@ SSC/mile)
h. Incentives and Special Events
i. Indirect costs
j.
k.
I. TOTAL REQUESTED FUNDING (same as 1.a.)
3. Percentage of project budget represented by CDBG request %
6 November 27, 2018 Item #10 Page 15 of 15
TO:
DATE OF PUBLIC HEARING:
SUBJECT:
AFFIDAVIT OF MAILING
NOTICE OF PUBLIC HEARING
DATE NOTICES MAILED TO PROPERTY OWNERS: -------------NUMBER MAILED: -------
I declare under penalty of perjury under the laws of the State of California that I am
employed by the City of Carlsbad and the foregoing is true and correct.
CITY CLERK'S OFFICE
(Date)
SENT TO FOR PUBLICATION VIA E-MAIL TO: ~ Union Tribune
D Coast News
PUBLICATION DATE: Union Tribune --------------
Coast News ---------------
I declare under penalty of perjury under the laws of the State of California that I am
employed by the City of Carlsbad in the City Clerk's Office and the foregoing is true and
correct. (Jl ·'".'NV 1 --~.-:»1 ~~~.
Date: I I)! y /(i? ~J:~~-ji;_fLk-~Yl-,/
(Signature)
Attachments: 1) Mailing Labels
2) Notice w/ attachments
• NOTICE FOR PUBLIC REVIEW
AND PUBLIC HEARING
NOTICE IS HEREBY GIVEN, the City of Carlsbad will conduct a public hearing on November 27, 2018 at 6
p.m. at the Carlsbad Council Chamber, 1200 Carlsbad Village Drive, Carlsbad, California to discuss and
obtain comments on the draft 2019-2020 Community Development Block Grant (CDBG) Funding Plan and
release of the Notice of Funding Availability (NOFA).
For the 2019-2020 CDBG Funding Plan, the estimated total amount of CDBG funds available to the City of
Carlsbad is $568,606; an estimated $85,290 will be available for public service activities and up to
$113,721 will be available for program administration. It is estimated that up to $184,798 will be available
for affordable housing and up to $184,797 may be available for facility improvements or other eligible
projects. The release of the associated Notice of Funding Availability (NOFA) is scheduled for November
28, 2018 and applications for funding are due before the close of business on December 28, 2018.
The City of Carlsbad is eligible to receive funding, on an annual basis from the federal CDBG program to
finance projects, which serve the needs of lower income persons. The funds are to be used to develop
viable urban communities through the provision of decent housing and a suitable living environment and
by expanding economic opportunities for lower income persons. Organizations are strongly discouraged
from applying for funds unless they are ready to implement the activity proposed for funding. A matching
funds requirement will be applied to CDBG funded public facilities/improvement activities.
Documentation showing use of those matching funds would be required prior to distribution of CDBG
funds for activities under that category. CDBG funding for amounts of $100,000 or more will be made in
the form of a deferred, no interest loan, to be forgiven in twenty years if the facility remains in use for
purposes as stated in the application.
The City of Carlsbad is committed to using CDBG funds to finance projects/services that provide direct
benefit to lower income residents. It is also the City's intent to approve CDBG projects that do not result
in the displacement of lower income persons from their homes. Therefore, all persons submitting project
proposals to the City should consider the displacement impact upon lower income households. If the City
does approve a project that results in displacement of lower income households, the City will provide
relocation assistance as required in Section 570.606(b)(2) of the federal regulations for the CDBG program.
The draft 2019-2020 CDBG Funding Plan and the NOFA will be available for public review beginning on
Friday, November 16, 2018, at the Housing & Neighborhood Services Department located at Carlsbad City
Hall, 1200 Carlsbad Village Drive, the City Clerk's Office, 1200 Carlsbad Village Drive, and also available on
the City's website at www.carlsbadca.gov.
All interested persons are encouraged to submit written comments on the draft 2019-2020 CDBG Funding
Plan and the NOFA, or before, the Tuesday, November 27, 2018, to the Housing & Neighborhood Services
Department, 1200 Carlsbad Village Drive, Carlsbad, CA 92008, or to Courtney Pene, Management Analyst
(Contact information: Phone -760-434-2010 or email -courtney.pene@carlsbadca.gov)
CASE NAME: 2019-2020 CDBG Funding Plan and Notice of Funding Availability
PUBLISH: FRIDAY, NOVEMBER 16, 2018
CITY OF CARLSBAD
FY 2019-2020
Community Development Block Grant Program
Courtney Pene
November 27, 2018
CDBG Program
•Community Development Block Grant
–Serves the needs of lower income persons
–Helps develop viable communities
CDBG National Objectives
•Provide benefits to lower income persons
•Aid in the prevention or elimination of blight
•Meet other community development urgent needs if no other
funds are available
3
Local Objective Categories
•Affordable housing
•General services
•Specialized services
•City projects
4
Estimated Funding Availability
CDBG activity Estimated FY 2019-2020
Public service (15 percent)$85,290
Program administration (20 percent)$113,721
Affordable housing $184,798
Facilities, improvements,and other
eligible activities
$184,797
Projected total funding $568,606
5
Notice of Funding Availability
•Public notice
•November 28, 2018-applications available online
•December 17, 2018-application deadline
6
Advisory Committee
•Housing Commissioner
•Senior Commissioner*
•Planning Commissioner*
•Northwest quadrant*
•Northeast quadrant
•Southwest quadrant*
•Southeast quadrant*
7
Application Review Process
•Applications reviewed for eligibility
•Eligible applications evaluated and scored
•Applicants interviewed
•Committee develops recommendations
•Public hearing and Council approval of recommendations
8
Recommended Actions
•Accept public comments
•Approve the FY 2019-2020 Funding Plan
•Authorize the distribution of the NOFA
9