HomeMy WebLinkAbout2018-12-11; City Council; ; Revisions to the City of Carlsbad Part-Time Salary Schedule and pay increases for part-time employees who are below the new minimum wage.CAReview f2v(__.
~ CITY COUNCIL
~ Staff Report
Meeting Date:
To:
From:
Staff Contact:
Subject:
December 11, 2018
Mayor and City Council
Scott Chadwick, City Manager
Drew Cook, Senior Management Analyst
drew.cook@carlsbadca.gov or 760-602-7536
Revisions to the City of Carlsbad Part-Time Salary Schedule and pay
increases for part-time employees who are below the new minimum
wage.
Recommended Action
Adopt a resolution revising the City of Carlsbad Part-Time Salary Schedule and authorizing pay
increases effective January 1, 2019 for part-time employees who are below the new minimum
wage.
Executive Summary
Per Senate Bill No. 3, California's minimum wage will increase from $11.00 per hour to $12.00
per hour on January 1, 2019. Some of the pay ranges for City of Carlsbad part-time positions
have a minimum that is below $12.00 per hour. Section 4.2 of the Carlsbad Personnel Rules
and Regulations requires that changes to the city salary schedule must be submitted to City
Council for approval and adoption.
Discussion
In order to comply with state law, the city must increase the minimum wage that employees
are paid. On January 1, 2019, all workers in California must be paid a minimum wage of $12 per
hour, an increase from the previous minimum of $11. The City of Carlsbad currently has part-
time job classifications that have minimums below $12 per hour, and therefore we must
increase those minimums to comply with law. This does not impact the city's compensation
philosophy, as salary comparisons to the market are based on the maximum of a salary range. A
full salary survey of part-time classifications was completed in 2017, and the city will continue
to monitor the market and make adjustments to salary range maximums as necessary. Because
this was a state mandated action with known future increases, these part-time pay rate
adjustments were anticipated in advance and are included in the current budget.
Fiscal Analysis
The annual cost of changing the pay rate for those part-time employees who need to move up
to the new minimum wage is $26,000 (includes salary and salary-related benefits). Funding is
included in the adopted Fiscal Year 2018-19 budget for this item.
Next Steps
Staff recommends revising the Part-Time Salary Schedule as shown in Attachment A to the
resolution and raising the hourly pay rates of part-time employees who are currently below the
December 11, 2018 Item #4 Page 1 of 7
new minimum wage of $12 per hour on January 1, 2019. Emp loyees will receive an increase
only if their current pay rate is below the new minimum wage.
Environmental Evaluation (CEQA)
Pursuant to Public Resources Code section 21065, this action does not constitute a "project"
within the meaning of CEQA in that it has no potential to cause either a direct physical change
in the environment, or a reasonable foreseeable indirect physical change in the environment;
and therefore, does not require environmental review.
Public Notification
This item was noticed in accordance with the Ralph M . Brown Act and was available for viewing
at least 72 hours prior to the meeting date.
Exhibits
1. City Council Resolution.
2. Strikeout/underline version of the revisions to the City of Carlsbad Part-Time Salary
Schedule.
December 11, 2018 Item #4 Page 2 of 7
RESOLUTION NO. 2018-207
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ADOPTING REVISIONS TO THE CITY OF CARLSBAD PART-
TIME SALARY SCHEDULE AND APPROVING PAY INCREASES FOR PART-
TIME EMPLOYEES WHO ARE BELOW THE MINIMUM WAGE
Exhibit 1
WHEREAS, the City Council of the City of Carlsbad, California has determined the need to
comply with California state minimum wage hourly rates as set by Senate Bill No. 3.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California,
as follows:
1. That the above recitations are true and correct.
2. That Attachment A, the Part-Time Salary Schedule, attached hereto is hereby
adopted.
3. That the City Council authorizes the Human Resources Director to increase the
hourly pay rate of all part-time employees who are below the minimum wage of
$12 per hour as of January 1, 2019.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 11th day of December, 2018, by the following vote, to wit:
AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
NOES: None.
ABSENT: None.
(SEAL)
December 11, 2018 Item #4 Page 3 of 7
• . .
' @ . City of Carlsbad Part-Time Salary Schedule
Effective January 1, 2019
Classification Categories Minimum
Office
Office Aide $ 12.00
Office Assistant $ 13.75
Accounting Assistant $ 16.25
Graphic Artist $ 19.75
TechnicalL Para~rofessional
Technical Aide $ 12.00
Technical Assistant $ 15.50
Service
Custodian Aide $ 12.00
Grounds Aide $ 12.00
Maintenance Assistant $ 13.50
Senior Maintenance Assistant $ 18.25
Administrative
Administrative Aide/Intern $ 12.00
Administrative Assistant $ 12.00
Legal Intern $ 15.00
Library
Library Page $ 12.00
Library Clerk $ 14.25
Library Technician $ 16.50
Reference Librarian $ 22.50
Arts Aide $ 13.50
Arts Instructor $ 22.50
Recreation
Recreation Aide $ 12.00
Recreation Leader $ 12.00
Senior Recreation Leader $ 14.00
Recreation Program/Services Coordinator $ 16.75
Lifeguard $ 12.50
ATTACHMENT A
Maximum
$ 15.50
$ 20.50
$ 22.00
$ 25.00
$ 14.25
$ 22.00
$ 14.00
$ 14.00
$ 18.50
$ 22.50
$ 17.00
$ 27.00
$ 25.00
$ 13.00
$ 18.50
$ 21.75
$ 29.25
$ 17.75
$ 31.25
$ 12.25
$ 16.00
$ 18.50
$ 21.00
$ 15.50
December 11, 2018 Item #4 Page 4 of 7
ATTACHMENT A
Aquatics Instructor $ 13.25 $ 16.50
Senior Aquatics Instructor/Lifeguard $ 15.75 $ 19.00
Aquatics Program Instructor $ 18.75 $ 26.00
Preschool Instructor $ 14.50 $ 19.75
Bus Driver $ 12.00 $ 13.50
Kitchen Aide $ 12.00 $ 12.00
Kitchen Assistant $ 12.00 $ 13.00
Concessions Aide $ 12.00 $ 12.00
Concessions Leader $ 13.25 $ 17.50
Safety
Open Water Lifeguard $ 14.00 $ 17.50
Retired Annuitant Police Officer Equal to top step pay rate of Police
Officer classification as reflected on current
Carlsbad Police Officers' Association salary schedule
Hourly Professional Hourly rate determined by
Human Resources
December 11, 2018 Item #4 Page 5 of 7
• . . (i) . . City of Carlsbad Part-Time Salary Schedule
Effective January 1, 2019
Classification Categories Minimum
Office
Office Aide $ 12.00~
Office Assistant $ 13.75
Accounting Assistant $ 16.25
Graphic Artist $ 19.75
Technical[Para~rofessional
Technical Aide $ 12. 00 -±±-:-00
Technical Assistant $ 15.50
Service
Custodian Aide $ 12. 00 -±±-:-00
Grounds Aide $ 12. 00 -±±-:-00
Maintenance Assistant $ 13.50
Senior Maintenance Assistant $ 18.25
Administrative
Administrative Aide/Intern $ 12. 00 -±±-:-00
Administrative Assistant $ 12.00
Legal Intern $ 15.00
Library
Library Page $ 12. 00 -±±-:-00
Library Clerk $ 14.25
Library Technician $ 16.50
Reference Librarian $ 22.50
Arts Aide $ 13.50
Arts Instructor $ 22.50
Recreation
Recreation Aide $ 12.00~
Recreation Leader $ 12.00
Senior Recreation Leader $ 14.00
Recreation Program/Services Coordinator $ 16.75
Lifeguard $ 12.50
EXHIBIT2
Maximum
$ 15.50
$ 20.50
$ 22.00
$ 25.00
$ 14.25
$ 22.00
$ 14.00
$ 14.00
$ 18.50
$ 22.50
$ 17.00
$ 27.00
$ 25.00
$ 13.00
$ 18.50
$ 21.75
$ 29.25
$ 17.75
$ 31.25
$ 12.25
$ 16.00
$ 18.50
$ 21.00
$ 15.50
December 11, 2018 Item #4 Page 6 of 7
EXHIBIT2
Aquatics Instructor $ 13.25 $ 16.50
Senior Aquatics Instructor/Lifeguard $ 15.75 $ 19.00
Aquatics Program Instructor $ 18.75 $ 26.00
Preschool Instructor $ 14.50 $ 19.75
Bus Driver $ 12.00±1.-00 $ 13.50
Kitchen Aide $ 12.00±1.-00 $ 12. 00 ~
Kitchen Assistant $ 12.00±1.-00 $ 13.00
Concessions Aide $ 12.00±1.-00 $ 12.00 ±h7§
Concessions Leader $ 13.25 $ 17.50
Safety
Open Water Lifeguard $ 14.00 $ 17.50
Retired Annuitant Police Officer Equal to top step pay rate of Police
Officer classification as reflected on current
Carlsbad Police Officers' Association salary schedule
Hourly Professional Hourly rate determined by
Human Resources
December 11, 2018 Item #4 Page 7 of 7
Council Memorandum
December 10, 2018
To:
From:
Via:
Honorable Mayor Hall and Members of the City Council
Gary T. Barberio, Assistant City Manager ftJJ!---
Scott Chadwick, City Manager
{city of
Carlsbad
Re: Responses to Questions from December 10 City Council Briefings
Agenda Item No. 4 -Revisions t o the Part-time Salary Schedule
Question: Why weren't the maximum range limits changed in addition to the minimum, for 9 of
the 11 positions affected, and why were the 2 maximum ranges changed for the Kitchen Aide
position and the Concession Aide position not changed to reflect the same range as previously
(meaning the Kitchen Aide position max would be $12.25, and the Concession Aide position
max would be $12.75)?
Answer: The change in the minimum is required by law, whereas Carlsbad range maximums are
determined by surveying our comparator agencies as part of our overall compensation
philosophy and aligning our job classifications within the top third of the survey market.
Currently, mandated minimum increases are far outpacing market range maximum increases,
which leads to some ranges such as Kitchen Aide and Concession Aide having the same
maximum and minimum. Changing the maximums for those positions beyond what was
proposed would not be in line with our compensation philosophy.
Human Resources periodically studies the market to determine appropriate salary range
maximums, and did so with the part-time ranges in 2017. If changes to the maximums become
necessary based on market data, those recommendations will be brought to City Council in a
future staff report.
Agenda Item No. 9 -Plans and specifications and bid advertisement for the Faraday Center
Refurbishment
Question: What does "deferred truss submittal", as indicated on the project plans, mean? Why
is it not included now? Is it already part of the existing project budget?
Answer: "Deferred truss submittal" refers to those portions of the design that were not
submitted at the time of the building permit application since they are dependent on the
specific dimensions of the air handling equipment to be provided and the building code that will
be in effect when the project is unconditionally permitted for construction. In this case, the roof
City Manager's Office
City Hall 1200 Carlsbad Village Drive I Carlsbad, CA 92008 I 760-434-2820 t
Honorable Mayor Hall and Members of the City Council
Dec. 11,2018
Page 2
and heating, ventilation and air conditioning (HVAC) design has been reviewed and permitted
with the condition that a deferred truss submittal be submitted and approved before the
project is constructed. The deferred truss submittal may result in additiona~ structural
improvements as needed to support loads from the new air handler units on the roof truss
system. City staff recommends that a structural analysis of the roof truss system be prepared
and submitted for review through a deferred submittal to ensure that the structural
calculations utilize the weight and configuration of the approved' air handler units as submitted
by the successful construction contract bidder and as approved for use on the project by the
city.
The cost to complete the deferred truss submittal, including field investigation, structural
analysis, design of structural modifications, if needed, and submittal of the analysis for review
and approval, is included in the project budget. If the deferred truss submittal requires
modifications to the existing roof system to support the new air handler units, the construction
contractor will be required to submit a cost proposal to furnish, supply and Install the required
elements. If the construction cost for the modifications is determined to be acceptable and
within the project construction contingency, city staff will manage the work through the change
order process. If city staff and the contractor are not able to agree on the extra cost, or If the
extra cost exceeds the project contingency, the city will deduct the air handler related scope of
work from the contract through a deductive change order.
cc: Celia Brewer, City Attorney
Elaine Lu key, Chief Operations Office
Julie Clark, Human Resources Director
Paz Gomez, Public Works Director