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HomeMy WebLinkAbout2018-09-25; City Council; ; Agricultural Conversion Mitigation Fee Ad Hoc Citizen's Advisory Committee Project and Funding Recommendations for City Council approvalCA Review --£ ~ CITY COUNCIL V Staff Report Meeting Date: To: From: Staff Contact: Subject: September 25, 2018 Mayor and City Council Scott Chadwick, City Manager Pam Drew, Associate Planner Pam.Drew@carlsbadca.gov or 760-602-4644 Agricultural Conversion Mitigation Fee Ad Hoc Citizen's Advisory Committee Project and Funding Recommendations for City Council approval. Recommended Action As recommended by the Agricultural Conversion Mitigation Fee Ad Hoc Citizen's Advisory Committee, adopt a Resolution allocating funds from the Agricultural Conversion Mitigation Fee (ACMF) Fund to the: 1) Buena Vista Audubon Society (BVAS) in the amount of $50,000; 2) Agua Hedionda Lagoon Foundation (AHLF) in the amount of $50,000 and 3) Batiquitos Lagoon Foundation (BLF) in the amount of $49,893, and authorizing the Mayor to execute a Letter of Agreement with the grant recipi~nts itemizing the agreed-upon project milestones and the associated timing of the release of funds. Executive Summary On February 27, 2018, the City Council authorized the Agricultural Conversion Mitigation Fee Ad Hoc Citizen's Advisory Committee (Committee) to solicit and evaluate proposals for ACMF funding consideration based on the available fund balance and provide recommendations to the City Council to award those funds. Between March 30, 2018, and May 30, 2018, the Committee accepted grant applications for ACMF funding. Three organizations submitted grant proposals (see exhibits 3, 4, and 5). The total amount of funding requested is $149,893, which is approximately $57,000 less than the grant funds that are available. Although the City Council's authorization eliminated a $50,000 grant cap recommended earlier by the Committee and there was not a cap noted in the grant advertisement, the three organizations each submitted proposals not exceeding $50,000. The Committee met on July 26, 2018, and received PowerPoint presentations from the three non-profit organizations that submitted grant proposals. After some discussion, the Committee recommended that the City Council fund all three grant applications in full. Discussion The Agricultural Mitigation Fee program was established by City Council in 1985 through an amendment to the city's Local Coastal Program (LCP). This program was initially administered by the State through the California Coastal Conservancy. In 1997, the city requested that the funds and the administration of the program be turned over to the city. The request was subsequently approved by the Conservancy. In August 2005, the City Council adopted Resolution 2005-242 forming the Agricultural Conversion Fee Ad Hoc Citizen's Advisory Committee. The fundamental charge of the Committee is to make recommendations to the City Council for proposed September 25, 2018 Item #5 Page 1 of 55 expenditures from the Agricultural Conversion Mitigation Fee Fund (ACMF Fund) in keeping with the mandates established by Carlsbad Municipal Code (C.M.C.) Section 21.202.060. The city collects a mitigation fee of $10,000 per acre as coastal agricultural lands that are subject to the fee convert to urban uses. These fees have been set-aside in the ACMF Fund dedicated to providing eligible project grants that the Committee recommends to the City Council for appropriation of funds. This fee is separate and distinct from the mitigation fee established by Section 301717.5 of the Public Resources Code, which applies to certain properties outside the Mello I and II segments of the city's LCP, which is collected and administered by the State Coastal Conservancy and has different expenditure priorities. Below are the eligible project categories for which ACMF funds may be used as defined in Carlsbad Municipal Code (C.M.C.) Section 21.202.060{D)(2): A. Restoration of the coastal and lagoon environment including but not limited to acquisition, management and/or restoration involving wildlife habitat or open space preservation. B. Purchase and improvement of agricultural lands for continued agricultural production, or for the provision of research activities or ancillary uses necessary for the continued production of agriculture and/or aquaculture in the city's Coastal Zone, including but not limited to, farm worker housing. C. Restoration of beaches for public use including but not limited to: local and regional sand replenishment programs, vertical and lateral beach access improvements, trails, and other beach-related improvements that enhance accessibility, and/or public use of beaches. D. Improvements to existing or proposed lagoon nature centers. The three funding proposals are presented below. For each, a summary of the description provided in the grant application is included. The eligible project category that applies to each is also identified.:. AGP 18-01-Buena Vista Audubon Society Boardwalk Grant Proposal (Eligible Project Category: 81 The BVAS requested $50,000 to build a boardwalk along a seasonally flooded stretch of trail to the southeast of the nature center, within the Buena Vista Lagoon Ecological Reserve. The area of the trail that is seasonally underwater is 340 feet long. Although the nature center and proposed boardwalk are located within the City of Oceanside, the center and trail, and overall restoration and management of the lagoon, benefit residents of the City of Carlsbad. The city has previously awarded grant funds for other lagoon nature center and trail improvements at the Buena Vista Lagoon in Oceanside; therefore, this project is eligible to receive grant funding. The trail is a fourth mile long and loops around a duck pond and includes two public viewing areas. The trail allows visitors to observe wildlife and native plants. If ACMF funds are awarded, the boardwalk will be located above the 100-year floodplain to allow the trail to be used year around. The boardwalk will be 340 feet long and six feet wide and supported on 1.5-foot high galvanized steel footings. The boardwalk will be constructed of prefabbed pressure-treated (chemical-free) yellow pine deck panels with 2-foot by 4-foot yellow pine curbing on the edge of the panels. September 25, 2018 Item #5 Page 2 of 55 The anticipated timeline to construct the boardwalk is approximately seven months after receiving funding. The total cost of the boardwalk is estimated at $75,000; however, BVAS is requesting $50,000 from the ACMF fund and will be able to provide the remaining $25,000 from another funding source. AGP 18-02 -Agua Hedionda Lagoon Foundation Interpretive Signage Master Plan & Sustainable Landscape Exhibit Grant Proposal (Eligible Project Categories: A & D) The AHLF requests $50,000 for an interpretive signage master plan and a sustainable landscape exhibit. The grant funding will be used to design, construct, replace and install interpretive signage at the AHLF Discovery Center and on public trails to help educate visitors and hikers. The signage will consist of identification for all native fauna species present at the center, informational topics relevant to the Agua Hedionda Lagoon (AHL), the trail's heritage, public access areas, and water conservation practices. Signage will also be installed on the live animal exhibits at the Discovery Center. The signs will accurately portray the role of the hosted species in a native environment and will cover conservation challenges faced by the species. If awarded, funds from the grant will also be used to install a new sustainable landscape exhibit, which will depict and outline responsible water management practices. The sustainable landscape exhibit will be a 1,500 square-foot garden located at the Discovery Center. The exhibit will demonstrate various uses of native plants for water management, drought-tolerant landscaping and water conservation. Through the exhibit students and visitors would see new and interesting ways to maintain a beautiful, environmentally-friendly and sustainable garden at their home or business. The exhibit will also include three community planter boxes/beds to be maintained by local schools or community groups. The community planter boxes/beds will be provided at no cost to the maintaining group and will provide students or group members a chance to learn about agriculture and water conservation with a hands-on project. The anticipated completion timeline for the signage to be installed is July 2019. The sustainable landscape exhibit and three community planter boxes/beds are expected to be completed by December 2019. AGP 18-03 -Batiguitos Lagoon Foundation North Shore Restoration Grant Proposal (Eligible Project Category: A) The BLF requests $49,893 for phase four of a multi-phased wetland, riparian and coastal sage scrub habitat restoration project within the Batiquitos Lagoon Ecological Reserve (BLER), located on the north shore of the BLER, between the railroad tracks and Highway 5. The project includes ' replacing invasive eucalyptus and palm trees with Torrey Pine trees and other native California coastal trees to create better nesting, roosting and foraging habitat for native birds and to remove and replace invasive plants with native plants. The restoration project will include the removal of dead plant material that poses a significant fire hazard. The restored area will also help control erosion and improve slope stability. If funds are awarded, the anticipated timeline to start the restoration project is approximately two weeks after a signed agreement. The project will take approximately 17 months to complete. September 25, 2018 Item #5 Page 3 of 55 All three grant proposals are compliant with the Coastal Agricultural Overlay Zone, Section 21.202.060(D)(2) of the Carlsbad Municipal Code (C.M.C.), which states the allowable uses for the fund. All three projects will restore lagoon environments (Project Category A). Furthermore, the AHLF's project will also improve their nature center (Project Category D). Based on their compliance with this Section of the C.M.C. and the above information, staff supports approval of the Committee's recommendations. Fiscal Analysis As of June 30, 2018 Cash in ACMF Fund $ 890,404.00 Previously awarded projects ($124,765.00) (appropriated and not dispersed) Administrative fee ($ 2,946.00) Awarded ' ($ 555,594.00) (not appropriated) ' Currently available ACMF funds $207,099.00 Proposed allocation $ 149,893.00 Remaining ACMF funds $ 57,206.00 Next Steps Staff will work with the City Attorney's office in drafting funding Agreements with the three grantees and attaining the required signatures. At a future meeting, the Committee will likely discuss the status of remaining ACMF funds. Potential Committee actions could include recommending another round of grant applications or delaying such a recommendation until additional funds accumulate. Environmental Evaluation (CEQA) Because the activity of awarding funds will not result in any development, construction, alteration of land, or other activity that could cause a significant effect on the environment, it is exempt from environmental review pursuant to CEQA Guidelines Section 15061(b)(3), which states that "CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have the potential for causing a significant effect on the environment, the activity is not subject to CEQA." The projects to which the funding is applicable will be evaluated pursuant to CEQA at the time development plans for those projects are submitted to the city or other lead permitting agency for review (i.e. California Coastal Commission, Department of Fish & Wildlife and the City of Oceanside). At this time there is insufficient information to determine whether the projects will result in any significant environmental impacts. This action (allocating funds to the three projects) also does not constitute a project under CEQA Guidelines section 15352(b) because it does not commit the city to a particular course of action regarding the project. Public Notification The Committee's grant solicitation advertisement was published in the Coast News on March 30, 2018. The public meeting notice for the Committee's meeting was published in the Union-Tribune September 25, 2018 Item #5 Page 4 of 55 on July 18, 2018 and was posted on the city's website. An email notification to a list of individuals and organizations expressing interest in the Committee meetings was also sent out. In addition, this item was noticed in accordance with the Ralph M. Brown Act and was available for viewing at least 72 hours prior to the meeting date. Exhibits 1. City Council Resolution 2. Draft Minutes from the July 26, 2018 Committee Meeting 3. AGP 18-01-Buena Vista Audubon Society Grant Proposal 4. AGP 18-02 -Agua Hedionda Lagoon Foundation Grant Proposal 5. AGP 18-03 -Batiquitos Lagoon Foundation Grant Proposal September 25, 2018 Item #5 Page 5 of 55 RESOLUTION NO. 2018-172 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ALLOCATING FUNDS FROM THE AGRICULTURAL CONVERSION MITIGATION FEE FUND TO THE: 1) BUENA VISTA AUDUBON SOCIETY; 2) AGUA HEDIONDA LAGOON FOUNDATION AND 3) BATIQUITOS LAGOON FOUNDATION, AND AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF AGREEMENT WITH EACH GRANT RECIPIENT. CASE NAME: AGRICULTURAL CONVERSION MITIGATION FEE AD HOC CITIZEN'S ADVISORY COMMITTEE FUNDING RECOMMENDATIONS CASE NO.: AGP 18-01, AGP 18-02, AGP 18-03 WHEREAS, on February 27, 2018, the City Council authorized the Agricultural Conversion Mitigation Fee Ad Hoc Citizens Advisory Committee (Committee) to solicit and evaluate proposals for Agricultural Conversion Mitigation Fee (ACMF) funding consideration based on the available fund balance and provide recommendations to award those funds; and WHEREAS, between March 30, 2018 and May 30, 2018, the Committee accepted grant applications for ACMF funding; and WHEREAS, three organizations submitted grant proposals; and WHEREAS, the total amount of funding requested is $149,893, which is approximately $57,000 less than the grant funds that are available; and WHEREAS, the Committee met on July 26, 2018 and received PowerPoint presentations from the three non-profit organizations that submitted grant proposals; and WHEREAS, after some discussion, the Committee recommended that the City Council fund the three grant applications in full; and WHEREAS, Buena Vista Audubon Society (BVAS) requests $50,000 (AGP 18-01) to build a boardwalk along a seasonally flooded stretch of trail to the southeast of the nature center, within the Buena Vista Lagoon Ecological Reserve; and WHEREAS, the Agua Hedionda Lagoon Foundation (AHLF) requests $50,000 (AGP 18-02) for an interpretive signage master plan to design, construct, replace and install interpretive signage at the AHLF Discovery Center and on public trails, and a sustainable landscape exhibit; and WHEREAS, the Batiquitos Lagoon Foundation (BLF) requests $49,893 (AGP 18-03) for a multi- phased wetland, riparian and coastal sage scrub habitat restoration project within the Batiquitos September 25, 2018 Item #5 Page 6 of 55 Lagoon Ecological Reserve (BLER), located on the north shore of the BLER, between the railroad tracks and Highway 5; and WHEREAS, all three grant proposals are compliant with the Coastal Agricultural Overlay Zone, Section 21.202.060{D)(2) of the Carlsbad Municipal Code (C.M.C.), which states the allowable uses for the fund; and WHEREAS, two of the allowable uses are to restore lagoon environments and improve nature centers; and WHEREAS, though the BVAS funding request would help construct a boardwalk in a portion of the Buena Vista Ecological Reserve in the City of Oceanside, the reserve straddles the Carlsbad/Oceanside boundary and improvements such as the boardwalk would be enjoyed by Carlsbad residents; and WHEREAS, all three projects will restore lagoon environments (Project Category A); and WHEREAS, the AHLF's project will also improve their nature center (Project Category D). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council herby approves the allocation and appropriation of grants from the ACMF fund to the: 1) Buena Vista Audubon Society in the amount of $50,000 (AGP 2018-01); 2) Agua Hedionda Lagoon Foundation in the amount of $50,000 (AGP 2018- 02) and 3) Batiquitos Lagoon Foundation in the amount of $49, 893 (AGP 2018-03), subject to the following: 3. That the Mayor is hereby authorized to execute a funding agreement with each grant recipient, approved as to form by the City Attorney, itemizing the agreed upon milestones and the agreed upon timing of the release of funds. 4. The Finance Director is hereby authorized to disburse said funds according to the terms of the approved funding agreements. September 25, 2018 Item #5 Page 7 of 55 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 25th day of September, 2018, by the following vote, to wit: AYES: NOES: ABSENT: K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. None. M. Hall. (SEAL) September 25, 2018 Item #5 Page 8 of 55 & Mi';;~~;;ONVERSION MITIGATION FEE COMMITTEE Thursday, July 26, 2018 EXHIBIT 2 City Council Chamber 1200 Carlsbad Village Drive Carlsbad, CA 92008 1. CALL TO ORDER: Chair Larson called the meeting to order at 9:00 a.m. ROLL CALL: ABSENT: STAFF PRESENT: Chair Larson; Committee members Meenes, Alfrey, Alkire, Flock and Smerdu Committee member Greenfield Associate Planner Drew and Minutes Clerk Brown 2. APPROVAL OF MINUTES: Minutes of the October 26, 2017, was approved (5/1/1 Greenfield absent, Meenes abstained). 3. INFORMATIONAL ITEM: Associate Planner Drew stated that at the City Council's meeting on February 27, 2018, Council approved the Committee's 2017 recommendations to authorize an amendment to AGP 13-04 -Floral Trade Center Improvements Project. City Council also approved the authorization to solicit and evaluate grant proposals. She noted that City Council removed the $50,000 grant cap to allow the committee to have full discretion as how to best use the funds available. 4. PUBLIC COMMENT: Chair Larson opened public comment. There being no one to speak, Chair Larson closed public comment. 5. AVAILABLE FUND BALANCE: Associate Planner Drew provided an update on available funds and interest earned for the Agricultural Conversion Mitigation Fee (ACMF) account. 6. GRANT PROPOSALS AND PRESENTATIONS: Associate Planner Drew stated that all the applications had been deemed complete. A. AGP 18-01 Buena Vista Audubon Society Project: Construction of a Boardwalk located within the Buena Vista Lagoon Ecological Reserve and adjacent to the Buena Vista Lagoon. Grant request: $50,000 Chair Larson introduced the item and Sally Dickerson, volunteer for the Buena Vista Audubon Society, reviewed her PowerPoint presentation (on file in the Planning Division). Committee member Meenes asked about the material being used and the estimated life span for the boardwalk. September 25, 2018 Item #5 Page 9 of 55 Agricultural Conversion Mitigation Fee Committee Meeting Minutes July 26, 2018 Page 2 Ms. Dickerson stated that she would have to find out and could get back to the committee with the requested information. Committee member Flock stated that the boardwalk is being requested for a property that is within the City of Oceanside. Associate Planner Drew answered that the grant money applies to projects that benefit the residents of Carlsbad. She noted that it is seen as a shared resource for the community of Carlsbad. Committee member Alfrey asked if the 1.5-foot elevation keeps the area above the level for possible flooding. Ms. Dickerson stated that the current floociing in that area has been around 7 to 12 inches. Committee member Flock asked aboutthe Malk Nature Funding of $25,000. Ms. Dickerson explained that there is money in a bank account that tan be pulled from when necessary. She was uri~ure on how the moneywas invested or being held. Committee member Alkire asked if there .was anyone qn staff that had experience with applying for permits. Ms. Dickerson stated that yes, there are plenty of volunteers that have the required experience forthis project. . . / ' . , ··.<·.:: './.· . Committee memberAlkir};fked if th~ installation costs had been included in the project t.otal: Ms. Dickerson stated that the installation costs have been included in the project costs . . · ·. . ·. / ,'/ Chair Larson explainedthat project funding had been previously used out of the city boundaries bLitjs okay bgcause the projects have benefited the City of Carlsbad. ACTION: Motion by Committee member Flock and seconded by Committee member Alkire to recommend approval of AGP 18-01 (Buena Vista Audubon Society Project) grant request in the amount of $50,000 for the building of a boardwalk along a stretch of trail located within the Buena Vista Lagoon Ecological Reserve and adjacent to the Buena Vista Lagoon (6-1 Greenfield absent). September 25, 2018 Item #5 Page 10 of 55 Agricultural Conversion Mitigation Fee Committee Meeting Minutes July 26, 2018 Page 3 B. AGP 18-02 Agua Hedionda Lagoon Foundation: Interpretive Signage Master Plan and Sustainable Landscape Exhibit Grant request: $50,000 Chair Larson introduced the item and Samantha Richard, COO of the Agua Hedionda Lagoon Foundation, reviewed her PowerPoint presentation (on file in the Planning Division). Committee member Alkire asked if the foundation has done the research to see if there is a demand and/or need for raised garden beds. Ms. Richard stated that the Carlsbad Garden Club h.as expressed interest in the beds. The foundation is in the process of starting an Agua Hedionda Garden Club with high school students. Committee member Alkire asked . a6but the number/<of signs that would be replaced/purchased. Ms. Richard explained the cqsts for the sigrls/ She stated that they would be replacing approximately 10 of the mostdamaged signs. T~ese signs would be replaced by volunteers so there is not a costtothe budget. Committee member Meenes askedaboutthedollar amountfor previous city funding that is noted on p~~~12 of the applicatioil. Ms. Richard explained thatthere is approximately $45,000 left in funding. She noted that it is allocated to take. care oftheentire trail system. She noted that the foundation would continue to: fund raise. Associate Planne~Drew stated that the different lagoon foundations have grants for trail mail)tE!nance. The fot.11JdationSusually ask for the entire sum so that they can schedule five-year maintenance.programs .• •· She believes that the Agua Hedionda Foundation requestedthe remaining}unding last year. ACTION: Motion by Committee member Alfrey and seconded by Committee member Alkire to recommend for approval of AGP 18-02 (Agua Hedionda Lagoon Foundation) grant requested in the amount of $50,000 for new or replacement signage at the Agua Hedionda Lagoon Discovery Center and on public access trails and for a sustainable landscape exhibit. (6-1 Greenfield absent) September 25, 2018 Item #5 Page 11 of 55 Agricultural Conversion Mitigation Fee Committee Meeting Minutes July 26, 2018 Page 4 C. AGP 18-03 Batiguitos Lagoon Foundation: Batiguitos Lagoon North Shore Restoration Project Phase 4 Chair Larson introduced the item and Fred Sandquist, President, gave an update on a previously awarded grant (AGP 06-12 -Batiquitos Monitoring and Management Plan). Associate Planner Drew explained that when the foundation originally applied for the grant, it was for a Batiquitos Lagoon monitoring and management plan. At that time, there was discussion about the Department of Fish and Wildlife owning the Lagoon and shouldn't they be responsible for paying for that type of plan. The foundation was given approximately $100,000 in grant money for studiesofexisting conditions at the lagoon. <·, The foundation could come back later to request>additional funding. She noted that the Department Fish and Wildlife did not have thefuncfingfora monitoring and management plan. This led the foundation to come backand request $100,000 from the awarded funding (not appropriated funding) to db some lagoon data collection. If this awarded funding is not used, it could go back intothe general fund for addi.ti9nal grants. Mr. Sandquist reviewed his PowerPoint presentation (on file in the Planning Division). Committee member Smerdu asked hovy the valuefocost was figured . . . Mr. Sandquist explained the formu.la for comingup withthe total costs. . .. Committee member Flockasked if the re.q. uest for S,49~893 is from this grant round or , , , , release from previous grants .. Mr, Saodquistanswered "yes'' from this graht round. ''/ ~ . .. ., .· ,' ,· ·.·.·:,., Committee memb.er Alkire asked about a possible cost discrepancy shown on the surn11Jc:iry page of the applicatidn. After discussion, Mr. Sandquist stated that he would go back and review the spreadsheet to see how there could bea gap in the totals listed. Committee member Alfrey asked if plant material was included in the project cost. Mr. Sandquist stated that the funding would pay for various things, but yes, plant material is included in the cost. Chair Lawson thanked Mr. Sandquist for his comments in regard to improving the nonprofit application submittal process. Associate Planner Drew noted that she has made many of the requested changes to the grant application. September 25, 2018 Item #5 Page 12 of 55 Project Summary Buena Vista Audubon Society (BV AS) respectfully requests $50,000 for building a boardwalk along a seasonally flooded stretch of trail which it maintains adjacent to its nature center at the Carlsbad-Oceanside boundary. Thel/4 mile long trail is a popular and important destination for local families and tourists, and is an integral part ofBVAS's children's' nature education program. Located within the Buena Vista Lagoon Ecological Reserve and adjacent to the Buena Vista Lagoon, the trail complements BVAS's nature center and education programs; with a duck pond and two viewing decks, the trail allows visitors to learn about native flora and fauna depicted in our nature center. Due to flooding in the sum.mer and fall, 350 feet of the trail (the entire south-facing side) becomes impassable. The flooding is caused by water backing up from a sand bar building up in front of the weir at the mouth of the lagoon. A boardwalk would allow the trail to be passable year-round and be beneficial to Carlsbad citizens and visitors who :frequent the trail. The new bicycle path built by the City of Carlsbad has increased recreational traffic along the Coast Highway between Carlsbad and Oceanside. Many of these bicyclists and pedestrians stop at our nature center and then walk the trail. As the trail is close to many neighborhoods and is easily accessible for young and old alike, BV AS observes many local families using the trail. In addition, our nature education program encompasses outdoor experiences in nature with children; as part of school programs, children from local schools explore the trail with our trained volunteer nature guides. The boardwalk design would be constructed of wooden materials and supported on galvanized steel posts; the final design must be approved by the California Department of Fish and Wildlife. They tentatively have approved this design. BV AS also will need a building permit and possibly a coastal development permit from the City of Oceanside, and consultation with the Coastal Commission (and possibly a permit). The anticipated timeline is approximately seven months after receiving funding. The total cost of the boardwalk is estimated at $75,000; BVAS requests $50,000 from the ACJMF program, and will be able to provide the remaining $25,000 from another funding source. Buena Vista Audubon Society has the experience and community support for this project; it has been a chartered chapter of the National Audubon Society for over 60 years, and has approximately 2,000 members, including many Carlsbad residents. In addition, BVAS has 100 active volunteers who help in a variety of capacities. Our nature center was built in 1988, and we have managed and operated it since then; it serves approximately 3,000 visitors per year. BV AS offers programs and activities to our members and the general public at our nature center, grounds and trail, and other locations in the community. These activities include: children's nature programs, regular local bird walks and international tours, annual sponsorship of the Christmas Bird Count, a monthly meeting featuring speakers on nature-related topics, land ownership and management, and advocacy activities supporting wildlife and conservation. Most of these programs and activities are provided at no cost to the participants. BVAS's board members and volunteers have expertise in a variety of areas, including finances and investing, grant writing, land management, teaching, advocacy, wildlife monitoring, building construction, and engineering. The board members and volunteers involved with this project have expertise in all these areas and thus can ensure the project's success. September 25, 2018 Item #5 Page 15 of 55 ,nt·hl:mk- 9. What is the purpose or mission of your agency/organization?---------- See attached (Page 9). 10. Describe applicant's experience in the project area.------------- See attached (Page 9). V. FINANCIAL RESOURCES/BUDGET All applicants must attach a budget and a proposed funding schedule for the proposed project. After a grant has been awarded and prior to distribution of grant funds, the financial condition of an agency/organization will be evaluated through submittal of either an audited financial statement (encouraged/preferred}; a reviewed financial statement; an IRS-990 tax return; or other evidence of financial condition as agreed upon by the city. All applicants are encouraged, but not required, to submit this documentation at the time of application submittal. 11. If other resources/funding will be used, please describe aH funding you have already secured or anticipate securing for the proposed project, and identify the amount, type, status, and source(s) of all such funds. Please indicate if no other resources/funding wHI be used. See attached (Page 9). 12. Describe any previous city funding requested or received (for any project) in the past five years. See attached (Page 9). VI. GENERAL COMMENTS{INFORMATION 13. Is there anything else you wish to make the Committee and City Council aware of regarding yourself, your organization, or your proposed project? See attached (Page 9). Page4 Page 4 of 5/30/2( September 25, 2018 Item #5 Page 18 of 55 rrnt: h 1 ank VII. DISCLOSURES/REQUIREMENTS/CERTIFICATION Disclosures: These grants may be used in combination with funding from other sources or may be used for projects for which other funds are not available. Project proponents must submit a written application. Project proponents may also be asked to make a presentation to the Committee. The Agricultural Conversion Mitigation Fee Committee will review project proposals and will recommend to the City Council those projects selected for funding. Final approval of funding will require City Council approval. This grant opportunity may or may not be available annually or after the first year, depending upon the number of meritorious proposals, the amount of funds available, and the amount of funds ultimately awarded by City Council. Projects approved for funding in the first year have no expressed or implied guarantee for future funding. The full amount of the available funds may not be disbursed if there are not sufficient meritorious applications. These grants will not be awarded on a first-come/first-serve basis but will be considered according to specific criteria. Any project that is awarded funds will be required to meet agreed-upon milestones. Failure to satisfy the agreed-upon milestones will result in project reconsideration and possible cessation of funding. All documents submitted become the property of the City of Carlsbad. I/we understand-the information above: Yes lg] No D Reporting Requirements: Grant recipients will be required to file with the city a report on how the funds were spent annually, or when funds are spent, or at other agreed upon intervals (e.g., upon achievement of a milestone}, whichever comes first. Proof of project expenses (i.e., receipts) are required to be held for at least two years (or longer if so specified in the Grant Funding Agreement), during which time the city reserves the right to audit the records. !/we agree to adhere to the funding and reporting requirements described above: Yes lg] No D Page 5 Page 5 of 5/30/20 September 25, 2018 Item #5 Page 19 of 55 mt:blank Other Requirements Grant recipients will be required to recognize on all printed material that the project is funded fully or in part by the City of Carlsbad. Certification: We, the undersigned, do hereby attest that the above information is true and correct to the best of our knowledge. (Two signatures required) 11U/l »Lv Doo.,"ol 5-~o--\g r r-i' s ·~ cl {n.+ Signature I Title Date ~lh/lh a_· vl ~~-i-~J;u--v 5-30.-i~ Signature Title Date INSTRUCTIONS AND APPLICATIONS FORM FEEDBACK The Committee's intent is to make the application instructions and application form easy to understand and complete. Therefore, we would appreciate you taking a few moments to provide feedback on both. If there were instrnctions or questions that were confusing or difficult to complete, please identify those areas on a separate sheet of paper and provide any suggestions you may have. Suggestions and comments will be utilized to improve the function and efficiency of future programs. Feedback regarding this process will not ·be reviewed as part of the grant proposal consideration process and will in no way impact project eligibility or consideration. Page 6 Page 6 of 5/30/2( September 25, 2018 Item #5 Page 20 of 55 IL PROJECT DESCRIPTION 1. Describe the proposed project. BVAS proposes installing a boardwalk along a seasonally flooded stretch of trail which it maintains adjacent to its nature center at the Carlsbad-Oceanside boundary. This 1/4 mile long trail complements BV AS's nature center and education programs; with a duck pond and two viewing decks, the trail allows visitors to learn about native flora and fauna depicted in our nature center. The trail lies within the Buena Vista Lagoon Ecological Reserve, is adjacent to the Buena Vista Lagoon, and is a popular destination for local families, tourists, and participants in our nature education program. Visitors typically first visit the nature center to learn about the fauna and flora they may see out on the trail, and then walk the trail to observe wildlife and native plants. During the summer and fall months, approximately 350 feet of the trail becomes flooded by water backing up in the lagoon from sand building up at the mouth of the lagoon, in front of the weir. This flooding renders the trail impassable and impacts the ability of families, tourists, and our nature education · participants from using the trail. BV AS's nature education program gives local school children an opportunity to explore our nature center museum and take a guided walk on the trail. However, when the trail is flooded, they are precluded from this outdoor opportunity. Local families also enjoy corning to the nature center and exploring the easily accessible trail, and when the trail is impassible, they are unable to have an outdoor experience. In addition, summer and fall is the height of tourist season. Visitors come to the nature center to walk, bird watch, and take photos; when the trail is flooded, the visitors leave disappointed. A boardwalk would allow visitors access to the full trail year-round, and thus help BV AS implement the California Coastal Act, making coastal areas accessible to all. A preliminary boardwalk design is a wooden structure supported on metal posts; the same design as that of a small trail connector bridge that BV AS installed about eight years ago. 2. How will the project benefit the citizens of Carlsbad? This project will increase access to our coastal ecosystems; by making the trail passable year- round, visitors will be able to enjoy the trail and the pond, and BV AS will be able to provide quality outdoor education services to local school children. Having a place for families to enjoy nature is important for spiritual renewal, relaxation, learning about our native ecosystems, and for exercising. For many families, the trail is the closest outdoor path available to them. In addition, the project would enhance BVAS's ability to educate and connect the public to the importance of the lagoon, its flora and fauna, and the coastal ecological systems in general. The bike trail built by the City of Carlsbad along the Coast Highway brings in many visitors eager to explore the natural areas along the coast Since the bike trail was built, BV AS has seeu an uptick in visitors bicycling or walking along the Coast Highway, and who spontaneously stop to explore the nature center and trail. All these visitors will benefit by having access to a trail that is accessible year- round. More generally, BVAS hosts visitors from around the U.S. and a number of foreign countries. For the first time, in the recently updated 5th edition of Afoot & afield San Diego County, the author included the lagoon and trail, stating" ... for bird-watching enthusiasts and small children getting their first taste of the outdoors, this ... trail yields pleasant rewards"--elevating our presence even further in the minds of North County visitors. Many of these visitors also patronize businesses in Carlsbad. Buena Vista Audubon has been a chartered chapter of the National Audubon Society for over 60 years, and has approximately 2,000 members, including many Carlsbad residents. Ours is the only nature center on the Buena Vista Lagoon, and BV AS is the primary provider of educational programs and information to the public related to the Buena Vista Lagoon. 7 September 25, 2018 Item #5 Page 21 of 55 ID. PROJECT FEASIBILITY AND PLANNING 3. What permits/approvals (federal, state, local, other) will the project require? A building permit and possibly a coastal development permit will be required from the City of Oceanside. Consultation with the Coastal Commission will be necessary, and they may require a permit. The California Department of Fish and Wildlife will also need to approvethe boardwalk. 4. What is the time line for implementation of the project? The project should be fully implemented within one year of approval. 5. How will the project be implemented? Identify specific milestones that would be used to measure progress of project implementation and who will be responsible for implementation. A. Select a contractor and boardwalk design, with BVAS Board approval (30 days). B. Acquire permits and approval of boardwalk design and implementation. Permits will be required from the City of Oceanside and possibly the Coastal Commission; CA Department of Fish and Wildlife will need to be consulted and will need to give approval to the project (90 days). C. Hire the selected contractor, who will procure the boardwalk materials and install the boardwalk with the help of BVAS volunteers (90 days). IV. APPLICANT INFORMATION AND EXPERIENCE 6. This applicant is an Organization (non-profit) 7. a. Years in Business: In 1951, BVAS received its charter as an official chapter of the National Audubon Society. BV AS has operated and maintained the Nature Center, on the border between Oceanside and Carlsbad, since 1988. b. Number of employees: One part-time Nature Center Manager and one part-time Membership Coordinator. c. Number of Volunteers: BVAS currently has approximately 100 volunteers, a permanent cadre that is supplemented by corporate, civic, scout, and other groups as well as individual volunteers for special projects or events. 8. Names of Officers and Board of Directors: Name: Natalie Shapiro Dennis Huckabay Judi Wilson Margie Ellsworth Board Members: Joan Bockman Curt Busk Kelly Deveney Andy Mauro Bruce Montgomery JaneMygatt Joan Herskowitz Title: President Vice President Secretary Treasurer Steve Brad Bob Crowell DanDiMento Sandy McMullen Patty Montgomery Denise Riddle 8 September 25, 2018 Item #5 Page 22 of 55 9. What is the purpose or mission of your agency/organization? The BV AS mission focuses on conservation through education, advocacy, land management, and monitoring. BV AS helps educate BV AS members and the general public on important conservation issues; helps influences public policy in order to better protect the natural environment; and actively supports programs to protect, preserve, restore, and enhance natural ecosystems on local, regional, national, and international levels. 10. Describe applicant's experience in the project area. BV AS has been active in nature education and environmental concerns for over 65 years, and has over 2,000 members, many whom are Carlsbad residents. We offer programs and activities to our members and the general public at our Nature Center, grounds and trail, and other locations in the community. These activities include: children's nature programs, regular local bird walks and international tours, annual sponsorship of the Christmas Bird Count, a monthly meeting featuring speakers on nature-related topics, land ownership and management, and advocacy activities supporting wildlife and conservation. Most of these programs and activities are provided at no cost to the participants. BV AS's board members and volunteers have expertise in a variety of areas, including finances and investing, grant writing, land management, teaching, advocacy, wildlife monitoring, building construction, and engineering. The board members and volunteers involved with this project have expertise in all these areas and thus can ensure the project's success. v. FINANCIAL RESOURCES/BUDGET 11. If other resources/funding will be used, please describe all funding you have already secured or anticipate securing for the proposed project, and identify the amount, type, status, and source(s) of all such funds. Please indicate if no other resources/funding will be used. BVAS will acquire other funding for the remainder of the project costs through the Malk Nature Fund, a private funding source that funds North County non-profits which engage in nature education. The estimated cost of the project is roughly $75,000. BVAS seeks $50,000 from the ACMF program, and $25,000 from the Malk Nature Fund. The Malk Nature Fund funds for this project will be available July 1, 2019. 12. Describe any previous city funding requested or received (for any project) in the past five years. BVAS received a $23,500 grant from the ACMF program in 2013 (Project No. AGP 13-06), for funding trail interpretive signs, renovating our informational kiosk, a bulletin board by the nature center entrance, and repainting the Nature Center exterior. VI. GENERAL COMMENTS/INFORMATION 13. Is there anything else you wish to make the Committee and City Council aware of regarding yourself, your organization, or your proposed project? September 24, 2018 marks the 30th anniversary of the opening ofBVAS's Nature Center. More than 3,000 children and adults participate in our programs and activities every year. This project will provide needed improvements to the nature trail around the lagoon pond, allowing year-round access to the many important learning opportunities found in and around the lagoon-thereby helping to connect all visitors to the importance of the lagoon, its flora and fauna, and the coastal habitats in general. 9 September 25, 2018 Item #5 Page 23 of 55 AGRICULTURAL CONVERSION MITIGATION FEE PROGRAM BUDGET AND FUNDING SCHEDULE, BUENA VISTA AUDUBON SOCIETY BUDGET LINE ITEMS AND FUNDING SCHEDULE Permits and project approvals: $10,000 Purchase boardwalk materials: $42,000 Shipping materials to BVAS: $7,000 Installation of boardwalk: $16,000 PROJECT TOTAL $75,000 PROJECT FUNDING SOURCES Carlsbad ACMF Malk Nature Fund $50,000 $25,000 (90 days) (15 days) (15 days) (90 days) September 25, 2018 Item #5 Page 24 of 55 - BOARD OF DIRECTORS I Joan Herskowitz, Conservation Chair I Andy Mauro, Finance Chair s TAFF - Natalie Shapiro, President I I Dennis Huckabay, Judi Wilson, Margie EUsworth, Vice President Secretary Treasurer I I I I Joan Bockman, Steve Brad, Birding Jane Mygatt, Denise Riddle, Native Plant Club Walks Chair Birding Trips Gift Shop ,---Chair Bob Crowell, Kelly Dev!=!ney, Patty Bruce Volunteer Events Chair Montgomery, Montgomery, -Coordinator Newsletter Newsletter I I I Sandy McMullen, Dan DiMento, Curt Busk, Lands Facilities Facilities Mgt Annette Schneider, Janice Osborne, Nature Center Manager Membership Coordinator September 25, 2018 Item #5 Page 25 of 55 Ill. PROJECT FEASIBILITY AND PLANNING 3. What permits/approvals (federal, state, local, other) will the project require? ___ _ Signage installed on public access easements will require an amendment to the associated California Coastal Commission Management Plan. There are no other required permits. 4. What is the time line for implementation of the project? Both components of the proposed project would be completed within 13 months of funding distribution. This is outlined with a projected time-line in the attached budget (based on a August 31, 2018 distribution of funding). 5. How will the project be implemented? Identify specific milestones that would be used to measure progress of project implementation and who will be responsible for implementation. This project will be implemented by the Agua Hedionda Lagoon Foundation. Specific milestones for component 1 would include completion of signage development, installation of public access easement signage and Discovery Center signage. Specific Milestones for component 2 would include installation of all plants and public amenities, and the final survey of plant survivorship following the summer of 2019. IV. APPLICANT INFORMATION AND EXPERIENCE: Individual applicants, please complete items 6 and 10 in this section (Section IV). Organization/Agency applicants, please complete all items in this section. 6. Thr:Jplicant is a (an): Individual [iJ Organization (Non-Profit) r:IJ Organization (For Profit) r:IJ Public Agency (State/Local) r:IJ Other -------------- 7. a. Years in Business: 28 ~~~~~~~~- b. Number of Employees: _7 _____ _ c. Number of Volunteers: 540 annually NOTE: If the applicant is an organization/agency an organizational chart is also required for submittal. 8. Names of Officers and Board of Directors: Name: Title: Please find as attached board roster Page 3 September 25, 2018 Item #5 Page 28 of 55 9. What is the purpose or mission of your agency/organization? __________ _ Our mission is to inspire people through education and outreach to preserve the Agua Hedionda Lagoon as an accessible and healthy watershed. 10. Describe applicant's experience in the project area. The AHLF has owned and operated the AHLF Discovery Center since it's opening in 2001. During that time, we have planned, fabricated, and installed numerous exhibits at the Discovery Center, including a native garden exhibit. Our background in preserving the Agua Hedionda Lagoon allows us to accurately portray the historical, cultural, and environmental issues present though interpretive signage. Our large volunteer base is already trained and capable of maintaining a landscaped exhibit, and conveying it's significance to visitors. V. FINANCIAL RESOURCES/BUDGET All applicants must attach a budget and a proposed funding schedule for the proposed project. After a grant has been awarded and prior to distribution of grant funds, the financial condition of an agency/organization will be evaluated through submittal of either an audited financial statement (encouraged/preferred); a reviewed financial statement; an IRS-990 tax return; or other evidence of financial condition as agreed upon by the city. All applicants are encouraged, but not required, to submit this documentation at the time of application submittal. 11. If other resources/funding will be used, please describe all funding you have already secured or anticipate securing for the proposed project, and identify the amount, type, status, and source(s) of all such funds. Please indicate if no other resources/funding will be used. No other funding will be used. 12. Describe any previous city funding requested or received (for any project) in the past five yea rs. The AHLF currently holds ACMF funding for the development and maintenance of the Agua Hedionda Lagoon Trails system. Page4 September 25, 2018 Item #5 Page 29 of 55 VI. GENERAL COMMENTS/INFORMATION 13. Is there anything else you wish to make the Committee and City Council aware of regarding yourself, your organization, or your proposed project? ----------- There are none VII. DISCLOSURES/REQUIREMENTS/CERTIFICATION Disclosures: These grants may be used in combination with funding from other sources or may be used for projects for which other funds are not available. Project proponents must submit a written application. Project proponents may also be asked to make a presentation to the Committee. The Agricultural Conversion Mitigation Fee Committee will review project proposals and will recommend to the City Council those projects selected for funding. Final approval of funding will require City Council approval. This grant opportunity may or may not be available annually or after the first year, depending upon the number of meritorious proposals, the amount of funds available, and the amount of funds ultimately awarded by City Council. Projects approved for funding in the_ first year have no expressed or implied guarantee for future funding. The full amount of the available funds may not be disbursed if there are not sufficient meritorious applications. These grants will not be awarded on a first-come/first-serve basis but will be considered according to specific criteria. Any project that is awarded funds will be required to meet agreed-upon milestones. Failure to satisfy the agreed-upon milestones will result in project reconsideration and possible cessation of funding. All documents submitted become the property of the City of Carlsbad. I/we understand the information above: Yes II] No D Reporting Requirements: Grant recipients will be required to file with the city a report on how the funds were spent annually, or when funds are spent, or at other agreed upon intervals (e.g., upon achievement of a milestone), whichever comes first. Proof of project expenses (i.e., receipts) are required to be held for at least two years (or longer if so specified in the Grant Funding Agreement), during which time the city reserves the right to audit the records. I/we agree to adhere to the funding and reporting requirements described above: Yes II] No D Page 5 September 25, 2018 Item #5 Page 30 of 55 Project Proposal 2018 ACMF Program Grant Agua Hedionda Lagoon Foundation Interpretive Signage Master Plan and Sustainable Landscape Exhibit Background: Founded in 1990 the Agua Hedionda Lagoon Foundation (AHLF) is a 501(c)3 non-profit organization initiated by passionate Carlsbad citizens to promote the Agua Hedionda Lagoon, it's protection, use, and activation for the benefit of San Diego. Our mission is to inspire people through education and outreach to preserve the Agua Hedionda Lagoon as an accessible and healthy watershed. The Agua Hedionda Lagoon is one of the only lagoons in Southern California that is both protected and allows for public use. Since it's founding, the AHLF has acquired, outfitted, and launched a facility to be used as a public center, the Discovery Center (DC) which opened in 2005. We offer a variety of programs at the DC including our award-winning Academy for Environmental Stewardship school program which through multiple on-site school visits teaches environmental awareness to third and fourth grade students including sustainability practices, water awareness, and water reliability. The AHLF also holds numerous, free public festivals and lectures throughout the year to promote the understanding of environmental conservation, clean water practices, history, and usage of the lagoon. Previous Installments of ACMF funding have been used to outfit the Agua Hedionda Discovery center with it's various educational exhibits, public amenities, and public spaces. Exhibits created include the Critter Corner -where visitors can interact and learn about native reptile species, the Native Garden -which boasts a broad collection of native plant species to demonstrate the importance of native plant species-and the Discovery Center Nature Trail - which is an ongoing project to create 4 new outdoor classroom settings and infrastructure to educate visitors on storm water management with bioswales. ACMF funding has also been used to build and maintain 3 .1 miles of public access trails around the Agua Hedionda Lagoon. These 3 .1 miles of trails are composed of lateral and vertical public access easements, lands granted from the Kelly family, and other easement-based trails. Project Component 1-Interpretive Signage Master Plan Signage at the Agua Hedionda Lagoon Discovery Centers and on public access trails is a valuable way to help educate visitors and hikers. If granted, funds from the ACMF would be used to design, construct, and install interpretive signage at the AHLF Discovery Center and Trails System. Signage at the AHLF Discovery Center would consist of identification for all native fauna species present at the center, modem concerns and informational topics relevant to the Agua September 25, 2018 Item #5 Page 32 of 55 Hedionda Lagoon, and Water conservation practices. All signage would be focused on conveying the importance of conservation and environmental-awareness to our 15,000 annual visitors and the Academy of Environmental Stewards. This project will improve the experience of students and visitors to the Agua Hedionda Lagoon Discovery Center. If implemented a typical visitor would arrive at the center greeted by new signage about the Agua Hedionda and its historical the historical lands on which it resides, along with a stunning view of this valuable Carlsbad resource. As visitors and students walked through the Native Garden exhibit to reach the center, they would read about native plant communities, and the water strategies they could implement to host these species at their home or business. Identification signs would be installed on every Discovery Center live animal exhibit. These signs would accurately portray the role of our hosted species in a native environment and would cover conservation challenges faced by the species. Visitors will be able to learn about and interact with over 20 reptile species and 15 aquatic species hosted in our Critter Corner and Aquatic Touch-Tanlc Signage would also display the historical land usage and culture of the Luiseno Indian tribes at the Agua Hedionda Lagoon, and share the history of this Carlsbad area. This Project will also improve the experience of hikers on the Agua Hedionda Lagoon Trails System. Funds granted from ACMF would be used to help hikers access and understand lateral public access areas of the lagoon. Many easements found in the 3.1-mile Trail System where granted by landowners and have prior structures which discourage Carlsbad citizens from using them fully. New signage would accurately depict public areas and encourage their use. Areas rich in Luiseno culture or with historical ties to previous agricultural lands would include signage to share the trail' s heritage. Project Component 2-Sustainable Landscape Exhibit the AHLF 's native garden exhibit currently hosts more than 50 native plant species for the public to view and enjoy. If granted, funds form the ACMF would be used to install a new sustainable landscape exhibit, depicting and outlining responsible water management practices. The Sustainable Landscape exhibit would be a 1500 square foot garden at the Discovery Center, demonstrating various uses of native plants for storm water management, drought-tolerant landscaping, and water conservation. Through this exhibit, students and visitors would see new and interesting ways to maintain a beautiful, environmentally-friendly, and sustainable garden at their home or business. The main practices promoted will be high-efficiency water distribution networks, storm water management through bioswales, native plant species choice and installation, recycled water usage, and plant amenities to retain water. The exhibit will also host three community planter beds to be maintained by local schools or community groups. These community beds will be provided at no cost to the maintaining group and will provide students or group members a chance to learn about agriculture and water conservation with a hands-on project. Planter Beds will be irrigated with high-efficiency water distribution networks. The maintaining group for each planter bed will be decided annually in August, to allow students a full year's project at the planter bed. September 25, 2018 Item #5 Page 33 of 55 Budget Category Descriptions Category Category Description Research and Development of Signage Fabrication Installation Water Distribution Network Community Planter Boxes Fabrication and Installation Plant Protectants and Structures Public Features and Walkways Plant Installation and Establishment (First Summer's Maintenance) Background research for all panels and signage {titles, subtitles, main text, call-outs, and captions}, and one round of revisions. Acquirement of high resolution JPGs of photographs and any required vector art, plus securement of permission for use where applicable. Preliminary and Final layout completed as final item. Interpretive signage will consist of lmageLOC signs printed one side only with back of the sign mounted to pedestal stands. Interior Discovery Center Signage will consist of aluminum or wooden printed signage Interpretive signage will be installed with single-post pedestal stands with 84" h x 3" x 3" aluminum posts. Posts and mounting plates will be powder-coated brown for added protection against the elements; tamper proof hardware. Interior Signage will be installed with child-safe hardware of varying measurement and material type. Water will be distributed using high-efficiency sprinkler heads, drip irrigation lines, and rain collection hookup ports. Community boxes will be designed 6' x 2.5' and made of pressure treated wood. They will be painted and designed to match the accompanying signage and landscape. Structures include mulch, planting nets, vertical plant supports, tie downs, vine securing mesh, and avian deterrents. Purchase and installation of a stone slab walkway and public benches. Purchase and installation of plants. Additional Maintenance will be required through the first summer month, after which maintenance will default to the Agua Hedionda Lagoon Foundation September 25, 2018 Item #5 Page 34 of 55 Itemized Budget and TimeLine Category Projected Estimated Designation Category Description Cost Completion* 1. Interpretive Signage Master Plan 1.1 Research and Development of Signage 1.2 Fabrication 1.3 Amendment to Public Access Management Plan 1.4 Installation 2. Sustainable Landscape Exhibit 2.1 Water Distribution Network 2.2 Community Planter Boxes Fabrication and Installation 2.3 Plant Protectants and Structures 2.4 Public Features and Walkways Plant Installation and Establishment (First Summer's 2.5 Maintenance) Total Requested Funding: Final Projected Completion Date: * Completion schedule is based on funding approval by August 31st. $20,000.00 $11,400.00 $6,800.00 $1,000.00 $800.00 $30,000.00 $6,000.00 $7,800.00 $3,600.00 $3,000.00 $9,600.00 $50,000.00 Oct-19 ** Please find additional details on budget categories in the attached "Budget Category Descriptions" Jul-18 Jan-19 Mar-19 Jun-19 Jul-19 Oct-19 Nov-18 Nov-18 Jan-19 Dec-19 Oct-19 September 25, 2018 Item #5 Page 35 of 55 AGUA HEDIONDA LAGOON FOUNDATION BOARD OF DIRECTORS 2018 Ian McDaniel -Chairman Hanscom Alexeev & McDaniel LLP 2121 Palomar Airport Road Suite 170 Carlsbad, CA 92011 C: (760) 666-0734 W: (760) 602-2909 Birthday: March 21st ian@hanalexmcd.com Elected 10/2014 Re-Elected 10/2017 Exp. 3/30/2018 Sam Ross-Vice chair Executive Director-Visit Carlsbad 400 Carlsbad Village Dr. Carlsbad, CA 92008 W: (760) 434-6093 C: (760)547-6341 Birthday: July 20th samr@visitcarlsbad.com Elected 10/2015 Exp. 1/30/2019 Gary P. Endres-Treasurer First Vice President/Investments-Stifel Nicolaus 5780 Fleet St #250 Carlsbad, CA 92008 W: (760) 804-3400 C: (760) 473-4423 Birthday: March 3rd endresg@stifel.com Elected 10/2016 Exp. 3/30/2018 Kimberly Holmes-Secretary V.P. of Financial Reporting and Analytics WEST/iving, LLC 5800 Armada Dr Suite 100 Carlsbad, CA 92008 W: (760) 602-5825 C: (617) 648-6814 Birthday: September 7th kjholmes@westliving.net Elected 10/2014 Re-Elected 10/2017 Exp. 4/30/2018 Aaron B. Booth Law Offices of Aaron B. Booth 633 West 5th Street, Suite 6200 Los Angeles, CA 90071 W: (213) 228 -0330 C: (310) 877-0454 Birthday: December 12th abooth@aaronbooth.com Elected 10/2015 Exp. 5/30/2018 Jim Brubaker Owner-Brubaker & Associates Insurance 2585 Pio Pico Drive Carlsbad, Ca 92008 W: (760) 729-1800 C: (760) 845-5776 Birthday: January 29th Jim@brubakerassociates.com Elected 10/2013 Re-Elected 10/2016 Exp. 4/30/2018 Christopher Crespo Owner-CS PA Inc. 300 Carlsbad Village Dr. 108A #395 Carlsbad CA 92008 W: 619-549-3284 C: Birthday: October 31st christophercrespo@gmail.com Elected Exp. 4/30/2019 Fred Hale Law Offices of Frederick Hale 2888 Loker Ave #319 Carlsbad, CA 92010 W: (760) 931-0842 Birthday: fred@halefamilylaw.com Elected Exp. 10/30/2018 Sheila Henika Senior Environmental Specialist- Cabrillo Power I LLC, Encina Power Station 4600 Carlsbad Blvd Carlsbad, CA 92008 W: (760) 268-4018 C: (760) 439-6176 Birthday: Sheila.Henika@nrg.com Elected 10/2017 Exp 4/30/19 Rachel lvanovich Easy Life Management 300 Carlsbad Village Dr. Ste 108a #380 Carlsbad, CA 92008 Office Address: 3088 Pio Pico Dr. Ste 201 Carlsbad, CA 92008 W: (760) 730-1817 C: (760) 889-0997 Birthday: rachel@elmtax.com Elected Exp. 1/30/2019 Robert Prohaska Principal-Stantec 9179 Aero Drive San Diego CA 92123 W: 858-633-4244 C: (858) 337-8662 Robertprohaska@me.com Birthday: April 13th Elected 10/2017 Exp. 9/30/2018 Lynnell Talone-Honda Berkshire Hathaway 7030 Avenida Encinas #100, Carlsbad, CA 92011 W: 760-431-3330 C: 760-522-4167 Birthday: September 17th lthonda@sbcglobal.net Elected 2/2018 Exp. 2/30/2019 Jimmy Ukegawa Owner -Carlsbad Strawberry Company P.O. Box 479 Carlsbad CA 92018 HM: 1270 Plum Tree Rd Carlsbad, CA 92011 W: (760) 603-9608 C: (760) 519-5349 Birthday: January 29th jimmy@aviarafarmsinc.com Elected 10/2015 Exp. 10/30/2018 Wendy Wiegand Real Estate Broker Wiegand Realty 6333 Greenhaven Drive Carlsbad, CA 92009 C: (760) 579-9979 Birthday: July 251h wendy@wendywiegand.com Elected 10/2013 Re-Elected 10/2016 Exp. 8/30/2018 Olesya Williams Contract Administrator-Poseidon Water · 5780 Fleet Street, Suite 140 Carlsbad, California 92008 W: (760) 655-3988 C: (619) 252-6996 Birthday: June 30th owilliams@poseidonwater.com Elected 10/2017 Exp. 6/30/2018 Adaline Woodard SDG&E Public Affairs Manager 8330 Century Park Court, CP31 D San Diego, CA 92123 W: (858) 654 -6432 C: (619) 597-3960 Birthday: Sept. 7th awoodard@semprautilities.com Elected 10/2017 Exp. 6/30/2018 Staff: Lisa Rodman Chief Executive Officer W: (760) 804-1969 C: (760)271-1356 lisa@aguahedionda.org Samantha Richter Chief Operations Officer W: (760) 804-1969 ext. 305 C: (760) 710-9177 Samantha@aguahedionda.org Cierra Russo Education Coordinator W: (760) 804-1969 ext. 304 cierra@aguahedionda.org Kyle Lunneberg Trail Development Manager W: (760) 804-1969 kyle2@aguahedionda.org Alexandra Mayorga Administrative Assistant W: (760) 804-1969 Alexandra@aguahedionda.org Julia Duffey Director of First Impression W: (760) 804-1969 julia@aguahedionda.org Adrina Hernandez Director of First Impression adrina@aguahedionda.org Oabe Simpson Director of First Impression W: (760) 804-1969 Gabe@aguahedionda.org September 25, 2018 Item #5 Page 36 of 55 ~ ·Batiquitos Lagoon Foundation City of Carlsbad Planning Department Attn: Pam Drew, Associate Planner 1635 Faraday Avenue Carlsbad, CA 92008 __ Preserve7 Protect7 and Enhance May 30, 2018 EXHIBIT 5 Subject: Agricultural Conversion Mitigation Fee (ACMF) Program Grant Application 2018 Cycle Submission-Phase 4 Restoration Project in the San Pacifico Vistamar Area A4 and-Batiquitos Lagoon Ecological Reserve (BLER} Areas Dear Ms. Drew: -- The Batiquitos Lagoon Foundation (BLF) is pleased to submit an ACMF grant proposal for the 2018 grant cycle associated with the subject project. We are request ACMF program funding in the amount of · $49,893. - Our proposed project is the 4th phase of a multi-phased program thatthe BLF is undertaking to remove · invasive plants and restore project areas· with appropriate nc1tive trees and plants. This phased approach enables us to perform restoration in small segments to minimize impacts on the habitat and making the projects more manageable with respect to our work-:force and funding opportunities. bur project represents a partnership with many organizations, including: California Departm_ent of Fish and Wildlife (CDFW); the San P_acifico Master Home.owners Association and their residents and volunteers; the· California Conservation Corps; the Tree .of Life Nursery; and the San Elijo Lagoon Conservancy (SELC). BLF Board members Don Omsted, Lance Schulte and myself will be. leading and coordinating the proposed project, with participation by our other partners. As can be seen in 0ur application, we have significant experience in restoration and welcome the opportunity to add another success to our resume. . . . We would welcome the opportunity to come before the ACMF Committee and the City of Carlsbad to answer any questions or provide additional information concerning ·our grant application. We appreciate the opportunity submit a proposal and look forward to your continued support. Please feel . free to call me at (760) 710-9644 if you have.any questions concerning our application. Attachment Restoration Phase 4 Project Grant Application (Including BLF IRS 990 Filing) P.O. Box 13.0401 Carlsbad, California 92013-0491 • 760.931.0800 ° www.batiquitosfoundation.org September 25, 2018 Item #5 Page 37 of 55 I. ELIGIBILITY REQUIREMENTS Projects MUST implement one of the four categories below to be eligible for a grant from the ACMF fund. Please contact Associate Planner Pam Drew at the City of Carlsbad {760-602- 4644 or rg,am.drew..@car!sbadca.gov) for further information. Please indicate which of the following four categories the proposed project would implement: a) Restoration of the coastal and lagoon environment including but not limited to acquisition, management and/or restoration involving wildlife habitat or open space Preservation; b) Purchase and improvement of agricultural lands for continued agricultural production, or for the provision of research activities or ancillary uses necessary for the continued production of agriculture and/or aquaculture in the city's coastal zone, including, but not limited to, farm worker housing; c) Restoration of beaches for public use including, but not limited to local and regional sand replenishment programs, vertical and lateral beach access improvements, trails, and other beach-related improvements that enhance accessibility, and/or public use of beaches; d) Improvements to existing or proposed lagoon nature centers. 11. PROJECT DESCRIPTION, SCOPE. AND BENEFITS Yes No ~ LF 1. Describe the proposed project. The description should a) provide sufficient detail for a clear understanding of the proposed project; b) include clear intended outcomes of the project; and, c) specifically ~ddress how the project satisfies the eligibility requirement(s). (Please attach separately; maximum 3 typed 8 Yi x 11 pages plus drawings) 2. How will the project benefit the citizens of the City of Carlsbad? In the years following the restoration of Batiquitos lagoon, it has emerged as a jewel in Carlsbad's crown! Each year thousands of residents and tourists visit the lagoon to enjoy its beauty, using its extensive trails for wildlife viewing, outdoor recreation, exercising, dog-walking, and for just enjoying the outdoors. It has developed into a premier bird-watching destination for its rare birds and large populations of migrating waterfowl and shorebirds. The lagoon serves as a learning laboratory, where teachers bring their students to augment class lessons with in the field experience, and the BLF uses the lagoon as the backdrop for environmental stewardship education programs for children and adults alike. This project will be the BLF's 2nd restoration project west of the 1-5 and east of the North County Transit District railway tracks and constitutes the fourth restoration phase of our restoration program throughout the Batiquitos lagoon Ecological Reserve (BLER). The restoration aspects (e.g., removing invasive trees and plant and replanting with native tree and plant species) will enhance the quality of the lagoon's wildlife habitat and its overall health Page 2 of 10 September 25, 2018 Item #5 Page 39 of 55 and beauty. Ill. PROJECT FEASIBILITY AND PLANNING 3. What permits/approvals (federal, state, local, other) will the project require? Property access authorizations from California Department of Fish and Vl(ildlife (CDFW) and San Pacifico Master Homeowners Association (HOA). Both authorization access letter are in the process of being obtained. 4. What is the time line for implementation of the project? See table below. BLF Time Line • Agricultural Conversion Mitigation Fee {ACMF) Program Grant 2018 Cycle ProJectstartDa!et September20l8 Project 2018 2019 2020 Completion Date: February 29, 2020, 2018 Task# Task TIiie Task;Deserip!lon Q3 Q4 Q1 Q2 Q3 Q4 Q1 Project Month 1 2 3 4 6 $ 7 B 9 10 11 12 13 14 1$ 1~ 17 Pro;leot team org3nizauon, training plan Project start.up & team organization, development. policy & procedures dev8!opmen~ data co!leciion procedure & ; detailed project planning, Preparation of documents (e.g., volunteer time sheets, log PL PL P!. Project Plan, capital equipment purchases books, volunleerwaivers), plant pallet develooment, scheduling Marketing & ongoITTg V-OJunteer recrultment1 S!ite asse-ssmenti lnltlaf site cleanup, volunteer training .(e.g., data collecllon methodology, working in sensitive habitats, 2 implementation of bluif.top erosion control safety-procedures, proper use of approved T T T measures1 Capital Equlpment Purchase, · herbicides. working in teams & buddy system, PR PR equipment rentals flrst~ald conskleratlons, use ·of trail vehicles & equipment prooer powertool usaaa Restoration ar-ea preparatlon lnclUding Actual site·prep & invasive removal, herbicidal 3 invasive plant rem Oval {two seasonal prep treatment, biO-mass r~moval, !nstanauon of SP SP SP SP SP SP efforts) &tralVpUblle access & cont,oJ; appropriate trrigation systems where DC DC Comrntinltv Outreach appropriate, loading cl dumpsten, Ac.tual installation of trees1 plants, & grasses, HR HR 4 Restoration ar-ea planUng including ·in!UaJ watering, mulching, weeding. HR HR oc HR HR oc eto. ongoing tree and plant maintenance (e.g., M M M M 5 Malntenance/weedinglwatering weeding1 wateriP.fJi growth inspection, data DC M M DC M M DC M M DC M ,. collection, recoroing, & reporting) 6 Project Monitoring, Data Collection & Data reporting,. status report prep, invoice R R R R R Renortinn prep, quarterly & ret>ort prep. etc. P!.=Planlng T =Tralnlno PR"Marlte!lnnlnubllcltv SP =Sl~·Preoaratlon.flnvaslve Removal HR =Habitat Restomllon/Plan!in• DC::: Assessment & Data Collectlc..n M + Malntenanca R = Reuortfriannvoicinq FR= Flnat,ProJectReportJng/Year.End Renortlno 5. How will the project be implemented? Identify specific milestones that would be used to measure progress of project implementation and who will be responsible for implementation: See two tables below, Task . Estimated Start .. Estimated ~olll~letion .. .. Coinoletion Milestone .•. 1. Project start-up SEP 2018 NOV 2018 Project planning &team completed; project organization, & team organized; 18 M DC R FR detailed project volunteer outreach & plannin2 (2 months) recruitment initiated. 2. Site assessment, SEP 2018 JAN 2019 Site assessment Page 3 of 10 September 25, 2018 Item #5 Page 40 of 55 initial site clean-up, completed & project implementation, & plan updated. advanced equipment I materials purchases. 3. Restoration area DEC2018 FEB 2018 Invasive plans preparation successfully removed including invasive AUG 2019 OCT 2019 & treated. plant & tree trimming I removal, & area clean-up (2 events). 4. Restoration area FEB 2019 APR2019 All trees & plants planting (2 seasonal installed, including planting events). OCT 2019 DEC 2019 ongoing use of temporary irrigation system & spot watering. 5. Maintenance I MAR2019 FEB 2020 Final project report Weeding I watering data collection & ( ongoing following invoices submitted to completion of 1st the City of Carlsbad; planting). project completion accepted by the City of Carlsbad. 6. Project NOV2018 FEB 2020 Final Project report monitoring, data prepared & submitted, collection & including final grant reporting. expense accounting. Milestone .· lmpleme11tation Responsibiliti~s/Coordination · 1. Project start-up & team organization, & BLF, CDFW, San Pacifico Master detailed project planning (3 months) Homeowners Association, Tree of Life Nursery 2. Site assessment, initial site clean-up, BLF, CDFW, San Pacifico Master implementation, & advanced equipment I Homeowners Association, Tree of Life materials purchases. Nursery 3. Restoration area preparation including BLF, San Pacifico Master Homeowners invasive plant & tree trimming I removal, Association, CDFW, Tree of Life Nursery, & area clean-up (2 prep efforts). CA Conservation Corps. 4. Restoration area planting (2 planting BLF, San Pacifico Master Homeowners seasons). Association, CDFW, Tree of Life Nursery, CA Conservation Corps 5. Maintenance I Weeding I watering. BLF, San Pacifico Master Homeowners Association, CDFW, Tree of Life Nursery 6. Project monitoring, data collection & BLF, San Pacifico Master Homeowners reporting. ' Association, CDFW, Tree of Life Nursery Page 4 of 10 September 25, 2018 Item #5 Page 41 of 55 IV. APPLICANT INFORMATION AND EXPERIENCE: Individual applicants, please complete items 6 and 10 in this section (Section IV). Organization/ Agency applicants, please complete all items in this section. 6. This applicant is a (an): LJ Individual Organization {Non-Profit) [J Organization (For !Profit) Public Agency (State/local) [j Other 7. a. Years in Business: 38+ Years b. Number of Employees: 0-AII volunteer-organization c. Number of Volunteers: Over 400 NOTE: If the applicant is an organization/agency an organizational chart is also required for submittal. 8. Names of Officers and Board of Directors: Name: Fred C. Sandquist Deborah Mossa Elizabeth Douglass Kevin Kienast Jim Brown David Hill Donald Omsted Jeff Regan Title: President & Board Member Vice President & Board Member Secretary & Board Member Treasurer & Board Member Board Member Board Member Board Member Board Member Page 5 of 10 September 25, 2018 Item #5 Page 42 of 55 lance Schulte Board Member Page 6 of 10 September 25, 2018 Item #5 Page 43 of 55 9. What is the purpose or mission of your agency/organization? To preserve, protect and enhance the environmental and aesthetic features of Batiquitos Lagoon Ecological Reserve and associated watershed; To help maintain a year-round tidally flushed lagoon and promote healthy water quality that supports a salt marsh habitat; to promote implementation of a strong monitoring plan that ensures a healthy habitat for plants, fish, birds and other wildlife; to educate the public by promoting awareness of the environmental features and public benefits of the lagoon and wetlands; to work with private individuals or groups and with local, state and federal government agencies to develop programs for ongoing monitoring, continuing conservation and restoration of the lagoon habitat; to preserve land in the lagoon watershed for habitat preservation, watershed management, public access, hiking trails, view point parks, educational interpretive signage, educational opportunities and scientific research; and to solicit donations of funds and properties from public and private sources to carry out these important programs so that the lagoon will be preserved for generations to come. 10. Describe applicant's experience in the project area. 1) Mitsuuchi Property Acquisition, Completed,..... Grant dosed out in March 2009, California Coastal Conservancy, California Department of Fish and Wildlife Conservation Board, this grant included funds covering pre- acquisition (up to $50,000) and the actual purchase ($2.4+ million). The BLF now holds fee-title and has assumed stewardship for the property, We are implementing removal of invasive species, restoration, and designing and constructing public access trails. (2) Batiquitos Lagoon North Shore Restoration Trail Plan, September 1999, California Coastal Conservancy. This plan focuses on three areas of restoration activities: the eradication and future management of invasive exotic plant species which degrade wildlife habitat quality; the designation of permanent trail locations and consistent trail widths; and the revegetation of areas of exotics removal and previous disturbance with appropriate native plant species. It divides the North Shore Trail up into 16 geographic areas, defines the existing plants in the area (both native and non-native), and provides restoration recommendations including appropriate plant pallets. (3) Batiquitos Lagoon Foundation (BLF) Nature Center Improvements Project, April 29, 2008 (In the process of being closed), City of Carlsbad Ag Mit Grant AGP 06-03 (Active). Replace existing BLF Nature Center at 7380 Gabbiano Lane, Carlsbad, CA 92011, with a modern facility that is compatible with the surrounding Aviara community to provide service to the community, and to promote and support Carlsbad tourism. (4) Mitsuuchi Property Acquisition, Completed -Grant dosed out in March 2009, California Coastal Conservancy, CA DFG Wildlife Conservation Board, this grant included funds covering pre-acquisition (up to $50,000) and the actual purchase ($2.4+ Million). The BLF now holds fee-title and has assumed stewardship for the property. We are implementing removal of invasive species, restoring areas, and constructing public trails. (5) Restoration -Section of Former Mitsuuchi Property), 2008-Closed. San Diego Conservation Resources Network Anonymous Donor Grant, this grant was awarded to restore approximately 5.2 acres coastal sage habitat and implement some erosion control measures. This was a community-based volunteer restoration project. {6) Batiquitos Lagoon Trail Enhancement Program, June 1995 -1999, California Coastal Conservancy, awarded the Foundation and represents a forerunner of the type of grants that came to be routinely issued under the Wetland Recovery Project. This multi-task grant was used to design and purchase interpretive signs for the North Shore Hiking Trail, it funded preparation of an Opportunities and Constraints study of the Page 7 of 10 September 25, 2018 Item #5 Page 44 of 55 habitat in and adjacent to the lagoon, and a revegetation plan for the North Shore. (7) Go Now - Restore Now for Tomorrow Restoration Project, June 23, 2003 through February 22, 2005, Southern California Wetlands Recovery Project, California Coastal Conservancy Small Grants Program. Restoration of 1.72 {Gross), 0.86 (net) acres of coastal sage scrub habitat with native plants, and install rope-based trail access restriction fence. The project involved removal of over three tons of biomass material and installation of 800 native plants. Over 75 volunteers supported the on-ground work. The BLF is now maintaining the project area as part of our ongoing maintenance program. V. FINANCIAL RESOURCES/BUDGET All applicants must attach a budget and a proposed funding schedule for the proposed project. After a grant has been awarded and prior to distribution of grant funds, the financial condition of an agency/organization will be evaluated through submittal of either an audited financial statement (encouraged/preferred); a reviewed financial statement; an IRS-990 tax return; or other evidence of financial condition as agreed upon by the city. All applicants are encouraged, bu:! not required, to submit this documentation at the time of application submittal. The latest BLF IRS.990 Information Return is provided with this application. 11. If other resources/funding will be used, please describe all funding·you have already secured or anticipate securing for the proposed project, and identify the amount, type, status, and source(s) of all such funds. Please indicate if no other resources/funding will be used. Through an agreement with the San Elijo Lagoon Conservancy (SELC) in 2013, the BLF is able to take advantage of SELC's grants for herbicidal treatment for treatment of invasive trees and plants for our projects. The advantage of their use is that they already have qualified personnel with appropriate licenses to perform the work. The cost is covered by their grant and we take credit for their work as in-kind project budget credit. Our budget includes their work-power credit estimate. Our budget includes costs for herbicide products which will be provided to them. Any other costs will be absorbed by the BLF. 12. Describe any previous city funding requested or received {for any project) in the past five years. The BLF has four active City of Carlsbad Ag Mit grants: City of Carlsbad Nature Center Replacement, active, AGP-06-03, $180,732; Restoration, Trail Maintenance, & Bathymetric Study ($74,95 funds released; funding released for our Batiquitos Lagoon Resiliency Plan BLRP proiect, $100,000,_and $50,000 returned to the ACMF program for use, leaving a remaining balance of un-disbursed funds of $555,594 approved but not approved for disbursal -requires City Council approval for disbursql); Restoration, Trail maintenance for Cholla Point property and Property Pre-acquisition activities (Ayres and Murphy properties, AGP 09-03, August 10, 2009, $98,592; and Batiquitos lagoon North Shore Trail Restoration, Phase 2, AGP-13-02, March 6, 2016, $23,733. VI. GENERAL COMMENTS/INFORMATION 13. Is there anything else you wish to make the Committee and City Council aware of regarding yourself, your organization, or your proposed project? The BLF appreciates the Page 8 of 10 September 25, 2018 Item #5 Page 45 of 55 support of the Committee and the City Council for restoration related projects. Our experience has demonstrated the power that a true partnership can have, and we truly appreciate your past and continued support. The BLF would welcome the opportunity to address the Committee and City Council, and answer any questions concerning our grant application. VII. DISCLOSURES/REQUIREMENTS/CERTIFICATION Disclosures: These grants may be used in combination with funding from other sources or may be used for projects for which other funds are not available. Project proponents must submit a written application. Project proponents may also be asked to make a presentation to the Committee. The Agricultural Conversion Mitigation Fee Committee will review project proposals and will recommend to the City Council those projects selected for funding. Final approval of funding will require City Council approval. This grant opportunity may or may not be available annually or after the first year, depending upon the number of meritorious proposals, the amount of funds available, and the amount of funds ultimately awarded by City Council. Projects approved for funding in the first year have no expressed or implied guarantee for future funding. The full amount of the available funds may not be disbursed if there are not sufficient meritorious applications. These grants will not be awarded on a first-come/first-serve basis but will be considered according to specific criteria. Any project that is awarded funds will be required to meet agreed-upon milestones. Failure to satisfy the agreed-upon milestones will result in project reconsideration and possible cessation of funding. All documents submitted become the property of the City of Carlsbad. I/we understand the information above: Yes [i]No D Reporting Requirements: Grant recipients will be required to file with the city a report on how the funds were spent annually, or when funds are spent, or at other agreed upon intervals (e.g., upon achievement of a milestone), whichever comes first. Proof of project expenses (i.e., receipts) are required to be held for at least two years (or longer if so specified in the Grant Funding Agreement), during which time the city reserves the right to audit the records. I/we agree to adhere to the funding and reporting requirements described above: Yes[i] D No Other Requirements Grant recipients will be required to recognize on all printed material that the project is funded fully or in part by the City of Carlsbad. Certification: We, the undersigned, do hereby attest that the above information is true and correct to the best of our knowledge. (Two signatures required) Page 9 of 10 September 25, 2018 Item #5 Page 46 of 55 The proposed project represents phase 4 of a multi-phased restoration program aiong the north shore of the BlER. The BLF proposes a phased approach of small restoration projects to minimize wildHfe nesting and plant life impacts, as well as to ensure the sustainability of restored areas consistent with available resources. A key objective is to continue to build our already large and successfui community-based volunteer resources to support our work. The proposed phase 4 project wiii a!so serve to further develop and refine our restoration modei to ensure our continuing success on succeeding restoration projects. The proposed project consists of 6 tasks to restore habitat along another section of the BLER, with a focus on native tree replacement of existing eucalyptus and palms to improve bird nesting, roosting, and foraging habitat, and wetland restoration adjacent to the lagoon itself. This project is to serve as a model for future invasive tree, plant and wetland restoration projects. Partnerships have been established with: Tree of life Nursery; California Department of Fish and Wildlife (CDFW); San Pacifico Master Homeowners Association; San Elijo lagoon Conservancy (e.g., licensed herbicidal treatment restoration project specialists); California Conservation Corps, and other subject area specialists. These partnerships have been established to ensure project success and help educate and train our volunteer corps and participants from the community. Habitat improvements will benefit native and endangered bird and plant sped es. Community involvement, public education, and use of volunteers, especially from local elementary/junior high schools, high schools, and universities and colleges will be used. The project will provide information, skill-set development, and on-the-job work experience, set and serve as a model for more extensive restoration work throughout the ecological reserve. Torrey Pine and other appropriate native trees will improve native bird nesting, roosting and foraging site improvements. Appropriate tree and plant pallets have been developed, and additional native trees and plants will be considered during the restoration project. This and future restoration projects will consist of six tasks: (1) Planning (Project team organization, training plan development, policy and procedures development, initial equipment and materials purchases, equipment and materials purchase, data collection procedure and documents (e.g., volunteer time sheets, log books, volunteer waivers), site-specific plant palette development, and project and resource scheduling)); (2) Public Outreach and Training (e.g., marketing and ongoing volunteer recruitment, volunteer training (e.g., data collection methodology, how to work in sensitive habitats, safety procedures, proper use of and training in the use of approved herbicides, working in teams and buddy system, first-aid considerations, use oftrail vehicles and equipment, proper power tool usage)); (3) Site Preparation and Invasive Plant Treatment and Removal (e.g., actual site prep and invasive removal, herbicidal treatment, bio-mass removal, installation of appropriate irrigation systems, loading of dumpsters); (4) Habitat Restoration (e.g., actual installation oftrees, and plants, including initial watering, mulching, weeding); (5) habitat maintenance {ongoing tree and plant maintenance (e.g., weeding, watering, growth assessment and inspection, data collection, equipment and materials purchases, recording, and reporting)); and (6) Reporting and Administrative (data recording and reporting, status reports preparation, invoice preparation, copying and reproduction, final report preparation). In 2012, a formal relationship between the BLF and CDFW was established through a Memorandum of Agreement and negotiated annual work plan (note that the 2018 annual work plan is currently being negotiated and has not been approved Page 2 of3 September 25, 2018 Item #5 Page 49 of 55 by both parties). A copy of this MOA and work plan can be provided when updated, upon request. As a result of this project, habitat improven1ent for threatened and endangered coastal sage and riparian species is expected. Project tasks for future restoration phases will reflect less time for task 1 (Planning), less time for task 2 (e.g., training time will be less, but still required for new volunteers and sustaining the reguiady participating volunteer base and overlap of tasks), concurrent scheduling for tasks 3 through 5 (note that once an area has been planted or new trees and plants added, task 5 (Habitat Maintenance) becomes an ongoing requirement for sustaining the restored area after the end of the project). The restoration cyde generally consists of site preparation during the Spring and Summer with managed caution for nesting birds, and planting during the late Fa!! and Winter to take advantage of the rainy season to reduce the need for watering. San Pacifico wili provide access to their recyded water lrrigation system. We will use watering quick-disconnect points. Following project completion, the BLF will indude ongoing site maintenance in our regular volunteer restoration and trail maintenance program to ensure sustainability of the restored area. A new concept included in this restoration project is the use of the California Conservation Corps (CCC) labor and resources. This will enable us to adhere to a more consistent work schedule and provide specialized work services (e.g., chipping and mulching, bio-mass removal, tree and plant installation, dumpster loading and transport of removed blo-mass material). As a state training program for young adults, the CCC offers on-the-job training and work experience for their program participants (at least 1 year in the program). The cost for using the CCC service is included in our project budget. The project will be able to begin September 1, 2018 or 2 weeks following a "notice to proceed". Project work is planned to be completed in 17 months, with one additional month needed to summarize the project results and complete final invoicing for a total estimated project of 18 months. When completed, the residents of Carlsbad and the many visitors will have a better natural experience. Area trail improvements will also add to that experience. Conformance This project conforms and support the goals and objectives for habitat restoration from: the US Coast and Geodetic Survey's (USGS) Management and Monitoring Program (MMP); California Department of Natural Resources (CDNR); California Coastal Conservancy {CCC} and their Southern California Wetlands Recovery Program (SCWRP); California Department of Fish and Wildlife; California Invasive Plant Council (Call PC); County of San Diego Habitat Management Plan {SD HMP}; County of San Diego Habitat Management Specific Plan {HMSP}; the City of Carlsbad HMP; and the Batiquitos lagoon Foundation1s Strategic Plan.AC Page 3 of3 September 25, 2018 Item #5 Page 50 of 55 I Batiquitos Lcigoon Foundation BLF) AG Mit Grant.2018 Phase 4 Restoration Grant G-36 Project: Sources of Funding CA Sales Tax BLF {In-kind CDFW{ln· Total+ Task I Catego.-y Quantity Unit Cost Sub-total (7.75%) Total AG MltGrant &Actual) SELC In-kind kind & Actual) Total Overhead Task 1 · Project.start-up & team organization, detailed. project planning; Preparation of Project Plan,. capital aqulpmentpurchases · ·. Personnel Proaram Manaaer <Hours\ 68 $65.00 $4420.00 $4,420.00 $4 420.00 $4,420.00 $4,773.60 Biologist I Subject Area Expert I Specialist (Hours\ 68 $65.00 $4 420.00 $4 420.00 $4.420.00 $4420.00 $4,773.60 Task Manaaer /Hours\ 68 $40.00 $2 720.00 $2 720.00 $2,720.00 $2 720.00 $2 937.60 Volunteer (Hours) 137 $21.00 $2,877.00 $2,877.00 $2,877.00 $2,877.00 $3,107.16 Subtotal Personnel $341.00 $14,437.00 $14,437.00 $14,4~7.00 $14,437.00 $15,591.96 Materials and Other Expenses Postaoe 4 $10.00 $40.00 $3.10 $43.10 $43.10 $43.10 $46.55 Coov I Reoroduction 1 $150.00 $150.00 $11.63 $161.63 $161.63 $161.63 $174.56 Advertising, marketing materials suooort 3 $106.23 $318.69 $24.70 $343.39 $343.39 $343.39 $370.86 Irrigation commponents (e.g., PVC piping & connectors, Quick disconnec~ green ground vault) & installation 1 $100.00 $100.00 $7.75 $107.75 $107.75 $1 000.00 $1 107.75 $1196.37 Professional 518" watering hose (per 200') 2 $17.00 $34.00 $2.72 $36.72 $36.72 $36.72 $39.66 Task Subtotal: $15,079.69 $49.89 $15,129.58 $692.58 $14,437.00 $1,000.00 $16,129.58 $17,419.95 Task 2 Site assessment, initial site cleanup,· implementation of bluff-top eroi;lon control measures,.C:apltal Equipment Purchase; equipment rentals ' Personnel Proaram Manaaer /Hours\ 21 $65.00 $1 365.00 $1,365.00 $1,365.00 $1,365.00 $1,474.20 5126/2018 6:38 PM Page 1 of 5 September 25, 2018 Item #5 Page 51 of 55 Batlquitos Lagoon Foundation.(BLF) AG Mit Grant 2018 Phase 4 Restoration Grant G~36 Project: Sources of Fundin!I CA Sales Tax BLF (In-kind CDFW(ln-Total+ Task 1 Category Quantity Unit Cost Sub-total· (7.75%) Total AG MitGrant &Actual) SELC In-kind kind & Actual) Total Overhead Biologist I Subject Area Expert I Soecialist /Hours\ 21 $65.00 $1 365.00 $1,365.00 $1,365.00 $1 365.00 $1 474.20 Task Manaoer (Hours) 28 $40.00 $1120.00 $1 120.00 $1,120.00 $1120.00 $1 209.60 Volunteer (Hours) 206 $21.00 $4,326.00 $4,326.00 $4,326.00 $4,326.00 $4,672.08 Subtotal Personnel 276 $8,176.00 $8,176.00 $8,176.00 $8,176.00 $8,830.08 Materials and Other Expenses Hand tools (e.g., rakes, hoes, cliooers lopoers) 1 $200.00 $200.00 $16.00 $216.00 $216.00 $216.00 $233.28 Site/planUtree markers (e.g., flags, tape markino paint) 2 $75.00 $150.00 $11.63 $161.63 $161.63 $161.63 $174.56 Supplies (e.g., trash bags, hand iiloves\ 1 $51.40 $51.40 $3.98 $55.38 $55.38 $55.38 $59.81 40 cubic yard high-sided dumpster, recycling fees, delivery 4 $480.00 $1,920.00 $148.80 $2,068.80 $2,068.80 $2,068.80 $2,234.30 ·. Task Subtotal: $10,497.40 $180,41 $10,677.81 $2,501.81 $8,176,00 $10,677.81 $11,532.03 Task 3 Restoration area: preparation including invasive plant remo'!al (two seasonal.· prep efforu;) & . tr11il/public acce~s & control; Community Outreach Personnel Proaram Manaaer !Hours\ 19 $65.00 $1,235.00 $1,235.00 $1,235.00 $1,235.00 $1,333.80 Biologist I Subject Area Expert I Specialist (Hours) 146 $65.00 $9 490.00 $9,490.00 $9,490.00 $9 490.00 $10 249.20 Task Manaaer (Hours\ 146 $40.00 $5,840.00 $5 840.00 $5,840.00 $5 840.00 $6 307.20 Volunteer (Hours) 1095 $21.00 $22 995.00 $22,995.00 $22,995.00 $22 995.00 $24,834.60 SELC Herbicidal Treatment (Hrs.) 20 $40.00 $800.00 $800.00 $800.00 $800.00 $864.00 Subtotal Personnel 1426 $40,360.00 $40,360.00 $39,560.00 $800.00 $40,360.00 $43,588.80 Materials and Other Expenses Trees -Torrev Pine -15 Gallon 6 $125.00 $750.00 $58.13 $808.13 $808.13 $808.13 $872.78 Trees -other 15 $115.00 $1,725.00 $133.69 $1,858.69 $1,858.69 $1,858.69 $2 007.38 5/26/2018 6:38 PM Page 2 of5 September 25, 2018 Item #5 Page 52 of 55 I Batiquitos Lano.on Foundation (BLF)AG Mit Grant 2018 Phase 4 Restorati<>n.Grant G-36 Project: Sources of Funding .. · .. ·. Task /Category CA Sales Tax BLF (In-kind CDFW(ln· Total+ Quantify Unit Cost Sub-total (7;75%) Total AG MitGrant &Actual) SELC In-kind kind & Actual) Total Overhead Container Plants 350 $9.00 $3 150.00 $244.13 $3 394.13 $3 394.13 $3 394.13 $3,665.66 Mulch • shredded hardwood (Per cubic vardl 4 $38.00 $152.00 $11.78 $163.78 $163.78 $163.78 $176.88 Soil Amendments I Fertilizer <oer baal 4 $30.00 $120.00 $9.30 $129.30 $129.30 $129.30 $139.64 Herbicide -Round-up I Garlon I Givohosate /oer aallonl 3 $80.00 $240.00 $18.60 $258.60 $258.60 $258.60 $279.29 Colorina aaent /oer aallonl 1 $42.00 $42.00 $3.26 $45.26 $45.26 $45.26 $48.88 California Conservaation Corps Services (per task unit)) 2 $3,000.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00 $6,480.00 task Subtotal. . $52,539.0.0 $478.87 $53,017.87 $12,657.87 $39,560.00 $800.00 $53,017.87 $57;259,30 task 4. · • Restoration area planting Proaram Manaaer /Hours) 23 $55.00 $1,265.00 $1 265.00 $1 265.00 $1,265.00 $1 366.20 Biologist I Subject Area Expert I Soecialist /Hours l 183 $55.00 $10 065.00 $10,065.00 $10 065.00 $10,065.00 $10 870.20 Task Manaaer (Hours) 183 $40.00 $7 320.00 $7 320.00 $7 320.00 $7 320.00 $7 905.60 Volunteers (Hours) 1368 $18.77 $25,677.36 $25,677.36 $25,677.36 $25,677.36 $27,731.55 Subtotal Personnel 1757 $44,327.36 $44,327.36 $44,327.36 $44,327.36 $47,873.55 Materials and Other Expenses California Conservaation Corps Services (per task unit)) 4 $3,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,960.00 Task Subtotal; $88,654,72 $88,654.72 $12,000.00 $44,327.36 $56,327;36 $60,833.55 Task 5 • Maintenance/weeding/watering Personnel Proaram Manaoer (Hours) 6 $65.00 $390.00 $390.00 $390.00 $390.00 $421.20 5/26/2018 6:38 PM Page 3of 5 September 25, 2018 Item #5 Page 53 of 55 Batiaultos Laaoon Foundation (BLF\ AG Mit Grant 2018 Phase 4 Restoration Grant G-36 Project: Sources of Funding CA Sales Tax BLF (In-kind CDFW(ln-Total+ Task,/Categocy. Gltiaritity Unit Cost Sub-total (7.75%) Total AG MitGrant &Actual) SELC In-kind kind & Actual) Total Overhead Biologist I Subject Area Expert I Soecialist /Hours) 42 $65.00 $2 730.00 $2 730.00 $2 730.00 $2 730.00 $2 948.40 Task Manaaer /Hours) 42 $40.00 $1 680.00 $1 680.00 $1,680.00 $1 680.00 $1 814.40 Volunteer (Hours) 124 $21.00 $2,604.00 $2,604.00 $2,604.00 $2,604.00 $2,812.32 Subtotal Personnel 214 $7,404.00 $7,404.00 $7,404.00 $7,404.00 $7,996.32 Materials and Other Expenses Spot watering (# of times x gallons per "net" acres) (4 times x 0.89 acres = 3.56l $65.00 California Conservaation Corps Services (per day) $3,000.00 ·. Task Subtotal: $7,404.00 $7,404.00 $7,404.00 $7,404,00 $7,996.32 Task 6 · • Project Monitoring, Data Collection & Reporting Personnel ' Proaram Manaaer /Hours) 7 $65.00 $455.00 $455.00 $455.00 $455.00 $491.40 Biologist I Subject Area Expert I Soecialist /Hours) 7 $65.00 $455.00 $455.00 $455.00 $455.00 $491.40 Task Manaaer /Hoursl 14 $40.00 $560.00 $560.00 $560.00 $560.00 $604.80 Volunteer (Hours) 14 $21.00 $294.00 $294.00 $294.00 $294.00 $317.52 Subtotal Personnel 42 $1,764.00 $1,764.00 $1,764.00 $1,764.00 $1,905.12 Materials and Other Expenses Postaae 2 $10.00 $20.00 $1.55 $21.55 $21.55 $21.55 $23.27 Coov I reoroduction 1 $200.00 $200.00 $15.50 $215.50 $215.50 $215.50 $232.74 Supplies 1 $100.00 $100.00 $7.75 $107.75 $107.75 $107.75 $116.37 Task Subtotal: ·. $2,084.00 $24.80 $2,108.80 $344.80 $1,764.00 $2,108.80 $2,277.50 5/26/2018 6:38 PM Page 4 of 5 September 25, 2018 Item #5 Page 54 of 55 Pam Drew, Associate Planner September 25, 2018 Agricultural Conversion Mitigation Fee Ad Hoc Citizens Advisory Committee Recommendations Council Authorization On February 27,2018,the City Council authorized the Agricultural Conversion Mitigation Fee Ad Hoc Citizen’s Advisory Committee (Committee)to solicit and evaluate grant proposals. Grant Proposals Between March 30,2018 and May 30,2018,the Committee accepted grant applications for funding. Three organizations submitted grant proposals, totaling $149,893. Grant Proposals Cont. Grant Proposals: 1)Buena Vista Audubon Society (BVAS)- $50,000 2)Agua Hedionda Lagoon Foundation (AHLF) - $50,000 3)Batiquitos Lagoon Foundation (BLF) - $49,893 Committee Recommendations On July 26,2018,the Committee met and received PowerPoint presentations from the three non-profit organizations. The Committee recommended that the City Council fund all three grant applications in full. AGP 18-01 –BVAS Boardwalk •The BVAS requested $50,000 to build a boardwalk along a seasonally flooded stretch of trail. •340 feet long and six feet wide •1.5-foot high galvanized steel footings •Located above the 100-year floodplain •Pressure-treated yellow pine deck panels & edging AGP 18-02 –AHLF Interpretive Signage Master Plan & Sustainable Landscape Exhibit •The AHLF requested $50,000 for an interpretive signage master plan and a sustainable landscape exhibit. •Install signage at the Discovery Center &on the trails •Construct a sustainable landscape/garden exhibit •Construct three community planter boxes/beds AGP 08-03 –BLF North Shore Restoration •The BLF requested $49,893 for a habitat restoration project. •Remove invasive eucalyptus and palm trees •Remove invasive plants •Remove dead plant material •Plant native trees and plants Allowable uses for Grant Funds •Restoration,acquisition and/or management of coastal and lagoon environments. •Purchase,improvements,research and/or ancillary uses of agricultural lands for continued agricultural production. Allowable uses for Grant Funds (Cont.) •Restoration of beaches including sand replenishment, beach access improvements, trails, and other beach related improvements. •Improvements to existing or proposed lagoon nature centers. Recommended Action As recommended by the Agricultural ConversionMitigationFeeAdHocCitizen’s Advisory committee,adopt a Resolution allocating funds from the AgriculturalConversion Mitigation Fee fund to the: 1) Buena VistaAudubonSociety in the amount of $50,000; 2)AguaHediondaLagoonFoundationintheamount of $50,000and 3) Batiquitos Lagoon Foundation in the amount of$49,893, and authorizing the Mayor to execute a LetterofAgreementwith the grant recipients itemizing theagree-upon project milestones and the associated timingofthe release of funds.