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HomeMy WebLinkAbout2006-11-18; Agricultural Conversion Mitigation Fee Committee Ad Hoc; ; AGRICULTURAL MITIGATION FEE COMMITTEE MEETING( ( November 8, 2006 Applicant Name Contact Name Address Address SUBJECT: AGRICULTURAL MITIGATION FEE COMMITTEE MEETING The City of Carlsbad Agricultural Conversion Mitigation Fee Ad Hoc Citizens' Advisory Committee has received and is reviewing your application for a grant. Your application was one of sixteen project proposals received by the Committee during the 2006 proposal ,. submittal period, which closed on September 29, 2006. The Committee will be meeting on Saturday, November 18, 2006 to discuss and evaluate the grant proposal applications received. As an applicant for a grant, you are hereby invited to attend that meeting to hear the Committee's discussion and, if called upon, to answer questions about your application/proposal. At the meeting the Committee members will discuss the proposals received with the intent of reaching a decision regarding which project proposals will be forwarded to the City-Council with a recommendation for funding. During that discussion, the Committee members may have questions for you about your application/proposal. A three hour time period (between 9:00 a.m. and 12:00 p.m.) has been set aside during the morning for applicants to respond to Committee members' questions should any arise. Please be aware that the Committee is not requesting, and will not hear, any proposal presentations. In addition, the Committee may not have questions about every proposal. The Committee will hear responses from applicants only if the Committee has a question about that applicants' proposal. · Otherwise, applicants will not be invited to address the Committee. Applicants are, however, welcome to attend the meeting and listen to the discussion. (Attendance at the meeting is not mandatory.) Attached is a list of the proposals received. In addition to the project name and applicant name, each proposal has been assigned a number (AGP 06-xx) based upon the order in which the proposals were received ( copy attached). The Committee members will begin the discussion of the project proposals in numeric order. The Committee meeting will be held on Saturday, November 18, 2006 at 9:00 a.m. (start time) and will be held at the City's Community Development Building, 1635 Faraday Avenue, Room 173A. Please note: Because of weekend security considerations, you 2006 GRANT APPLICATIONS LOG PROJECT PROJECT DATE APPLICANT AMOUND "AGP" # NAME SUBMITTED NAME REQUESTED 06-01 The Seashell , 09/28/2006 Wilkinson Desiqn Group 1,135,000 06-02 Audubon Nature Center 09/28/2006 Buena Vista Audubon Society 15,000 06-03 Bat. Lagoon Fndtn Nature Center Improvements 09/29/2006 Batiquitos Lagoon Foundation 217,596 06-04 Buena Vista Laqoon Boardwalk 09/29/2006 Buena Vista Lagoon Foundation 164,000 06-05 Cvmbidium Project 09/29/2006 CB Ranch Enterprises, Calif Corp 390,500 06-06 Multi-Use Barn Project 09/29/2006 CB Ranch Enterprises, Calif Corp 233,000 06-07 Permeable Pavinq 09/29/2006 CB Ranch Enterprises, Calif Coro 297,000 06-08 Drainaqe Project 09/29/2006 CB Ranch Enterprises, Calif Corp 230,000 06-09 Soil Amendment 09/29/2006 CB Ranch Enterprises, Calif Corp 159,000 06-10 Carlsbad Beach Nourishment 09/29/2006 Citv of C'bad Beach Preserv'n Com. 1,500,000 06-11 Aloe Power 09/29/2006 Aloe Power/Crystal Aldana c 200,000 06-12 Bat. Lagoon Mon'g/Mqmt Plan 09/29/2006 Batiquitos Laqoon Foundation 780,589 06-13 Aqua Hedionda Lagoon Trails 09/29/2006 Aqua Hedionda Laqoon Foundation 305,750 06-14 CLAW Traveling Exhibit 09/29/2006 Agua Hedionda Lagoon Foundation 95,900 06-15 Discoverv Ctr Improvements 09/29/2006 Aqua Hedionda Laqoon Foundation 646,000 06-16 La Posada Farmworker Housing 09/29/2006 Gath. Charities Diocese of San D. 2,000,000 ',,' TOTAL 8,369,335 2006-ApplicationsLog.xls PROJ AGP# 06-01 06-02 06-03 06-04 06-05 06-06 06-07 06-08 06-09 06-10 06-11 06-12 06-13 06-14 06-15 06-16 GRANT FUNDS AVAILABLE AND FUNDS REQUESTEp !TOTAL FUNDS AVAILABLE AS OF OCTOBER 31, 2006: $6,682,619.72 I FUNDS REQUESTED BY PROJECT AND BY ELIGIBILITY CATEGORY PROJECT ELIG'Y $ CAT'YA CAT'YB NAME CAT'Y REQ'D REQ'D REQ'D The Seashell C 1,135,000 Audubon Nature Ctr D 15,000 BLF Nature Center Improvements D 217,596 BV Lagoon Boardwalk C&D 164,000 Cvmbidium Proiect B 390,500 390,500 Multi-Use Barn Project B 233,000 233,000 Permeable Pavina B 297,000 297,000 Drainaae Proiect B 230,000 230,000 Soil Amendment B 159,000 159,000 Carlsbad Beach Nourishment C 1,500,000 Aloe Power D 200,000 Bat Lagoon Mon'g/Mgmt Plan A 780,589 780,589 AH Laaoon Trails C 305,750 CLAW Travelinq Exhibit D 95,900 Discovery Ctr Improvements D 646,000 La Posada Farmworker Housina B 2,000,000 2,000,000 ~ TOTAL~ 8,369,335 780,589 3,309,500 CAT'YC CAT'Y D REQ'D REQ'D 1,135,000 15,000 217,596 82,000 82,000 • Note 1, below 1,500,000 200,000 • Note 2, below 305,750 95,900 646,000 3,022,750 1,256,496 Note 1: For AGP 06-04, the funds requested have been divided equally from the two categories the project is intended to implement. Note 2: For AGP 06-11, the highest of the range of amounts requested has been used. AgCom.Funds Available & Requested.xis ( ( ( CITY OF CARLSBAD AGRICULTURAL CONVERSION MITIGATION FEE AD HOC CITIZENS ADVISORY COMMITTEE COMMITTEE OPERATING PROCEDURES & AGREEMENTS Grouud Rules ,. • Remember that the Committee's work is a public process • Be present • Respect one another's opinions • Listen actively • Ask questions when you have them • Participate • Practice Skillful Conversation • • • • • Speak your mind We will disclose our "special interests" to one another as appropriate to topics under discussion . All member requests for information from staff not rendered during the meeting will be routed through the chairperson Speak up in order to be heard Speak up (or signal) if you did not hear clearly something that was said . Committee Procedures • Chair leads the meeting; facilitator leads discussions • Minutes and Charted Notes are kept as part of the Committee's records • Annual reevaluation of process • Committee members will not participate in project proposal presentations and will abstain from voting on projects for which they have a conflict of interest pursuant to Chapter 1.14 of the Carlsbad Municipal Code. Decision-making Process • Plan A: Consensus (Preferred) • Plan B: If consensus cannot be achieved after an earnest effort has been made, the question will be decided by simple majority vote with the minority opinion noted and reported. Guidelines for Public Comment • In general, members of the public wishing to present comments for the Committee's consideration will be given an opportunity to do so at the end of meetings. • Public comments will be limited to three minutes for each person, and 15 minutes for each topic • These guidelines will be adjusted as appropriate for different meeting purposes ( e.g. grant proposal presentations) • The public comment time limitation of three minutes per speaker may be extended at the discretion of the chairperson. ( ( CITY OF CARLSBAD AGRICULTURAL CONVERSION 'MITIGATION FEE AD HOC CITIZENS ADVISORY COMMITTEE PROPOSAL CONSIDERATION & PROCESS SUMMARY PROPOSALS THE COMMITTEE WILL CONSIDER • Projects (i.e., not on-going programs) • Projects which have not been completed by the date that City Council approves the Committee's procedures and application consideration process (i.e., no reimbursement for previously completed projects) • Proposals from all types of organizations and individuals • Grants -outright and/or matching -but not loans • Requests for a minimum of $2,500.00 (nothing less than $2,500.00) EQUITABLE DISTRIBUTION OF FUNDS The Committee will promote the equitable distribution of the grant funds available by ensuring that all potential applicants have a fair and equal opportunity to apply for the funds. This does not mean that the total funds available will be divided equally among the four categories of eligible projects. However, the Committee intends to award funds to projects in each of the four categories if at all possible. DRAW DOWN OF FUNDS The Committee will not specifically "hold back" funds for future awards, nor will it target a specific amount of funds to be spent in the first year. The Committee will draw down funds based solely upon the merit of the projects proposed. All project proposals will be evaluated on their own merits and funds will be spent as merited by proposed projects. The Committee believes that sufficient eligible and meritorious project proposals will be received to justify expenditure of all available funds before the Committee sunsets (four years from August 2, 2005), if not sooner. PROCESS • Proposal review: paper process and possible presentation opportunities (at request of Committee) • Establish City staff contact(s) for applicant info/assistance and application form • Opportunity for applicants' feedback on process, forms, etc. ELIGIBILITY REQUIREMENT Applications must implement the Charge of the Committee (i.e. involve one of the four eligible types of uses) in order to be eligible for funding. Should there be disagreement regarding whether a proposal is eligible for funding (i.e., whether the project implements one of the four categories of projects), the Committee will first seek consensus and, if that fails, will vote on the matter. ( / \ ( CITY OF CARLSBAD AGRICULTURAL CONVERSION MITIGATION FEE AD HOC CITIZENS ADVISORY COMMITTEE KEY DECISIONS PROJECT ELIGIBILITY -COASTAL/NON-COASTAL LOCATIONS It is not required that proposed projects be located within the Coastal Zone; projects proposed to be located outside of the Coastal Zone will be considered; however, all projects (inside or outside of the Coastal Zone) must benefit the Coastal Zone. , "EQUITABLE" DISTRIBUTION OF FUNDS The Committee will promote the equitable distribution of the grant funds available by ensuring that all potential applicants have a fair and eqnal opportunity to apply for the funds. This does not mean that the total funds available will be divided equally among the four categories of eligible projects. However, the Committee intends to award funds to projects in each of the four categories if at all possible. DRAW-DOWN OF FUNDS The Committee will not specifically "hold back" funds for future awards, nor will it target a specific amount of funds to be spent in the first year. The Committee will draw down funds based solely upon the merit of the projects proposed. All project proposals will be evaluated on their own merits and funds will be spent as merited by proposed projects. The Committee believes that sufficient eligible and meritorious project proposals will be received to justify expenditure of all available funds before the Committee sunsets (four years from August 2, 2005), if not sooner. ( ( ( CHARGE OF THE COMMITTEE PER LCP A 03-06(A)/ZCA 04-04(A) In lieu of the procedures established by subsection b or subsection c of this section, property may be converted to urban uses upon payment of an agricultural conversion mitigation fee. This fee is separate and distinct' from the mitigation fee established by Section 301717.5 of the Public Resources Code, which applies to certain properties outside the Mello I and Mello II segments of the City's Local Coastal Program, is collected and administered by the State Coastal Conservancy and has different expenditure priorities. The amount of the fee shall be determined by the city council at the time it considers a Coastal Development Permit for urban development of the property. The fee shall not be less than five thousand dollars nor more than ten thousand dollars per net converted acre of agricultural land and shall reflect the approximate cost of preserving prime agricultural land pursuant to subsection B of this section. The fees shall be paid_ prior to the issuance of ,. building permits for the project. All mitigation fees collected under this section shall be deposited in the City of Carlsbad LCP Agricultural Mitigation Fees Fund and shall be expended by the City of Carlsbad subject to the recommendations of an advisory committee to be established by City Council action. The advisory committee shall have city and Coastal Conservancy staff and c·ommunity representation. The intent is not to establish priorities for Program use, but rather to promote equitable distribution amongst the allowable uses outlined below. The advisory committee may also develop policies or procedures for the review of requests and the allocation of funds. The allowable uses for the Agricultural Mitigation fees are: a. Restoration of the coastal and lagoon environment including but not limited to acquisition, management and/or restoration involving wildlife habitat or open space preservation. b. Purchase and improvement of agricultural lands for continued agricultural production, or for the provision of research activities or ancillary uses necessary for the continued production of agriculture and/or aquaculture in the City's Coastal Zone, including but not limited to, farm worker housing. c. Restoration of beaches for public use including but not limited to: local and regional sand replenishment programs, vertical and lateral beach access improvements, trails, and other beach-related improvements that enhance accessibility, and/or public use of beaches. d. Improvements to existing or proposed lagoon nature centers. ( CITY OF CARLSBAD AGRICULTURAL CONVERSION 'MITIGATION FEE AD HOC CITIZENS ADVISORY COMMITTEE PROPOSAL EVALUATION CRITERIA Project Criteria • Extent to which proposal fulfills eligibility category • Line-of-sight relationship with concrete outcome(s) • Benefit to Carlsbad residents • Honors the history of Carlsbad • Employs creativity (of project or process) • Multiple or long-lasting or wide-spread benefits Project Feasibility and Planning Criteria • Feasibility of project achievement (i.e., Can project be accomplished?) ,. o Can permits/approvals be obtained? • Implementation plan o Measurable milestones/Identification of tracking measures o Reasonable time frame o Responsible parties identified Applicant Criteria • Ability of project applicant to do what is proposed o Applicant's experience implementing other projects o Applicant's previous experience obtaining and using funding (for other projects) Financial Resources/Budget Criteria • Fiscal resources to do what is proposed o Project budget o How requested funding will be used o Other/ Additional funding already secured for project (if any) o Other potential funding sources for project (potential matching funds) o Applicant's experience obtaining and using funding (for this project) o Financial condition of organization (if applicable) -I \ ( ,, -CITY OF CARLSBAD AGRICULTURAL CONVERSION.MITIGATION FEE AD HOC CITIZENS ADVISORY COMMITTEE . ROADMAP Principal Charge of Committee: To make recommendations to the City Council for proposed expenditures from the [Agricultural Conversion Mitigation Fee] Fund in keeping with the mandates established by Municipal Code Section 21.202.060. Committee Responsibilities to City Council during first year: To report to the City Council at least twice during its first year. FIRST REPORT TO CITY COUNCIL: A detailed proposal of how the Committee would operate to carry out its mandate. Report should discuss how the Committee proposes to solicit expenditure/grant proposals; how it would operate to make recommendations to the Council, including proposed project/grant selection criteria and voting procedures; and how it proposes to draw down on the Fund balances in the first and subsequent years. Tasks to complete First Council Report: • • • • • • • • • • • • • • • • Determine how Committee will operate . Determine how decisions will be made . Elect a Chairperson arid Vice-Chair . Establish a meeting schedule . Agree upon role of Committee members . Establish criteria by which project proposals will be evaluated . Create project application, information, and evaluation forms . Perform test run of forms . Determine how funds will be drawn down . Determine how project proposals will be solicited . Identify how project proposals will be presented to Committee . Identify how Committee will operate to make recommendations on individual projects . Prepare draft Council report . Review and comment on draft report . Finalize report . Schedule report for City Council meeting . SECOND REPORT TO CITY COUNCIL: Shall carry the Ad Hoc Committee's recommendations for initial expenditures from the Fund. Tasks to complete Second Council Report: • • • • • • • • • Solicit project proposals . Schedule/Hold workshops (2) for applicants (if needed) . Evaluate forms after first set of projects . Evaluate project proposals . Recommend projects for initial expenditures from the Fund . Prepare draft of report . Review and comment on draft report . Finalize report. Schedule report for City Council meeting .