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HomeMy WebLinkAbout2018-06-12; City Council; ; Master purchase agreement with Trafficware Group, Inc. for an amount not to exceed $2,500,000 for the procurement of traffic signal equipment for the Adaptive Traffic SigJune 12, 2018 Item #11 Page 1 of 17 Meeting Date: To: From: Staff Contact: Subject : June 12, 2018 Mayor and City Council Kevin Crawford, City Manager Doug Bilse, Senior Eng i neer doug.b ilse@carlsbadca.gov or 760-602-7504 CA Review -If> Master purchase agreement w ith Traffi cware Group, Inc. for an amount not to exceed $2,500,000 for the procurement of traffic signal equipment for the Adaptive Traffic Signal Program and appropriation of funds in the amount of $1,150,000. Recommended Action Adopt a Resolution authorizing execution of a master purchase agreement with Trafficware Group, Inc. for an amount not to exceed $2,500,000 for the procurement of traffic signal equipment for the Adaptive Traffic Signal Program, Project No. 6326, and appropriation of funds in the amount of $1,150,000. Executive Summary On Aug. 28, 2017 a Request for Bids (RFB) was posted on the city's website for at least 30 days . Five bids were received on Oct. 3, 2017. An evaluation committee comprised of city staff and a team of local traffic signal experts evaluated the b i ds using the "best value" approach based on the specific objectives and specifications included in the RFB document. The evaluation committee determined that Trafficware Group, Inc. was the most qualified bidder and staff recommends award of the master purchase agreement to Trafficware Group, Inc. Pursuant to Section 3 .28.050, Procurement of Goods, of the CMC, the City Counci l shall be the awarding authority for procurement of goods for which the cost to the city is more than $100,000 per agreement year. Discussion This phase of the Adaptive Traffic Signal Program will upgrade the traffio signa l equipment throughout the City of Carlsbad including the purchase and installation of equipment that will use real-time data to "adapt" traffic signal operations to changing traffic patterns. The new equipment will also monito r signal operations and send alarms alerting staff of potential equipment malfunctions. The existing equipment has exceeded its service life and is outdated. The items listed in the master purchase agreement fall into three categories: 1) Advanced Traffic Management System (ATMS) components located in the Traffic Management Center (TMC), 2) traffic signal controller equipment to be installed at each of the 180 signalized intersections in the city, and 3) additional v alue-added equ i pment and services as described below. June 12, 2018 Item #11 Page 2 of 17 The purchase and insta ll ation of this equipment is directly related to the Traffic Division 's focus on i mproving traffic circulation and implementing the new Mobility Element of the General Pl an. On Oct. 3, 2017, five sealed bids were rece ived. The evaluation committee ranked the bids using the following scoring crite r ia as detailed in the RFB: cost, functionality, adaptive operations, report capabilities, graphic capabil it i es, compatibil ity and interoperabi lity with other components, add-on features and experience. The b i ds were evaluated using the "best va lu e" criteria according to the Purchasing Policies and Procedures Manual that all ows unspecifi ed value-added offer ings. The top three bids were selected for further evaluation including site visits and a formal interview process using the same scoring cr iteria . The evaluation committee unanimously selected Trafficware Group, Inc. as the best va lued bid. Trafficware Group, Inc. is responsive as it meets the basic equ ipment functionality listed i n the bidding documents. The bidder is also deemed responsible as they submitted a list of similar projects to show their capability and qualification to provide the specified traffic signa l equipment. The agreement includes a three-year warranty period and contains general functional capabilities and technical spec ifications, wh ich if not met, allow the city to cancel the master purchase agreement. The contract equipment and se rvices include va lue-added offerings such as: remote monitoring of the remaining power available on the battery back-up system , remote control of video cameras from the Eme r gency Operat ions Center, and customized graphics for the city's website maps. Fiscal Analysis An appropri ation of funds to the Adaptive Traffic Signal Program, Project No. 6326 (Project) in the amount of $1,150,000 is required to fund this master purchase agreement. Funding for the Adaptive Traffic Signal Program cons ists of TransNet -Local funds. The ava il able funds, required appropriation, and equipment procurement and installation costs associated with the master purchase agreement are shown in the follow ing table: ADAPTIVE TRAFFIC SIGNAL PROGRAM, CIP NO. 6326 Current Appropriation $2,000,000 Current Expenditures/Encumbrances $437,000 TOTAL AVAILABLE FUNDS, CIP NO. 6326 $1,563,000 SIGNAL EQUIPMENT PROCUREMENT AND INSTALLATION Signal Equipment Procurement (not to exceed) $2,500,000 Design-STC Traffic, Inc. (estimated) $35,000 Software Configuration -STC Traffic, Inc. (estimated) $40,000 Implement Signal Timing Plans -STC Traffic, Inc. (estimated) $30,000 Equipment Installation -Bear Electric Solutions, Inc. (estimated) $35,000 Project Management -City Staff $73,000 TOTAL ESTIMATED EQUIPMENT PROCUREMENT AND INSTALLATION $2,713,000 ADDITIONAL APPROPRIATION NEEDED $1,150,000 June 12, 2018 Item #11 Page 3 of 17 Next Steps Once contract documents are fully executed and a purchase order is issued, staff will order equipment to meet the Project objectives. STC Traffic, Inc. is preparing design plans, impl ementing signal timing, and configuring the software to be compatible with the TMC communications network as part of a separate master servi ce agreement for "Traffic Signal Program and Rail Operations Support Services." Bear Electric Solutions, Inc. will install th is equipment via a separate minor public works and/or professional service agreement. The Project improvements are scheduled to be completed by the end of 2020. Environmental Evaluation (CEQA) The Project is exempt from the California Envi ronmenta l Qualit y Act (C EQA) per State CEQA Guidelines Section 15301(c) -m i nor alteration of existing fac ilities incl uding streets, sidewalks, gutters, and similar facilities involving negligible or no expansion. Public Notification This item was noticed in accordance with the Ralph M . Brown Act and was avai lable for public viewing and review at least 72 hours prior to the scheduled meeting date. The public will be notified in advance of the Project activities that may impact traffic flow using multiple media methods such as signage, email, website, and other city commun i cation channels . Exhibit 1. City Council Resolution. June 12, 2018 Item #11 Page 4 of 17 RESOLUTION NO. 2018-092 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING EXECUTION OF A MASTER PURCHASE AGREEMENT WITH TRAFFICWARE GROUP, INC. FOR AN AMOUNT NOT TO EXCEED $2,500,000 FOR THE PROCUREMENT OF TRAFFIC SIGNAL EQUIPMENT FOR THE ADAPTIVE TRAFFIC SIGNAL PROGRAM, PROJECT NO. 6326, AND APPROPRIATION OF FUNDS IN THE AMOUNT OF $1,150,000. EXHIBIT I WHEREAS, the City Council ofthe City of Carlsbad, California has determined that it is necessary, desirable, and in the public's best interest to implement the Adaptive Traffic Signal Program, Project No. 6326 (Project); and WHEREAS, the City of Carlsbad received five bids on Oct. 3, 2017 for the procurement of traffic signal equipment for the Project; and WHEREAS, Trafficware Group, Inc. submitted the best valued bid as defined in the Request for Bids #18-02; and WHEREAS, to fully fund the master purchase agreement additional funds need to be appropriated from the funds programmed in the approved Adaptive Traffic Signal Program, Project No. 6326. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the administrative services director is authorized to appropriate funds in the amount of $1,150,000 from the Transnet Fund for the Adaptive Traffic Signal Program, Project No. 6326. 3. That the mayor is authorized and directed to execute the master purchase agreement for the procurement of traffic signal equipment with Trafficware Group, Inc. in an amount not to exceed $2,500,000 for the Adaptive Traffic Signal Program, Project No. 6326, which is attached hereto as Attachment A. June 12, 2018 Item #11 Page 5 of 17 EXHIBIT I PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 12th day of June 2018, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher. None. M. Packard. (SEAL) . ,·. \ .. ' ... ' .,,, \..SBAo :.,/ ..;::-r .?-~---· .. • .. ··. C' /, , V ,•' ~IJR€,t,f •, '-y' , :: I./.... --, ·-.(..·:. ::: 0 :t.. --: -· .. --n -: - : .. ')" -~-0 -:: >-: ' . . ~: = -r-·. ...... ~ . .::0 .... :~_:;: \.: ... ~: .. : .... /-4~/ ,..,,,, * ; ,,,' I I! f ~ I I ~ \ \ \ \ June 12, 2018 Item #11 Page 6 of 17 MASTER PURCHASE AGREEMENT FOR TRAFFIC SIGNAL CONTROLLERS AND ATMS EQUIPMENT TRAFFICWARE GROUP, INC. TRAN1672 cJ THIS AGREEMENT is made and entered into as of the \ ?~ day of \MA..Q,_ , 2018, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City", and TRAFFICWARE GROUP, INC., a Texas corporation, hereinafter referred to as "Seller." RECITALS A. The parties to this Agreement will purchase from Seller and Seller will sell to City, Traffic Signal Controllers and ATMS Equipment during the term of this Agreement. B. To expedite these contemplated purchases, the parties are willing to enter into this exclusive Agreement that sets forth the terms and conditions that will govern all such transactions between them. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Seller agree as follows: 1. Definitions 1.1 Buyer. With respect to purchase orders issued by City, the term "Buyer" means City of Carlsbad. 1.2. Products. The term "Product" means those goods listed in Table 1 for which Buyer issues to Seller a purchase order during the term of this Agreement. Products and specified terms are described in Table 1 and Exhibit "A" -Request for Bid, which are attached hereto and incorporated herein by this reference in accordance with the terms and conditions set forth in this Agreement. In the event of an inconsistency between the Product description of Table 1 and Exhibit "A", the inconsistency will be resolved with Exhibit "A" taking precedence. 2. Issuance of Purchase Orders Buyer may issue purchase orders to Seller from time to time for the purchase of Products. Each purchase order shall contain a description of the Products ordered, the quantities and prices, the terms and place of delivery, and will reference City of Carlsbad Bid RFB#18-02. Every purchase order issued by Buyer to Seller following the date of this Agreement and bearing such a notation shall be governed by and be deemed to include the provisions of this Agreement, Exhibit "A" or the placed purchase order, the inconsistency will be resolved in the following descending order of precedence: (1) this Agreement, (2) Exhibit "A", and (3) the purchase order. The City will indicate its specific requirements on its purchase order documents including but not limited to delivery address and instructions. There will be no minimum order and all items must be available for the term of this Agreement. All items will be delivered F.O.B. Destination, Freight Prepaid and Allowed, and at the prices set forth in Table 1. 3. Piggyback Clause It is intended that any public agency (i.e., city, district, public authority, public agency, municipal utility and other political subdivision or public corporation) located in the SANDAG Region shall have the option to participate in any award made as a result of this solicitation. Public Agencies can order any items from Basic Bid or Performance Add-Ons section of the contract with the exception of Line Item 16 (SynchroGreen) in the Basic Bid section. SynchroGreen Adaptive pricing will be provided based upon specific requirements of agency's City Attorney Approved Version 1/17/18 June 12, 2018 Item #11 Page 7 of 17 TRAN1672 application. The City of Carlsbad shall incur no financial responsibility in connection with purchase by another agency. The public agency shall accept sole responsibility for placing order or payments to the vendor. 4. Term This Agreement will be effective for a period of two (2) years from the date first above written. The City Manager may amend the Agreement to extend it for two (2) additional one (1) year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance and City needs. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 5. Compensation The total amount for the purchase of Traffic Signal Controllers and ATMS Equipment over the term of the Agreement shall not exceed two million five hundred thousand ($2,500,000) dollars. No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exh ibit "A". 6. Termination City may terminate this Agreement at any time with thirty (30) days written notice to Seller. Seller may terminate this Agreement at any time with ninety (90) days written notice to City. 7. Delivery 7 .1. The delivery for purchase orders placed pursuant to this Agreement shall be as specified in the City's purchase order. 7.2. Time is of the essence on orders and delay in delivery will cause inj ury to the Buyer. Should the Seller be obstructed or delayed in the production or delivery of Product(s) required hereunder by any act or omission of the City or by strikes, and act of God, or by no fault of the Seller in its ability to obtain materials ("Delaying Event"), then the time for de livery of the order shall be extended for such period as may be either agreed to between Se ll er and City or equal to the period of time of the Delaying Event. 7 .3. Notwithstanding any other provision of this Agreement, if delivery cannot be made within forty-five (45) days after receipt of a purchase order, Buyer may, upon knowledge of the fact and regardless whether or not the delay would be excusable, terminate the purchase o rder by written notice to Seller. The termination shall be without cost to Buyer and shall discharge all obligations and liabilities of the Buyer/Seller under the purchase order except as to Products previously delivered and accepted by Buyer. 8. Passage of Title and Risk of Loss Unless otherwise specified in a particular purchase order placed pursuant to this Agreement, title to and risk of any loss of or damage to the Products shall pass from Seller to Buyer when the Products are accepted in writing by the Buyer using a shipping acknowledgement form submitted by the Seller with each shipment. 9. Inspection of Product Seller shall inspect and test all Products prior to shipment to Buyer. In addition, all _Products shall be subject to final inspection and acceptance by Buyer at Buyer's facility. Final inspection and acceptance or rejectio n will be made by Buyer within thirty (30) days after receipt of Products, and failure of Buyer to reject any Product within th irty (30) days after receipt shall constitute acceptance. Should Buyer reject any Product for failure to conform to the requirements of a purchase order, Buyer shall notify Seller in writing of the rejection, giving detailed reasons for the rejection. Seller shall then have the option to repair or replace the nonconforming Product within ten (10) days at Buyer's designated delivery facility. If 2 City Attorney Approved Version 1/17/18 June 12, 2018 Item #11 Page 8 of 17 TRAN1672 Seller fails to act to correct any nonconforming Product within this time period, then Buyer may return any nonconforming Product(s) to Seller. Rejected items to be returned to Seller shall be shipped at Seller's risk and expense. 10. Warranty Seller warrants to Buyer that all Products delivered under this Agreement shall be free from defects in materials and workmanship , that all Products will conform to the requirements of the order including, but not limited to , the applicable descriptions , specifications, and drawings agreed to by the parties and, to the extent the items are not manufactured pursuant to detailed designs furnished by Buyer, that all Products will be free from defects in design and suitable for the intended purposes. In addition, Seller warrants that all Products will , at the time of deliver, be free from any security interest or other lien or encumbrance. 11. Indemnification Seller agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney's fees arising out of the performance of the work described herein caused by any willful misconduct or negligent act or omission of the Seller, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers ' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 12. Insurance Seller will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Seller or Seller's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 12.1 Coverages and Limits Seller will maintain the types of coverages and minimum limits indicated below , unless Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Seller's indemnification obligations under this Agreement. City , its officers , agents and employees make no representation that the limits of the insurance specified to be carried by Seller pursuant to this Agreement are adequate to protect Seller. If Seller believes that any required insurance coverage is inadequate, Seller will obtain such additional insurance coverage , as Seller deems adequate, at Seller's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured . 12.1.1 Commercial General Liability Insurance $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit. 12.2. Additional Provisions Seller will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 12.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City . 3 City Attorney Approved Version 1/17/18 June 12, 2018 Item #11 Page 9 of 17 TRAN1672 12.2.2 Seller will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 12.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 12.3 Providing Certificates of Insurance and Endorsements Prior to City's execution of this Agreement, Seller will furnish certificates of insurance and endorsements to City. 12.4 Failure to Maintain Coverage If Seller fails to maintain any of these insurance coverages, then City will have t he option to declare Seller in breach , or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Seller is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Seller or deduct the amount paid from any sums due Seller under this Agreement. 12.5 Submission of Insurance Policies City reserves the right to require, at anytime, complete and certified copies of any or all required insurance policies and endorsements. 13. Notices All notices and other communications require or authorized under this Agreement shall be given in writing either by personal delivery or by first class mail addressed to the respect ive party. The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on beha lf of Seller under this Agreement are: For Cit){ For Seller: Name Doug Bilse Name Jon Newhard Title Senior Engineer Title Project Manager Dept Transeortation Address 522 Gillingham CITY OF CARLSBAD Sugar Land , TX 77478 Address 1635 Farada~ Av Phone 281-240-7233 Carlsbad , CA 92008 Email jonnewhard@trafficware.com Phone 760-602-7504 Each party will notify the other immediately of any changes of address that would require any notice or delivery to be d irected to another address. 1. Compliance with Laws. Seller will comply with all applicable local, state and federal laws and regu lat ions prohibiting discrimination and harassment and , if required , will obtain and maintain a City of Carlsbad Business License for the term of this Agreement and any amendments to the Agreement. 2. Claims and Lawsuits. By s igning this Agreement, Seller agrees it may be subject to civil penalties for the filing of false claims as set forth in the California False Claims Act, Government Code sections 12650, et seq ., and Carlsbad Municipal Code sections 3.32.025 et seq. Seller 4 City Attorney Approved Version 1/17/18 June 12, 2018 Item #11 Page 10 of 17 TRAN1672 further acknowledges that debarment by another jurisdiction is grounds for the City of Carlsbad to terminate this Agreement. 3. Venue and Jurisdiction. Seller agrees and stipulates that the proper venue and jurisdiction for resolution of any disputes between the parties arising out of this Agreement is the Superior Court of California , County of San Diego, California. 4. Assignment. Seller may not assign this Agreement or any part of it , nor may it assign any monies due or that may become due under it, without the prior written consent of City. 5. Amendments. This Agreement may be amended by mutual consent of the City and Contractor. Any amendment will be in writing , signed by both parties, with a statement of estimated changes in charges or time schedule. Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill 5 City Attorney Approved Version 9/27/17 June 12, 2018 Item #11 Page 11 of 17 TRAN1672 6. Authority. The individuals executing this Agreement and the instruments referenced in it on behalf of Seller each represent and warrant that they have the legal power, right and actual authority to bind Seller to the terms and conditions of this Agreement. Executed by Contractor this j 'f day of Mc.ccb , 20.l!L. SELLER TRAFFICWARE GROUP, INC., a Texas corporation CITY OF CARLSBAD, a municipal corporation of the State of California By: __.,-- ~· -c..._---- ~ (sign here) Jon Newhard, CEO & President (print name/title) B~ \ I xl - ~sign here) Joe Custer, CFO & Treasurer (print name/title) By: Mayor ATTEST: City Clerk Proper notarial acknowledgment of execution by Contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups: Group A Group B Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. CITY OF CARLSBAD, a municipal corporation of the State of California APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY~6~ e'i,tforne 6 City Attorney Approved Version 9/27/17 June 12, 2018 Item #11 Page 12 of 17 CERTIFICATE OF ACKNOWLEDGMENT The State of Texas County of Harris Before me, Kathi Rheinbold, on this day personally appeared Joe Custer, proved to me through TX State Driver's License to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purposes and consideration therein expressed. KATHI RHEINBOLD Notary 10 # 130798831 My Commission Exp ires August 26 . 2020 Given under my hand and seal of office this 14 day of March, 2018. (N ol ary's Signature) Notary Publi c, State of Texas CERTIFICATE OF ACKNOWLEDGMENT The State of Texas County of Harri s Before me, Kathi Rheinbold, on this day personally appeared Jon Newhard, proved to me through United States Passport to be the per son whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purposes and considerati on therei n expressed. KATHI RHEINBOLO Notary IO# 130798831 My Commiss ion Expires Augus t 26, 2020 Given under my hand and seal of office this 14 day of March, 2018. (Notary's Signature) Notary Public, State of Texas June 12, 2018 Item #11 Page 13 of 17 Complete Vendor's Bid Base {Basic) Bid 1 Advanced Traffic Management System: A TMS.row Software ind!Xli ng ~gration & lhstalation A TMS.now Server ATMS.nowTraining, perday Tax & Frei qht for Hardware 2 2070 A TC Controller Unit including 3-year site license; 2070 ATC Controller llifh controllerfirmoore w'DSRC and Web Support Virtual Controller for Windo1•.s(3 Licenses) Tax & Frei qht for Hardv!are 3 ATMS Technology Module 1; Siana! Performance Meawre Cb!XI Seivice amual cost 1180 i ntersections xS144 oer....ear, oer intersection x 3 vears) 4 A TMS Technology Module 2; BkleTOAD T ravel lime Module 12 Technical Support (Phone) Technical Sunnort (Phone), price per hour 13 Technical Support {Onsite) Technical Support (Onsi!el. price per hour 14 Upgrades to A TMS for 3 Years A lMS Software Maintenance Agreement, Price oer vear 15 Upgrades to A TC Firmware for 3 Years A TC F innware Upgrades, p ri ce pervear 16 Fees and Software to Operate 5 Corridors in Adaptive Operations with 10 Signalized Intersections Per Corridor SyrchroGreen Central & ntersection Software including tltegration SyochroGreen Central System Sort.vare (Quantity o f 1 = $10,000.00) SyochroGreen lrk'ersection Sort.vare, Conliguration & kllegration, per in!ersection (Quantity of 50 x S10,200 = $510,000.00) SyrchroGreen Softwa re Maintenance Agreement, per yea r (50 i ntersections x 3 years) SvncivoGleen Trainina, oer dav Adv anced Traffi c Management Procur ement City of Carlsbad, CA Exhibit "A" LlmpSLm $259,500.00 S259,500.00 1 S18,000.00 $18,000.00 5 $2,500.00 $12,500.00 LLITlD S l.lTI $1 595.00 $1 595.00 180 $1 ,995.00 $359,100.00 3 S0.00 $0.00 Ll.l'ODSLm $33,300.00 $33 300.00 5 40 S144.00 sn ,160.00 Lt.rnD S um SS,000.00 S5,000.00 200 $0.00 S0.00 100 $250.00 $25,000.00 3 S30,000.00 $90,000.00 3 $0.00 $0.00 LLlllp S t.rn $520,000.00 $520,000.00 150 $500.00 $75,000.00 2 $2,5 00.00 $5,000.00 G@ndlPtat~ $1 48175500 fj Tratficware Engineered by fl!} Nanec June 12, 2018 Item #11 Page 14 of 17 Performance Add-Ons (Optional) A Connected Vehicle Module Connected V etide Module incklding Integration & nstallation Qnc. 2 data feeds) Connected Vetide Server Connected Vetide , Per data feed, first time integration support Comected Vetide , Per data feed, anrual support large Server for Connect Vehicle Modue Comected V e tide Software Maintenance Aareement, oervear B Street Sync: Laptop/Tablet access to Controllers Street Sync Module and 5 Laptop/Tablet Ucenses Street Sync Laptop Ucense #1 Street Sync Laptop Ucense, per laptop/table t (#2 -100) C CCTV Module Closed C irCtJil TV Modue D Alpha Battery Back-up Module Aloha Batterv Back-uo Modue E Transit Signal Priority M odule* Transit Signal Priority Module Transit Siqnal Prioritv lltersection Software License, per intersection F TEA MS Asset Management Module TEAMS Asset Management li censing & Sel-t4> (up to 250 intersections) TEAMS Amual Maintenance Fee, oer vear (for 3 vears) G Web.now Module Web.now Modue H P arking Guida.nee (as A TM S module) ParkirY,J Glidance Base Price Parkioo Glidance Remote lltearation I P odCONNECT Central Software Pod CONNECT Central (Server license -does not inckxle intearati on) J E mergency now Emergency.now & Integration Base Price Emeraencv.now, oer intersection license and database development, oer intersection adder K Fleet Monitoring Fleet MonitorirY,J Base Price & Remote lrtegralion Fleet Mo ni torioo , oer intersection adder L Advanced Communications M odule Advanced Communi cations Module Base Price (per 200 additional droosl M Changeable M essage Sign Module Chanaeable Messaae Sian Module N Disaster R ecove ry Module Disaster Recoverv Modue 0 Wavetronix M odule Wavetrolix ModtJe: Model Smartsensor 105 Advanced Traffi c Management Procurement City of Carlsbad, CA Exhibit "A" Lump Sum Each Each Each Each E ach Ll.lTlp Sum Each 5 ll.lTID SLm LLITID SLm LumpSLm Each Lump Sum 3 Lumo Sum lump Sum Lt.mo Sum Each lump Sum Each lump Sum Each lumoSum lumoSU11 LumoSum Lumo SLm $85,000.00 S85,000.00 $19,595.00 $19,595.00 S15,000.00 $15,000.00 $5,000.00 $5,000.00 $18,000.00 $18,000.00 $15,300.00 $15,300.00 $15,000.00 $15 ,000.00 $5,000.00 $5,000.00 S1 ,000.00 $5,000.00 $31 ,125.00 $31 ,125.00 $31 ,125.00 $31 ,125.00 $22,500.00 522,500.00 $900.00 $900.00 $61,250.00 $61 ,250.00 S7 750.00 $23,250.00 $60,000.00 $60,000.00 $30,000.00 $30,000.00 $10,000.00 $10,000.00 $35,000.00 $35,000.00 $530,000.00 $530,000.00 $6,000.00 $6,000.00 $35,000.00 $35,000.00 $1 ,000.00 $1 ,000.00 $20,000.00 $20,000.00 $31 ,125.00 $31 ,125.00 $62,250.00 $62,250.00 $31 ,125.00 531,125.00 fj Trafficvware Engjr,eered by {ljJ Naztec N (ll bO ro Q.. June 12, 2018 Item #11 Page 15 of 17 p Q R s Opticom Module ticom Module: Model 752 & 754 recievers A TMS Add-ons A TMS.now -i ntersection graptics development, per intersection Custom Software Develo ment, er hour Additional Training Controller Software Training, per day A TMS.now Trai ning, per day Trafficware Technical Traini , er da Pod Detection System Rack Moi..nt Base Station Kit SDLC Cable EX Card, Single Wide EX Card , Double Wide Omni Antema, 900 MHz Lighbing S14Jpression for Antenna Mounting Bracket for Omni Antema (straps not inc.) RF Cable, 6 ft, for Omni Antenna EIA-485 Ligtmng S1..ppression EIA-485 Cable, perfoot L arge Panel Antenna Kil Antenna, Panel Directional, 900 MHz Lightning S1..ppression for Antenna RF Cable,6 ft Small Panel Anterra Kit (8") Antenna, Sm Panel, 9000M, IP67, BdBi Bracket, Artema Mol111, Tilt 60 Deg Lightning Suppression for Antema RF Cable,6ft Pod Sensor (wl C lams he IQ Epoxy, Joi rt sealant Dual apprccator for Epoxy, Joint sealant Clamshel RF Splitter, 900 MHz **"Requires 2 x (8005-0306] RF Cable for Splitter**"* RF Cable for RF Splitter RF Cable, RG142, RPTNC to Type N Male, 12ft Clamp Kil, Panel antema mot.nting , 84" SDLC Cable (with Lugs on one end) SDLC Cable (with one end open) Qty (Per Exparsion Card) EIA-485 Cable, 1 ft Bracket, Antenna Mnt, 8.8" Heigh! Bar code scanner Advanced Traffic Management Procurement Ci t y of Carlsbad, CA L Exhibit "A" M Sum S31,125.00 $31125.00 'lJ 00 ro Each $250.00 $250.00 0... Each $250.00 S250.00 Each S2,500.00 $2,500.00 Each S2,500.00 $2,500.00 Each $2,500.00 $2,500.00 Each $3,250.00 S3,250.00 Each $120.00 $120.00 Each $332.50 $332.50 Each $332.50 $332.50 Each $135.00 $135.00 Each $217.50 $217.50 Each $62.50 562.50 Each $70.00 $70.00 Each $317.50 $317.50 Each $0.63 $0.63 Each $647.50 $647.50 Each $170.00 S170.00 Each $217.50 S217.50 Each S70.00 S70.00 Each $665.00 S665.00 Each S160.00 $160.00 Each S27.50 $27.50 Each S217.50 $217.50 Each $70.00 $70.00 Each S400.00 $400.00 Each $40.00 $40.00 Each S125.00 $125.00 Each $9.00 $9.00 Each S165.00 $165.00 Each $120.00 S120.00 Each $90.00 $90.00 Each $162.50 S162.50 Each $62.50 $62.50 Each $120.00 S120.00 Each $14.00 S14.00 Each s20.00 S20.00 Each $2.50 S2.50 a TratflctNare l=ngheered by l.fi}Naztec June 12, 2018 Item #11 Page 16 of 17 S (cont) Nylon P l.ug, Deep Blli al, 1" (Requires order of [3A421-0000) Spacer) Nylon Plug, Deep Blli al, 2" (Requires order of [3A4 2 1-0000) Spacer) Nylon P lug , Deep Blli al, 3" (Requires order of [3A4 21-0000) Spacer) Nylon Plu;i, Deep Bllial, 4" (Requires order of (3A4 21-0000) Spacer) Spacer for Nylon Plug , Deep Burial (aD s i zes) Mi lwaukee SOS-Max Rotary Hammer D riD 4.5 i nch Percussion Core Bit {DryCti) Dri llTec CB-365-450 4.5 i nch Percussi on Replacement Pi lo t Bit CB-985-900 Tool, DriU B it, 4 25" Hole Cutter Adapter, DriD Bit Qty (3) Screw, S IS , Tap Bolt, 5 /16-18x3/4" RF notch filter, 930 MHZ, N-FEM RF barn bypass tilte r, 915 MHZ, N-F EM RMBS Enclostre (Shelf Mou,t) T M e deco Traffic Cabinet S ecurtiy Locking System Medeco XT Traffic Signal Cabinet Main Door Lock SQUARE BOLT Medeco XT Traffic S ignal Cabinet Main Door Lock SLANT BOLT Medeco XT SFC (Core Orfy) Medeco XT niustrial Key (key orfy) Medeco XT S i m Line Key {key orfy) Medeco XT S i m Line Key -Sfim Line ·s· Key (faster p roces sor) MedecoXT S~m Line Key-Bluetoolh Medeco X T kidustrial Demo/nstaD Key {fo r use on unassigned locks) Medeco XT Slim Line Demo/nstam Key (G2 -for use on massigned locks) MedecoXT hJustrial Key (includes EA-100088 Charging Ada pter & USB Cable) Medeco XT Slim Line Key (includes EA-10 0088 Charging Adapter & USB Cab le) Medeco XT Key Program Station Bluetooth Progra mmer Medeco XT Remote Programmer with V era Pass Software Medeco XT Remote Programmer W all Momt Kit for EA-100158 Desktop Stam for EA-100158 G8R Series Padlock Assembly, 5/16" Shackle {less cyinder) G8R Series Padlock Assembly, 7/16" Shackle {less cyinder) XT T-Handle Cylinder w/ spring latch {for G8R Padlock) XT T-Handle Cylinder w/ deadbolt {for G8R Padlock) PC Charger Kit (USB C able & EA-100088 Charging Adapter) USB Wal Charger Kit (94-0290 & W all Pov.er Adapter) USB Vehicle Charger Kit (94-0290 & V etlcle Pov,,,er Adapter) Muti-Key Charger (charger oriy-for up to 10 Keys) Medeco XT Key Charging Adapter ONLY USBCable Advanc ed Traffic Management Procurement City of Ca r lsbad, CA Exh ibit "A" Each $10.00 $10.00 Each $16.00 $16.00 Each $22.00 S22 .00 E ach $28.00 S28.00 Each S2.00 S2.00 E ach S1 ,000.00 $1 ,000.00 Ea ch $554.00 $554.00 Each $61.50 $61 .50 Each $59.00 $59.00 Each $425.00 $425.00 Each S0.51 S0.51 Each S325.00 $325.00 Each $475.00 $475.00 Each $500.00 $500.00 Each $355.00 $355.00 Each $355.00 $355.00 Each S277.00 $277.00 Each $135.00 $135.00 E a ch $103.00 $103.00 E a ch $124.00 $1 2 4.00 Each $156.00 $156.00 Each $198.00 $198.00 E a ch $198.00 S198.00 Ea ch S156.00 S156.00 Each S133.00 S133.00 Each S253.00 $253.00 Ea ch $695.00 $695.00 Ea ch $3,765.50 $3,765.50 Each $3,766.50 $3,766,50 Each $50.96 $50.96 Each S92 .56 $92.56 Each $126.00 $126.00 Each $1 26.00 $126.00 Each $265.00 $265.00 Each $265.00 $265 .00 •-Each $77.1Q_ $77.10 Each $102 .00 $102.00 Each $101.00 $101 .00 Each $579.00 $579.00 Each -$53.00 $53.00 Each $25.00 $25.00 £1 Trafficware Engineered IY/ fii} Naztec June 12, 2018 Item #11 Page 17 of 17 T(con t) Smal brislle brush (oon-metallic) for cleaning cylinders & locks Deoxit Contact Clearing Pen (gold cortact clearer) Medeco XTWeb Basic (arRJal fee) Medeco XTWeb PIL.5-hell.Ides remote ard mobile programming (amual fee) Medeco XTWeb Advance -lnc:Ldes dala analytics (arn.ial fee) Medeco XT Solo (Does not s~port remote or mobile programming) Medeco XT Solo Software Maintenance ANNUAL FEE Medeco XT Advanced Self-Hosted Software Medeco XT Advanced -Self Host Software Maintenance ANNUAL F EE Enhanced USB S\IStem Doro le (reqlired for user-hosted S\IStems) u DSRC Units RSU with combi red Blue TOAD Spectra tra~I time RSU (without Blue TOAD) Blue TOAD RDU Conrected Vetide Application software MAP/SPaT Creation, per intersection On-Board Unit lrilial FCC License Appticalion (Ore area ijcense per region reqlired) MlJliple Site FCC Licenses, per intersection RSU Data Collection ard Management Service System Onsite S~port, Training & DocLrnentation, per day Enlerprise Class Server (with RSU Data Collection ard Management Service System) Service Fee (1 sl year of software ~grades). per RSU RSU Roadside Urit (inc. software, antenna & GPS) RSU with 1/1/ifi interface (inc. software, antenna & GPS) RSU wilh 1/1/ifi and L TE interface (inc. software, antema & GPS) RSU Stick Antenna V2X RSU Stick Antema (spares) RSU GPS Timiro Antema V2X RSU Timim Anlema <scares} Advanced Traffic Management Procurement City of Car lsbad, CA Exhibit "A" ,_ Each Each Each Each -Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each Each $26.00 $26.00 $61.00 $61.00 $700.00 $700.00 S2 ,200.00 S2,200.00 S3,600.00 $3,600.00 $930.00 $930.00 $185.00 S185.00 S16.000.00 $16,000.00 $2,400.00 $2,400.00 $74.40 $74.40 $6,200.00 $6,200.00 $3,200.00 $3,200.00 $395.00 $395.00 $500.00 $500.00 $2,850.00 $2,850.00 $2,500.00 $2,500.00 $250.00 $250.00 S1 ,200.00 $1 ,200.00 $2,500.00 $2,500.00 $25,000.00 $25,000.00 $1 ,900.00 $1 ,900.00 $4,000.00 $4,000.00 $4,1 00.00 $4,100.00 $4,250.00 $4,250.00 $175.00 S175.00 $99,00 $99.00 £l Trafficware ~ by @)Na;rtec LI) Q) QI) "' 0.. ~yv1·~/J June 12,2018 Carlsbad -City Council meeting Presentation on traffic signals and related issues by Mehdi Sarram I. Met with Mayor Lewis, Bob Johnson and later Mayor Hall to discuss the city traffic signal issues. 2008-2009. 2. Met with Doug Bilse back in early 2009 and many times more to discuss the same issues. 3. My main focus was reducing CO2 emissions from idling cars at red lights. 4. Made several presentations to the City Council on the performance of installed cameras and traffic management systems. 5. In the past 8 years, Doug and I have driven in his car around the city several times to observe the problem areas and provided him with spreadsheets indicating where the signals do not work and why we do NOT get adequate number of green lights on ECR/PSAR to reduce emissions. The installed cameras are expected to perform much better, 6. About a year ago Doug and I wanted to test his prototype Adaptive system, we drove around and noticed that Doug himself was not happy with the performance of the Adaptive system. Now after nearly 8-9 years and spending several million dollars: Doug and his manager Marshall Plants have proposed a 2.5-million-dollar Adaptive system. Trafficware was awarded this large contract to get us to the finish line. My questions: 1. What does the finish line mean? What is the deliverable? How do we know the new system will work properly? We have already spent a few million dollars on TMS in 8 years. 2. What is the confidence level of Mayor Hall and the Council members that this new Adaptive system with a cost of 2.5 million dollars will work? 3. Will the new system meet our expectations and what will be the improvement on top of our current system? 4. In 8 years, I have observed Doug Bilse work hard to improve the TMS for our city. In many meetings that I had with Doug, he was open to my ideas especially when I shared my own experience with him. Doug needs more staff, a couple of his experienced staff simply left and that was a big loss. 5. I appreciate getting my questions answered after all these years working with Doug and our City trying to make our TMS work and synchronize the traffic signals. 6. To me, synchronize of the traffic signals means Reducing CO2 Emissions by less idling at traffic lights, convenience of residents for getting home earlier, less wear on tires and brakes, etc. This means you snouid be able to drive on ECR from La Costa A venue to HWY 78, passing through at least 70% green lights ANYTIME and ANY day. Today after 8 years, this is not the case and it is understood that fire trucks, police cars and accidents could prevent achieving this 70% goal. 7. After all these years and spending millions, the best grade I can give our TMS is a "B". 8. Finally, I would like to thank Mayor Hall for having given a high priority to our city traffic issues ever since he was elected as our Mayor. Sincerely, Mehdi Sarram. Pf M ,. .. ® .•• c1.,a1n A Company of the SWARCO Group To: Matt Hall, Mayor, City of Carlsbad From: Greg McKhann, Chief Operating Officer, McCain Inc. ••a· .. •,••**•• For the Information of the: CITY COUNCIL ACM~CA~-Jl Date ~CM~ COO v • Subject: Potential cost savings of $1,900,000 on Consent Calendar item #11 on June 12, 2018 agenda Dear Mayor Matt Hall, We believe that the City of Carlsbad is at grave risk of wasting up to $1,900,000 on item #11 on tonight's Council consent agenda. We would like to request a continuation of this agenda item. McCain is a Vista-based manufacturer of traffic signal equipment and software. We are a long term traffic signal supplier to Carlsbad as well as the major regional traffic management supplier to all cities in and around San Diego through the Regional Arterial Management System (RAMS) program administered by San Diego Association of Governments (SANDAG). McCain is also a recognized national leader in traffic signal hardware, software and systems. Carlsbad has a significant installed base of McCain hardware and software for its traffic signal operations. McCain was not selected for the project covered by consent item #11 . At the time of the proposal submission, McCain's software to satisfy certain RFP requirements was not fully mature and in the full interest of transparency we candidly indicated this at the time. Since that time, McCain has completed the software which makes our system fully compliant with the City's RFP. In fact, a few weeks ago we were notified that we will receive the traffic system upgrade project for the City of Vista which has very similar requirements. We respectfully request that the Council continue this item, allowing time for discussion on the potential savings the City could enjoy. As a point of reference, McCain submitted a quote under $600,000 for this project. We believe we can offer the best value solution to Carlsbad since the City already has licenses for much of the central and local controller software required for the project. And the City's signal control system would remain fully integrated with other adjacent agencies in the region through the RAMS system. I can be reached at (760) 207-7662 or gmckhann@mccain-inc.com should you want to discuss this important topic. And for your convenience, two McCain people will be attending tonight's Council meeting and will be happy to address any questions you might have. Thank you in advance for your consideration. R"j/~~/z- Greg McKhann Chief Operating Officer McCain, Inc. A Company of the SWARCO Group Phone 760-727-8100 Fax 760-"127-8184- www.mccain-inc.com 2365 Oak Ridge Way II Vista, California 92081 II USA -• ...... _ ..... _ . ·!!!~---· e McCain & Carlsbad Outlook A large, local VISTA Company Long history of working closely with Carlsbad Total traffic solutions provider; Cabinets, Controllers, and Software Project cost >$GOOK © 2018 McCain Inc, All Rights Reserved. {_ City of Carlsbad California Currently owns McCain Traffic Management System (Trans parity) Currently owns City-wide license for signal controller software Integrated with SANDAG's regional traffic signal system Selected vendor's project cost $2.SM McCain'· A Compcmy of fin.• SWAl,'CO Gr1,11r1 McCain & Carlsbad Outlook © 2016 McCain Inc. All Rights Reserved. McCain was not short listed though met the majority of requirements McCain has since developed the missing requirements and reviewed them with Carlsbad staff McCain recently selected by City of Vista for their ATMS project with similar requirements. McCain is $1.9M less than the selected vendor McCain''' A Comp,my of r•w SWARCO Group Agenda Item #11 Master Purchase Agreement for the Adaptive Traffic Signal Project Marshall Plantz PE Transportation Director June 12, 2018 •Detection •Communication •Traffic Management Center •Equipment upgrades •Measurement •Traffic Signal Controllers •Smart Technologies Traffic Signal Program Overview •Process leading up to this item: –Request for Bids –Five bids submitted –Best Value Evaluation –Two S t ages –Developed final contract documents –Execution of Master Purchase Agreement –Equipment purchase and support Master Purchase Agreement Process Adopt the Resolution authorizing execution of the Master Purchase Agreement with Trafficware Group Inc. for an amount not to exceed $2,500,000 and appropriating funds in the amount of $1,150,000 from previously programmed funds. Staff Recommendation