HomeMy WebLinkAbout2018-05-22; City Council; Resolution 2018-080RESOLUTION NO. 2018-080
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE CITY OF CARLSBAD EMERGENCY OPERATIONS
PLAN
WHEREAS, Carlsbad Municipal Code 6.04.120 states the city will develop an emergency
operations plan; and
WHEREAS, the Code states that the plan shall provide for the effective mobilization of all the
resources of this city, both public and private, to meet any condition constituting a local emergency, .
state of emergency, or state of war emergency; and shall provide for the organization, powers and
duties, services, and staff of the emergency organization; and
WHEREAS, city staff has updated the emergency plan to provide for such mobilization; and
WHEREAS, such plans shall take effect upon adoption by resolution of the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council approves the City of Carlsbad Emergency Operations Plan
(Attachment A).
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 22nd day of May, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
None.
(SEAL)
May 22, 2018 Item #12 Page 3 of 158
{_ City of
Carlsbad
City of Carlsbad
Emergency Operations Plan
Foreword
Promulgation Document
Promulgation Document
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE CITY OF CARLSBAD EMERGENCY PLAN
WHEREAS, Carlsbad Municipal Code 6.04.120 states the city will develop an emergency plan; and
WHEREAS, the Code states that the plan shall provide for the effective mobilization of all the
resources of this city, both public and private, to meet any condition constituting a local emergency, state
of emergency, or state of war emergency; and shall provide for the organization, powers and duties,
services, and staff of the emergency organization; and
WHEREAS, city staff has updated the emergency plan to provide for such mobilization; and
WHEREAS, such plans shall take effect upon adoption by resolution of the City Council;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Carlsbad, California, as follows:
l. That the above recitations are true and correct.
2. That the City Council approves the City of Carlsbad Emergency Plan, a copy of which is on file in
the Office of the City Clerk and the Fire Department.
PASSED, APPROVED, AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad
on the 22 day of May 2018.
June 2018
Matt Hall, Mayor
City of Carlsbad
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May 22, 2018 Item #12 Page 5 of 158
City of Carlsbad {_ City of
Carlsbad Emergency Operations Plan
Record of Changes
DATE CHANGE PAGE CHANGE
Updates throughout plan since 2003 2003/2018 1 ALL Draft EOP
Revised plan to be consistent with
6/1/2018 2 ALL FEMA's Comprehensive Preparedness
Guide 101, Version 2.0
Incorporated City Brand throughout 6/1/2018 3 ALL plan
Incorporated technology and
6/1/2018 4 ALL applications used in the EOC
throughout plan
6/1/2018 5 24-29 Updated Hazard Profile Descriptions
Changed Concept of Operations to
Mission Areas to be in alignment with 6/1/2018 6 32 -35 FEMA's National Preparedness Goal,
Second Edition
6/1/2018 7 51 -52 Updated EOC floor plans
6/1/2018 8 53 Added EOC Extended Organization
Updated EOC activation levels to be
6/1/2018 9 56 consistent with San Diego County, the
State of California and FEMA
June 2018
Foreword
Record of Changes
REVISED BY
David Harrison
Emergency Preparedness
Manager
Jeff Murdock
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
GI Page
May 22, 2018 Item #12 Page 10 of 158
City of Carlsbad ( City of
Carlsbad Emergency Operations Plan
Record of Changes
DATE CHANGE PAGE CHANGE
Expanded EOC Operational Period 6/1/2018 10 60-64 Cycle -Planning "P"
Updated Sample Local Emergency 6/1/2018 11 67 Proclamations
Added Administration: Access and
Functional Needs language compliant
with California Government Code, 6/1/2018 12 77-82 Division 1 of Title 2, Chapter 7, Article
6.5, Section 8593.3 -Accessibility to
Emergency Information and Services
6/1/2018 13 88 -99 Added Recovery Operations
6/1/2018 14 102 -107 Updated Authorities and References
6/1/2018 15 108 -111 Added Acronyms
6/1/2018 16 129 -130 Added Agency Contact List
6/1/2018 17 132 -140 Updated Functional Annexes
6/1/2018 18 141 -149 Added Hazard-Specific Appendices
June 2018
Foreword
Record of Changes
REVISED BY
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson .
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
. David Harrison
Emergency Preparedness
Manager
Don Rawson
Emergency Planner
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May 22, 2018 Item #12 Page 11 of 158
( City of
Carlsbad
City of Carlsbad
Emergency Operations Plan
Record of Distribution
Foreword
Record of Distribution
This record of distribution indicates those jurisdictions receiving an electronic copy of this EOP. City of
Carlsbad employees have access to the EOP on the City Intranet and Carlsbad EOC computers have an
electronic copy saved to an EOC file directory.
Governmental Jurisdictions
• California Governor's Office of Emergency Services
• Carlsbad Municipal Water District
• Carlsbad Unified School District
• City of Encinitas
• City of Oceanside
• City of San Marcos
• City of Vista
• Encina Waster Water Authority
• Encinitas Union School District
• San Diego County Office of Emergency Services
• San Dieguito Union High School District
• San Marcos Unified School District
• Olivenhain Municipal Water District
• Vallecitos Water District
June 2018
Number of Copies
1
1
1
1
1
1
1
1
1
1
1
1
1
1
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( City of
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Emergency Operations Plan
Table of Contents
Foreword
Table of Contents
FOREWORD
PROMULGATION DOCUMENT ......................................................................................................... 1
SIGNATURE PAGE ....•..••••••......•••........................•...................•.•.•.•••••.............••••••.•••••........•..•......... 2
APPROVAL AND IMPLEMENTATION ................................................................................................ 5
RECORD OF CHANGES ..................................................................................................................... 6
RECORD OF DISTRIBUTION ............................................................................................................. 8
TABLE OF CONTENTS ...................................................................................................................... 9
PART I: PURPOSE, SCOPE, SITUATION, AND ASSUMPTIONS
PURPOSE ..................................................................................................................................... 20
SCOPE .....................•.•........................•..••.....•••.•.......•............••••...................••••••..•••..................••• 21
SITUATION OVERVIEW ................................................................................................................. 22
CHARACTERISTICS ........................................................................................................................ 22
HAZARD PROFILE DESCRIPTIONS ................................................................................................... 23
Wildland Fire .................................................................................................................................. 23
Earthquake ..................................................................................................................................... 24
liquefaction ............................................................................................................................ : ....... 25
Hazardous Materials ...................................................................................................................... 26
Flooding ..... , ................................................................................................................................... 27
Climate Change .............................................................................................................................. 28
HAZARD PROFILE MITIGATION SUMMARY .................................................................................... 29
PLANNING ASSUMPTIONS ............................................................................................................ 30
PART II: MISSION AREAS
OVERVIEW ................................................................................................................................... 31
Prevention ...................................................................................................................................... 31
Protection ...................................................................................................................................... 31
Mitigation ............................................................................................. : ......................................... 31
Response ........................................................................................................................................ 32
Recovery ........................................................................................................................................ 32
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RESPONSE MISSION, PRIORITIES, AND OBJECTIVES ........................................................................ 33
Priorities ......................................................................................................................................... 33
General Objectives ......................................................................................................................... 33
PART Ill: ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
GENERAL. ..................................................................................................................................... 34
EOC ORGANIZATIONAL FRAMEWORK ........................................................................................... 35
Policy Group ................................................................................................................................... 35
Management .................................................................................................................................. 35
Operations ..................................................................................................................................... 36
Planning ......................................................................................................................................... 36
Logistics .......................................................................................................................................... 36
Finance ........................................................................................................................................... 36
ASSIGNMENT OF RESPONSIBILITIES .............................................................................................. 37
City Council .................................................................................................................................... 37
Policy Group ................................................................................................................................... 37
City Manager .................................................................................................................................. 38
Chief Operations Officer ................................................................................................................ 38
City Attorney .................................................................................................................................. 38
Assistant City Manager .................................................................................................................. 38
Fire Chief ........................................................................................................................................ 38
Police Chief .................................................................................................................................... 38
Administrative Services Director ................................................................................................... 38
City Clerk Services Manager. .......................................................................................................... 38
Commun.ication Manager .............................................................................................................. 38
Community & Economic Development Director ........................................................................... 38
Environmental Manager ................................................................................................................ 38
Housing & Neighborhood Services Director .................................................................................. 38
Human Resources Director ............................................................................................................ 38
Information Technology Director ............................... : .................................................................. 39
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Library & Cultural Arts Director ..................................................................................................... 39
Parks & Recreation Director .......................................................................................................... 39
Public Works Director .................................................................................................................... 39
Utilities Director ............................................................................................................................. 39
EOC FUNCTIONAL EMERGENCY MANAGEMENT RESPONSIBILITY M ATRIX ...................................... 40
PART IV: DIRECTION, CONTROL, AND COORDINATION
SUCCESSION AND DELEGATION OF AUTHORITY ................ ; .............••..•.........••..•.....................••..... 41
Overview ........................................................................................................................................ 41
Director of Emergency Services Success ion ................................................................................... 41
Government Officials Succession ................................................................................................... 41
Department Head Order of Succession and Delegation of Authority ........................................... 41
Vital Records Retention ................................................................................................................. 42
Primary Seat of Government ......................................................................................................... 42
Alternate Seat of Government ....................................................................................................... 42
LEVELS OF DIRECTION, CONTROL AND COORDINATION: FIELD LEVEL .•.••.••..•••••..•..••.•••..•.••••••.••...... 43
Incident Command ......................................................................................................................... 43
Type of Emergency ......................................................................................................................... 43
State of War Emergency ................................................................................................... 43
MJHMP Identified Hazards ............................................................................................... 43
Natural Hazards ................................................................................................................ 43
Technological Hazards ...................................................................................................... 43
Human Caused Threats ..................................................................................................... 44
Other Emergencies ........................................................................................................... 44
LEV ELS OF DIRECTION, CONTROL AND COORDINATION: SUPPORT LEVEL .......••.........••..•................ 45
Support Level Agency Coordination Practices ............................................................................... 45
Mutual Aid ..................................................................................................................................... 45
Agency Coordination ...................................................................................................................... 45
Unified Command .......................................................................................................................... 45
Coordination Levels ....................................................................................................................... 46
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Field Response .................................................................................................................. 46
Local Government ............................................................................................................. 46
Operational Area ............................................................................................................... 46
Regional ............................................................................................................................ 46
State .................................................................................................................................. 46
Operational Area Agreement .......... .' .............................................................................................. 46
SUPPORT LEVEL EMERGENCY OPERATIONS CENTER (EOC) ............................................................. 47
Location Primary EOC-Single Jurisdiction .................................................................................... 48
Location Primary EOC-Unified Command ................................................................................... 49
EOC RELATIONSHIPS AND STAKEHOLDERS ....•.•..•....................••...........•........•.•..............•••••..••...... 50
Incident Command Post (ICP) and Department Operations Center (DOC) ................................... 51
Shelters .......................................................................................................................................... 51
Access and Functional Needs (AFN) ............................................................................................... 51
Other Public/Private Organizations ............................................................................................... 51
Other Governmental and Special Districts .................................................................................... 51
County Agencies ............................................................................................................................. 51
Unified Command .......................................................................................................................... 51
Local Assistance Centers (LAC) ...................................................................................................... 52
ALTERNATE EMERGENCY OPERATIONS CENTER (EOC) .....................................•••....................•..•.•. 53
Activation and Room Setup Checklist ............................................................................................ 53
Location Alternate EOC .................................................................................................................. 53
ACTIVATION/DEACTIVATION ••••..••.•.................•..••••••.••••...............................•....................•...••••.•• 54
Activation Process .......................................................................................................................... 54
Virtual Activation ........................................................................................................................... 54
Staff Activation Levels .................................................................................................................... 54
Level Ill Staff Activation .................................................................................................... 54
Level II Staff Activation ..................................................................................................... 54
Level I Staff Activation ...................................................................................................... 54
FIELD LEVEL/SUPPORT LEVEL INTERACTION ......•..••••••.............................................................•.•.•. 55
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Coordination & Communication .......................... '. ......................................................................... 55
Field Units -ICP/DOC/EOC ............................................................................................... 55
Field Units -Other ............................................................................................................ 55
FIELD LEVEL/SUPPORT LEVEL ACTION PLANS ................................................................................. 56
Incident Action Plans (Field Level) ................................................................................................. 56
EOC Action Plan (EOC Support Level) ............................................................................................ 56
EOC OPERATIONAL PERIOD CYCLE -PLANNING "P" ........... -............................................................ 57
The Planning "P" ............................................................................................................................ 57
EOC Operational Period Cycle ........................................................................................................ 58
Initial Situational Awareness ............................................................................................ 58
Establish EOC Objectives ................................................................................................... 59
Planning "P" Responsibilities ............................................................................................ 59
Develop the EOC Action Plan ............................................................................................ 60
Disseminate the Plan ........................................................................................................ 60
Execute, Evaluate, and Revise the Plan ............................................................................ 60
LOCAL EM ERG ENCY PROCLAMATION ............................................................................................ 62
STATE EMERGENCY PROCLAMATION ............................................................................................ 63
SAMPLE LOCAL EMERGENCY PROCLAMATION ............................................................................... 64
PART V: INFORMATION COLLECTION, ANALYSIS, AND DISSEMINATION
OVERVIEW .•.........•.............................•...••.............•...............•....••.••••...•.......•..•............•.•••.....•..... 65
Collection ....................................................................................................................................... 65
Analysis .......................................................................................................................................... 66
Dissemination ................................................................................................................................ 66
PART VI: COMMUNICATIONS
OVERVIEW ................................................................................................................................... 68
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PART VII: ADMINISTRATION, FINANCE, AND LOGISTICS
ADMINISTRATION -CITY OF CARLSBAD ..............••.••.••....••••.•........................•............•.................. 71
ADMINISTRATION -PRIVATE SECTOR AND NON-GOVERNMENTAL ORGANIZATIONS ..•••.•.•............ 73
ADMINISTRATION -DISASTER SERVICE WORKERS AND SPONTANEOUS VOLUNTEERS .........•.......•• 74
ADMINISTRATION -AMERICANS WITH DISABILITIES ACT (ADA) ....••............•..........................•...•• 75
Title I: Employment ........................................................................................................................ 75
Title II: State and Local Government (Public Services) .................................................................. 75
Title Ill: Public Accommodations .................................................................................................... 76
Title IV: Telecommunications ........................................................................................................ 76
Title V: Miscellaneous Provisions ................................................................................................... 76
ADMINISTRATION -ACCESS AND FUNCTIONAL NEEDS (AFN) POPULATION ................................... 77
Emergency Communications ......................................................................................................... 77
Emergency Evacuation ................................................................................................................... 78
Emergency Sheltering .................................................................................................................... 79
Accessibility ....................................................................................................................... 79
Staff Training ..................................................................................................................... 79
Guide, Signal, and Service Dogs ........................................................................................ 79
Shelter Resources ............................................................................................................. 79
FINANCE-CITY OF CARLSBAD ..........•..................•••••••••••••.••..................................•••••••••.......•...... 81
LOGISTICS -CITY OF CARLSBAD .......•••••..•.............................•.......•••.................................•.•..••...•. 83
LOGISTICS-RESOURCE MANAGEMENT ........................................................•..•.......•..............•....• 84
Considerations ............................................................................................................................... 84
Determining Resource Needs ........................................................................................................ 84
LOGISTICS -DONATIONS MANAGEMENT ...................................................................................... 86
Considerations ............................................................................................................................... 86
Responsibilities ............................................................................................. ~ ................................ 86
Liaison Officer ................................................................................................................... 86
Public Information Officer ................................................................................................ 86
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Emergency Operations Plan
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PART VIII: RECOVERY OPERATIONS
PHASES OF RECOVERY .................................................................................................................. 87
Short-Term ..................................................................................................................................... 87
Long-Term ............................................................................................................................... : ...... 87
Local Assistance Center (LAC) ........................................................................................................ 89
Local Government ............................................................................................................. 89
Cal ifornia Office of Emergency Management (Cal OES) ................................................... 89
Federal Agencies ............................................................................................................... 89
Non-Governmental Organizations, Private Nonprofits, etc ............................................. 90
Ready Carlsbad Business Alliance ..................................................................................... 90
Other Organizational Entities ........................................................................................... 90
Carlsbad Recovery Organizational Structure ................................................................................. 91
Recovery Organization Guidelines ................................................................................................. 92
Recovery Organization Objectives and Tasks ................................................................................ 93
Recovery Project Facilitator .............................................................................................. 93
Finance .............................................................................................................................. 93
Damage Assessment and Community Assistance ............................................................ 94
Debris Removal & Facilities and Utilities Restoration ...................................................... 94
Pa rks & Recreation Restoration ........................................................................................ 95
Public Information ............................................... , ............................................................ 95
Damage Assessment ................................................................................................................... · ... 95
Documentation ....................................... : ...................................................................................... 96
After-Action Reports ...................................................................................................................... 96
Disaster Assistance ........................................................................................................................ 97
Individual Assistance ......................................................................................................... 97
Public Assistance ............................................................................................................. 100
Hazard Mitigation Grant Program .................................................................................. 102
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PART IX: PLAN DEVELOPMENT AND MAINTENANCE
Foreword
Table of Contents
DEVELOPMENT .••..............................................•............................................•••.......................... 103
MAINTENANCE ..•.•........................•....••...•.••.......•......................•...............•....••...•...................•... 104
PART X: AUTHORITIES AND REFERENCES
AUTHORITIES ............................................................................................................................. 105
City of Carlsbad ............................................................................................................................ 105
San Diego County, Operational and Urban Areas ........................................................................ 105
State of California ........................................................................................................................ 106
Federal ......................................................................................................................................... 107
REFERENCES ..................................................................................................•.........•.................. 109
PART XI: ACRONYMS
ACRONYMS ................................................................................................................................ 111
PART XII: GLOSSARY OF TERMS
GLOSSARY OF TERMS ................................................................................................................. 115
PART XIII: AGENCY CONTACT LIST
AGENCY CONTACT LIST ............................................................................................................... 131
PART XIV: SUPPORTING DOCUMENTATION
SUPPORTING DOCUMENTATION ................................................................................................. 133
FUNCTIONAL ANNEXES
OVERVIEW ..............•..•••••..................•......................•.•••...............................••..............••.....•...•.. 135
ANNEX A: EMERGENCY MANAGEMENT ....................................................................................... 136
ANNEX B: FIRE AND RESCUE OPERATIONS ................................................................................... 136
ANNEX C: LAW ENFORCEMENT OPERATIONS .............................................................................. 136
ANNEX D: MASS-CASUALTY OPERATIONS ............................................................................................ 136
ANNEXE: PUBLIC HEALTH OPERATIONS ............................................................................................... 136
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ANNEX F: DEPARTMENT OF THE CHIEF MEDICAL EXAMINER OPERATIONS ........................................ 137
ANNEX G: CARE AND SHELTER OPERATIONS ................................................................................ 137
ANNEX H: ENVIRONMENTAL HEALTH OPERATIONS ............................................................................. 137
ANNEX I: COMMUNICATIONS AND WARNING SYSTEMS .............................................................. 137
ANNEX J: CONSTRUCTION AND ENGINEERING OPERATIONS ..........................................•....•...••... 137
ANNEX K: LOGISTICS ..•................•......••..••...........••••••.•••..•••...........................•..............••............. 137
ANNEX L: EMERGENCY PUBLIC INFORMATION ...•.•••••..••.......................•.......••..•...........•.......•...... 137
ANNEX M: BEHAVIORAL HEALTH OPERATIONS .................................................................................... 138
ANNEX 0: ANIMAL SERVICES ................................................................................................................ 138
ANNEX P: TERRORISM ........................................................................................................................... 138
ANNEX Q: EVACUATION .............•...........•...•••...•......•••.••••..•.. ; ...•..................•.••.......................•... 138
ANNEX R: CYBER DISRUPTION RESPONSE PLANNING .......................................................................... 138
ANNEX TBD: WILDLAND/URBAN INTERFACE FIRE ................................................................................ 138
ANNEX TBD: EARTHQUAKE ..................................................................... : ............................................. 138
FUNCTIONAL ANNEX TO ESF CROSSWALK ............................................................................................ 139
STAND-ALONE PLANS ...........................••.•••............••....••••••.•...............................................•.•••.• 141
Federal ......................................................................................................................................... 141
State ............................................................................................................................................. 141
Regional ....................................................................................................................................... 141
Subregional .................................................................................................................................. 142
City of Carlsbad ............................................................................................................................ 143
After-Action Reports .................................................................................................................... 143
Memorandum of Agreement or Understanding (MOA/MOU) .................................................... 144
HAZARD-SPECIFIC APPENDICES
OVERVIEW ............................................•...•..................••.••••...........................•..................•••.•.... 146
MJHMP IDENTIFIED HAZARDS
Appendix 1: Wildland Fire ............................................................................................................ 146
Appendix 2: Earthquake/Liquefaction ......................................................................................... 146
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Appendix 3: Hazardous Materials ................................................................................................ 147
Appendix 4: Flooding ................................................................................................................... 147
Appendix 5: Climate Change ........................................................................................................ 148
NATURAL HAZARDS
Appendix 6: Drought .................................................................................................................... 148
Appendix 7: Extreme Heat ........................................................................................................... 149
Appendix 8: Landslides ................................................................................................................ 149
Appendix 9: Severe Winter Storms .............................................................................................. 149
Appendix 10: Space Weather ....................................................................................................... 150
Appendix 11: Tornado .................................................................................................................. 150
Appendix 12: Tsunami ................................................................................................................. 150
Appendix 13: Volcanic Ash ........................................................................................................... 150
TECHNOLOGICAL HAZARDS
Appendix 14: Dam Failure ............................................................................................................ 151
Appendix 15: Gas Pipeline Rupture ............................................................................................. 151
Appendix 16: Marine Oil Spill.. ..................................................................................................... 151
Appendix 17: Palomar Airport Incident ....................................................................................... 152
Appendix 18: Power Outage/Energy Shortage ............................................................................ 152
Appendix 19: Radiological Accident ......................... ' .................................................................... 152
Appendix 20: Sewage Spill/Wastewater Incident.. ...................................................................... 152
Appendix 21: Space Debris .......................................................................................................... 153
Appendix 22: Structure Fire ......................................................................................................... 153
Appendix 23 : Transportation Accident ........................................................................................ 153
HUMAN CAUSED INCIDENTS
Appendix 24: Active Shooter ....................................................................................................... 154
Appendix 25: Civil Unrest .................................................................................... .-........................ 154
Appendix 26: Cyber Attack .......................................................................................................... 154
Appendix 27: Radiological Incident .............................................................................................. 154
Appendix 28: Terrorism ............................................................................................................... 154
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Appendix 29: Mass Casualty Incident .......................................................................................... 154
Appendix 30: Public Health Emergency/Pandemic/Disease X ..................................................... 154
Appendix 31: Unhealthful Air Quality .......................................................................................... 154
FIGURES
Hazard Profile: Structure Fire/Wildland Threat.. .................................................................................... 23
Hazard Profile: Earthquake Faults ........................................................................................................... 24
Hazard Profile: Liquefaction Hazards ...................................................................................................... 25
Hazard Profile: Electric and Gas Transmission Lines ............................................................................... 26
Hazard Profile: Potential Flood Hazards ................................................................................................. 27
FEMA National Preparedness Goal ......................................................................................................... 31
EOC ICS Sections ..................................................................................................................................... 35
EOC Responsibility Matrix ....................................................................................................................... 40
Primary EOC: Single Jurisdiction ............................................................................................................. 48
Primary EOC: Unified Command ............................................................................................................. 49
Eo·c Extended Organization .................................................................................................................... 50
Alternate EOC: Faraday Center ............................................................................................................... 53
Planning "P" ............................................................................................................................................ 57
FEMA Recovery Continuum .................................................................................................................... 88
Carlsbad Recovery Organizational Structure .......................................................................................... 91
FEMA Individual Assistance Sequence of Delivery ................................................................................. 98
California Individual Assistance Sequence of Delivery ........................................................................... 99
FEMA Policy Assistance Program and Policy Guide .............................................................................. 100
FEMA Policy Assistance Delivery Model ............................................................................................... 101
HSEEP Exercise Cycle ............................................................................................................................. 104
Functional Annex to ESF Crosswalk ...................................................................................................... 140
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Emergency Operations Plan
Part I
Purpose, Scope, Situation, and Assu mptions
Purpose
Carlsbad Municipal Code Section 6.04 establishes the emergency organization and program for the City
of Carlsbad.
The Assistant Director of Emergency Services is responsible for managing the emergency program for the
City. In practice, the Emergency Preparedness Manager manages and coordinates the Emergency
Preparedness Program.
The purpose of Carlsbad's Emergency Preparedness Program is to provide capability consistent with the
Federal Emergency Management Agency's (FEMA) missions to prevent, protect, mitigate, respond, and
recover from the effects of disasters regardless of cause, size, location_, or complexity.
The purpose of the plan is to provide for the public safety and community welfare during response phase
EOC operations.
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City of Carlsbad Part I ("'City of
Carlsbad Emergency Operations Plan Purpose, Scope, Situation, and Assumptions
Scope
This plan defines the city's emergency organization and responsibilities, lines of communication, and is
consistent with the state's Standardized Emergency Management System (SEMS) and the federal National
Incident Management System (NIMS). This plan provides a comprehensive all-hazard approach and
incorporates FEMA's "Whole Community" concept.
Implementation of this plan may occur:
1. When an official of the city's emergency organization identifies a potential or immediate threat
to the city, to its residents, property, or environment
2. Upon activation of the Emergency Operations Center (EOC)
3. When San Diego County, or another jurisdiction within the County, has proclaimed a LOCAL
EMERGENCY, and that hazard directly or indirectly affects the City of Carlsbad
4. When the Governor of the State of California has proclaimed a STATE OF EMERGENCY, and that
hazard directly or indirectly affects the City of Carlsbad
5. Automatically by a gubernatorial proclamation of a STATE OF WAR EMERGENCY
6. By a Presidential declaration of a NATIONAL EMERGENCY
This plan supports the response and recovery actions of individuals, businesses, non-governmental
organizations, other governmental jurisdictions, and special districts located within the geographic
boundaries of the City of Carlsbad.
Plan Organization and Content
This plan conforms to FEMA's Comprehensive Preparedness Guides for Developing and Maintaining
Emergency Operations Plans. It is organized according to Cal OES Emergency Operations Plan Crosswalk,
which addresses emergency management mission areas. To this has been added Carlsbad-specific
content, which focuses on response and initial recovery phase operations. (This results in the appearance
of redundancy). The remaining mission areas of prevention, protection, and mitigation are more fully
addressed elsewhere within the City's Emergency Management Program.
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City of Carlsbad Part I {_ City of
Carlsbad Emergency Operations Plan Purpose, Scope, Situation, and Assumptions
Situation Overview
This situation overview contains a description of city characteristics, a summary offive significant Carlsbad
hazards, and a summary of mitigation efforts to reduce those risks.
Characteristics
The City of Carlsbad is a coastal community in northern San Diego County, California located 87 miles
south of Los Angeles and 35 miles north of San Diego, surrounded by mountains, lagoons, and the Pacific
Ocean. The City shares legal boundaries with the Cities of Oceanside to the north, Vista and San Marcos
to the east, and Encinitas to the south. Referred to as "The Village by the Sea" by locals; Carlsbad is a
prime tourist destination hosting LEGOLAND California, regional shopping centers, specialty retail outlet
stores, expansive variety of dining experiences, top rated golf courses and world class resort properties.
The City covers 42 square miles with a 2016-estimated population of 113,952.
Carlsbad has a semi-arid Mediterranean climate and averages 263 sunny days per year. Winters are mild ·
with periodic rain. Frost is rare along the coast, but sometimes occurs in inland valleys in December and
January. Summer is almost rain free, but sometimes overcast and cool with fog off the Pacific. While most
days have mild and pleasant temperatures, hot dry Santa Ana winds bring high temperatures on a few
days each year, mostly but not exclusively in the fall.
As of the 2010 United States Census, the racial makeup of Carlsbad was 82.8% White, 1.3% African
American, 0.5% Native American, 7.1% Asian, 0.2% Pacific Islander, 4.0% from othe.r races, and 4.2% from
2 or more races. Hispanic or Latino of any race were 13.3%.
Out of 39,964 households in 2011, there were 67.5% families, of which 30.9% had children under the age
of 18 living in them and, 54.3% were married-couple families. There were 32.5% nonfamily households, of
which 25.5% were made up of a householder living alone and 8.3% were a householder living alone who
was 65 years or over. The average household size was 2.55 and the average family size was 3.10. Of the
population 25 years and over, 95.7% graduated from high school and 51.3% held a bachelor's degree or
higher. 65.2% of the population 16 years and over was in the labor force. As of the 2017 San Diego County
Point in Time census, Carlsbad's homeless population was 160 individuals.
A full-service city, Carlsbad has its own police and fire services, a water district, parks and recreation, and
library and cultural arts departments, in addition to standard administrative and public works functions.
The operating budget for Fiscal Year 2017-18 is $257.6 million and new Capital Improvement Plan (CIP)
appropriations for the year total $54 million. Known for its financial stability, the city maintains an AAA
credit rating and has a general fund reserve balance exceeding $61 million. Additionally, Carlsbad has
drafted ordinances protecting sensitive wildlife habitat, becoming one of the first municipalities in
California to do so, pledging to protect about 40 percent of the city as permanent open space.
Carlsbad is the home of the second largest county regional airport, McClellan-Palomar Airport, with
approximately 156,606 flights per year. Carlsbad's core industries include information technology, video
game development, manufacturing, robotics, medical devices, life science, wireless technology, clean
technology, action sports, tourism, design development, and real estate.
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{"'City of
Carlsbad
City of Carlsbad Part I
Emergency Operations Plan Purpose, Scope, Situation, and Assumptions
Situation Overview
5. Climate Change: Greenhouse gases (GHG) in the atmosphere are generating climate change
concerns. Observations of global climate change include increases in global average air and ocean
temperatures, the widespread melting of snow and ice, more intense heat waves, and rising
global average sea level. Some scientists believe global temperatures will continue to rise.
Public safety impacts may include the possibility of more erratic and extreme weather including
prolonged drought, intense storms, and aggravated fire weather.
Global climate change may cause ecological and social impacts. Ecological impacts may include
greater risk to species and habitats. Social impacts may affect food, water, livability, recreation,
tourism, development, turf and landscaping, flower and strawberry production, and insurance.
Further information on climate change can be found in both the San Diego County Multi-
Jurisdiction Hazard Mitigation Plan and the Carlsbad's Climate Action Plan. (See Appendix 5:
Climate Change).
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City of Carlsbad Part I ( City of
Carlsbad Emergency Operations Plan Purpose, Scope, Situation, and Assumptions
Situation Overview
Hazard Profile Mitigation Summary
• Wildland Fire
o Zoning Ordinances and Uniform Building Code
o Weed abatement and defensible space programs
o Tree and landscape maintenance
o Habitat Management Plan
o Outreach materials about wildland fire mitigation actions
• Earthquake/Liquefaction
o Building code standards and zoning
o Environmental assessment reports
• Hazard Materials
o General Plan Environmental Impact Report (EIR)
o Hazard material regulatory programs (CUPA)
• Flooding
o General Plan Land Use Elements
o Environmental review
o Flood zone management
• Climate Change
o Climate Action Plan
• Public Education
o Ongoing public awareness programs
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(_ City of
Carlsbad
City of Carlsbad
Emergency Operations Plan
Part I
Purpose, Scope, Situation, and Assumptions
Planning Assumptions
The following assumptions apply to this plan:
1. Section 6.04 of the City of Carlsbad Municipal Code defines the City's emergency organization
2. Except for Carlsbad-specific elements in this plan, the City of Carlsbad follows and adopts the San
Diego County Operational Area Emergency Operations Plan, as appropriate
3. Emergency management activities are accomplished using SEMS, NIMS, and ICS
4. Emergency response is best coordinated at the lowest level of incident command involved in the
emergency
5. Local authorities maintain operational control and responsibility for emergency management
activities within their jurisdiction, unless otherwise superseded by statue or agreement
6. Mutual aid is conducted in accordance with the State of California Master Mutual Aid Agreement
and other appropriate mutual aid agreements
7. Requests for Mutual Aid will be provided as available
8. A mitigation activity conducted prior to the occurrence of a disaster can result in a potential
reduction in loss of life, injures, and damage
9. Support plans and procedures are updated and maintained by responsible parties
10. Incident response is best accomplished by the most experienced first responders exercising
command authority through a field-level incident command post and Incident Command System
(ICS) structure, and that the EOC coordinates support for community public safety, first
responders in the field, and senior official decision making, as well as performing other public
information and public safety-related activities
11. Disaster service workers complete appropriate NIMS/SEMS/ICS training, are available to respond
to incidents, and are responsible for assigned response support duties
12. Nothing in this plan impedes or relieves a department's right or responsibility to develop
department-specific operations plans and training
13. Resiliency, an evolving emergency management concept, should be incorporated into future
revisions to this plan
14. Addresses State of California Office of Access and Functional Needs requirements
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City of Carlsbad ('"City of
Carlsbad Emergency Operations Plan
Mission Areas
Response
Part II
Mission Areas
Response includes the capabilities necessary to stabilize an incident once it has already happened or is
certain to happen in an unpreventable way; establish a safe and secure environment; save lives and
property; and facilitate the transition to recovery.
Recovery
Recovery includes the capabilities and procedures necessary to assist the City of Carlsbad affected by an
incident in restoring their environment to pre-emergency conditions. As the immediate threat to life,
property, and the environment subsides, the rebuilding of the City of Carlsbad will begin through various
short-term and long-term recovery activities. The city will coordinate with community stakeholders and
supporting agencies to facilitate whole community recovery.
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( City of
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City of Carlsbad
Emergency Operations Plan
Mission Areas
Response Mission, Priorities, and Objectives
Priorities
Part II
Mission Areas
Priorities govern resource allocation and the strategies for the City of Carlsbad during an emergency.
Below are priorities addressed in this plan:
1. Save Lives -The preservation and sustainment of life is the top priority of emergency managers
and first responders and takes precedence over all other considerations
2. Protect Health and Safety -Measures should be taken to mitigate the emergency's impact on
public health and safety
3. Protect Property -All feasible efforts must be made to protect public and private property and
resources, including critical infrastructure, from damage during and after an emergency
4. Preserve the Environment-All feasible efforts must be made to preserve Carlsbad's environment
and protect it from damage during an emergency
5. Fiduciary Duty-The highest standard of care should be taken to reduce waste, maximize disaster
assistance opportunity, and to ensure appropriate strategies are taken to achieve long-term
sustainability considering service objectives and financial challenges
General Objectives
General objectives are supplemented by specific incident response objectives tailored to the hazard or
threat, maintained in the EOC, and established in the Incident Action Plan. To meet the priorities,
emergency responders should consider the following general objectives:
1. Meet basic human needs -All possible efforts must be made to supply resources to meet basic
human needs, including food, water, accessible shelter, medical treatment and security during
the emergency
2. Address needs of individuals with access and functional needs -Individuals with access and
functional needs are more disproportionally impacted to harm during and after an emergency,
and their needs must be considered and addressed before, during and after disasters
3. Mitigate hazards -As soon as practical, suppress, reduce or eliminate hazards and/or risks to
persons and property during the disaster response, which lessen the actual or potential effects or
consequences of future emergencies
4. Restore essential services -Power, water, sanitation, accessible transportation and other
essential services must be restored as rapidly as possible to assist communities in returning to
normal daily activities
5. Support community and economic recovery-All members of the community must collaborate
to ensure recovery operations are conducted efficiently, effectively and equitably, promoting
expeditious recovery of the affected areas
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{ City of
Carlsbad
City of Carlsbad
Emergency Operations Plan
Part Ill
Organization and Assignment of Responsibilities
Organization and Assignment of Responsibilities
General
The emergency organization for the City of Carlsbad provides for both the local on scene management of
an incident, and the coordination of response activities between the jurisdictions of the operational area.
A major emergency can change the working relationships within the city, between government and
industry, and among government agencies. For example, in the EOC consolidation of several departments
under a single chief may become necessary, even though such departments normally work independently.
Additionally, there may be a need to form multiple agencies or multiple jurisdiction commands to facilitate
the response to an emergency, as is done during Unified Command.
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· { City of
Carlsbad
City of Carlsbad
Emergency Operations Plan
Part Ill
Organization and Assignment of Responsibilities
Organization and Assignment of Responsibilities
EOC Organization Framework
The EOC coordinates information and resource management to support whole community public safety,
first responders in the field, and senior leadership and elected official decision-making. The City of
Carlsbad has adopted the Standardized Emergency Management System (SEMS), National Incident
Management System (NIMS), and the Incident Command System (ICS).
The five ICS sections include: management, operations, planning, logistics, and finance. These sections are
the basis for Carlsbad EOC organization framework.
Policy Group
I
' Management
Operations Planning logistics Finance
EOC ICS Sections
Policy Group
Responsible for strategic level legal, financial, human resource, and inter-jurisdictional mutual aid
decision-making. Responsible for managing city continuity of operations challenges created by the hazard
or threat. Responsible for strategic oversight of EOC operations.
Management
Responsible for coordinating information collection and evaluation, priority setting, and resource
management of the incident. This section includes the EOC Director who is responsible for the overall
management of response support and initial recovery for the incident, the EOC Coordinator, liaison
Officer, Public Information Officer, Safety Officer, Continuity Officer, and Public Welfare Officer. The EOC
Director approves the EOC Action Plan, and serves as the principal liaison to the Policy Group. Additional
roles and responsibilities for Management are found in each positions' checklist maintained in ANNEX A:
Emergency Management of this plan.
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( City of
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Emergency Operations Plan
Part Ill
Organization and Assignment of Responsibilities
Organization and Assignment of Responsibilities
Operations
Coordinates response support for all field operations directly applicable to the objectives identified in the
EOC Action Plan . The Operations Section identifies resources to accomplish tasks determined during the
EOC Planning "P" Tasks Meeting {see pages 57-61for more information on the Planning "P"}, coordinated
by the Operations Section Chief, to achieve EOC incident objectives. EOC incident objectives are
deconstructed into specific tasks assigned to a responsible point of contact. The Operations Branch
Directors (Fire, Law, and Public Works) are the principal liaisons to the Incident Command Post.
The Operations Section includes the Operation Section Chief, the Fire & Rescue Branch Director, Fire
Operations Unit Leader, Hazardous Materials Unit Leader, Medical/Health Unit Leader, Search & Rescue
Un it Leader, Law Enforcement Branch Director, Law Enforcement Operations Unit Leader, Traffic Unit
Leader, Emergency Notification Unit Leader, Medical Examiner Unit Leader, Public Works Branch Director,
and Utilities Unit Leader. Additional roles and responsibilities for the Operations Section are found in each
positions' checklist maintained in ANNEX A: Emergency Management of this plan.
Planning
Responsible for the executing the EOC schedule of events, also known as the Planning "P ." Also,
responsible for the development of situational awareness and a common operational picture in the EOC.
This Section is also responsible for creating the EOC Action Plan and collects documentation to develop
the After-Action Report. The Planning Section Chief develops EOC objectives approved by the EOC
Director. The planning function includes Planning Section Chief, Damage Assessment Unit Leader,
Documentation Unit Leader, Situation Status Unit Leader, Field Observer, Construction & Engineering Unit
Leader, and GIS and Environmental Technical Specialists. Additional roles and responsibilities for the
Planning Section are found in each positions' checklist maintained in ANNEX A: Emergency Management
of this plan.
Logistics
Responsible for providing resources including, but not limited to, facilities, services, personnel,
equipment, supplies, and tracking the status of resources and materials in support of incident objective
and tasks completion. This process, modeled after the ICS 215 form, is known as
Objectives/Tasks/Resources (OTR), and is the principal direction, control, and coordination tool used in
the EOC. OTR is reviewed by the Safety Officer in the Management Section to maximize response support
safety. The Logistics Section includes the Logistics Section Chief, Care & Shelter Branch Director,
Communications Unit Leader, Transportation Unit Leader, and Technology Unit Leader. Additional roles
and responsibilities for Logistics Section are found in each positions' checklist maintained in ANNEX A:
Emergency Management of this plan.
Finance
Responsible for financial and cost analysis and cost recovery aspects of the incident, and any
administrative aspects not handled by the other functions. The finance section includes the Finance
Section Chief, Claims Unit Leader, Cost Unit Leader, and Time Unit Leader. Additional roles and
responsibilities for Finance Section are found in each positions' checklist maintained in ANNEX A:
Emergency Management of this plan.
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( City of
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Emergency Operations Plan
Part Ill
Organization and Assignment of Responsibilities
Organization and Assignment of Responsibilities
Assignment of Responsibilities
Position assignments and general responsibilities of each city department within the EOC organization are
below. (Detailed responsibilities for each EOC position are described in EOC position checklists contained
in Annex A: Emergency Management.)
City Council
The City Council establishes public safety and community welfare policy. General responsibilities include:
• Consulting with t he Policy Group
• Ascertain incident details and public safety and community welfare impact
• Addressing the public
• Consulting with other jurisdiction officials
• Adopt local emergency proclamation resolution as necessary
Policy Group
The Policy Group is a crisis management team that evaluates the emergency and considers high-level
policy issues that affect the City of Carlsbad . General responsibilities include:
• Policy-level decisions
• Fiscal authorizations
• Legal considerations
• Strategic prioritization
• High-level conflict resolution
• Strategic policy and direction for city continuity of operations a recovery
• Communication with elected officials and stakeholders
• EOC oversight and direction
• Execute local emergency proclamation
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{'oryof
Carlsbad
City of Carlsbad
Emergency Operations Plan
Part Ill
Organization and Assignment of Responsibilities
Organization and Assignment of Responsibilities
City Manager
Chairs the Policy Group; establishes the overall strategy for citywide continuity of operations; affirms
strategic response support priorities; and sets policy associated with the incident.
Chief Operations Officer
Chairs the Policy Group in the absence of the City Manager.
City Attorney
Serves on the Policy Group.
Assistant City Manager
Serves on the Policy Group.
Fire Chief
Serves on the Policy Group and oversees the submission of the Fire Management Assistant Grant (FMAG)
Program application as appropriate.
Police Chief
Serves on the Policy Group.
Administrative Services Director
May serve as the Finance Section Chief and manages state and federal disaster assistance and city financial
recovery operations.
City Clerk Services Manager
Serves as the Continuity Officer in the EOC responsible for citywide continuity of operations (COOP) status
and status on the ability of the city to perform its internal missions.
Communication Manager
Serves as the Public Information Officer; provides emergency public information through traditional,
digital, and social media; and coordinates on alert and warning systems.
Community & Economic Development Director
May serve as needed in planning, damage assessment, liaison, and/or recovery roles.
Environmental Manager
Serves as a Technical Specialist (Environment) providing technical expertise as required.
Housing & Neighborhood Services Director
Serves as the Liaison and Access and Functional Needs Officer and serves as the Local Assistance Center
Manager:
Human Resources Director
Supports the Policy Group as a resource.
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{ City of
Carlsbad
City of Carlsbad
Emergency Operations Plan
Part Ill
Organization and Assignment of Responsibilities
Organization and Assignment of Responsibilities
Information Technology Director
Supports the Policy Group as a resource and is responsible for managing all data, computer, and telephone
needs of the EOC, as well as Information Technology (IT) citywide.
Library & Cultural Arts Director
Supports the Care & Shelter Branch Director and serves as the Local Assistance Center Manager.
Parks & Recreation Director
Serves as the Logistics Section Chief and provides oversite for Carlsbad's care and shelter program.
Public Works Director
Serves as the Planning Section Chief and may serve as a Policy Group resource.
Utilities Director
Serves as the Utilities Unit Leader and coordinates with the Carlsbad Municipal Water District (CMWD)
operations center.
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( City of
Carlsbad
City of Carlsbad
Emergency Operations Plan
Part Ill
Organization and Assignment of Responsibilities
Organization and Assignment of Responsibilities
EOC Responsibility Matrix
F> = Primary Responsibility S = Supporting Role
DEPARTMENTS POLICY OPERATIONS PLANNING LOGISTICS FINANCE MANAGEMENT GROUP
City Council Public Safety and Community Welfare Decision Making
City Manager p
City Attorney p s
Administrative p Services
City Clerk p
Communications s p s
Community &
Economic s s s s
Development
Fire p p p p
Housing &
Neighborhood p
Services
Human Resources s
Information s s s s s s Technology
Library & Cultural s Arts
Parks & Recreation p
Police p p p s
Public Works p p s
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('oryof
Carlsbad
City of Carlsbad
Emergency Operations Plan
Part IV
Direction, Control, and Coordination
Direction, Control, and Coordination
Succession and Delegation of Authority
Overview
A major emergency or disaster could destroy the ability of local government to carry out executive
functions by causing death or injury to key government officials, destroying established seats of
government, and causing the destruction of vital records. Government is responsible for providing
continuity of effective leadership and authority, direction of emergency operations, and management of
recovery operations. The California Government Code and the Constitution of California provide the
authority for state and local government to reconstitute itself, if incumbents are unable to serve. It is
essential that the City of Carlsbad continue to function as a government entity.
Director of Emergency Services Succession
The City Manager serves as the Director of Emergency Services. Should the City Manager be unable to
serve in that capacity, individuals who hold permanent appointments to the following positions will
automatically serve as Acting Director, in the order shown, and serve until a successor can be appointed
by the City Council. An individual serving as Acting Director has the authority and powers of the position
of Director.
Alternate
Chief Operating Officer ............................................................................................................... First
Chief (Fire or Police) ............................................................................................................... Second
Assistant City Manager .............................................................................................................. Third
Government Officials Succession
In compliance with Article 15 of the California Emergency Services Act, the Carlsbad Council may designate
up to three standby officers for each City Council Member. The standby Council Members shall have the
same authority and powers as the regular Council Members. Pursuant to Section 8641 of the California
Government Code, each standby Council Member shall take the oath of office required for the office of
City Council Member. Persons appointed as standby Council Members may be removed and replaced at
any time with or without cause. Standby Council Members serve only until the regular Council Member
becomes available or until a new Council Member is elected or appointed. If a standby office becomes
vacant because of removal, death, resignation, or other cause, the City Council shall have the power to
appoint another person to fill said office. The Carlsbad Municipal Code (CMC) does not address standby
officers for Council Members.
Department Head Order of Succession and Delegation of Authority
One of the fundamental principles of emergency planning is to maintain leadership in the event of a
disaster by establishing an order of succession. When such an event occurs, departmental operations and
activities may not be "business as usual." It is the responsibility of Department Heads to have made
provisions for the leadership, continuity of operations and essential functions of their departments in the
event of their incapacitation or non-availability.
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Emergency Operations Plan
Part IV
Direction, Control, and Coordination
Direction, Control, and Coordination
Vital Records Retention
Vital records are those records that are essential to protect and preserve the rights and interests of
individuals, governments, corporations, and other entities; conduct emergency response and recovery
operations; and reestablish normal government functions. The City Clerk is responsible for preserving and
maintaining the City of Carlsbad's vital records. Original copies of vital records are protected in a secure
off-site facility. Additionally, digital copies of vital records are backed up weekly and stored electronically.
Primary Seat of Government
The primary seat of government shall be Carlsbad City Hall, 1200 Carlsbad Village Drive, Carlsbad,
California, 92008-1949.
Alternate Seat of Government
If City Hall offices are made uninhabitable, the temporary seat of government may be located the Carlsbad
City Library, 1775 Dove Lane, Carlsbad, California, 92011-4048, or at other locations determined by the
Policy Group.
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(_ City of
Carlsbad
City of Carlsbad
Emergency Operations Plan
Part IV
Direction, Control, and Coordination
Direction, Control, and Coordination
levels of Direction, Control and Coordination: Field l evel
Incident Command
Field incident command will be established at an incident command post using the Incident Command
System. "Unified Command" is appropriate during incidents involving multiple disciplines or agencies. The
Incident Commander (supported by the EOC) exercises tactical and operational control of response assets.
The Incident Commander has comma rid authority to direct field responders.
The type of emergency may suggest the Field Incident Commander(s):
Type of Emergency
State of War Emergency
MJHMP Identified Hazards
Wildland Fire
Earthquake/liquefaction
Hazardous Materials
Flooding
Climate Change
Natural Hazards
Drought
Extreme Heat
landslides
Severe Weather
Space Weather
Tornado
Tsunami
Volcanic Ash
Technological Hazards
Dam Failure
June 2018
Gas Pipeline Rupture
Marine Oil Spill
Palomar Airport Incident
Power Outage/Energy Shortage
Radiological Accident
Sewage Spill/Wastewater Incident
Space Debris
Field Incident Commander(s) -lead/Support
Police/Fire Departments
Fire/Police Departments
Fire/Police Departments
Fire/Police/Public Works Departments
Public Works/Police/Fire Departments
N/A
N/A
Library/Parks and Recreation
Departments (Cool Zones)
Fire/Police/Public Works Departments
Police/Fire/Public Works Departments
N/A
Police/Fire/Public Works Departments
Police/Fire Departments
Public Works/Police/Fire Departments
Police/Public Works Departments
Fire/Police Departments
U.S. Coast Guard/California
Department of Fish and Wildlife
Fire/Police Departments
N/A
Fire/San Diego County Hazardous
Incident Response Team (HIRT)/Police
Department
Public Works/Fire Departments
Police Department/U.S. Department of
Defense/MIB
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Part IV
Direction, Control, and Coordination
Direction, Control, and Coordination
Structure Fire
Transportation Accident
Human Caused Threats
Active Shooter
Civil Unrest
Cyber Attack
Radiological Incident
Terrorism
Mass Casualty Incident
Public Health Emergency/Pandemic
Unhealthful Air Quality
Other Emergencies
June 2018
Fire/Police Departments
Fire/Police Departments
Unified Command (Police/Fire
Departments)
Police/Fire/Public Works Departments
N/A
Fire/San Diego County Hazardous
Incident Response Team (HIRT)/Police
Department
Police Department/Federal Bureau of
Investigation (FBl)/Fire Department
Fire/San Diego County Emergency
Medical Services (EMS)
Departments/Police Department
San Diego County Public Health
Officer/Fire/Police Department
N/A
As assigned
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Part IV
Direction, Control, and Coordination
Direction, Control, and Coordination
Levels of Direction, Control and Coordination: Support Level
Support Level Agency Coordination Practices
Support level direction, control, and coordination occurs in the EOC. In the EOC, SEMS standardizes
response to emergencies involving multiple jurisdictions or agencies. SEMS requires emergency response
agencies to use basic components of emergency management, including the mutual aid system, agency
coordination, unified command, and the operational area agreement.
Mutual Aid
SEMS includes a statewide mutual aid system designed to ensure that adequate resources, facilities, and
support is provided to jurisdictions whenever their own resources prove to be inadequate to cope with
an emergency. The basis for this system is the California Disaster and Civil Defense Master M utual Aid
Agreement, as provided for in the California Emergency Services Act. When an incident exceeds local
capabilities, the City of Carlsbad may make mutual aid requests through the San Diego County's Office of
Emergency Services or through other pre-existing mutual aid request processes. Available mutual aid
agreements exist for law enforcement, fire and rescue, public works, medical services, and emergency
managers. At a minimum, requests should specify the following:
• Number and type of personnel needed
• Amount and type of equipment needed
• Reporting time and location
• Authority to whom forces should report
• Access routes
• Estimated duration of operations
• Risks and hazards
Agency Coordination
Agency coordination systems are important for establishing priorities for response, allocating critical
resources, developing strategies for handling multi-agency response problems, sharing information, and
facilitating communications. Emergency response is coordinated at the EOC through representatives from
the City of Carlsbad departments, or through representatives from outside agencies, including special
districts, volunteer agencies, and private organizations.
Unified Command
Unified command allows agencies with legal, financial, geographical, or functional interests in the incident
to manage an incident by establishing a common set of incident objectives. This is accomplished without
losing or abdicating agency authority, autonomy, responsibility, or accountability. This occurs more
frequently at the field level and in large-scale events involving more than one jurisdiction. An option for
supporting Unified Command in Carlsbad's EOC is illustrated later in this section.
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Direction, Control, and Coordination
Coordination Levels
SEMS designates five coordination levels: Field Response, Local Government, Operational Area, Regional,
and State. Under SEMS, the City of Carlsbad acts at the local government level to manage and coordinate
the overall emergency response and recovery activities within its jurisdiction.
Field Response
See Levels of Direction, Control and Coordination: Field Level.
Local Government
Local governments manage and coordinate overall emergency response and recovery activities
within their jurisdiction, including special districts. Local governments are required to use SEMS
when their EOC is activated, or a local emergency is proclaimed, to be eligible for state funding of
response related personnel costs.
Operational Area
Under SEMS, the Operational Area serves as an intermediate level of the state's emergency
services organization and encompasses the County, including special districts. The Operational
Area manages and coordinates information, resources, and priorities among local governments
within the County, and serves as the coordination and communication link between the local
government and the regional level. In San Diego County, the Operational Area comprises the
County of San Diego and 18 incorporated cities.
Regional
The Regional level manages and coordinates information and resources among Operational Areas
within the mutual aid region, and between the Operational Area and the State levels. San Diego
County Operational Area is in State of California Mutual Aid Region Six. If an Operational Area EOC
is activated, the Regional Emergency Operations Center (REOC) may activate to coordinate
emergency operations and response requests for resources and mutual aid.
State
Manages state resources in response to the emergency needs of other levels, coordinates mutual
aid among the mutual aid regions, and serves as the coordination and communication link
between the state and the federal disaster response system.
Operational Area Agreement
SEMS regulations specify that all local governments within a county geographic area must be organized
into a single Operational Area. In accordance with SEMS, the San Diego County Office of Emergency
Services assumes responsibility for operational area coordination through a formal resolution establishing
the San Diego County Operational Area. San Diego County jurisdictions, including the City of Carlsbad, are
represented by the Unified Disaster Council, on t he Operational Area Advisory Board. The City of
Carlsbad's representatives to the Unified Disaster Council are the Emergency Preparedness Manager and
Fire Chief. When the San Diego County Operational Area EOC is activated, the Chief Administrative Officer
of San Diego County functions as the Operational Area Director of Emergency Operations.
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City of Carlsbad Part IV C Cityof
Carlsbad Emergency Operations Plan Direction, Control, and Coordination
Direction, Control, and Coordination
Support Level Emergency Operations Center (EOC)
The EOC is the centralized location for response support decision-making. The City of Carlsbad EOC
functions include, but are not limited to:
• Create situational awareness and a common operational picture
• Establish EOC objectives and tasks and identify resources
• Conduct evacuations including notifications, operations, and establish Temporary Evacuation
Point{s) (TEP)
• Provide road closures and evacuated area security
• Provide mass care and shelters
• Support Field Operations and Incident Command Post
• Establish Base Camp and support Field Multi-Agency Mutual Aid Coordination
• Develop and dissimulate public safety communications and warnings
• Provide damage assessment
• Open roads and provide repopulation coordination support
• Conduct initial recovery phase operations
• Provide Access and Functional Needs monitoring and support
• Prepare and submit situation, operational reports, and other response and recovery reports as
appropriate
• Support Mutual Aid requests
• Create incident and response documentation, including financial expenditures
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City of Carlsbad Part IV ( City of
Carlsbad Emergency Operations Plan Direction, Control, and Coordination
Direction, Control, and Coordination
Incident Command Post (ICP) and Department Operations Center (DOC)
The ICP is a field location from which the Incident Commander directs response operations. EOC
Operations Section (Fire, Law, and Public Works Branch Directors) communicate with the ICP using
protocols defined in Annex I: Communications and Warning Systems. Likewise, formal communications
between the EOC and Departmental Operations Center(s) (DOC) will normally occur between EOC
Operation Section Branch Directors and designated DOC staff.
Shelters
If the incident requires evacuations, shelters may be opened. The EOC will determine the need for a
shelter and assist with resources as necessary. The EOC determines when to close a shelter. The EOC Care
& Shelter Branch Director serves as a liaison between the EOC and shelters. Shelter protocols are
contained in Annex G: Care and Shelter Operations.
Access and Functional Needs (AFN)
The EOC Liaison Officer, with the support of the Management Section, is responsible for coordination and
communication with AFN populations and organizations.
Other Public/Private Organizations
Additional organizations may have an interest, or play a support role, in incident response. The EOC Liaison
Officer interfaces with these different organizations, such as: lnfraGard San Diego, Ready Carlsbad
Business Alliance, American Red Cross, Volunteer Organizations Active in Disasters (VOAD), The Salvation
Army, San Diego Interfaith Disaster Council, Residential Care for the Elderly (RCFE) Disaster Preparedness
Task Force, educational institutions, and 2-1-1 San Diego may send representatives to the EOC.
Coordination with volunteer and private agencies that do not have representatives at the EOC may be
accomplished through other means.
Other Governmental and Special Districts
School districts (Carlsbad, Encinitas, San Dieguito, and San Marcos), water districts (Carlsbad, Olivenhain,
and Vallecitos), wastewater (Encina Wastewater Authority), and t he North County Transit District may be
affected by the incident. Communications with these organizations may be through the EOC Liaison
Officer.
County Agencies
The County of San Diego has multiple agencies and offices that may have a responsibility, or play a
coordination role, in incident response. These include health and"human services agencies, public safety,
public works, and others. Communications with these agencies is the responsibility of EOC staff.
Unified Command
Unified Command allows agencies with responsibility for the incident, geographical, functional or other,
to manage an incident by establishing a common set of incident objectives and strategies. Communication
with Unified Command Staff occurs through the EOC Director and Section Chiefs.
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Emergency Operations Plan
Part IV
Direction, Control, and Coordination
Direction, Control, and Coordination
Local Assistance Centers (LAC)
A LAC may be established to coordinate disaster recovery services. The EOC Coordinator advises the EOC
Director on the need to establish a LAC. LAC guidelines are contained in the City of Carlsbad's Local
Assistance Gu ide.
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City of Carlsbad Part IV
Emergency Operations Plan Direction, Control, and Coordination
Direction, Control, and Coordination
Activation/Deactivation
Policy Group Members and the Emergency Preparedness Manager have the authority to activate, increase
or reduce the activation level. The EOC may be partially or fully staffed depending upon the hazard. The
EOC Director, in consultation with Policy Group Members, may deactivate the EOC through a gradual
decrease in staffing or all at once.
Activation Process
The EOC should be activated to a Level Ill, Level II, or Level I based upon the nature of the emergency.
AlertSanDiego may be utilized to notify EOC staff of the activation. Additionally, the EOC Coordinator
should contact the County of San Diego OES Duty Officer at (858) 688-9970 and notify them of Carlsbad's
EOC activation status, or make such notification through a WebEOC entry.
Virtual Activation
When hazards or threat conditions develop outside of Carlsbad, or the probability of an incident occurring
in Carlsbad has increased, the Emergency Preparedness Manager may virtually active the EOC. Virtual
activation includes energizing EOC equipment (but not staffing) to increase situational awareness.
Staff Activation Levels
Activation levels for the City of Carlsbad are consistent with the County of San Diego Emergency Plan and
the 2017 State of California Emergency Plan.
Level Ill Staff Activation
Level Ill activation may occur in response to a minor to moderate incident involving inter-
departmental or multi-agency response in Carlsbad where local resources are adequate and
available. A LOCAL EMERGENCY may or may not be proclaimed. If the incident is in another
jurisdiction, EOC activation should be determined by the nature of the hazard or threat. EOC
staffing levels are minimal.
Level II Staff Activation
Level II typically involves a moderate to severe incident in Carlsbad where local resources are not
adequate and mutual aid may be required. A LOCAL EMERGENCY may be proclaimed and a STATE
OF EMERGENCY might be proclaimed. EOC section and position staffing is partial.
Level I Staff Activation
Level I supports response to a major disaster impacting public safety and community welfare. A
LOCAL EMERGENCY, STATE OF EMERGENCY, or PRESIDENTIAL DECLARATION OF EMERGENCY
may be proclaimed. All EOC sections are staffed.
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(_ City of
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City of Carlsbad Part IV
Emergency Operations Plan Direction, Control, and Coordination
Direction, Control, and Coordination
Field Level/Support Level Interaction
Coordination & Communication
A primary mission of the EOC is to support field operations. This occurs through coordination and
communication between the EOC and the Incident Command Post. ICS recognizes the value of both formal
and informal communications.
Field Units -ICP/DOC/EOC
Under the command of an appropriate authority, emergency response personnel carry out
tactical decisions and activities in direct response to an incident or threat. Formal communications
between the EOC and the Incident Command Post will normally occur between EOC Operation
Section Branch Directors and designated ICP staff. Likewise, formal communications between the
EOC and Departmental Operations Center(s) will normally occur between EOC Operation Section
Branch Directors and designated DOC staff. DOC's may be established at Fire Station 5, Police
Dispatch, and the Carlsbad Municipal Water District (CMWD).
Field Units -Other
Coordination and communication with other potential field units, including but not limited to:
June 2018
• Shelters -occur between the EOC Care & Shelter Branch Director and designated shelter
staff
• Local Assistance Center (LAC) -occur between the EOC Coordinator and designated LAC
staff
• Temporary Evacuation Point (TEP) and/or Point of Dispensing/Distribution (POD)-occurs
between the EOC CERT Auxiliary Communications Unit and designated TEP/POD staff
• Family Assistance Center (FAC) -occurs between the EOC Liaison Officer and designated
FAC staff
• Base Camp -occur between the EOC Logistics Section Chief and the designated Base
Camp staff
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City of Carlsbad Part IV ( City of
Carlsbad Emergency Operations Plan Direction, Control, and Coordination
Direction, Control, and Coordination
Field Level/Support Level Action Plans
Incident Action Plans (Field Level)
Incident Action Plans, which may be verbal or written, are required for each operational period. SEMS ICS
forms should be used whenever possible.
Field Level Incident Action Plans should include the following:
• Incident objectives to achieve priorities
• Tasks appropriate to objectives
• Type and number of resources assigned
• Overall support organization, including logistics, planning, and finance functions
• Communications plan, safety message, and medical plan
• Other essential information
EOC Action Plan (EOC Support Level)
The initial EOC Action Plan may be a verbal plan given by the EOC Director within the first hour of EOC
activation. The initial plan should occur no later than immediately following the Initial Incident Briefing.
The plan should include "hasty objectives," a safety review of those objectives, and immediate public
safety and community welfare concerns, including AFN population needs. Written plans should be
initiated during the first operational period, and published for subsequent operational periods.
EOC Action Plans should address the following elements:
• Objectives/tasks/resources/point of contact/assignments, including Mutual Aid considerations
• Operational period designation and time frame necessary to accomplish these actions
• Organizational elements activated to support the assignments
• Safety assessment, including review of tasks required to achieve objectives
• Public safety and community welfare including AFN
• Initial Continuity of Operations Plan (COOP) challenges
• Public safety messaging
• Fiduciary responsibility analysis
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Emergency Operations Plan
Part IV
Direction, Control, and Coordination
Direction, Control, and Coordination
EOC Operational Period Cycle
Initial Situational Awareness
Initial situational awareness may result in the establishment of "hasty" objectives. Hasty
objectives address immediate and priority EOC response support actions that may need to be
started before the conclusion of the initial incident briefing and incident EOC objectives meeting.
The EOC Director, EOC Coordinator, or Section Chiefs may establish hasty objectives. Hasty
objectives should be incorporated into formal incident objectives during the incident objectives
meeting as identified in the Planning "P" diagram.
Comprehensive planning begins with the initial incident briefing, which provides information
needed to make initial management decisions. Effective actions during this stage may mean the
difference between a successfully managed incident and one in which effective incident
management is achieved slowly or not at all.
This stage focuses on actions that take place prior to the formal approval of incident objectives
by the EOC Director. While many important things are accomplished during this initial period,
efforts focus on gaining an understanding of the situation and establishing initial incident
objectives. Gaining an understanding of the situation includes gathering, recording, analyzing, and
displaying information regarding the scale, scope, complexity, and potential incident impacts.
Comprehensive situational awareness is essential to developing and implementing an effective
EOC Action Plan.
The initial incident briefing should address the following:
• Current situation
• Incident name
• Hazard description, location and direction, and exposures
• Safety concerns
• Access and Functional Needs considerations
• Initial objections and priorities
• Current and planned actions
• Response organization and assignments
• Resource needs
• Facilities established
• Incident potential
• Initial media statement
• Incident objectives meeting time
Briefings should include the use of maps and other legible visual aids.
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Emergency Operations Plan Direction, Control, and Coordination
Direction, Control, and Coordination
Establish EOC Objectives
During this stage, the Planning Section Chief coordinates the incident objectives meeting to
establish formal incident objectives and provide the guidance necessary to achieve these
objectives. Incident objectives drive the EOC organization as it conducts response and initial
recovery activities. The EOC Director should establish these objectives based on incident
priorities, informed by situational awareness, leader's intent, and delegations of authority.
Incident objectives should be deconstructed into tasks, resources, and responsible points of
contact during the tasks meeting chaired by the Operations Section Chief.
Preplanned objectives for major incidents are accessible through the EOC Incident
[lj folder shortcut on each EOC computer Desktop and should be tailored to the
;~~ specifics of the ongoing incident.
Planning "P" Responsibilities
EOC Director:
Planning Section Chief:
Operations Section Chief:
Logistics Section Chief:
Finance Section Chief:
Branch Directors &
Management Staff:
EOC Staff:
Policy Group:
Attends the incident briefing and incident objectives meeting.
Approves the incident objectives after the incident objectives
meeting.
Chairs the initial incident briefing, incidents objectives meeting,
planning meeting, operations briefing and produces the EOC
Action Plan. May attend the tasks meeting.
Chairs the tasks meeting and attends the initial incident briefing,
incident objectives meeting, and operations briefing. May attend
the planning meeting.
Attends the initial incident briefing, incident objectives meeting,
and operations briefing. May attend the planning meeting.
May attend the initial incident briefing, incident objectives
meeting, tasks meeting, planning meeting, and operations
briefing.
May attend the incident objectives meeting, tasks meeting,
planning meeting as directed by the Section Chief or EOC
Director.
Prepare for and attend the initial incident and operations
briefings.
Attends the initial incident briefing and operations briefing.
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Emergency Operations Plan Direction, Control, and Coordination
Direction, Control, and Coordination
Develop the EOC Action Plan
The purpose of the Planning "P" cycle is to increase situational awareness within the EOC and to
produce the EOC Action Plan. The EOC Action Plan should include both the traditional ICS forms
202 through 207, and the objectives, tasks, resources, and responsible points of contact identified
during the tactics meeting using a modified ICS 215/215A form, locally called the
"Objectives/Tasks/Resources" (0/T/R). Both the Planning Section Chief and Operations Section
Chief perform key roles in the development of the EOC Action Plan. ICS forms 202 through 207
are in WebEOC under the Regional Tools menu/lCS Forms. The 0/T/R forms for specific hazards
are in the EOC Incident folder on each EOC laptop.
NOTE: If the incident is a Local Responsibility Authority (LRA) wild land fire, the EOC Action Plan
should address the need for submitting a Fire Management Assistance Grant (FMAG). This must
be done while the fire is threatening lives and/or property.
The Planning Meeting provides the opportunity for the Management Staff, Section Chiefs, and
appropriate Branch Directors to review and validate incident details and response support actions
incorporated into the EOC Action Plan forms.
Planning Meeting responsibilities include:
Planning Section Chief:
EOC Director:
Section Chiefs:
Safety Officer:
Disseminate the Plan
Responsible for the preparation, dissemination, and
briefing of the Plan.
Briefs the Policy Group and approves the Plan.
Validates incident details and response support actions
incorporated into the EOC Action Plan forms.
Conducts an "ICS 215A" safety review of the Plan.
The EOC Action Plan is approved by the EOC Director, posted in WebEOC, distributed as
appropriate, and briefed during the operations briefing.
Execute, Evaluate, and Revise the Plan
Once approved and briefed the EOC Action Plan is executed and continually evaluated during the
operational period. Revisions can be approved and disseminated as required and in preparation
for subsequent operational briefings. The EOC Action Plan should be approved and disseminated
as soon as practical, but no later than the operational briefing at t he end of the first operational
period.
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(°"City of
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City of Carlsbad Part IV
Emergency Operations Plan Direction, Control, and Coordination
Direction, Control, and Coordination
Operational Briefing responsibilities include:
EOC Director:
Planning Section Chief:
Section Chiefs:
Invite Policy Group.
Chairs, coordinates, and conducts the briefing using the
EOC Action Plan as the briefing agenda.
Supports the briefing per the Planning Section Chief.
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City of Carlsbad Part IV (city of
Carlsbad Emergency Operations Plan Direction, Control, and Coordination
Direction, Control, and Coordination
Local Emergency Proclamation
Where the disaster response needs exceed local capability, the EOC Director will recommend to the Policy
Group an emergency proclamation. Proclamations will normally be made when there is an actual or
threatened existence of conditions of disaster or of extreme peril to the safety of persons and property
within the territorial limits of a county, city and county, or city, caused by such conditions as air pollution,
fire, flood, storm, epidemic, riot, earthquake, or other conditions, including terrorism and/or conditions
resulting from war or imminent threat of war, but other than conditions resulting from a labor
controversy.
The local emergency proclamation provides the following legal authority:
1. If necessary, request that the Governor proclaim a State of Emergency
2. Promulgate orders and regulations necessary to provide for the protection of life and property
including orders or regulations imposing a curfew within designated boundaries
3. Exercise full power to provide mutual aid to any affected area in accordance with local
Ordinances, Resolutions, Emergency Plans, or agreements thereto
4. Request that state agencies provide mutual aid
5. Require the emergency services of any local official or employee
6. Requisition necessary personnel and material of any department or agency
7. Obtain vital supplies and equipment and, if required immediately, to commandeer the same for
public use
8. Impose penalties for violation of lawful orders
9. Conduct emergency operations without facing liabilities for performance, or failure of
performance (Note: Article 17 of the California Emergency Services Act provides for certain
privileges and immunities)
If the County of San Diego declares a regional emergency proclamation, local jurisdictions are covered and
individual city proclamations are not required.
The proclamation must be issued within 10 days after the actual occurrence of a disaster if assistance will
be requested through the California Disaster Assistance Act and, when declared by City Manager, must
be ratified by City Council within 7 days. Additionally, the proclamation must be reviewed at least once
every 30 days by City Council until terminated, and terminated at the earliest possible date that conditions
warrant. The City of Carlsbad should notify the San Diego County Office of Emergency Services (OES) and
provide a copy of the local emergency proclamation as soon as possible and post in WebEOC.
See Cal OES Reference Guide for Local Proclamations for additional information.
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Emergency Operations Plan
Part IV
Direction, Control, and Coordination
Direction, Control, and Coordination
State Emergency Proclamation
The Governor may declare a State of Emergency when conditions of disaster or extreme peril exist that
threaten the safety of persons and property within the state.
Whenever the Governor proclaims a State of Emergency:
1. Mutual aid will be rendered in accordance with approved Emergency Plans whenever the need
arises for outside aid in any county, city and county, or city
2. The Governor shall, to the extent he deems necessary, have the right to exercise within the area
designated all police power vested in the state by the Constitution and the laws of the State of
California
3. Jurisdictions may command the aid of citizens as deemed necessary to cope with an emergency
4. The Governor may suspend the provisions of any regulatory statute, or statute prescribing the
procedure for conducting state business, or the orders, rules, or regulations of any state agency
5. The Governor may commandeer or utilize any private property or personnel, (other than the
media) in carrying out his responsibilities
6. The Governor may promulgate issue and enforce orders and regulations, as he deems necessary
7. The Governor may petition the President of the United States to make a Presidential Declaration
of Emergency
Whenever the Governor proclaims a State of War Emergency, or if a State of War Emergency exists, all
provisions associated with a State of Emergency apply and all state agencies and political subdivision must
comply with the lawful orders and regulations of the Governor.
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City of Carlsbad Part IV C Cityof
Carlsbad Emergency Operations Plan Direction, Control, and Coordination
Direction, Control, and Coordination
Sample Local Emergency Proclamation
To be completed by City Attorney with input from EOC Director and Policy Group.
DECLARATION OF LOCAL EMERGENCY
WHEREAS, the City Council of the City of Carlsbad empowers the City Manager to proclaim the
existence of a local emergency when said City is affected by a public calamity and the City Council is not
in session; and
WHEREAS, the City Manager of the City of Carlsbad, California does hereby find:
That conditions are creating unexpected occurrences that pose a clear and imminent danger and
required immediate action to prevent or mitigate the loss or impairment of life, health, property, or
essential public services, and are or are likely to be beyond the control of the services, personnel,
equipment and facilities of the City of Carlsbad; and
That these conditions do not permit a delay resulting from a competitive solicitation for bids, and
that the action is necessary to respond to the emergency; and
That the City Council of the City of Carlsbad was not in session and could not immediately be
called into session.
NOW, THEREFORE, ITS IS HEREBY PROCLAIMED that a local emergency now exists throughout the
City of Carlsbad, California; and
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency, the
powers, functions, and duties of the emergency organization of the City of Carlsbad are those prescribed
by state low, by ordinances and resolutions of the City of Carlsbad Emergency Plan.
Dated: ________ _ By: ___________ _
City Manager
City of Carlsbad, California
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Emergency Operations Plan
PartV
Information Collection, Analysis, and Dissemination
Information Collection, Analysis, and Dissemination
Overview
The primary missions of the EOC are information and resource management, and public outreach. The
primary purpose of EOC information management is to collect, analyze, and disseminate incident
situational awareness, public safety and community welfare, and response support information.
Collection
Incident situational awareness is created through communication systems with field responders (using
radios, phones, computer applications, field observers, etc.), through communication systems with other
support level agencies (County agencies, other public/private organizations, other governmental
jurisdictions and special districts, AFN communities, scientific and technical agencies), through
communication systems with traditional, digital, and social media sources, and 9-1-1 calls for service.
Typical collection resources include:
• 800 MHz and VHF radios
• Ca l FIRE website and App
• Carlsbad CERT AUXCOM (amateur radio operators)
• Carlsbad CERT members
• Carlsbad Police Dispatch
• Daily SDG&E Fire Potential Index
• EOC Liaison Officer
• EOC PIO
• First Responders
• PulsePo int
• SANGIS San Maps
• SCOUT
• SDG&E websites (outages, weather, and cameras)
• USGS website
• Visual and sensory observations
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PartV
Information Collection, Analysis, and Dissemination
Information Collection, Analysis, and Dissemination
• WebEOC
• Other collection resources located in the EOC Incident folder on each EOC laptop
Analysis
Situational awareness analysis in the EOC is primarily conducted by EOC staff using collection resources,
ICS procedures (Planning "P"), and through briefings and meetings. Additional analysis capability is
available through certain digital applications. NWS Watches and Warnings are examples of this capability.
Analysis includes the process of refining collected information into actionable information. It also includes
the determination and identification of appropriate information recipients (residents, community sectors,
stakeholders, etc.).
The Planning Section Chi~f coordinates the information analysis process.
Dissemination
Actionable information is typically shared with the following target populations:
• Fi rst responders
• Public (Whole Community)
• Senior and elected officials
• City staff
• Other stakeholders
The types of information likely disseminated to Incident Command Post (or first responders when no ICP)
include:
• EOC "hasty" objectives
• Area evacuation notifications, operations, and road closures
• Public safety and community welfare concerns
• Locations and status ofTEPs, PODs, shelters, base camps, etc.
The types of information likely disseminated to the general population include:
• Hazard/Threats Alerts/Warnings
• Public safety and community welfare concerns
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PartV
Information Collection, Analysis, and Dissemination
Information Collection, Analysis, and Dissemination
• Evacuation and repopulation notifications and updates
• Road closures
• Locations and status of TEPs, shelters, and PODs
• Relevant safety messaging
• Initial recovery information
The types of information likely disseminated to senior and elected officials include:
• Hazard details
• Response support operations (TEPs, shelters, etc.)
• Public safety and community welfare impacts
• City continuity of operations impacts
• Initial damage estimates
• Proclamation status
Information is typically disseminated by:
• EOC Director (to Policy Group and Elected Officials, as appropriate)
• EOC PIO staff (to the public once approved by the EOC Director/IC)
• EOC Liaison Officer (to community sectors: schools, businesses, AFN, faith-based organizations,
etc.)
• Electronically by WebEOC and SCOUT users (to regional operations centers and participating first
responders)
• 2-1-1 San Diego (per MOU)
Information collected, analyzed, and disseminated should be documented in WebEOC.
Information released to the public should first be approved by the EOC Director and/or IC, as appropriate.
After verification for accuracy and release ability, public safety messages should be transmitted to the
public and stakeholders as soon as possible.
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City of Carlsbad (_ City of
Carlsbad Emergency Operations Plan
Communications
Overview
Part VI
Communications
Communication and coordination procedures between the City of Carlsbad and other response
organizations during emergencies and disasters are found in the following regional communications
protocols:
• Carlsbad EOC Action Plan JCS form 201 Incident Radio Communications Plan
• North Zone Emergency Operations Manual (accessible through Target Solutions)
• San Diego County EOP Annex I: Communications and Warning Systems
• San Diego County EOP Annex L: Emergency Public Information Plan
• San Diego North County Dispatch Joint Powers Authority EOM
• San Diego Urban Area Tactical Interoperable Communications Plan
Regional communications resources include:
• AlertSanDiego/ Accessible AlertSanDiego (Blackboard Connect)
• Wireless Emergency Alerts (WEA)
• Carlsbad Police Dispatch
• Carlsbad CERT AUXCOM
• PulsePoint
• Regional Communications System (RCS)
• San Diego County Joint Information Center Annex L
• San Diego County Partner Network
• SCOUT
• SD Emergency webpage and App
• VisiNet Mobile Client
• WebEOC
• 2-1-1 San Diego
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City of Carlsbad C oty of
Carlsbad Emergency Operations Plan
Communications
Additional communications resources include:
• Carlsbad Emergency Public Informat ion Plan
• State-of-the-art dispatch center (Next Generation 911)
• Digital media (City of Carlsbad's webpage)
• Email
• Social media (City of Carlsbad's Face book page and Twitter account)
• Texting
• Traditional media
• Voice calls
Part VI
Communications
Lessons from the 2017 Wildfires in California underscore the importance of communications redundancy.
EOC communications redundancy resources to maximize public safety include:
• AlertSanDiego/Accessible AlertSanDiego
• IPAWS/WEA
• City web page and social media (Face book/Twitter)
• SD Emergency Mobile App
• Traditional media (TV, radio)
• 2-1-1 San Diego
• Carlsbad CERT AUXCOM
• First responder vehicle public address systems
Elements of Carlsbad's alert and warning program should include:
• Roles and Responsibilit ies
• Social Science training (i.e. psychology of crisis communications, the "when," "why," and "how"
of alerting)
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City of Carlsbad ( City of
Carlsbad Emergency Operations Plan
Communications
• Documentation of procedures and templates
• Multiple alert systems, coordinated alert and warning delivery
• Current public alert and warning plans
• Trained dispatch personnel
• Pre-scripted message templates
• Training program on procedures
• Distinction between incidents requiring rapid or measured evacuations
Part VI
Communications
Unless conditions suggest otherwise, Carlsbad should employ multiple alert systems (AlertSanDiego, WEA,
etc.).
Upon completion of alert and warning calls, validate message delivery and AFN accessibility.
An incident communications plan should be developed by the EOC Communications Unit. Additional
information is found in Annex I Communications and Warning Systems.
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Emergency Operations Plan
Part VII
Administration, Finance, and Logistics
Administration, Finance, and Logistics
This administration section expands on the topics of Director of Emergency Services, SEMS, NIMS,
Emergency Management Mutual Aid, Whole Community, DSW and spontaneous volunteers, ADA and
AFN.
Administration -City of Carlsbad
The City Manager, as the Director of Emergency Services, will execute the powers described in Carlsbad
Municipal Code (CMC) sections 6.04.090, as appropriate, direct Continuity of City Operations (COOP), and
oversee Emergency Operations Center operations, typically executed through the normal City of Carlsbad
organizational structure and the Policy Group, when established. Additionally, the city disaster council will
meet in accordance with CMC sections 6.04.060 -6.40.080, as appropriate.
If City of Carlsbad resources prove to be inadequate during emergency operations, request will be made
for assistance from other local jurisdictions, higher levels of government, and other agencies in
accordance with existing mutual aid agreements and understandings. Mutual aid, including personnel,
supplies, and equipment, is provided in accordance with the California Master Mutual Aid Agreement ,
and other local Mutual Aid Agreements within the County of San Diego Operational Area.
Consistent with Standardized Emergency Management System (SEMS), the Operational Area emergency
organization supports and is comprised of:
• Cities within the Operational Area
• The County of San Diego
• Special Districts
• Tribal Governments
And is supported by:
• Other Counties
• The State of California
• The Federal Government
Additionally, the National Incident Management System (NIMS), using resource typing and credentialing,
inventorying, and a National Mutual Aid System , provides a consistent nationwide framework to enable
federal, state, local, tribal governments, and private-sector and nongovernmental organizations to work
together effectively and efficiently prepare for, prevent, respond to, and recover from domestic incidents,
regardless of cause, size, or complexity, including acts of catastrophic terrorism.
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For example, during a large-scale incident, the National Mutual Aid System provides for activation of the
Emergency Management Assistance Compact (EMA(). EMAC offers assistance during governor-declared
states of emergency or disasters through a system that allows states to send personnel, equipment, and
commodities to assist with response and recovery efforts in other states.
EMAC establishes a legal foundation for sharing resources between states or other entities. Once the
conditions for providing assistance have been set, the terms constitute a legally binding agreement. The
EMAC legislation solves the problems of liability and responsibilities of cost and allows for credentials,
licenses, and certifications to be honored across state lines.
EMAC is implemented within the State Emergency Management Agency on behalf of the Governor of the
State. Deploying resources through EMAC leverages federal grant dollars invested in state and local
emergency management resource capabilities.
EMAC requests for personnel, per FEMA typing requirements, require a high degree of training and
experience as part of the mutual aid request. For instance, a request to assist in mass care and shelter
operations with donations management expertise may require a "credentialed" Donations Coordination
Task Force Leader which has completed the following NIMS training requirements:
1. 15-27: Orientation to FEMA Logistics
2. 15-100: Introduction to the Incident Command System, ICS-100
3. 15-200: Incident Command System for Single Resources and Initial Action Incidents
4. 15-244: Developing and Managing Volunteers
5. 15-288: The Role of Voluntary Agencies in Emergency Management
6. 15-700: National Incident Management System, An Introduction
7. 15-703: National Incident Management System Resource Management
8. 15-800: National Response Framework, An Introduction
9. E0289: State Volunteer and Donations Management
Even with extensive typing criteria, EMAC strength lies in its governance structure; its relationship with
federal agencies, national organizations, states, counties, territories, and regions; the willingness of state
and response and recovery personnel to deploy; and the ability to move any resource one state wishes to
utilize to assist another state. San Diego County OES may request EMAC support from local jurisdictions
including Carlsbad. Such requests may be coordinated with city leadership team and supported as
appropriate and feasible when requesting agency criteria can be met.
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Administration -Private Sector and Non-Governmental Organizations
FEMA's "Whole Community" approach provides a framework by which private and nonprofit sectors,
including businesses, faith-based, access and functional needs organizations, residents, visitors, and
government agencies at all levels, collectively understand and assess the needs of their respective
communities and determine the best ways to organize and strengthen their assets, capacities, and
interests.
Thus, the private sector is an important part of the local emergency organization. Business and industry
own or have access to substantial response and support resources. Community Based Organizations
(CBOs), or Non-Governmental Organizations (NGOs), provide valuable resources before, during, and after
a disaster. These resources can be effective assets at any level. The County of San Diego Office of
Emergency Services (OES) has established the Ready San Diego Business All iance. This Alliance has a virtual
connection to the Operational Area Emergency Operations Center via a social networking system fed
through a RSS feed from WebEOC. Additionally, the City of Carlsbad has established the Ready Carlsbad
Business Alliance as a partner in emergency preparedness, response, and recovery.
Additional private sector and non-governmental organizations with which Carlsbad has an emergency
preparedness relationship include:
• 2-1-1 San Diego
• American Red Cross
• Individual Faith-Based Organizations
• lnfraGard San Diego
• Residential Care for the Elderly Disaster Preparedness Task Force (RCFE)
• Service Organizations, local Rotary Clubs, etc.
• Voluntary Organizations Active in Disaster (VOAD)
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Administration -Disaster Service Workers and Spontaneous Volunteers
City of Carlsbad personnel, by State Law are designated Disaster Service Workers and may serve in the
response effort.
• Per California Government Code, Title I, Division 4, Chapter 8, and Labor Code, Part I, Division 4,
Chapter 10, all public employees and government sponsored volunteers are Disaster Service
Workers
• The term public employee includes all persons employed by the State, or any County, City or
public district
• The City of Carlsbad provides Workers Compensation and liability coverage for Disaster Service
Workers
Spontaneous volunteers may be referred to the County of San Diego Emergency Operations Center or
2-1-1 San Diego. The City's Volunteer Coordinator, who serves as the EOC Liaison Officer, performs this
administrative function.
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Administration -Americans with Disabilities Act (ADA)
The Americans with Disabilities Act (ADA) is the world's first comprehensive civil rights law for people with
access and functional needs and was enacted on July 26, 1990. The ADA is a companion civil rights
legislation to the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973. The ADA
prohibits discrimination because of access and functional needs in employment, state and local
government, public accommodations, commercial facilities, transportation, and telecommunications. It
also applies to the United States Congress.
To be protected by the ADA, one must have an access or functional need or have a relationship or
association with an individual with an access or functional need. An individual with an access or functional
need is defined by the ADA as a person who has a physical or mental impairment that substantially limits
one of more major life activities, a person who has a history or record of such impairment, or a person
who is perceived by others as having such impairment. The ADA does not specifically name all the
impairments that are covered.
The ADA is divided into five parts, covering the following areas:
Title I: Employment
Title I require employers with 15 or more employees to provide qualified individuals with access
and functional needs an equal opportunity to benefit from the full range of employment-related
opportunities available to others. For example, it prohibits discrimination in recruitment, hiring,
promotions, training, paid social activities, and other privileges of employment. It restricts
questions that can be asked about an applicant's access or functional need before a job offer is
made, and it requires that employers make reasonable accommodation to the known physical or
mental limitations of otherwise qualified individuals with access or functional needs, unless it
results in undue hardship.
Title II: State and Local Government (Public Services)
Title II covers all activities of state and local governments. Title II requires that State and local
governments give people with access and functional needs an equal opportunity to benefit from
all their programs, services, and activities, such as public meetings, employment, recreation
programs, aging, health and human services programs, libraries, museums, and special events.
State and local governments are required to follow specific architectural standards in the new
construction and alteration of their buildings and facilities. They also must relocate programs or
otherwise provide access in inaccessible older buildings, and communicate effectively with people
who have hearing, vision, or speech functional needs. Public entities are not required to take
actions that would result in undue financial and administrative burdens. They are required to
make reasonable modifications to policies, practices, and procedures where necessary to avoid
discrimination, unless they can demonstrate that doing so would fundamentally alter the nature
of the service, program, or activity being provided.
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Title II mandates that a public entity such as the City of Carlsbad operate in such a way that its
services, programs and activities, when viewed in their entirety, are readily accessible to, usable
by individuals with access and functional needs. Title II dictates that a public entity must evaluate
its services, programs, policies, and practices to determine whether they comply with the
nondiscrimination requirements of the ADA. The regulations detailing compliance requirements
were issued in July 1991. A self-evaluation is required and intended to examine activities and
services, to identify and correct any that are not consistent with the ADA. The entity must then
proceed to make the necessary changes resulting from the self-evaluation.
Title Ill: Public Accommodations
Title Ill requires places of public accommodation.to be accessible to and usable by persons with
access and functional needs. The term "public accommodation" as used in the definition is often
misinterpreted as applying to public agencies, but the intent of the term is to refer to any privately
funded and operated facility serving the public.
Title IV: Telecommunications
Title IV covers regulations regarding private telephone companies and requires common carriers
offering telephone services to the public to increase the availability of interstate and intrastate
telecommunications relay services to individuals with hearing and speech functional needs.
Title V: Miscellaneous Provisions
Title V contains several miscellaneous regulations, including construction standards and practices,
provisions for attorney's fees, and technical assistance provisions. It also prohibits retaliation
against any individual who exercises his or her rights under the ADA and those individuals who
assisted individuals exercising their rights.
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· Administration -Access and Functional Needs (AFN) Population
The City of Carlsbad has a long-standing relationship with the AFN community. It's commitment to
disability civil rights implementation has helped enhance the City's mobility and access for its residents
and visitors with access and functional needs. The City of Carlsbad completed an ADA assessment of city
facilities during 2015. Additionally, the Mobility Element of the City's General Plan supports the
development and maintenance of a network of mobility options that support connecting people to places
within the City.
Per California Government Code Section 8593, of Chapter 7 of Division 1 of Title 2, relating to emergency
services, this emergency operations plan update integrates access and functional needs into Carlsbad's
emergency plan by addressing how the AFN population is served before, during, and after an emergency.
Carlsbad's AFN planning is included in Carlsbad's emergency management program, EOC training,
Community Emergency Response Team (CERT) program, emergency preparedness public outreach, and
the City's Emergency Response Guide. Carlsbad is a member of the County OES AFN Planning Group.
According to The California Governor's Office of Emergency Services (Cal OES), through its Office of Access
and Functional Needs, the County of San Diego has a total population of 3,183,143, with 291,749 people
listed as having an access and functional need (9.5%). Of the 291,749, 4.5% identified with hearing
difficulty; 4.7% identified with vision difficulty; 5.0% identified with cognitive difficulty; and 5.1% identified
with ambulatory difficulty. Nearly 11.9% of the population was age 65 or older. 37.5% speak a primary
language other than English: 26.6% Spanish; 3.1% other Inda-European languages; 8.0% Asian and Pacific
Island languages; and 1.6% other languages.
For purposes of emergency planning, the City of Carlsbad identifies individuals with access and functional
needs as those who have developmental or intellectual disabilities, physical disability, chronic conditions,
injuries, limited English proficiency or who are non-English speaking, older adults, children, people living
in institutionalized settings, or those who are low income, homeless, or transportation disadvantaged,
including, but not limited to, those who are dependent on public transit or those who are pregnant.
These populations rely upon complex and divided services in maintaining their independence. In addition,
the City is home to numerous mobile home parks, nursing homes, residential care facilities, and continuing
care retirement homes. During emergency response and recovery, residents will rely primarily upon the
City and its partners to provide assistance and services including warning and notifications, evacuation
and transportation, sheltering, and locating housing and services when it is safe to return to the
community after an incident. As such, the access and functional needs population is served by the
following:
Emergency Communicat ions
To comply with the Americans with Disabilities Act, communication with people with access and
functional needs must be as effective as communicating with others. Public information must be clear and
understandable and include accessible visual and audible information. Language assistance services must
be provided to persons with limited English proficiency, including bilingual staff, oral interpretation, and
written translators. Persons with functional needs must be able to hear verbal announcements, see
directional signage, and read and understand messages at a third-grade reading level.
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Effective emergency communication messages used by the City of Carlsbad specific to AFN populations
include:
• Use of Accessible AlertSanDiego for American Sign Language (ASL), which provides emergency
notifications using internet and video capable devices, such as computers, cell phones, smart
phones, tablet computers, and wireless Braille readers -these alerts are offered in American Sign
Language (ASL) video with English voice and text
• Use of ASL translators during City Press Briefings
• Created emergency preparedness content on the City's web site conforms to Web Content
Accessibility Guidelines (WCAG) 2.0 Conformance Level A, and to the maximum extent
practicable, Web broadcasts should include text-based information or equivalent translation
• Use of disaster readiness materials in alternative formats
• Referral services for AFN individuals using 2-1-1 San Diego
• Communications redundancy planning to maximize accessibility
Emergency Evacuation
Potential transportation-dependent persons include persons with functional needs, elders, individuals
living in group homes, and those without access to a vehicle. Accessible modes of transportation include
wheelchair lift-equipped school buses, transit buses; Para transit vans, taxicabs, limousines, shuttles, non-
profit organization vehicles, assisted living vehicles, airport shuttles, car rental shuttles, and Dial-A-Ride.
To the greatest extent possible, the City will transport the affected persons with access and functional
needs with their caretaker, guide, signal, and service dogs, and necessary equipment and medications.
Agreements for ADA compliant transportation resources exist between the City of Carlsbad through the
Operational Area EOC for private ambulance services, Metropolitan Transit Authority (MTA) vehicles, and
North County Transit District (NCTD) buses. Moreover, the City's Geographic Information Services (GIS)
has created and mapped the AFN facilities located within the city limits. This information is available in
the City's EOC, and is incorporated as part of the Evacuation and Repopulation Plan.
To facilitate AFN emergency evacuation transportation, Carlsbad's Temporary Evacuation Point (TEP),
located at the southwest corner of The Shoppes at Carlsbad parking lot, is co-located with a NCTD bus
terminal. Per coordination with NCTD, LIFT Paratransit should be coordinated as required by the
emergency. Additional resources may include Carlsbad Boys and Girls Club buses located at the City's fleet
operations facility and paratransit vans located at the City's Senior Center.
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Emergency Sheltering
Emergency shelter facilities in the City of Carlsbad have been assessed to meet ADA requirements,
including physical accessibility of shelter facilities, effective communication using multiple methods, full
access to emergency services, and reasonable modification of programs. Additionally, the City of Carlsbad
Annex G Care and Shelter Operations plan reflects the Federal Emergency Management Agency's (FEMA)
Guidance on Planning for Integration of Functional Needs Support Services in General Population Shelters .
Accessibility
Carlsbad Shelter Manager should ensure there are no access barriers at shelter facilities. If barriers
cannot be removed or overcome, the City should notify the public and persons with access and
functional needs of alternative shelter locations. When possible, the City should incorporate level
access ramps, handrails, grab bars, larger toilet cubicles, modified toilet seats, clear signs, and
wider paths and corridors in shelter locations. The City should also attempt to eliminate
protruding and overhead objects.
Staff Training
Shelter staff in Carlsbad shelters should be trained to assist individuals with access and functional
needs, such as eating, dressing, personal hygiene, and t ransferring to and from wheelchairs. Staff
should also be trained in basic communication procedures, including writing notes, reading
printed information, and completing written forms.
Guide, Signal. and Service Dogs
The City of Carlsbad shelters should allow guide, signal, and service dogs to accompany their
owners into shelters. Food, water, and waste disposal supplies should be available and owners
should be permitted to take guide, signal, and service dogs outside, without unnecessary delay in
re-entry security screening.
Shelter Resources
Shelter resources may include items in storage, or obtained on an as needed basis:
• Medical equipment and services, including wheelchairs, walkers, canes, medication,
EMTs, nurses, and caregivers
• Electricity, backup generators, power supplies, power strips and outlets, and charging
stations for mobility devices, oxygen machines, and other electronic assistance devices
• Refrigeration for medications and insulin (or temporary coolers with ice)
• Modified beds or cots in specialized locations to allow safe transferring to a wheelchair
• Food and beverages for those with dietary restrictions
• Diapers, formula, baby food, toys, and games for children
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• Private areas for individuals with toileting or diaper changing needs
• Quiet low-stimulation "stress-relief zones" (i.e. empty classrooms) for individuals with
cognitive disabilities aggravated by stress
• Separate area for rest and relaxation
For additional information on shelter operation, refer to the City of Carlsbad Annex G Care and
Shelter Operations plan. The plan details the following:
• Defines the collective and individual responsibilities of the City of Carlsbad and other
governments and/or non-governmental agencies responding to or acting in support of
mass care and shelter operations
• Establishes lines of authority and communications in support of the activation and
operation of this plan
• Describes care and shelter operations within the City of Carlsbad
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Finance -City of Carlsbad
During large-scale incident response, the Finance Department's primary functions include continuity of
city finance and purchasing operations, supporting the EOC's Logistics Section with the purchase of
needed supplies and services, and documenting all incident-related transactions, including mutual aid
resources, to maximize cost recovery.
Per CMC 6.04.040, any expenditure made about city civil defense and disaster activities, including mutual
aid activities, shall be for the direct protection and benefit of the inhabitants and property of the city. Per
CMC 6.04.100, the Director of Emergency Services controls and directs the effort of the emergency
organization and directs cooperation between and coordination of services and staff; and in the event of
the proclamation of a "local emergency", the Director is empowered to requisition necessary personnel
or material of any city department or agency and obtain vital supplies, equipment, and such other
properties found lacking and needed for the protection of life and property and to bind the city for the
fair value thereof and, if required immediately, to commandeer the same for public use.
The objective of Finance's role in emergency response and recovery is to enhance the capability of the
City of Carlsbad to respond to and recover from emergencies by providing financial support and
coordination to City emergency operations, and coordinating the recovery of costs as allowed by Federal
and State law.
Finance's primary responsibility is to maintain the financial systems necessary to keep the City functioning
during a disaster/emergency. These systems include:
• Claim processing
• Cost recovery
• Payments
• Payroll
• Personnel
• Revenue collection
Finance is responsible for emergency funding, and contracting, cost documentation, cost accountability
and cost recovery functions for incident response, Emergency Operations Center, Continuity of
Operations (COOP) and Continuity of Government (COG) operations, and city recovery. Some of these
functions may include:
• Cost analysis, cost accounting and financial auditing
• Disbursement and rece ivables management
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• Finance and contract fact-finding
• Financial expenditure and funding briefings
• Fiscal and emergency finance estimating
• lnteragency financial coordination
• Labor expense and accounting
• Necessary funding transfers
• Operating procedure development and financial planning
• Payroll administration
Finance supervises the negotiation and administration of vendor and supply contracts and procedures,
and provides necessary personnel, supplies, and equipment procurement support. It acts in a support role
in disasters/large-scale emergencies to ensure that required records are preserved for future use and
state and federal filing requirements, through maintenance of proper and accurate documentation of
actions taken.
Emergency personnel, equipment, supplies, or services should be ordered through Finance. Procedures
used by Finance to perform these responsibilities should be briefed to the EOC staff at the Initial Incident
Briefing, added to the EOC Incident Action Plan, and disseminated to city departments.
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Logistics -City of Carlsbad
The EOC Logistics Section coordinates the identification and delivery of resources based upon tasks
associated with incident objectives. Tasks identify the resource type and quantity required and whether
those resources are currently available.
The Logistics Section is responsible for providing the needed resources, services and support, and
documenting related decisions and work performed. Proper documentation is important to ensure the
resources arrive where and when needed. Documentation is also important to support cost recovery.
Resources may include people, information, equipment, supplies, facilities and utilities, etc.
Unless otherwise approved by the EOC Director, all existing City and departmental fiscal operating
procedures should be adhered to when obtaining necessary resources. The EOC Finance Section should
document the associated task for which the resource is being obtained. Complete purchase order
information or credit card information, along with all original invoices and receipts should be documented
and retained by the Finance Section. Vendor contact information and quotes obtained, should be
documented and maintained. Best value matrix information including selection rationale and approving
authority should be documented and maintained. Capital Outlay Requests should be completed, where
appropriate.
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Logistics -Resource Management
Effective response to any emergency or disaster requires the ability to find, obtain, distribute, and track
resources in the most productive manner possible to satisfy needs generated by the emergency.
Resource Management involves coordination and use of personnel, equipment, supplies, facilities, and
services. Resource Management is achieved in the EOC by completing the EOC Objectives, Tasks,
Resources (OTR) form -a modified ICS 215. Resources are similarly managed locally at shelters, TEPs, and
Points of Dispensing/Distribution (PODs).
Considerations
1. The Emergency Preparedness Manager should maintain the Resource Manager Inventory located
in the Operational Area's WebEOC consistent with FEMA Resource Typing Guidelines (available
when signed in as Logistic Section Chief)
2. Response agencies should be prepared to sustain themselves without mutual aid assistance
during the first 96 hours of an emergency
3. lfthe City is depending on mutual aid to cover resource shortfalls, it assumes some parties to the
agreement may themselves be affected and unable to provide the resources
4. Unmet needs of response agencies may be met by the next higher level of government
Determining Resource Needs
The identification of incident objectives and tasks determine resource needs. Resource needs should be
identified and tracked in WebEOC.
The Operations Section has the primary responsibility for determining resource needs. The Operations
Section works together with the Logistics Section to determine and meet resource needs. This typically
occurs during the Tasks Meeting where the OTR form is completed.
The Planning Section plays a support role in determining resource needs. The Planning Section is
responsible for gathering and disseminating incident information, and as such has insight into future
resource needs for the next operational period and beyond.
The Logistics Section has the primary responsibility for obtaining and tracking resources. To expedite task
completion, the Logistics Section should determine the number of resources currently on hand (have),
needed, and requested. The Logistics Section Chief should ensure resource requests include where they
are needed, the point of contact at that destination, and the required arrival time.
The determination of field level resource needs is the responsibility of the Incident Commander and
typically executed through the supporting dispatch agency. Resources requests not fulfilled through
dispatch may be referred to the EOC Logistics Section for completion.
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The Finance Section is responsible for keeping records of resources purchased and used. Incident-related
expenditures should be tracked separately from other expenditures using separate account codes, job
orders, and org keys.
During response phase operations, the Finance Section should review and initiate the forms that will need
to be submitted during the recovery phase including California Disaster Assistance Act (CDAA) and Cost
Accounting Forms located at Cal OES Recovery Forms.
If the incident is a Local Responsibility Authority (LRA) wildland fire, the Finance Section should coordinate
with the Fire & Rescue Branch Director to submit a Fire Management Assistance Grant (FMAG) request.
This must be done while the fire is threatening lives and/or property.
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Phases of Recovery
Part VIII
Recovery Operations
Recovery operations can be managed through the establishment of a city run local assistance center
and/or the establishment of a city recovery organizational structure.
Recovery operations should begin as soon as possible after the emergency or disaster occurs. Recovery
operations are divided into two phases: short-term and long-term. Recovery should start with restoration
of essential services identified as degraded during the continuity of operations assessment process.
FEMA's guide to disaster recovery is detailed in the Nationa l Disaster Recovery Framework.
Short-Term
Short-term recovery involves the correction of deficiencies or degradation of services that occur while the
EOC is still activated. The major objectives of short-term recovery operations may include rapid debris
removal, clean-up, and orderly and coordinated restoration of essential infrastructure and services,
including government operations; communications; medical and mental health services; transportation
routes; electricity; water; and sanitation systems.
Long-Term
Long-term recovery involves the city and community recovery actions that are managed by a recovery
organization established after the EOC has been deactivated. Long-term recovery uses a detailed damage
assessment as a basis for determining the type and amount of state and federal financial assistance
available for recovery. Operations may include hazard mitigation activities, restoration and reconstruction
of public facilities, and disaster response cost recovery. The Finance Department is responsible for disaster
response cost recovery. Long-term recovery may last several years.
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Recovery Operations
Local Assistance Center (LAC)
Local Assistance Centers are established to serve as a centralized location for information and resources
to assist residents recover from the impacts of a large-scale disaster. The LAC may be staffed and
supported by local, state, and federal agencies, as well as non-governmental, non-profit, voluntary and
other organizations. The City of Carlsbad, in consultation with the San Diego County Office of Emergency
services as appropriate, determines the composition and participants of the LAC. The LAC provides a single
facility at which Carlsbad area individuals, families, and businesses can access available recovery program
information and services. The purpose of the LAC is to provide residents the efficiency of "one-stop
shopping" for recovery resources and information. For this reason, the City of Carlsbad may choose to
provide city staff subject matter expert to the LAC to assist with the information sharing process even
though some or all city facilities remain open for business.
The Carlsbad LAC is primarily established to provide recovery assistance to Carlsbad residents and
businesses. Area residents, and tci the degree feasible, area businesses, shou ld not be denied support
when resources are available and assistance is being provided. If resources do not support wider area
needs, non-Carlsbad individuals and business may be referred to county resources .
Local Government
The City of Carlsbad is responsible for assessing the need for and the establishment of a LAC in
Carlsbad. This may be done in consultation with the San Diego County Office of Emergency
Services. If Carlsbad seeks state financial support of the center, implementation of a LAC should
be in coordination wit h the California Office of Emergency Management (Cal OES).
The city is also responsible for coordinating the participation of local government, volunteers,
non-government organizations, community-based organizations, and private nonprofit
organizations. Although individual private vendors can be beneficial to a community's recovery,
direct vendor participation is not normally conducted at a LAC.
California Office of Emergency Management (Cal OES)
Cal OES is responsible for coordinating the participation of state and federal agencies in a LAC. Cal
OES will coordinate with the county on the appropriate number of LACs to be established based
on disaster-specific criteria. Cal OES may provide financial support for extraordinary eligible costs
associated with LAC operations through the California Disaster Assistance Act (CDAA). To
implement CDAA, the Governor must proclaim a State of Emergency that includes the impacted
jurisdiction(s).
Federal Agencies
Cal OES will coordinate the participation of any federal agency at a LAC. Examples of federal
agency participation may include the Federal Emergency Management Agency (FEMA), Internal
Revenue Service (IRS), and U.S. Small Business Administration (SBA).
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{_ City of City of Carlsbad
Carlsbad · Emergency Operations Plan
Recovery Operations
Non-Governmental Organizations, Private Nonprofits, etc.
Part VIII
Recovery Operations
Non-Governmental Organizations (NGOs), Private Nonprofits (PNPs), Community-Based
Organizations (CBOs) and Voluntary Organizations provide a myriad of services to support the
needs of disaster victims. Many of these organizations may be active members of the local chapter
of Voluntary Organizations Active in Disasters (VOAD).
Ready Carlsbad Business Alliance
Ready Carlsbad Business Alliance (RCBA) is a relationship between the Carlsbad Chamber of
Commerce, the City of Carlsbad, and local businesses. Its mission is to promote business
emergency preparedness, continuity of operations and community recovery through services,
educational programs and cooperative partnerships. During the 2014 Poinsettia Fire, RCBA
collected and distributed thousands of dollars to fire victims for recovery.
Other Organizational Entities
LAC Managers should use caution when permitting other entities to serve inside a LAC. While
selected entities, such as utility, phone, cable companies, etc., can provide valuable services to its
customers, and are often invited to participate in a LAC, other private-for-profit businesses and
vendors should not participate. Using caution will guard local, state, federal, and participating
agencies from the perception of endorsing such entities. Insurance companies are often provided
space outside of a LAC for the sole purpose of providing claim services to their policy holders.
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City of Carlsbad {'City of
Carlsbad Emergency Operations Plan
Recovery Operations
Recovery Organization Guidelines
Part VIII
Recovery Operations
1. Ask leadership for strategic direction (what does their vision of successful recovery look like)
2. Compare recovery organization objectives and tasks with strategic vision
3. Keep city leadership informed and engaged
4. Recovery organization decision-making should be based on references, procedures (where they
exist) or research-based cost-benefit analysis
5. Recovery organization staff develop bibliography of references, procedures relevant to their
functional area
6. Establish a document sharing environment to facilitate recovery operations awareness
7. Post updates to database before scheduled meetings
8. Recovery meeting minutes-taker documents decisions made, decision-maker, and actions
assigned (including description of task, responsible agent, resources required, expected date of
completion, and update requirements)
9. Minutes should be reviewed and approved by recovery organization chair
10. Meeting minutes and agenda made available the day before the recovery organization meeting
11. Recovery organization includes designated primary and alternate members for each position
(primary member is expected attendee, however either primary or alternate must attend every
meeting)
12. Maintain city-wide composition of recovery organization
13. Consider community leaders and stakeholders in recovery organization
14. Establish recovery organization priorities
15. Establish recovery organization objectives
16. For each objective establish task number, task description, responsible agent, resource status:
required, have, need; task deadline, task timeline and estimated time of completion
17. Consider adopting Program Evaluation and Review Technique (PERT) and Critical Path Models
(CPM) for project management
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C Cityof
Carlsbad
City of Carlsbad
Emergency Operations Plan
Part VIII
Recovery Operations
Recovery Operations
Recovery Organization Objectives and Tasks
Recovery Project Facilitator
1. Establish an ICS-like recovery organization
2. Facilitate recovery organization meetings
3. Track the establishment and attainment of recovery-related objectives
4. Ensure each recovery section establishes appropriate recovery-related objectives
5. Ensure each recovery section identifies and tracks all tasks necessary to complete recovery-
related objectives
6. Ensure each recovery section defines each task in terms of: task description, task responsible
agents (lead and supporting), resource needs (facility, transportation, IT, financing, equipment,
supplies, personnel, information, etc.), resource status (required, have, need), task completion
(deadline, estimated time of completion, accomplishment time line)
7. Coordinate with project manager SME to enter objectives and tasks into PERT and critical path
database
8. Ensure all recovery related documents are maintained in a centrally accessible database
9. Ensure recovery team meeting minutes and updated documents are available in the recovery
database the day prior to recovery meetings
Finance
1. Research, track, collect, process, analyze, document and coordinate recovery reimbursements,
grants and claims city-wide
2. Remain informed about the FMAG, and/or CDAA, or other recovery processes
3. Develop recovery project workbook
4. Attend meetings related to recovery reimbursements, grants and claims
5. Remain informed of and meet recovery reimbursement requirements and deadlines
6. Ensure appropriate recovery-related reports are prepared, submitted and entered into the
document management system
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City of Carlsbad Part VIII ( City of
Carlsbad Emergency Operations Plan Recovery Operations
Recovery Operations
7. Identify, track and document and retain proof of expenses eligible for reimbursement related to
emergency work, permanent work, or other authorized categories of work
8. Prepare the Finance and Administration contribution to the recovery after action report
Damage Assessment and Community Assistance
1. Research, track, collect, process, analyze, document (text and GIS) public and private sector
damage and community assistance related to the incident
2. Coordinate damage assessment and recovery issues with the community
3. Prepare and provide reports, correspondence and responses related to requirements or inquiries
related to damage assessment and community assistance
4. Remain informed about the FMAG, and/or CDAA, or other recovery processes
5. Contribute to the development and execution of the recovery project workbook
6. Attend meetings related to recovery reimbursements, grants and claims at which damage
assessment and/or community assistance may be relevant
7. Remain informed about and conduct public outreach to ensure those who suffered fire-related
damage are kept informed of assistance opportunities
8. Coordinate with assistance organizations, as appropriate
9. Maintain records of and document community needs and assistance provided
10. Coordinate with and provide resources as appropriate to other recovery organization sections
11. Identify, track, document, and retain proof of expenses eligible for reimbursement related to
emergency work, permanent work, or other authorized categories of work
12. Prepare the Damage Assessment and Community Assistance contribution to the recovery after
action report
Debris Removal, Facilities and Utilities Restoration
1. Sort and dispose of debris in accordance with legal and environmental regulations
2. Research and analyze after action reports related to debris removal
3. Prepare and provide reports, correspondence and responses related to requirements or inquiries
related to debris removal
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Carlsbad Emergency Operations Plan Recovery Operations
Recovery Operations
4. Develop and maintain documentation (written documents and GIS maps) related to debris
removal
5. Remain informed about the FMAG, and /or CDAA, or other recovery processes
6. Contribute to the development and execution of the recovery project workbook
7. Develop restoration plan for public sector facilities and utilities based damage assessment report
or other relevant documentation
8. Coordinate with and provide resources as appropriate to other recovery organization sections
9. Identify, track and document and retain proof of expenses eligible for reimbursement related to
emergency work or permanent work
10. Prepare the Debris Removal, Facilities and Utilities Restoration contribution to the recovery after
action report
Parks & Recreation Restoration
1. Remain informed about the FMAG, and /or CDAA, or other recovery processes
2. Contribute to the development and execution of the recovery project workbook
3. Develop restoration plan for park and recreation facilities, land and or trails based damage
assessment report or other relevant documentation
4. Coordinate with and provide resources as appropriate to other recovery organization sections
5. Identify, track and document and retain proof of expenses eligible for reimbursement related to
emergency work or permanent work
6. Prepare the Parks & Recreation Restoration contribution to the recovery after action report
Public Information
1. Research, prepare and coordinate the release of public information related to the recovery
process
Damage Assessment
An Initial Damage Estimate (IDE) is developed during the emergency response phase. This is followed by
a more detailed assessment of damage during the recovery phase, known as Preliminary Damage
Assessment (PDA), by the City of Carlsbad and recovery officials. This detailed assessment provides the
basis for determining the type and amount of state and/or federal financial assistance available for
recovery.
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City of Carlsbad C cityof
Carlsbad Emergency Operations Plan
Recovery Operations
Documentation
Part VIII
Recovery Operations
The damage assessment documentation should include the location and extent of damage, and cost
estimates for debris removal, emergency work, and repairing damaged facilities to pre-disaster
conditions. The cost of compliance with building codes for new construction, repair, and restoration
should also be documented. The cost of improving facilities may be included under federal mitigation
programs.
Under federal disaster assistance programs, documentation must be obtained regarding damage
sustained to the following:
• Roads
• Water control facilities
• Public buildings and equipment
• Public utilities
• Facilities under construction
• Recreational and park facilities
• Educational institutions
• Certain private non-profit facilities
Damage assessment documentation resources such as the Cal FIRE Damage Inspection (DINS) program
and Collector for ArcGIS are the preferred tools for documenting and reporting.
After-Action Reports
The completion of after-action-reports is part of the requirements of SEMS. If the City of Carlsbad declares
a local emergency, an after-action report must be completed and submitted to the San Diego County
Office of Emergency Services within ninety (90) days of the close of the incident. The after-action report ·
will serve as a source for documenting the City of Carlsbad's response activities, identifying areas of
success, as well as areas of improvement. It may also be utilized to develop and describe a work plan for
implementing improvements.
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C cityof
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City of Carlsbad
Emergency Operations Plan
Recovery Operations
Part VIII
Recovery Operations
Disaster Assistance
Individual Assistance
Individuals may receive loans or grants for such things as real and personal property, dental,
funeral, medical, transportation, unemployment, and sheltering and rental assistance, depending
on the extent of damage. Individuals and businesses (private sector) are expected, whenever
possible, to direct their own recovery. A key to private sector recovery is clear planning for, and
understanding of, insurance needs and coverage.
The County of San Diego should coordinate with local jurisdictions and identify potential
beneficiaries of individual assistance. Residents needing assistance are encouraged to visit the
San Diego Recovery Site web page and complete a Damages Resulting from Disaster form.
Additionally, FEMA's Ind ividual Assistance Grant Program is available to those:
• In Presidentially declared emergency or major disaster areas
• Whose primary residence has been damaged or destroyed by the disaster
• Whose disaster losses are not covered by insurance or are underinsured
• Who are citizens of the United States, a non-citizen national or a qualified alien, or is in a
household where a member of the household is a citizen of the United States, a non-
citizen national or a qualified alien
· • Located in a Special Flood Hazard Areas and the homeowner complies with flood
insurance purchase requirements and local flood codes and requirements
Furthermore, business loans are available for many types of businesses, including agricultural
businesses, to assist with economic and physical losses because of a disaster. Business loans are
generally made available through the United States Small Business Administration (SBA). When
SBA representatives are available in the region, Carlsbad can support resident and business
recovery by hosting these representatives at a city facility to facilitate community engagement.
The City of Carlsbad includes undeveloped property and protected areas, the responsibility for
which includes va rious agencies, organizations, and associations. The City should proactively
engage these property owners during recovery operations.
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(_ City of
Carlsbad
City of Carlsbad Part VIII
Emergency Operations Plan Recovery Operations
p
R
p
Recovery Operations
SEQUENCE OF DELIVERY
Individual Assistance for DR-173 1-CA
I«al Gonmmmt ad ergency Vohmtary .Ageams ha.se (Food, Shelter. CloCbiDg. Meclial)
elief II Insurance {Homeo'\Yllers, !\"TIP etc) II ha.se I
FEl\lA Registration
Call to Register: 1-800-621-FUL\ (3362) 01· TTY 1-800-462-7585 01· -online at : www.fema.:ov
I
Housing Assistance -FE:MA
(An l'lemfllt of the Indhidoals and Hotmhold P1·ogram (IlIP))
Assktance to ensure homing in a safe, secun and functional en,ironment
I. Temporary Housing 1.Home Repairs or Replacement
Financial .t!ssistance Financial Assistance
-Rental
-Lodging Expense ReimlnO'Sement
Direcr Assistance
-FEMA-prmided housing unit
I
Small Business Administration (SBA) Disaster Loans Other Gonrnment Disaster
Homeowners Homeowners and Renters Businesses Programs Up to $100,000 Up to $40,000 Up to Sl,500.000 Disaster l,;uemployment Assistance
(for h<'lD! ,epalIS t«> repbce per-"""31 pr.,peny) Cri~is Counseling orreplaceirem) Legal Assistance
(Applicmts must complete the SBA loan application process and be turned IRS Assistance for casualty lo%
down in order to receiw assistance from O>lA for personal property, Veterans Assistance
\•ehicle or mo\in_g and storage assistance) HlJlJ Housing
I USDA Rural Housme
SB.A. SBA USDA Food Stamp Assistance
Fail edflu:~me:res1 Lom d,mjaJ}!Wieml
I •
*IHP -Other r-ieeds A:sshtance (ONA) *Other llieeds Assistance (O:'.'lA)
(SBA Depende11t-musr appl~· to SBA first) (1\on-SBA dependent, dots not rt'quil:e SBA
Personal Property application or denial)
Transportation (vehicle) Funeral Dental
:t>.foving and Storage Medical Other Expenses
Transportation (public transpomtion)
* Ma.-timum As;istance fo/ combined to!al of Housing and Other Nee4 assistance is $28,800
California Supplemental Grnnt Program (SSGP)
Up to Sl0,000 from CA Dept. of Social Sen:ic,e for IHP max
award ncipienl!i that have FEMA ,:erifu,d unmet need.
I
Long Term Reconry Groups
Vohmtmy Agl!!lcies
Long Te.un. Faith-based ()Jgarozahons
Recove.z.y Loog Tmn Recovery Committees
California Individual Assistance Sequence of Delivery
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{'City of
Carlsbad
City of Carlsbad
Emergency Operations Plan
Recovery Operations
Hazard Mitigation Grant Program
Part VIII
Recovery Operations
Following State and Presidential Declared Disasters, local governments are usually offered the
opportunity to apply for grants to fund long-term hazard mitigation measures following a major
disaster declaration. The purpose is to reduce the loss of life and property due to natural disasters
and minimize the likelihood of reoccurrences. The Haza rd Mitigation Grant Program is authorized
under Section 404 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act. The City
of Carlsbad is responsible for identifying projects that substantially reduce the risk of future
damage, hardship, loss, cir suffering from a disaster. The City should ensure each identified project
is cost-effective and meets basic project eligibility. The City is typically the primary contact and
coordinator for each funded project, until completion of the project. A current approved MJHMP
is a requirement for participation in this program.
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City of Carlsbad (°City of
Carlsbad Emergency Operations Plan
Part IX
Plan Development and Maintenance
Plan Development and Maintenance
Development
This Emergency Operations Plan (EOP) is developed in accordance with State of California Standardized
Emergency Management System (SEMS) and Federal National Incident Management System (NIMS)
guidelines and mandates. The plan follows the Federal Emergency Management Agency (FEMA)
Comprehensive Preparedness Guide (CPG) 101 and A Whole Community Approach to Emergency
Management.
With the support of the Carlsbad Emergency Management Administrative Team (CEMAT), the Emergency
Preparedness Manager for the City of Carlsbad is responsible for maintaining this plan keeping it up to
date. The Emergency Preparedness Manager should review and develop revised drafts of the plan with
city departments, other local governments, and relevant stakeholders periodically.
The plan may be shared with the San Diego County Office of Emergency Services (OES), and the California
Governor's Office of Emergency Services (Cal OES) to ensure consistency with the State of California's
Emergency Operations Plan and SEMS.
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( City of
Carlsbad
City of Carlsbad
Emergency Operations Plan
PartX
Authorities and References
Authorities and References
Authorities
NOTE: Authorities and references addressed in this document are assumed to be current versions.
City of Carlsbad
• Carlsbad Municipal Code Chapter 6.04
• Carlsbad General Plan, Public Safety Element Section 6.9
• Resolution #6806 of the City Council of the City Carlsbad adopting the City of Carlsbad's
Emergency Operations Plan
• Resolution #2007-259 of the City Council of the City of Carlsbad adopting the National Incident
Management System (NIMS) as the City's emergency management standard
• Memorandum of Understanding between the City of Carlsbad and 2-1-1 San Diego
• Memorandum of Understanding between the City of Carlsbad and County of San Diego
Department of Planning and Land Use for Public Works Mutual Aid
• Memorandum of Understanding between the City of Carlsbad and San Diego Gas & Electric
San Diego County, Operational and Urban Areas
• County of San Diego Emergency Services Ordinance Section 31.101
• County of San Diego Resolution adopting the California Master Mutual Agreement
• San Diego County Multi-Jurisdictional Hazard Mitigation Plan
• San Diego County Mutual Aid Agreement for Fire Departments
• San Diego County Terrorist Incident Emergency Response Protocol
• San Diego Urban Area Regional Threat Hazard Identification and Risk Assessment
• San Diego Urban Area Security Strategy
• San Diego Urban Area Tactical Interoperable Communications Plan
• Unified San Diego County Emergency Services Organization, Fifth Amended Emergency Services
Agreement
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('city of
Carlsbad
City of Carlsbad
Emergency Operations Plan
Authorities and References
PartX
Authorities and References
• Unified San Diego County Emergency Services Organization Resolution adopting the National
Incident Management System
State of California
• Article 9, Emergency Services, Section 8605 of the Government Code, Operational Areas
• California Coroners Mutual Aid Plan
• California Disaster Assistance Act
• California Disaster and Civil Defense Master Mutual Aid Agreement
• California Emergency Operations Plan
• California Fire and Rescue Emergency Plan
• California Individual Assistance
• California Law Enforcement Mutual Aid Plan
• California Master Mutual Aid Agreement
• California Civil Code, Chapter 9, Section 1799.102 -"Good Samaritan" Liability
• California Government Code, Division 1 of Title 2, Chapter 7 -Emergency Services Act
• California Government Code, Division 1 of Title 2, Chapter 7 -Preservation of Local Government
• California Government Code, Division 1 of Title 2, Chapter 7, Article 6.5, Section 8593.3 -
Accessibility to Emergency Information and Services
• California Government Code, Division 1 of Title 2, Chapter 7.5 -Natural Disaster Assistance Act
• California Government Code, Division 1 of Title 3, Chapter 4-Temporary County Seats
• California Government Code, Division 2 ofTitle 19, Chapter 1, Section 8607(a)-SEMS Regulations
• California Health and Safety Code, Division 20, Chapter 6.5, Sections 25115 and 25117
• California Health and Safety Code, Division 20, Chapter 6.95, Sections 25500, et. seq.
June 2018 106 I P age
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· C cityof
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City of Carlsbad
Emergency Operations Plan
Authorities and References
PartX
Authorities and References
• California Health and Safety Code, Division 20, Chapter 7, Sections 25600-25610, dealing with
hazardous materials
• Governor's Orders and Regulations for a War Emergency
• Incident Command System, Field Operations Guide, JCS 420-1
• Petris (SEMS) SB 1841 Chapter 1069 ~ Amendments to the Government Code, Article 7, California
Emergency Services Act
Federal
• Americans with Disabilities Act of 1990 as amended by the Americans with Disabilities Act
Amendments Act of 2008, Public Law 110-32
• Architectural Barriers Act of 1968, 41 U.S.C. 4151 et seq.
• Civil Rights Act of 1964, Title VI, Public Law 88-352
• Code of Federal Regulations, Title 44, Chapter 1, Federal Emergency Management Agency,
October 2009
• Consolidated Appropriations Act, 2008, Public Law 110-161
• Disaster Mitigation Act of 2000, Public Law 106-390
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,
August 2000
• Executive Order 13347, Individuals with Disabilities in Emergency Preparedness
• Fair Housing Act as amended in 1988, 42 U.S.C. 3601
• FEMA Debris Management Guide
• FEMA Public Assistance Guide
• Fire Management Assistance Grant (FMAG) Program
• Homeland Security Act of 2002, 6 U.S.C. 101, et seq., as amended
• Homeland Security Presidential Directive 5, Management of Domestic Incidents
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City of Carlsbad
Emergency Operations Plan
Authorities and References
PartX
Authorities and References
• Homeland Security Presidential Directive 7, Critical Infrastructure Identification, Prioritization, and
Protection
• Homeland Security Presidential Directive 8, National Preparedness
• Homeland Security Presidential Directive 8, Annex I, National Planning
• National Disaster Recovery Framework
• National Security Presidential Directive 51/Homeland Security Pres idential Directive 20, National
Continuity Policy
• Pets Evacuation and Transportation Standards Act of 2006, Public Law 109-308
• Post-Katrina Emergency Management Refo rm Act of 2006, Public Law 109-295
• Rehabilitation Act of 1973, Public Law 93-112
• Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, 42 U.S.C. 5121, et seq.,
as amended
• Sandy Recovery Improvement Act
• Superfund Amendments and Reauthorization Act of 1986, Public Law 99-149, as amended
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City of Carlsbad ("otyof
Carlsbad Emergency Operations Plan
Authorities and References
References
• A Guide to Federal Aid and Disasters
Part X
Authorities and References
• A Whole Community Approach to Emergency Management: Principles, Themes, and Pathways for
Action, FDOC 104-008-1 (FEMA)
• California Constitution
• California Emergency Resources Management Plan
• California Emergency Services Act
• California Hazardous Materials Incident Contingency Plan
• California Oil Spill Contingency Plan
• Debris Removal Guideli nes for State and Local Officials
• Developing and Maintaining Emergency Operations Plans, Comprehensive Preparedness Guide
(CPG) 101, Version 2.0 (FEMA)
• Digest of Federal Disaster Assistance
• Disaster Assistance Procedure Manual (Cal OES)
• Homeland Security Exercise and Evaluation Program (HSEEP)
• Guidance on Planning for Integration of Functional Needs Support Services in General Population
Shelters (FEMA)
• Local and Tribal NIMS Integration, Federal Emergency Management Agency
• National Incident Management System (NIMS)
• National Response Framework (FEMA)
• San Diego Urban Area Homeland Security Strategy 2012, San Diego Office of Homeland Security
• Unified San Diego County Emergency Services Organization Recovery Plan
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( City of
Carlsbad
City of Carlsbad
Emergency Operations Plan
Authorities and References
• Standardized Emergency Management System (SEMS) Guidelines
• Standardized Emergency Management System (SEMS) Regulations
Part X
Authorities and References
• Threat and Hazard Identification and Risk Assessment Guide, Comprehensive Preparedness Guide
(CPG) 201, Second Edition (FEMA)
• Threat and Hazard Identification and Risk Assessment (THIRA) 2012, San Diego Urban Area
Secu rity Initiative (UASI)
• U.S. Nuclear Regulatory Commission
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{ City of
Carlsbad
City of Carlsbad Part XI
Acronyms Emergency Operations Plan
Acronyms
AAA
AAR
ADA
AFN
APCD
ARC
ASD
ASL
C&E
C&S
CA
Cal EPA
Cal OES
CBO
CBRNE
CE MAT
CERT
CDAA
CORT
CFD
CGC
Cl
CIKR
CIP
CIS
CISN
CMC
CME
CMWD
COG
CON OPS
COOP
COP
COSFO
cow
CPD
CPG
CPM
CUPA
CUSD
CWPP
DART
DE CON
DEH
June 2018
Acronyms
The highest possible rating assigned to an issuer's bonds by credit rating agencies
After-Action Report
Americans with Disabilities Act
Access and Functional Needs
Air Pollution Control District
American Red Cross
Alert San Diego
American Sign Language
Construction & Engineering Branch
Care & Shelter Branch
State of California
California Environmental Protection Agency
California Governor's Office of Emergency Services
Community Based Organization
Chemical, Biological, Radiological, Nuclear, and High-Yield Explosive
Carlsbad Emergency Management Administrative Team
Community Emergency Response Team
California Disaster Assistance Act
Cyber Disruption Response Team
Carlsbad Fire Department
Continuity Guidance Circular
Critica I Infrastructure
Critica I Infrastructure Key Resources
Capital Improvement Plan
Critical Incident Stress
California Integrated Seismic Network
Carlsbad Municipal Code
Coronal Mass Ejections
Carlsbad Municipal Water District
Continuity of Government
Concept of Operations
Continuity of Operations Plan
Common Operational Picture
City Organization Services and Functions Officer
Communications on Wheels
Carlsbad Police Department
Comprehensive Preparedness Guide
Critical Path Models
Certified United Program Agencies
Carlsbad Unified School District
Community Wildfire Protection Plan
Disaster Assistance Response Team
Decontamination
Department of Environmental Health
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May 22, 2018 Item #12 Page 115 of 158
C Cityof
Carlsbad
City of Carlsbad
Emergency Operations Plan
DEWS
DHS
DOC
DMORT
DSA
DSW
EAS
EIR
EMAC
EMS
EMS DOC
EMT
ENU
EOC
EOP
EPA
ERMA
ESF
FAC
FEMA
FIRMS
FO
FOUO
FMAG
FNSS
GHG
GIS
HAM
HAZMAT
HAZMIT
HHSA
HOA
HRA
HSEEP
HSPD
HU
IAP
IC
ICP
ICS
ICS 201
ICS 202
ICS 214
ICS 215
ICS 215A
June 2018
Acronyms
Drought Early Warning System
U.S. Department of Homeland Security
Department Operations Center
Disaster Mortuary Operations Response Team
Donations Staging Area
Disaster Service Worker
Emergency Alert System
Environmental Impact Report
Emergency Management Assistance Compact
Emergency Medical Services
Emergency Medical Services Department Operations Center
Emergency Medical Technician
Emergency Notification Unit
Emergency Operations Center
Emergency Operations Plan
Environmental Protection Agency
Environmental Resources Management Agency
Emergency Support Function
Family Assistance Center
Federal Emergency Management Agency
Flood Insurance Rate Maps
Field Observer
For Official Use Only
Fire Management Assistance Grant Program
Functional Needs Support Services
Greenhouse Gases
Geographic Information System
Amateur Radio
Hazardous Material(s)
Hazard Mitigation
Health and Human Services Agency
Home Owners Association
Hazard Risk Assessment
Homeland Security Exercise and Evaluation Program
Homeland Security Presidential Directive
Hydrologic Unit
Incident Action Plan
Incident Command
Incident Command Post
Incident Command System
Incident Briefing Form
Incident Objectives Form
Unit Log
Incident Objectives, Task, and Resources Assignment Form
ICS 215 Safety Analysis Form
Part XI
Acronyms
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C_ City of
Carlsbad
IDE
IHSS
10
IT
JIC
LAC
LCES
LECC
LOSSAN
LRA
MAA
MACS
MJHMP
MOA
MOU
MTA
NASA
NCTD
NDMS
NDRF
NGO
NICS
NIMS
NPMS
NRF
NTAS
OA
ace
OES
0/T/R
PA
PCII
PDA
PERT
PG
PIO
PPD
PPE
PW
RACES
RCBA
RCFE
RCS
REOC
RSF
City of Carlsbad
Emergency Operations Plan
Initial Damage Assessment
In-Home Support Services
Incident Objectives
Information Technology
Joint Information Center
Local Assistance Center
Acronyms
Lookouts, Communications, Escape Plan, and Safety Zone
Law Enforcement Coordination Center
Los Angeles-San Diego-San Luis Obispo rail corridor
Local Responsibility Authority
Mutual Aid Agreement
Multi-Agency Coordinating Systems
Multi-Jurisdictional Hazard Mitigation Plan
Memorandum of Agreement
Memorandum of Understanding
Metropolitan Transit Authority
National Aeronautics and Space Administration
North County Transit District
National Disaster Medical System
National Disaster Recovery Framework
Non-Governmental Organization
Next-Generation Incident Command System
National Incident Management System
National Pipeline Mapping System
National Response Framework
National Terrorism Advisory System
San Diego County Operational Area
Operations Coordination Center
San Diego County Office of Emergency Services
Objectives/Tasks/Resources
Public Address System
Protected Critical Infrastructure Information
Preliminary Damage Assessment
Program Evaluation and Review Technique
Policy Group
Public Information Officer
Presidential Policy Directive
Personal Protective Equipment
Public Works
Radio Amateur Civil Emergency Services
Ready Carlsbad Business Alliance
Residential Care for the Elderly
Regional Communications System
Regional Emergency Operations Center
Recover Support Function
June 2018
Part XI
Acronyms
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(:__ City of
Carlsbad
City of Carlsbad
Emergency Operations Plan
RSS
RTAC
SA
SBA
SCOUT
SEMS
SDG&E
SNF
So Co
SONGS
SOP
SRA
TEP
TFR
THIRA
TMC
TI&E
UASI
UC
UDC
us
USC
US EPA
USGS
USMC
VASAT
VHF
VOAD
WCAG
WebEOC
WHO
WUI
YANA
June 2018
Acronyms
Really Simple Syndication
Regional Threat Assessment Center
Situational Awareness
Small Business Association
Situation Awareness and Collaboration Tool
Standardized Emergency Management System
San Diego Gas & Electric
Skilled Nursing Facility
San Diego County Fuel Vender
San Onofre Nuclear Generating Station
Standard Operating Procedure
State Response Area
Temporary Evacuation Point
Temporary Flight Restriction
Threat and Hazard Identification and Risk Assessment
Traffic Management Center
Test, Training, and Exercises
San Diego Urban Area Security Initiative
Unified Command
Unified Disaster Council
United States
United States Code
United States Environmental Protection Agency
United States Geological Survey
United States Marine Corps
Vulnerable Adult Shelter Assessment Team
Very High Frequency Radio
Volunteers Active in Disasters
Web Content Accessibility Guidelines
Web Based Regional Information Sharing
World Health Organization
Wildland Urban Interface
You Are Not Alone
Part XI
Acronyms
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Glossary of Terms
-A-
Access Control Point
Part XII
Glossary of Terms
The point of entry and exit from the control zones. Regulates access to and from the work areas.
Action Plan
(See Incident Action Plan)
Agency
An agency is a division of government with a specific function, or a nongovernmental organization (e.g.,
private contractor, business, etc.) that offers a kind of assistance. In ICS, agencies are defined as
jurisdictional (having statutory responsibility for incident mitigation) or assisting and/or cooperating
(providing resources and/or assistance).
Agency Dispatch
The agency or jurisdictional facility from which resources are allocated to incidents.
Agency Executive or Administrator
Chief executive officer (or designee) of the agency or jurisdiction that has responsibility for the incident.
Agency Representative
An individual assigned to an incident from an assisting or cooperating agency that has been delegated
authority to make decisions on matters affecting that agency's participation at the incident. Agency
Representatives report to the Incident Liaison Officer.
Air Operations Branch Director
The person primarily responsible for preparing and implementing the air operations portion of the
Incident Action Plan. Also, responsible for providing logistical support to helicopters operating on the
incident.
Air Tanker
Any fixed wing aircraft certified by FAA as being capable of transport and delivery of fire retardant
solutions.
AlertSanDiego
AlertSanDiego, is a reverse 911 system used to notify residences and businesses they may be at risk during
an emergency. AlertSanDiego provides information on the event including evacuation protocol. The
system utilizes the San Diego County's 911 database provided by local telephone companies, and can
contact both listed and unlisted landline telephone numbers.
Allocated Resources
Resources dispatched to an incident.
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Glossary of Terms
Area Command
Part XII
Glossary of Terms
An ICS organizational structure in which there are multiple independent incident command posts
reporting to a single command structure.
Assistant
Title for subordinates of the Command Staff positions. The title indicates a level of technical capability,
qualifications, and responsibility subordinate to the primary positions. Assistants may also be used to
supervise unit activities at camps.
Assisting Agency
An agency directly contributing tactical or service resources to another agency.
Available Resources
Incident-based resources that is ready for deployment.
-B-
Base
The location at which primary logistics functions for an incident are coordinated and administered. There
is only one Base per incident. (Incident name or other designator will be added to the term Base.) The
Incident Command Post may be co-located with the Base.
Basic Operational Level
The Basic level represents the minimum capability to conduct safe and effective search and rescue
operations at structure collapse incidents. Personnel at this level shall be competent at surface rescue
that involves minimal removal of debris and building contents to extricate easily accessible victims from
non-co Ila psed structures.
Branch
The organizational level having functional or geographic responsibility for major parts of incident
operations. The Branch level is organizationally between Section and Division/Group in the Operations
Section, and between Section and Units in the Logistics Section. Branches are identified using Roman
· Numerals or by functional name (e.g., medical, security, etc.).
Bystander
A person who may find themselves able to help provide medical assistance, or other assistance, to injured
personnel before the arrival of first responders.
-C-
Cache
A pre-determined complement of tools, equipment, and/or supplies stored in a designated location,
available for incident use.
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Camp
City of Carlsbad
Emergency Operations Plan
Glossary of Terms
Part XII
Glossary of Terms
A geographical site, within the general incident area, separate from the Incident Base, equipped and
staffed to provide sleeping, food, water, and sanitary services to incident personnel.
Chain of Command
A series of management positions in order of authority.
Check-In
The process whereby resources first report to an incident. Check-in locations include Incident Command
Post (Resources Unit), Incident Base, Camps, Staging Areas, Helibases, Helispots, and Division Supervisors
(for direct line assignments).
Chief
The ICS title for individuals responsible for command of functional sections: Operations, Planning,
Logistics, and Finance. Also, a senior administrative title used in Fire and Police Departments.
Claims Unit
Functio.nal unit within the Finance Section responsible for financial concerns resulting from property
damage, injuries, or fatalities at the incident.
Clear Text
The use of plain English in radio communications transmissions. No agency specific radio codes are used
when utilizing Clear Text.
Command
The act of directing and/or controlling resources by explicit legal, agency, or delegated authority. May also
refer to the Incident Commander.
Command Post (CP)
(See Incident Command Post)
Command Staff
The Command Staff consists of the Information Officer, Safety Officer, and Liaison Officer. They report
directly to the Incident Commander. They may have an assistant or assistants, as needed.
Communications Unit
An organizational unit in the Logistics Section responsible for providing communication services at an
incident. A Communications Unit may also be a facility (e .g., a trailer or mobile van) used to provide the
major part of an Incident Communications Center.
Compacts
Formal working agreements among agencies to obtain mutual aid.
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Glossary of Terms
Complex
Part XII
Glossary of Terms
Two or more individual incidents located in the same general area assigned to a single Incident
Commander or to Unified Command.
Cooperating Agency
An agency supplying assistance other than direct tactical or support functions or resources to the incident
control effort (e.g., Red Cross, Telephone Company, etc.).
Coordination
The process of systematically analyzing a situation, developing relevant information, and informing
appropriate command authority of viable alternatives for selection of the most effective combination of
available resources to meet specific objectives. The coordination process (which can be either intra-or
interagency) does not involve dispatch actions. However, personnel responsible for coordination may
perform command or dispatch functions within the limits established by specific agency delegations,
procedures, legal authority, etc.
Coordination Center
Term used to describe any facility that is used for the coordination of agency or jurisdictional resources in
support of one or more incidents.
Cost Sharing Agreements
Agreements between agencies or jurisdictions to share designated costs related to incidents. Cost sharing
agreements are normally written but may also be oral between authorized agency and jurisdictional
representatives at the incident.
Cost Unit
Functional unit within the Finance Section responsible for tracking costs, analyzing cost data, making cost
estimates, and recommending cost-saving measures.
Critical Infrastructure
There are 16 critical infrastructure sectors whose assets, systems, and networks, whether physical or
virtual, are considered so vital to the United States that their incapacitation or destruction would have a
debilitating effect on security, national economic security, national public health or safety, or any
combination thereof.
-0-
Decontamination
That action that is required to physically remove or chemically change the contaminants from personnel
and equipment.
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Glossary of Terms
Delegation of Authority
Part XII
Glossary of Terms
A statement provided to the Incident Commander by the Agency Executive delegating authority and
assigning responsibility. The Delegation of Authority can include objectives, priorities, expectations,
constraints, and other considerations or guidelines as needed. Many agencies require written Delegation
of Authority to be given to Incident Commanders prior to their assuming command on larger incidents.
Demobilization Unit
Functional unit within the Planning Section responsible for assuring orderly, safe, and efficient
demobilization of incident resources.
Deputy
A fully qualified individual who, in the absence of a superior, could be delegated the authority to manage
a functional operation or perform a specific task. In some cases, a Deputy could act as relief for a superior
and therefore must be fully qualified in the position. Deputies can be assigned to the Incident Commander,
General Staff, and Branch Directors.
Director
The ICS title for individuals responsible for supervision of a Branch.
Disease X
The World Health Organization (WHO), to prioritize research and development for possible public health
emergencies, has identified "Disease X" as a potential public health risk because of its epidemic potential
for which there are no, or insufficient, countermeasures. Disease X represents the awareness that a
serious international epidemic could be caused by a pathogen currently unknown to cause human disease.
Dispatch
The implementation of a command decision to move a resource or resources from one place to another.
Dispatch Center
A facility from which resources are assigned to an incident.
Division
Divisions are used to divide an incident into geographical areas of operation. A Division is located within
the ICS organization between the Branch and the Task Force/Strike Team (See Group). Divisions are
identified by alphabetic characters for horizontal applications and, often, by floor numbers when used in
buildings.
Documentation Unit
Functional unit within the Planning Section responsible for collecting, recording, and safeguarding all
documents relevant to the incident.
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-E-
Emergency Operations Center (EOC}
Part XII
Glossary of Terms
A pre-designated facility established by an agency or jurisdiction to coordinate the overall agency or
jurisdictional response and support to an emergency.
Emergency Operations Plan (EOP)
The plan that each jurisdiction has and maintains for responding to appropriate hazards.
Emergency Preparedness Manager
The individual within each political subdivision that has coordination responsibility for jurisdictional
emergency management.
Engine Company
Any ground vehicle providing specified levels of pumping, water, hose capacity, and personnel.
Evacuation
The removal of potentially endangered persons from an area threatened by a hazardous incident
Event
A planned, non-emergency activity, verses an incident which is an unplanned emergency occurrence. ICS
can be used as the management system for a wide range of events, e.g., parades, concerts, or sporting
events.
Exclusion Zone
That area immediately around the spill. That area where contamination does or could occur. The
innermost of the three zones of a hazardous materials site. Special protection is required for all personnel
while in this zone.
-F-
Finance Section
The Section responsible for all incident costs, financial considerations, and recovery planning. Includes the
Claims Unit, Cost Unit, and Time Unit.
First Responder
Personnel who have responsibility to initially respond to emergencies such as firefighters, law
enforcement, lifeguards, forestry, EMS, ambulance, and other public service personnel.
Fuel Tender
Any vehicle capable of supplying fuel to ground or airborne equipment.
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Glossary of Terms
Function
Part XII
Glossary of Terms
In ICS, function refers to the five major activities in ICS, i.e., Command, Operations, Planning, Logistics,
and Finance. The term function is also used in Carlsbad's EOC when describing the activity involved, for
example, developing situational awareness, conducting evacuations, operating shelter, conducting
damage assessment, etc.
-G-
General Staff
The group of incident management personnel reporting to the Incident Commander. They may each have
a deputy, as needed. The General Staff consists of:
Operations Section Chief
Planning Section Chief
Logistics Section Chief
Finance Section Chief
Geographic Information System (GIS)
A Geographic Information System (GIS) is an organized collection of computer hardware, software,
geographic data, people, and methods designed to efficiently capture, store, update, analyze, and display
all forms of geographically referenced information.
Group
Groups are established to divide the incident into functional areas of operation. Groups are composed of
resources assembled to perform a special function not necessarily within a single geographic division. (See
Division.) Groups are located between Branches (when activated) and Resources in the Operations
Section, for example, Medical Group.
-H-
Hazardous Material (HazMat)
Any material that is explosive, flammable, poisonous, corrosive, reactive, or radioactive, or any
combination, arid requires special care in handling because of the hazards it poses to public health, safety,
and/or the environment.
Hazardous Materials Incident
Uncontrolled, unlicensed release of hazardous materials during storage or use from a fixed facility or
during transport outside a fixed facility that may affect the public health, safety, and/or environment.
Helibase
The main location for parking, fueling, maintenance, and loading of helicopters operating in support of an
incident.
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Glossary of Terms
Helicopter Tender
Part XII
Glossary of Terms
A ground service vehicle capable of supplying fuel and support equipment to helicopters.
Helispot
Any designated location where a helicopter can safely take off and land. Some helispots may be used for
loading of supplies, equipment, or personnel.
Hierarchy of Command
(See Chain of Command)
Hospital Alert System
A communications system between medical facilities and on-incident medical personnel, which provides
available hospital patient receiving capability and/or medical control.
Human Caused Incident
Disasters created by man, either intentionally or by accident.
-1-
Incident
An unplanned occurrence, either human caused or by natural phenomena, that requires action by
emergency service personnel to prevent or minimize loss of life or damage to property and/or natural
resources.
Incident Action Plan (IAP)
Contains field objectives reflecting the overall incident strategy, specific tactical actions and supporting
information for the next operational period. The plan may be oral or written. When written, the plan may
have several forms as attachments (e.g., traffic plan, safety plan, communications plan, map, etc.). In the
EOC, this plan is referred to as the EOC Action Plan and contains response support objectives.
Incident Base
Location at the incident where the primary logistics functions are coordinated and administered. (Incident
name or other designator will be added to the term Base.) The Incident Command Post may be collocated
with the Base. There is only one Base per incident.
Incident Command Post (ICP)
The location at which the primary command functions are executed. The ICP may be co-located with the
incident base or other incident facilities.
Incident Command System
A flexible standardized on-scene emergency management concept specifically designed to allow its user(s)
to adopt an integrated organizational structure equal to the complexity and demands of single or multiple
incidents without being hindered by jurisdictional boundaries.
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Glossary of Terms
Incident Commander (IC)
Part XII
Glossary of Terms
The individual responsible for the command of all incident operations at the incident site.
Incident Management Team
The Incident Commander, appropriate Command and General Staff personnel assigned to an incident.
IMT's may be made up of either local or out of area resources.
Incident Objectives
Statements of guidance and direction necessary for the identification of appropriate response tasks,
resources, and points of contact. Incident objectives must be achievable and measurable, yet flexible
enough to allow for strategic and tactical alternatives. S.M.A.R.T. objectives are Specific, Measurable,
Achievable, Relevant, and Time-Oriented.
Incident Support Organization
Includes any off-incident support provided to an incident. Examples would be Agency Dispatch centers,
Airports, Mobilization Centers, etc.
Initial Action
The actions taken by responders who are first to arrive at an incident.
Initial Response
Resources initially committed to an incident.
-J-
Jurisdiction
The range or sphere of authority. Public agencies have jurisdiction at an incident related to their legal
responsibilities and authority for incident mitigation. Jurisdictional authority at an incident can be political
or geographical (e.g., city, county, state, or federal boundary lines) or functional (e.g., police department,
health department, etc.). Also used to mean the organization having jurisdiction and responsibility for a
specific geographical area, or a mandated function, for example, city, county, etc. (See Multijurisdictional).
Landing Zone
(See Helispot)
LCES Checklist
-L-
In the wild land fire environment, Lookouts, Communications, Escape Routes, Safety Zones (LCES) is key to
safe procedures for firefighters. The elements of LCES form a safety system used by firefighters to protect
them. This system is put in place before fighting the fire: select a lookout or lookouts, set up a
communication system, choose escape routes, and select a safety zone or zones.
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Emergency Operations Plan
Part XII
Glossary of Terms
)
Glossary of Terms
Leader
The ICS title for an individual responsible for a Task Force, Strike Team, or functional unit.
Liaison Officer
A member of the Management Section responsible for coordinating with representatives from
cooperating and assisting agencies.
Life-Safety
Refers to the joint consideration of both the life and physical well-being of individuals.
Logistics Section
The Section responsible for providing facilities, services, and materials for the incident. Includes Care &
Shelter Branch, Communications Unit, Transportation Unit, and Technology Unit.
-M-
Mass Casualty Incident
Any medical emergency that would require the use of multiple mutual aid medical resources. See San
Diego County Plan Annex D.
Management by Objectives (MBO)
A top-down management activity to achieve incident objectives. In Carlsbad's EOC, incident objectives are
divided into tasks, resources, and assigned points of contact. Management by Objectives is achieved
through the Planning "P" process.
Management Section
The Section responsible for oversight of the emergency response and recovery effort in the EOC. Includes
EOC Director, EOC Coordinator, Liaison/ AFN Officer, Public Information Officer, Continuity Officer, and
Public Welfare Officer.
Medical Group/Division Organizational Structure
This is designed to provide the Incident Commander with a basic expandable system for handling patients
in a mass casualty incident.
Medical Supply Cache
A cache consists of standardized medical supplies and equipment stored in a predetermined location for
dispatch to incidents.
Medical Team
Combinations of medical trained personnel who are responsible for on scene patient treatment.
Medical Unit
Functional unit within the Service Branch of the Logistics Section responsible for the development of the
Medical Emergency Plan, and for providing emergency medical treatment of incident personnel.
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Glossary of Terms
Memorandum of Agreement (MOA)
Part XII
Glossary of Terms
A memorandum of agreement (MOA) is a written document describing a cooperative relationship
between two parties wishing to work together on a project or to meet an agreed upon objective. An MOA
serves as a legal document and describes the terms and details of the partnership agreement.
Memorandum of Understanding (MOU)
A memorandum of understanding (MOU) is often a nonbinding agreement between two or more parties
outlining the terms and details of an understanding, including each parties' requirements and
responsibilities.
Mobilization
The process and procedures used by organizations federal, state, and local for activating, assembling, and
transporting resources that have been requested to respond to or support an incident.
Mobilization Center
An off-incident location at which emergency service personnel and equipment are temporarily located
pending assignment, release, or reassignment.
Morgue
Area Designated for temporary placement of the deceased persons. The Morgue is the responsibility of
the Medical Examiner's Office when a Medical Examiner's representative is on-scene.
Multi-Agency Coordination
A generalized term which describes the functions and activities of representatives of involved agencies
and/or jurisdictions who come together to make decisions regarding the prioritizing of incidents, and the
sharing and use of critical resources. The MAC organization is not a part of the on-scene ICS and is not
involved in developing incident strategy or tactics.
Multi-Agency Coordination System
The combination of personnel, facilities, equipment, procedures, and communications integrated into a
common system. When activated, MACS has the responsibility for coordination of assisting agency
resources and support in a multi-agency or multijurisdictional environment. A MAC Group functions
within the MACS.
Multi-Agency Incident
An incident where one or more agencies assist a jurisdictional agency or agencies. May be single or unified
command.
Multijurisdictional Incident
An incident requiring action from multiple jurisdictions that have a statutory responsibility for incident
response. In ICS, these incidents should be managed under Unified Command.
Mutual Aid Agreement
Written agreement between agencies and/or jurisdictions in which they agree to assist one another upon
request, by furnishing personnel and equipment.
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Glossary of Terms
-N-
Natural Hazard
Emergencies caused by elements in the natural environment other than man.
-0-
Officer
Part XII
Glossary of Terms
The ICS title for the personnel responsible for the Command Staff positions of Safety, Liaison, and
Information.
Operational Period
The period scheduled for execution of a given set of operational actions as specified in the Incident Action
Plan. Operational Periods can be of various lengths, although not over 24 hours.
Operations Coordination Center (OCC)
Primary facility where Multi~Agency Coordination System operations occur. It houses the staff and
equipment necessary to perform the MACS functions.
Operations Section
The Section responsible for all operations at the incident. Includes Fire & Rescue Branch, Law Enforcement
Branch, and Public Works Branch.
Out-of-Service Resources
Resources assigned to an incident but unable to respond for mechanical, rest, or personnel reasons.
-P-
Personal Protective Equipment (PPE)
That equipment and clothing required to shield or to isolate personnel from the chemical, physical, and
biologic hazards that may be encountered at a hazardous materials incident.
Personnel Accountability
The ability to account for the location and welfare of personnel. It is accomplished when supervisors
ensure that ICS principles and processes are functional and personnel are working within these guidelines.
Also, a key element in the facility evacuation process.
Planning Meeting
A meeting held as needed throughout the duration of an incident to select specific strategies and tactics
for incident control operations, and for service and support planning. On larger incidents, the planning
meeting is a major element in the development of the Incident Action Plan.
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Glossary of Terms
Planning Section
Part XII
Glossary of Terms
Responsible for the collection, evaluation, and dissemination of information related to the incident, and
for the preparation and documentation of Incident Action Plans . The Section also maintains information
on the current and forecasted situation, and on the status of resources assigned to the incident. Includes
GIS and Environmental Specialists, Damage Assessment Unit, Documentation Unit, Situation Status Unit,
and Construction & Engineering Unit.
Public Information Officer (PIO)
A member of the Command Staff responsible for interfacing with the public and media or with other
agencies requiring information directly from the incident. There is only one Public Information Officer
(PIO) per incident. The PIO may have assistants.
Public Safety Grid System
The coordinate system used in San Diego County to identify area locations.
-R-
Radio Cache
A supply of radios stored ir;i a pre-determined location for assignment to incidents. A cache is maintained
in the AUXCOM room across from the EOC.
Refuge Area
An area identified within the Exclusion Zone, if needed, for the assemblage of contaminated individuals
to reduce the risk of further contamination or injury. The Refuge Area may provide for gross
decontamination and triage.
Rescue
To save someone or something from a dangerous, harmful, or difficult situation. Rescue shall be
performed by bystanders or by emergency personnel using appropriate personal p~otective equipment.
Resources
Personnel, equipment, supplies, facilities, transportation, information, etc. available, or potentially
available, for assignment to incidents tasks and objectives. Resources can be described by ICS kind and
type.
Resources Unit
Functional unit within the Planning Section responsible for recording the status of resources committed
to the incident. The Unit also evaluates resources currently committed to the incident, the impact that
additional responding resources will have on the incident, and anticipated resource needs.
Responder Rehabilitations
Also known as "rehab;" resting and treatment of incident personnel who are suffering from the effects of
strenuous work and/or extreme conditions.
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Glossary of Terms
Response Support
Part XII
Glossary of Terms
A term used in this document to distinguish, and characterize, the response management support
activities that occur in the EOC from field level command-directed actions.
-S-
Safe Refuge Area (SRA)
An area within the Contamination Reduction Zone for the assemblage of individuals who are witnesses to
the hazardous materials incident or who were on site at the time of the spill. This assemblage will provide
for the separation of contaminated persons from non-contaminated persons.
Safety Officer
A member of the Command Staff responsible for monitoring and assessing safety hazards or unsafe
situations, and for developing measures for ensuring personnel safety. The Safety Officer should conduct
a safety review of response support tasks identified during the tasks (tactics) meeting using the ICS 215A
form. The Safety Officer may have assistants.
Search Marking System
A standardized marking system employed during and after the search of a structure for potential victims.
Section
That organizational level with responsibility for a major functional area of the incident, e.g., Operations,
Planning, Logistics, Finance. Organizationally, the Section is located between Branch and Incident
Commander or EOC Director.
Site Survey
An assessment conducted at potential shelter locations to determine resources available at that site.
Situation Unit
Functional unit within the Planning Section responsible for the collection, organization, and analysis of
incident status information, and for analysis of the situation as it progresses. Reports to the Planning
Section Chief.
Situational Awareness and Collaboration Tool (SCOUT)
The Next-Generation Incident Command System (NICS) software called Situation Awareness and
Collaboration Tool (SCOUT) provides an information-sharing environment to facilitate operational and
tactical collaboration among California emergency responders and interagency situational awareness for
local, tribal, state, and federal partners for small to extreme scale homeland security incidents, such
natural disasters, technological hazards, intentional attacks, and human-caused emergencies.
Span of Control
The supervisory ratio of from three-to-seven individuals, "':ith five-to-one being established as optimum.
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Glossary of Terms
Staging Area
Part XII
Glossary of Terms
Staging Areas are locations set up at an incident where resources can be placed while awaiting a tactical
assignment. Staging Areas are managed by the Operations Section.
Standardized Emergency Management System (SEMS)
A system utilizing ICS principles including the five elements of Command, Operations, Planning, Logistics,
and Finance. SEMS is used in California at five levels: Field Response, Loca l Government, Operational
Areas, Regions, and State.
Strike Team
Specified combinations of the same kind and type of resources, with common communications and a
leader.
Supervisor
The ICS title for individuals responsible for command of a Division or Group.
-T-
Tactics
To avoid common confusion over the distinction between strategy and tactics, Carlsbad EOC uses the term
tasks in places where ICS uses the term tactics.
Task Force
A combination of single resources assembled for a tactical need, with common communications and a
leader.
Technical Specialists
Personnel with special skills that can be used anywhere within the ICS organization.
Technological Hazards
Emergencies that involve materials created by man and that pose a unique hazard to the public and
environment.
Temporary Flight Restrictions (TFR)
Temporary airspace restrictions for non-emergency aircraft in the incident area. TFRs are established by
t he FAA to ensure aircraft safety, and are normally limited to a five-nautical-mile radius and 2000 feet in
altitude.
Time Unit
Functional unit within the Finance Section responsible for recording time for incident personnel and hired
equipment.
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Triage
City of Carlsbad
Emergency Operations Plan
Glossary of Terms
Part XII
Glossary of Terms
The screening and classification of sick, wounded, or injured persons to determine priority needs to ensure
the efficient use of medical personnel, equipment, and facilities.
Triage Tag
A tag used by triage personnel to identify and document the patient's medical condition. San Diego first
responders are moving from triage tags to triage tape.
Type
Refers to resource capability. A Type I resource provides a greater overall capability due to power, size,
capacity, etc., than would be found in a Type 2 resource. Resource typing provides managers with
additional information in selecting the best resource for the task. (See an example of FEMA Typed
Resource Definitions.)
-U-
Unified Area Command
A Unified Area Command is established when incidents under an Area Command are multijurisdictional.
(See Area Command and Unified Command).
Unified Command
In ICS, Unified Command is a unified team effort which allows all agencies with responsibility for the
incident, either geographical or functional, to manage an incident by establishing a common set of
incident objectives and strategies. This is accomplished without losing or abdicating agency authority,
responsibility, or accountability.
Unit
The organizational element having functional responsibility for a specific incident planning, logistics, or
finance activity.
Unity of Command
The concept by which each person within an organization reports to one and only one designated person.
-W-
WebEOC
The County of San Diego Operational Area uses WebEOC as a web-based information management system
that provides a single access point for the collection and dissemination of emergency or event-related
information. WebEOC provides real-time information as provided by the users and can be used during the
planning, mitigation, response, and recovery phases of any emergency. The system allows for sharing of
information in a variety of ways including document sharing, photo uploading, and other GIS information.
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Supporting Documentation
Supporting Documentation
Part XIV
Supporting Documentation
1. After action reports and corrective actions from previous training, planning, exercises, and
incidents
2. California Governor's Office of Emergency Services (Cal OES) Emergency Operations Plan (EOP)
Crosswalk for Plan Review
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Carlsbad Emergency Operations Plan
Functional Annexes
Overview
Functional Annexes
The functional annexes expand on the information provided in the Basic Plan. Functional annexes detail
response organization, resources, and capabilities generally common to most response operations and
are not tailored for any hazard-specific incident response. Each annex focuses on an emergency response
support function. The 19 functional annexes included in the City of Ca rlsbad EOP are:
• Annex A Emergency Management
• Annex B Fire and Rescue Operations
• Annex C Law Enforcement Operations
• Annex D Mass-Casualty Operations
• Annex E Public Health Operations
• Annex F Department of the Chief Medical Examiner Operations
• Annex G Care and Shelter Operations
• Annex H Environmental Health Operations
• Annex I Communications and Warning Systems
• AnnexJ Construction and Engineering Operations
• Annex K Logistics
• Annex L Emergency Public Information
• Annex M Behavioral Health Operations
• Annex N (Not Assigned)
• Annex 0 Animal Services
• Annex P Terrorism
• AnnexQ Evacuation
• Annex R Cyber Disruption Response Planning
• Annex TBD Wild/and/Urban Interface Fire
• Annex TBD Earthquake
The above list of annexes highlighted in blue contain annexes specifically developed for the City of
Carlsbad. The remaining annexes are County EOP annexes in which Carlsbad has an interest, but for which
Carlsbad does not have lead responsibility and/or resources for its implementation. See San Diego County
EOP for more information.
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Annex A -Emergency Management
Functional Annexes
Annex A describes the City of Carlsbad's Emergency Operations Center (EOC) and the positions and
activities within the EOC. The EOC is divided into six sections:
1. Policy Group
2. Management
3. Operations
4. Planning
5. Logistics
6. Finance
Under NIMS, the sections are designed to be flexible and scalable for any incident. The EOC closely mirrors
the Incident Command System with minor modifications as necessary. Communications between the field
and the EOC occurs between established reporting structures.
Annex B -Fire and Rescue Operations
Annex Bis devoted to Fire and Rescue Operations. The Carlsbad Fire Department can handle most fires,
· but there are several mutual aid agreements, both written and unwritten between fire agencies. Some of
the agreements call for automatic aid (boundary drop), meaning that when a first alarm is given the closest
resource responds regardless of jurisdiction.
The Carlsbad Fire Department can request additional assistance through the North Zone Coordinator to
the OA Fire and Rescue Coordinator (California Department of Forestry and Fire Protection), also known
as CAL FIRE. The North Zone Coordinator will work with the OA Fire and Rescue Coordinator to request
needed resources and prepared to receive and utilize the mutual aid provided.
Annex C -Law Enforcement Operations
Annex C addresses the coordination between the Carlsbad Police Department and the many different
local, state, federal, and tribal law enforcement entities that work together to provide security to the
region during normal operations. The annex addresses coordinated response when law enforcement
mutual aid is required in the region.
Annex D -Mass-Casualty Operations
Annex D identifies the system of Base Hospitals, trauma facilities and satellite hospitals in the region. It
also defines the role of paramedics, emergency medical technicians, hospital personnel, law enforcement,
fire, and hazardous materials specialists, among others. It defines communications links between the field,
the hospitals, and the EMS Department Operations Center (Medical Operations Center). It also describes
the National Disaster Medical System (NDMS) which can be activated in the event of a major emergency
where the number of injured exceeds local capabilities. San Diego County Health and Human Services
Agency (HHSA) Emergency Medical Services (EMS) is responsible for the update and revisions to Annex D.
Annex E -Public Health Operations
Annex E describes the roles and responsibilities of the Public Health Divisions of the San Diego County
HHSA, including Public Health Nurses, the Public Health Lab, and various other divisions. Annex E describes
HHSA's responsibility and response during a public health emergency/disaster.
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Annex F -Department of the Chief Medical Examiner Operations
Functional Annexes
Annex F defines the role of the Department of the Chief Medical Examiner during and following a disaster,
and discusses statewide Mutual Aid. The San Diego County Department of the Chief Medical Examiner is
the agency responsible for investigating deaths primarily resulting from sudden and unexpected causes,
and certifying the cause and manner of such deaths, identifying victims of mass fatality incidences, and in
storage of human remains until final disposition can be made. To help with disaster operations, the
Medical Examiner may request assistance from outside agencies, including use of the California Coroner's
Mutual Aid Agreement, depending on the situation, and the US Department of Health and Human
Services' Disaster Mortuary Operations Response Teams (DMORT).
Annex G -Care and Shelter Operations
Annex G describes the responsibilities of the City of Carlsbad and other governmental and non-
governmental agencies responding to or acting in support of mass care and shelter operations.
Annex H -Environmental Health Operations
Annex H describes the roles and responsibilities of the San Diego County Department of Environmental
Health for a coordinated Environmental Health response to actual or potential public and environmental
health disasters.
Annex I -Communications and Warning Systems
Annex I addresses the communications and the Alert and Warning systems that are currently in place in
the City of Carlsbad for emergency response and notification.
Annex J -Construction and Engineering Operations
Annex J defines the role of Public Works Department. It identifies public works and engineering-related
support. Activities within the scope of this function include conducting pre-incident and post incident
assessments of public works and infrastructure; providing technical assistance to include engineering
expertise, construction management, and contracting; and providing emergency repair of damaged public
infrastructure and critical facilities.
Annex K -Logistics
Annex K describes the functions carried out within the Logistics Section of the EOC, including the
requesting and procurement of resources, and donations management.
Annex L -Emergency Public Information
Annex L describes the content and procedures for providing accurate and complete public information.
This annex also describes the roles and responsibilities of the members of the EOC Public Information
Officer Team.
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Functional Annexes
Annex M -Behavioral Health Operations
Functional Annexes
Annex M describes the role of the Behavioral Health Division of San Diego County Health and Human
Services Agency during emergencies. Behavioral Health Services are provided to mitigate the effects of
acute and longer-term threats to the mental health of the population and to maintain the mental health
and safety of responders. Services may include crisis counseling and psychological first aid, and other
services to relieve mental health and/or substance abuse problems caused or aggravated by a disaster or
its aftermath.
Annex O -Animal Services
Annex O describes the emergency operations role of animal control and animal care agencies in the
region.
Annex P -Terrorism
Annex P provides a summary of the Terrorist Incident Emergency Response Protocol which is For Official
Use Only (FOUO). This protocol defines the framework for.developing and sustaining a comprehensive
and integrated approach addressing terrorism in the region. It is a blueprint for the development of
regional efforts for responding to and combating terrorism, with special emphasis on terrorist acts
employing weapons of mass destruction such as nuclear, biological, radiological, or chemical terrorism in
addition to conventional weapons (bombs).
Annex Q -Evacuation
Annex Q outlines procedures and resources used to conduct city evacuation operations.
Annex R -Cyber Disruption Response Planning
Annex R details the types of threats and disruptions that can significantly impact governmental business
operations. It provides a framework for a County-Level Cyber Disruption Response Team (CORT), which is
designed to provide cyber-related expertise to affected cyber assets to lessen the impact of a disruption
event.
Annex TBD -Wild/and/Urban Interface Fire
This annex addresses protocols and procedures associated with the threat of conflagration in San Diego
County. It outlines the roles and responsibilities of public safety agencies and other government
departments to minimize loss of life and/or damage to property and environment. It promotes a
coordinated response to a major Wild/and Fire.
Annex TBD -Earthquake
This annex provides an overview of the Operational Area's response to, and short-term recovery action
following, a major earthquake. It addresses policy, procedures, and earthquake-related roles and
responsibilities.
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Functional Annexes
Functional Annex to ESF Crosswalk
Functional Annexes
FEMA's Comprehensive Preparedness Guide (CPG) offers local jurisdictions the option of planning
emergency response operations in terms of traditional emergency management core functions (Annex A
through R in this plan), or Emergency Support Functions (ESF). FEMA's National Response Framework
(NRF) categorizes federal resource capabilities into Emergency Support Functions (ESF), and not functional
annexes. For large-scale disasters affecting Carlsbad in which federal assistance is contemplated, the
capabilities described in functional annexes may be supported by federal resources categorized by ESF.
To facilitate the interoperability between this local plan and federal response capabilities, the following
table (crosswalk) is provided.
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Functional Annexes
NRF Emergency Support Functions Carlsbad Functional Annexes
#1 Transportation K Logistics
I Communications and Warning Systems
#2 Communications CB SAP IT Disaster Recovery Plan
J Construction and Engineering
Operations #3 Public Works and Engineering Water and Waste Water CB SAP Emergency
Response Plans
#4 Firefighting B Fire and Rescue Operations
#5 Emergency Management A Emergency Management
#6 Mass Care, Emergency Assistance, Housing, G Care and Shelter Operations and Human Services
#7 Logistics Management and Resource Support K Logistics
D Mass Casualty Operations
E Public Health Operations
F Department of the Chief Medical
Examiner Operations
#8 Public Health and Medical Services M Behavioral Health Operations
0 Animal Services
OASAP HHSA Pandemic Influenza Plan
OASAP SONGS Emergency Response Plan
CB SAP Cities Readiness Initiative (CRI)
#9 Search and Rescue B Fire and Rescue Operations
H Environmental Health Operations
#10 Oil and Hazardous Materials Response Hazardous Materials Plan (including Oil OASAP Spill element)
E Public Health Operations #11 Agriculture and Natural Resources
0 Animal Services
#12 Energy OASAP Energy Resilience Plan
C Law Enforcement Operations #13 Public Safety and Security
Q Evacuation
OASAP Operational Area Recovery Plan
#14 Long-Term Community Recovery CB SAP Local Assistance Center Guide
CB SAP Multi-Jurisdictional Hazard Mitigation
Plan (includes City component)
L Emergency Public Information
#15 External Affairs Library Disaster Response and Recovery CB SAP Plan
CB SAP= City of Carlsbad Stand Alone Plan OA SAP= Operational Area Stand Alone Plan
Functional Annex to ESF Crosswalk
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Functional Annexes
Stand-Alone Plans
In addition to the EOP Basic Plan, Functional Annexes, and Hazard-specific Appendixes, relevant stand-
alone emergency plans exist and are, by reference, a part of this plan. These plans include:
Federal
1. EPA Regional Oil and Hazardous Substances Pollution Contingency Plan -Marine Oil Spill
2. U.S.C.G. Sector San Diego Area Contingency Plan -Marine Oil Spill
State
1. Cal ifornia Department of Public Health SNS Program CHEM PACK Project-Chemical Attack
2. California Homeland Security Strategy -Terrorism
3. California Tsunami Evacuation Playbook, City of Carlsbad -San Diego County-Tsunami
4. Southern California Catastrophic Earthquake Plan -Earthquake
5. State of California Emergency Plan -General
Regional
1. County of San Diego Office of Emergency Services Repopulation Protocol (Unincorporated Areas)
-Repopulation
2. County of San Diego Site Deconfliction Project Plan -Site Deconfliction
3. San Diego County Airports McClellan-Palomar Airport Emergency Plan -Airport
4. San Diego County Cyber Disruption Response Planning Annex (Draft) -Cyber Disruption
5. San Diego County Emergency Services Organization Wildfire Annex (Draft) -Wildfire
6. San Diego County Energy Resilience Plan -Energy
7. San Diego County Multi-Jurisdictional Hazard Mitigation Plan -HAZMAT
8. San Diego County Nuclear Power Plant Emergency Response Plan -Nuclear
9. San Diego County Operational Area Earthquake Annex (Draft) -Earthquake
10. San Diego County Operational Area Financial Donations Management (Draft) -Recovery
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Functional Annexes
11. San Diego County Operational Area Multi-Agency Feeding Plan (Draft) -Feeding
12. San Diego County Operational Area Oil Spill Contingency Element of the Area Hazardous Materials
Plan -Oil Spill
13. San Diego County Operational Area Point of Distribution Plan (Draft) -Recovery
14. San Diego County Operational Area Recovery Plan (Draft) -Recovery
15. San Diego County Operational Area Reunification (Draft) -Recovery
16. San Diego County Pandemic Influenza Plan -Pandemic
17. San Diego County Sheriff's Department Critical Access Worker Disaster Area Reentry Guide -
Reentry
18. San Diego County Terrorist Incident Emergency Response Protocol -Terrorism
19. San Diego Operational Area Critical Infrastructure Protection Plan -Critical Infrastructure
20. San Diego Urban Area Homeland Security Strategy-Security Strategy
21. San Diego Urban Area Security Initiative Threat and Hazard Identification and Risk Assessment
(THIRA)-THIRA
22. San Diego Urban Area Tactical Interoperable Communications Plan -Tactical Interoperable
Communications
23. Unified San Diego County Emergency Services Organization Operational Area Energy Shortage
Response Plan -Energy
Subregional
1. NORTH COMM Emergency Operations Manual -EOM
2. Oceanside Fire Department and SD County EMS Residential Care Facilities for the Elderly (RCFE)
Desktop Disaster Reference Manual -RCFE/AFN
3. San Diego North Zone Fire Agencies Ebola Virus Disease Preparedness and Operational Plan -
Pandemic
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Functional Annexes
City of Carlsbad
1. City of Carlsbad Continuity of Operations Plan -City Departments
2. City of Carlsbad Emergency Public Information Plan -PIO
3. City of Carlsbad Mass Prophylaxis Distribution and Dispensing Plan -CRI/Anthrax
4. City of Carlsbad Water/Waste Water Emergency Plan -Water/Waste Water
After-Action Reports
1. Arizona-Southern California Outages on September 8, 2011 Causes and Recommendations -
Power Outage
2. Boston Marathon Bombing April 15, 2013 After-Action Report -Terrorism
3. City of Carlsbad Poinsettia Fire May 14-16, 2014 After-Action Report -Wildfire
4. Hurricane Sandy October 29, 2012 After-Action Report -Hurricane
5. Lilac Fire December 7-18, 2017 After-Action Report-Wildfire
6. May 2014 San Diego County Wildfires After-Action Report -Wildfire
7. San Bernardino Inland Regional Center Terror Shooting Incident December 2, 2015 After-Action
Report -Terrorism
8. Out of Harmony: A Chronicle ofThe October 21, 1996 Harmony Grove Fire -Wildfire
9. Public Alert and Warning Program Assessment for Sonoma County Fires October 9-31, 2017 -
Wildfire
10. San Diego County Firestorms 2003 After-Action Report -Wildfire
11. San Diego County Firestorms 2007 After-Action Report -Wildfire
12. San Diego Countywide Power Outage September 8, 2011 Fact Sheet -Power Outage
13. State of California Governor's Blue-Ribbon Commission Fire Report 2003 -Wildfire
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Functional Annexes
Memorandum of Agreement or Understanding (MOA/MOU)
Functional Annexes
1. Carlsbad Fire Department and San Diego Gas and Electric Company for firefighting trailer and
response personnel -Fire
2. San Diego County Agreement 534858 with Metropolitan Transit System for Emergency
Transportation Services -Transportation
3. San Diego County Agreement 535448 with North County Transit District for Emergency
Transportation Services -Transportation
4. City of Carlsbad and 2-1-1 San Diego for emergency communications and public information -
Communications
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Hazard-Specific Appendices
Overview
Hazard-Specific Appendices
A hazard represents an event or physical condition that has the potential to cause fatalities, injuries,
property damage, infrastructure damage, agricultural losses, damage to the environment, interruption of
business, or other types of harm or loss. Vulnerability indicates the level of exposure of human life and
property to damage from natural and technological hazards and threats from human caused incidents.
The City of Carlsbad is vulnerable to a wide range of hazards and threats.
MJHMP Identified Hazards
Appendix 1: Wildland Fire
A wildfire is an uncontrolled fire spreading through vegetation and exposing or possibly consuming
structures. Wind-driven wildland fires spread quickly. Naturally occurring and non-native species of
grasses, brush, and trees fuel wildfires. A Wildland Urban Interface (WUI) fire (often called Wildland,
Vegetation, or Brush fires) are wildfires in a geographical area where structures and other human
development meet or intermingle with wild land or vegetative fuels.
Large amounts of open space and wildland make Carlsbad susceptible to brush fires year-round. The
proximity of native vegetation and the climate of the region contribute to a moderate to high threat of
wildfires in the city. Most of Carlsbad has only moderate fire threat; however, there is high and very high
fire threat in the central and eastern portions of the city.
Appendix 2: Earthquake/Liquefaction
An earthquake is a sudden motion or trembling that is caused by a release of strain accumulated within
or along the edge of the Earth's tectonic plates. The effects of an earthquake can be felt far beyond the
site of its occurrence. They usually occur without warning and, after just a few seconds, may (if severe)
cause massive damage and extensive casualties. Effects of earthquakes are ground motion and shaking,
surface fault ruptures, and ground failure (liquefaction). When a fault ruptures, seismic waves radiate,
causing the ground to vibrate. The severity of the vibration increases with the amount of energy released
and decreases with distance from the causative fault or epicenter. Soft soils can further amplify ground
motions. The severity of these effects is dependent on the amount of energy released from the fault or
epicenter. Additional effects may include landslides, tsunamis, and secondary hazards such as fires,
hazardous materials release, and dam failures.
There are no active faults that run directly through Carlsbad. Additionally, the California Geologic Survey
does not include the City of Carlsbad on its list of cities affected by Alquist-Priolo Earthquake Fault Zones.
The nearest fault to the city is the Newport-Inglewood-Rose Canyon Fault, which runs offshore of the
western edge of the city, is considered active and capable of producing damage and life-threatening
injury. Other faults in the region include the Coronado Bank, La Nacion, Elsinore, Agua Caliente, and San
Jacinto. The San Andres Fault, capable of producing a 7.8 magnitude earthquake, is understood to be the
biggest threat to Southern California.
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Appendix 3: Hazardous Materials
Hazard-Specific Appendices
Hazardous materials can include toxic chemicals, radioactive materials, infectious substances, and
hazardous wastes. An extremely hazardous material is defined as a substance that shows high acute or
chronic toxicity, carcinogenicity, bio-accumulative properties, persistence in the environment, or is water
reactive. "Hazardous waste," a subset of hazardous materials, is material that is to be abandoned,
discarded, or recycled, and includes chemical, radioactive, and biohazardous waste (including medical
waste). An accidental hazardous material release can occur wherever hazardous materials are
manufactured, stored, transported, or used. Such releases can affect nearby populations and con tam in ate
critical or sensitive environmental areas.
The County of San Diego, through its California Environmental Protection Agency (CalEPA) Unified
Program, has recorded approximately 338 facilities within Carlsbad that store and maintain chemical,
biological, and radiological agents, and explosives. In addition, 180 facilities within the city are registered
with the U.S. EPA as generators of hazardous waste. Furthermore, major transportation routes within
Carlsbad include Interstate 5 and State Route 78, surface streets, and the North County Transit District
(NCTD) commuter rail service. Petroleum pipelines, as well as the oil and natural gas pipelines to the
Encina Power Station, also traverse through Carlsbad, and there are high-pressure fuel lines along El
Camino Real and other areas. These transportation routes and pipelines are used to transport hazardous
materials from suppliers to users. Transportation accidents involving hazardous materials could occur on
any of the routes, potentially resulting in explosions, and physical contact by emergency response
personnel, environmental degradation, and exposure to the public.
Appendix 4: Flooding
Flooding occurs when normally dry land is inundated with water (or flowing mud) from rainfall or storm
surge. Floodplains are lowlands adjacent to rivers, lakes, lagoons, and oceans that are subject to recurring
floods. Most injury and death from floods occur when people are swept away by currents, while property
damage typically occurs because of inundation by sediment-filled water. Flooding can happen at any time
of the year, but most commonly in the winter and early spring due to rainy weather patterns and severe
winter storms.
Carlsbad is located within the Carlsbad Watershed Management Area, which is approximately 210 square
miles in area. There are numerous important surface hydrologic features within this area including four
unique coastal lagoons, t hree major creeks, and two large water storage reservoirs. Additionally, FEMA
prepares Flood Insurance Rate Maps (FIRMs) that identify 100-year and 500-year flood zones. Potential
flood hazard areas identified on the FIRM maps in Carlsbad include the entire coastline and the following
major drainage basins:
• Buena Vista Creek and Buena Vista Lagoon
• Agua Hedionda Creek, its northern tributary, and the Agua Hedionda Lagoon
• San Marcos Creek and its northern tributary
• Batiquitos Lagoon
• Encinitas Creek
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Hazard-Specific Appendices
Appendix 5: Climate Change
While the scope, severity, and pace of future climate change impacts are difficult to fully predict, it
currently impacts emergency management planning. Climate change may aggravate the magnitude and
frequency of emergencies.
Higher temperatures, changes in precipitation, decreased water supplies accompanied by increased
demand, increased risk of wildfire, a greater number of extremely hot days, the decline or loss of plant
and animal species, and other impacts of climate change are expected to continue to affect Carlsbad.
Climate change also has public health impacts. City residents who are already more vulnerable to health
challenges are likely to be the most affected by climate change. Increases in extreme heat events can
increase the risk of heat-related illness or death, or the worsening of chronic health conditions. AFN and
low-income populations may be more adversely impacted by climate change.
Natural Hazards
Appendix 6: Drought
Drought can affect surface water and groundwater supplies. The amount of surface water available to
both human and natural systems diminishes as water levels are reduced in reservoirs, lakes, ponds, and
wetlands. Streamflows decrease when springs dry up and soil moisture levels decline. Groundwater is also
affected because aquifers are not recharged and can be depleted. When precipitation finally does come,
surface water levels and streamflows decline quickly because the dry soil acts as a sponge, absorbing
water that would otherwise remain on the surface in streams, ponds, lakes, and reservoirs.
During times of drought, the City of Carlsbad may be exposed to some of the following risk factors:
• Decreased air and water quality, particularly in combination with high temperatures, which result
from drought can have direct negative impacts on health
• Vegetation is visibly dry, stream flows decline, water levels in lakes and reservoirs fall, and the
depth to water in wells increases
• Dry, hot, and windy weather, combined with dry vegetation and a spark -through either human
intent, accident or lightning -can start a wildfire
• Drier-than-normal conditions can increase the intensity and severity of wildfires
• Ash from drought-related wildfires and dust from dry land can drastically reduce air quality, with
higher concentrations of particulate matter in the air in areas affected by drought
• Flash flooding and mudslides in burn areas can also be damaging and deadly
• With limited water supplies and potential restrictions on water use, people may conserve water
even for basic hygienic needs and this cou ld result in the spread of infectious diseases or the
consumption of unclean foods
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Appendix 7: Extreme Heat
Extreme heat events are a public health threat because they often increase the number of daily deaths
(mortality) and other nonfatal adverse health outcomes (morbidity) in affected populations. Distinct
groups within the population, generally those who are older, very young, or poor, or have physical
challenges or mental impairments, are at elevated risk for experiencing extreme heat-attributable health
problems. Specific high-risk groups, including those with access and functional needs typically experience
a disproportionate number of health impacts from extreme heat conditions.
Identifying high-risk groups, including those with access and functional needs, allows Carlsbad's
emergency preparedness officials to develop and implement targeted notification and response actions
that may provide relief to those at risk during extreme heat events and help minimize associated health
impacts. These actions include:
• Establish and facilitate access to air-conditioned public shelters (Cool Zones)
• Establish systems to alert public health officials about high-risk individuals or those in distress
during an extreme heat (e.g., phone hotlines, high-risk lists)
• Directly assess and, if needed, intervene on behalf of those at greatest risk (e.g., the homeless,
older people, those with known medical conditions or other access and functional needs)
• Reschedule public events to avoid large outdoor gatherings when possible
Appendix 8: Landslides
Landslides can be triggered by both natural and man-induced changes in the environment. The geologic
history of an area, as well as activities associated with human occupation, directly determines, or
contributes to the conditions that lead to slope failure. Wildland fire burn scars increase the risk of
mudslides. The basic causes of slope instability can be inherent, such as weaknesses in the composition
or structure of the rock or soil; variable, such as heavy rain, snowmelt, and changes in ground-water level;
transient, such as seismic or volcanic activity; or due to new environmental conditions, such as those
imposed by construction activity, or burn scars.
While landslides and landslide prone sedimentary formations are present throughout the coastal plain of
western San Diego County, and landslides can occur anywhere, the risk to the City of Carlsbad is low.
Appendix 9: Severe Winter Storms
Severe winter storms can pose a hazard to the City of Carlsbad through flooding (particularly El Nino
events), coastal storms and erosion. The most dangerous and damaging feature of a coastal storm is storm
surge. Storm surges are large waves of ocean water that sweep across coastlines where a storm makes
landfall. Storm surges can inundate coastal areas damaging transportation infrastructure. If a storm surge
occurs at the same time as high tide, the water height will be even greater. Coastal erosion is the wearing
away of coastal land. Areas within Carlsbad that are particularly vulnerable to sea level rise are those areas
immediately adjacent to the coast and the lagoons. High winds can topple trees and create power outages.
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Hazard-Specific Appendices
Appendix 10: Space Weather
Hazard-Specific Appendices
Activity on the Sun can cause space weather storms that affect Earth. Space weather is a consequence of
the behavior of the Sun, the nature of Earth's magnetic field and atmosphere, and the Earth's location in
the solar system. Various phenomena originate from t b:e Sun that can result in space weather storms.
Outbursts from huge explosions on the Sun-Solar Flares and Coronal Mass Ejections (CME)-send space
weather storms hurling outward through the solar system. The Sun also emits a continuous stream of
radiation in the form of charged particles that make up the plasma of the solar wind.
Space weather may affect Carlsbad through disruption of electrical power supply, disturbance in
navigational systems, degraded aviation communications (Palomar Airport impact), loss of satellite
operations, disturbances in surveying equipment including GPS operations, and interference with high
frequency radio communications, internet, electronic devices, and cellular telephone operations.
Appendix 11: Tornado
A tornado is a narrow, violently rotating column of air that extends from the base of a thunderstorm to
the ground. Because wind is invisible, it is hard to see a tornado unless it forms a condensation funnel
made up of water droplets, dust, and debris. Tornadoes are the most violent of all atmospheric storms.
Tornadoes form from severe thunderstorms driven by the wind shear, rotation, and rising motion within
the storm cell. Tornados over water are called waterspouts. Likewise, when a waterspout moves from
water onto land, it is called a tornado. A waterspout can form from an ordinary cumulus cloud or from a
thunderstorm.
Although severe tornadoes are more common in the Great Plains states, tornadoes have struck Southern
California and San Diego in the past, although infrequently.
Appendix 12: Tsunami
Tsunamis are a series of large waves of extremely long wavelength and period usually generated by a
violent, impulsive undersea disturbance or activity near the coast or in the ocean. When a sudden
displacement of a large volume of water occurs (or if the sea floor is suddenly raised or dropped by an
earthquake) big tsunami waves can be formed. The waves travel out of the area of origin and can be
extremely dangerous and damaging when they reach the shore. Tsunamis can be either near-source or
distance-source origin.
Major strike-slip fault systems in the region are of great significance to San Diego due to the proximity of
potential earthquake sources to the harbor and the coastal region. However, historic seismic shaking
levels in the San Diego region, including in Carlsbad, have not been sufficient to trigger damaging
tsunamis, and as such, the city generally has a low tsunami risk. Near-source tsunamis potentially pose a
greater risk due to reduced hazard notification time.
Appendix 13: Volcanic Ash
Volcanic ash is composed of fine particles of fragmented volcanic rock and is formed during volcanic
explosions, from avalanches of hot rock that flow down the side of volcanoes, or from red-hot liquid lava
spray. While Carlsbad has no known active, or inactive, volcanos nearby, there is a remote threat of
volcanic ash from a supervolcano eruption in the Yellowstone National Park in Wyoming.
-
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Technological Hazards
Appendix 14: Dam Failure
Hazard-Specific Appendices
Hazard-Specific Appendices
Dams are water storage, control or diversion structures that impound water upstream in reservoirs. Dam
failure can take several forms, including a collapse of, or breach in, the structure. While most dams have
storage volumes small enough that failures have few or no repercussions, dams storing large amounts can
cause significant flooding downstream.
There are four dams located within or adjacent to Carlsbad: Calavera, Maerkle, San Marcos, and Bressi.
The Calavera, Maerkle, and San Marcos dams have been assigned high hazard ratings and have emergency
action plans in place. The Bressi dam has a low hazard rating and has an emergency action plan in place.
These dams are periodically inspected by the State of California Division of Dam Safety. An additional
inundation area for Carlsbad is possible from the Stanley A. Mahr Reservoir in Encinitas. Available
inundation maps are found in the appendix.
Appendix 15: Gas Pipeline Rupture
Gas distribution systems consist of distribution main lines and service lines. Distribution main lines are
generally installed in underground utility easements alongside streets and highways. Distribution service
lines run from the distribution main line into homes or businesses. Distribution service lines are not
generally indicated by above-ground markers.
Although there may be a myriad of ways that a pipeline explosion can occur, most such explosions occur
because of a few common causes: Improper installation, excavation work, defective safety equipment,
lapses in maintenance, failure to respond, and failure to properly train.
In San Diego County, natural gas is transmitted by SoCal Gas from the north via 30-inch and 16-inch
pipelines from the Moreno Compressor station in Riverside County. Most of San Diego Gas &Electric's
(SDG&E) supply originates from the Blythe system on the border of Arizona.
The pipelines are interconnected approximately at their midpoint and again near their southern terminus.
The northern cross-tie runs between Carlsbad and Escondido, with the southern cross-tie running near
Miramar. A large diameter pipeline extends from the cross-tie at Miramar to Santee. At Santee, another
large diameter pipeline extends to the Otay Mesa metering station at the U.S./Mexico border.
Appendix 16: Marine Oil Spill
Marine oil spills most often are caused by accidents involving tankers, barges, pipelines, refineries, drilling
rigs, and storage facilities. Depending on the circumstances, oil spills can be very harmful to marine birds
and mammals and can harm fish and shellfish. Oil destroys the insulating ability of fur-bearing mammals,
such as sea otters, and the water-repelling abilities of a bird's feathers, thus exposing these creatures to
the harsh elements. Many birds and animals also ingest (swallow) oil when they try to clean themselves,
which can poison them. Depending on just where and when a spill happens, from a few up to hundreds
or thousands of birds and mammals can be killed or injured.
With seven miles of Pacific Coastline and three lagoons, Carlsbad is potentially at risk from a marine oil
spill.
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Hazard-Specific Appendices
Appendix 17: Palomar Airport Incident
Hazard-Specific Appendices
McClellan-Palomar Airport is a general aviation airport owned and operated by the County of San Diego.
McClellan-Palomar Airport is categorized by the Federal Aviation Administration (FAA) as a non-hub
primary airport. The Airport experiences significant general aviation and corporate aircraft activity.
As McClellan-Palomar Airport is completely within the city limits of the City of Carlsbad, and according to
San Diego County Airports, there we approximately 164,348 flights per year, there is significant risk of an
aircraft incident occurring.
Appendix 18: Power Outage/Energy Shortage
The supply, transmission, distribution and generation of energy is vulnerable to several hazards including
natural disasters, equipment failures, weather extremes, energy market fluctuations causing disruptions,
intentional damage, and/or politically motivated events. Service disruption can affect a community,
region, state, or the nation. Any prolonged interruption of the supply of basic energy -whether it is
petroleum products, electricity, and natural gas -could do considerable harm, and the loss of energy can
result in threats to public health, safety and/or economic emergencies.
Energy is an essential component to the economic viability and daily operations of the City of Carlsbad.
For Carlsbad, five main energy-dependent areas include electricity, fuel/petroleum, natural gas, water,
and wastewater.
Appendix 19: Radiological Accident
Technological hazards involving radiological material releases can occur at facilities (fixed site) or along
transportation routes (off-site). They can occur because of human carelessness, technological failure,
intentional acts, and natural hazards. When caused by natural hazards, these incidents are considered
secondary hazards, whereas intentional acts are terrorism. Radiological materials releases, depending on
the substance involved and type of release, can directly cause injuries and death and contaminate air,
water, and soils. While the probability of a major release at any facility or at any point along a known
transportation corridor is relatively low, the consequences of releases of these materials can be serious.
The highest potential for risk for Carlsbad may be radioactive material transported by trucks, rail, and
other shipping methods.
Appendix 20: Sewage Spill/Wastewater Incident
Sewage spills can potentially cause health hazards, damage homes and businesses, and threaten the
environment, local waterways and lagoons, and beaches.
San Diego County beaches are routinely closed because of sewage spills and storm run-off. Bacterial levels
can increase significantly in ocean and bay waters, especially near storm drain, river, and lagoon outlets,
during and after rainstorms. Elevated bacterial levels may continue for a period of up to 3 days depending
upon the intensity of rainfall and volume of runoff. Waters contaminated by urban runoff may contain
human pathogens (bacteria, viruses, or protozoa) that can cause illnesses. In Carlsbad, sewage pipe or lift
station infrastructure failure is a potential cause of sewage contamination.
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Hazard-Specific Appendices
Appendix 21: Space Debris
Hazard-Specific Appendices
Space debris in the near-Earth space environment is made up of micro meteoroids and man-made orbital
debris. The man-made debris consists mainly of fragmented rocket bodies and spacecraft parts created
by 50 years of space exploration. However, the danger of space debris re-entering the Earth's atmosphere
and causing injury or damage is estimated to be less than a one in one trillion. While an average of one
cataloged, or tracked, piece of debris falls back to Earth each day, a significant amount of debris does not
survive the severe heating which occurs during re-entry. Components which do survive are most likely to
fall into the oceans or other bodies of water or onto sparsely populated regions of the Earth.
The risk to Carlsbad of space debris causing injury or damage is negligible.
Appendix 22: Structure Fire
According to the United States Fire Administration National Fire Incident Reporting System {NFIRS), during
the five-year period of 2011-2015, U.S. fire departments responded to an estimated average of 358,500
home structure fires per year. These fires caused an annual average of 2,510 civilian deaths, 12,300 civilian
fire injuries, and $6.7 billion in direct property damage. Home fires accounted for three-quarters {73%) of
all reported structure fires, 93% of civilian structure fire deaths, 87% ofthe civilian structure fire injuries,
and two-thirds {68%) of direct structure fire property loss.
During the same study period, roughly one of every 326 households per year had a reported home fire.
On average, seven people died in U.S. home fires per day.
With over forty-six thousand housing units, significant commercial, industrial, and hotel development, the
City of Carlsbad is at risk for potential structure fires.
Appendix 23: Transportation Accident
Transportation accidents involving air, rail, road, and maritime transit are similar in that they generally
involve fast moving transport carrying many people, or large quantities of goods, that can cause direct or
indirect damage to the public and the environment surrounding the site of the accident. The effects of
these accidents are multiplied when several of the same, or different, means of transport are involved;
when they hit structures or installations sheltering people; or when they release hazardous substances.
Hazard-specific appendices related to transportation accidents involving hazardous materials and
incidents at McClellan-Palomar Airport are discussed in more detail in Appendix 3 and 17 respectfully. The
reminder of this appendix will focus on the potential for transit transportation accidents in Carlsbad.
As transit transportation in Carlsbad includes regional bus, paratransit, and rail service, Carlsbad is at risk
for transit transportation accidents.
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Human Caused Incidents
Appendix 24: Active Shooter
In progress.
Appendix 25: Civil Unrest
In progress.
Appendix 26: Cyber Attack
In progress.
Hazard-Specific Appendices
Appendix 27: Radiological Incident
In progress.
Appendix 28: Terrorism
In progress.
Appendix 29: Mass Casualty Incident
In progress.
Appendix 30: Public Health Emergency/Pandemic/Disease X
In progress.
Appendix 31: Unhealthful Air Quality
In progress.
June 2018
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