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Home My WebLink About2018-05-22; City Council; ; City of Carlsbad Emergency Operations Plan@ CITY COUNCIL Staff Report Meeting Date: To: From: Staff Contact: Subject: 5/22/2018 Mayor and City Council Kevin Crawford, City Manager David Harrison, Emergency Preparedness Manager David. Harrison@ca rlsbadca .gov 760-484-024 7 City of Carlsbad Emergency Operations Plan. Recommended Action Adopt a Resolution approving the City of Carlsbad Emergency Operations Plan. Executive Summary CA Review (JJ(_ Carlsbad Municipal Code 6.04.120 states the city will develop an emergency operations plan which shall provide for the effective mobilization of all of the resources of this city, both public and private, to meet any condition constituting a local emergency, state of emergency, or state of war emergency; and shall provide for the organization, powers and duties, services, and staff of the emergency organization. Such plans shall take effect upon adoption by resolution of the city council. City staff has completed an updated emergency operations plan. Discussion This all-hazards Emergency Operations Plan (EOP) provides guidance for the City of Carlsbad's response to extraordinary emergencies associated with natural, man made, and technological disasters. This plan is flexible enough to use in all emergencies and will facilitate response and short-term recovery activities. Developed in accordance with the Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS), this plan is a management document intended to be read, understood, and exercised before an emergency occurs. Additionally, this plan is designed to integrate into and support the County of San Diego's Operational Area Emergency Plan. This plan is consistent with the "Whole Community" approach by the Federal Emergency Management Agency (FEMA). Whole Community is a means by which private and nonprofit sectors, including businesses, faith-based, access and functional needs organizations, residents, visitors, and government agencies at all levels, collectively understand and assess the needs of their respective communities and determine the best ways to organize and strengthen their assets, capacities, and interests This plan supersedes all previous plans. Modifications of this plan as to style and minor content, annexes and appendices, are delegated to the Emergency Preparedness Manager, Fire Department. May 22, 2018 Item #12 Page 1 of 158 Fiscal Analysis No fiscal impact. Next Steps City staff will implement the approved emergency operations plan and will provide copies to agencies on the distribution list. City staff will conduct training on, and will exercise, the plan. Environmental Evaluation (CEQA) The recommended action is not a project pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(S). This section exempts from CEQA government organizational or administrative activities that will not result in direct or indirect physical changes in the environment. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. Exhibits 1. City Council Resolution May 22, 2018 Item #12 Page 2 of 158 RESOLUTION NO. 2018-080 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE CITY OF CARLSBAD EMERGENCY OPERATIONS PLAN WHEREAS, Carlsbad Municipal Code 6.04.120 states the city will develop an emergency operations plan; and WHEREAS, the Code states that the plan shall provide for the effective mobilization of all the resources of this city, both public and private, to meet any condition constituting a local emergency, . state of emergency, or state of war emergency; and shall provide for the organization, powers and duties, services, and staff of the emergency organization; and WHEREAS, city staff has updated the emergency plan to provide for such mobilization; and WHEREAS, such plans shall take effect upon adoption by resolution of the City Council; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council approves the City of Carlsbad Emergency Operations Plan (Attachment A). PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 22nd day of May, 2018, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. None. None. (SEAL) May 22, 2018 Item #12 Page 3 of 158 {_ City of Carlsbad City of Carlsbad Emergency Operations Plan Foreword Promulgation Document Promulgation Document A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE CITY OF CARLSBAD EMERGENCY PLAN WHEREAS, Carlsbad Municipal Code 6.04.120 states the city will develop an emergency plan; and WHEREAS, the Code states that the plan shall provide for the effective mobilization of all the resources of this city, both public and private, to meet any condition constituting a local emergency, state of emergency, or state of war emergency; and shall provide for the organization, powers and duties, services, and staff of the emergency organization; and WHEREAS, city staff has updated the emergency plan to provide for such mobilization; and WHEREAS, such plans shall take effect upon adoption by resolution of the City Council; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Carlsbad, California, as follows: l. That the above recitations are true and correct. 2. That the City Council approves the City of Carlsbad Emergency Plan, a copy of which is on file in the Office of the City Clerk and the Fire Department. PASSED, APPROVED, AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 22 day of May 2018. June 2018 Matt Hall, Mayor City of Carlsbad l lPage May 22, 2018 Item #12 Page 5 of 158 City of Carlsbad {_ City of Carlsbad Emergency Operations Plan Record of Changes DATE CHANGE PAGE CHANGE Updates throughout plan since 2003 2003/2018 1 ALL Draft EOP Revised plan to be consistent with 6/1/2018 2 ALL FEMA's Comprehensive Preparedness Guide 101, Version 2.0 Incorporated City Brand throughout 6/1/2018 3 ALL plan Incorporated technology and 6/1/2018 4 ALL applications used in the EOC throughout plan 6/1/2018 5 24-29 Updated Hazard Profile Descriptions Changed Concept of Operations to Mission Areas to be in alignment with 6/1/2018 6 32 -35 FEMA's National Preparedness Goal, Second Edition 6/1/2018 7 51 -52 Updated EOC floor plans 6/1/2018 8 53 Added EOC Extended Organization Updated EOC activation levels to be 6/1/2018 9 56 consistent with San Diego County, the State of California and FEMA June 2018 Foreword Record of Changes REVISED BY David Harrison Emergency Preparedness Manager Jeff Murdock Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner GI Page May 22, 2018 Item #12 Page 10 of 158 City of Carlsbad ( City of Carlsbad Emergency Operations Plan Record of Changes DATE CHANGE PAGE CHANGE Expanded EOC Operational Period 6/1/2018 10 60-64 Cycle -Planning "P" Updated Sample Local Emergency 6/1/2018 11 67 Proclamations Added Administration: Access and Functional Needs language compliant with California Government Code, 6/1/2018 12 77-82 Division 1 of Title 2, Chapter 7, Article 6.5, Section 8593.3 -Accessibility to Emergency Information and Services 6/1/2018 13 88 -99 Added Recovery Operations 6/1/2018 14 102 -107 Updated Authorities and References 6/1/2018 15 108 -111 Added Acronyms 6/1/2018 16 129 -130 Added Agency Contact List 6/1/2018 17 132 -140 Updated Functional Annexes 6/1/2018 18 141 -149 Added Hazard-Specific Appendices June 2018 Foreword Record of Changes REVISED BY David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson . Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner . David Harrison Emergency Preparedness Manager Don Rawson Emergency Planner 7 1Page May 22, 2018 Item #12 Page 11 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Record of Distribution Foreword Record of Distribution This record of distribution indicates those jurisdictions receiving an electronic copy of this EOP. City of Carlsbad employees have access to the EOP on the City Intranet and Carlsbad EOC computers have an electronic copy saved to an EOC file directory. Governmental Jurisdictions • California Governor's Office of Emergency Services • Carlsbad Municipal Water District • Carlsbad Unified School District • City of Encinitas • City of Oceanside • City of San Marcos • City of Vista • Encina Waster Water Authority • Encinitas Union School District • San Diego County Office of Emergency Services • San Dieguito Union High School District • San Marcos Unified School District • Olivenhain Municipal Water District • Vallecitos Water District June 2018 Number of Copies 1 1 1 1 1 1 1 1 1 1 1 1 1 1 SI Page May 22, 2018 Item #12 Page 12 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Table of Contents Foreword Table of Contents FOREWORD PROMULGATION DOCUMENT ......................................................................................................... 1 SIGNATURE PAGE ....•..••••••......•••........................•...................•.•.•.•••••.............••••••.•••••........•..•......... 2 APPROVAL AND IMPLEMENTATION ................................................................................................ 5 RECORD OF CHANGES ..................................................................................................................... 6 RECORD OF DISTRIBUTION ............................................................................................................. 8 TABLE OF CONTENTS ...................................................................................................................... 9 PART I: PURPOSE, SCOPE, SITUATION, AND ASSUMPTIONS PURPOSE ..................................................................................................................................... 20 SCOPE .....................•.•........................•..••.....•••.•.......•............••••...................••••••..•••..................••• 21 SITUATION OVERVIEW ................................................................................................................. 22 CHARACTERISTICS ........................................................................................................................ 22 HAZARD PROFILE DESCRIPTIONS ................................................................................................... 23 Wildland Fire .................................................................................................................................. 23 Earthquake ..................................................................................................................................... 24 liquefaction ............................................................................................................................ : ....... 25 Hazardous Materials ...................................................................................................................... 26 Flooding ..... , ................................................................................................................................... 27 Climate Change .............................................................................................................................. 28 HAZARD PROFILE MITIGATION SUMMARY .................................................................................... 29 PLANNING ASSUMPTIONS ............................................................................................................ 30 PART II: MISSION AREAS OVERVIEW ................................................................................................................................... 31 Prevention ...................................................................................................................................... 31 Protection ...................................................................................................................................... 31 Mitigation ............................................................................................. : ......................................... 31 Response ........................................................................................................................................ 32 Recovery ........................................................................................................................................ 32 June 2018 9 I P age May 22, 2018 Item #12 Page 13 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Table of Contents Foreword Table of Contents RESPONSE MISSION, PRIORITIES, AND OBJECTIVES ........................................................................ 33 Priorities ......................................................................................................................................... 33 General Objectives ......................................................................................................................... 33 PART Ill: ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES GENERAL. ..................................................................................................................................... 34 EOC ORGANIZATIONAL FRAMEWORK ........................................................................................... 35 Policy Group ................................................................................................................................... 35 Management .................................................................................................................................. 35 Operations ..................................................................................................................................... 36 Planning ......................................................................................................................................... 36 Logistics .......................................................................................................................................... 36 Finance ........................................................................................................................................... 36 ASSIGNMENT OF RESPONSIBILITIES .............................................................................................. 37 City Council .................................................................................................................................... 37 Policy Group ................................................................................................................................... 37 City Manager .................................................................................................................................. 38 Chief Operations Officer ................................................................................................................ 38 City Attorney .................................................................................................................................. 38 Assistant City Manager .................................................................................................................. 38 Fire Chief ........................................................................................................................................ 38 Police Chief .................................................................................................................................... 38 Administrative Services Director ................................................................................................... 38 City Clerk Services Manager. .......................................................................................................... 38 Commun.ication Manager .............................................................................................................. 38 Community & Economic Development Director ........................................................................... 38 Environmental Manager ................................................................................................................ 38 Housing & Neighborhood Services Director .................................................................................. 38 Human Resources Director ............................................................................................................ 38 Information Technology Director ............................... : .................................................................. 39 June 2018 10 I P age May 22, 2018 Item #12 Page 14 of 158 ('City of Carlsbad City of Carlsbad Emergency Operations Plan Table of Contents Foreword Table of Contents Library & Cultural Arts Director ..................................................................................................... 39 Parks & Recreation Director .......................................................................................................... 39 Public Works Director .................................................................................................................... 39 Utilities Director ............................................................................................................................. 39 EOC FUNCTIONAL EMERGENCY MANAGEMENT RESPONSIBILITY M ATRIX ...................................... 40 PART IV: DIRECTION, CONTROL, AND COORDINATION SUCCESSION AND DELEGATION OF AUTHORITY ................ ; .............••..•.........••..•.....................••..... 41 Overview ........................................................................................................................................ 41 Director of Emergency Services Success ion ................................................................................... 41 Government Officials Succession ................................................................................................... 41 Department Head Order of Succession and Delegation of Authority ........................................... 41 Vital Records Retention ................................................................................................................. 42 Primary Seat of Government ......................................................................................................... 42 Alternate Seat of Government ....................................................................................................... 42 LEVELS OF DIRECTION, CONTROL AND COORDINATION: FIELD LEVEL .•.••.••..•••••..•..••.•••..•.••••••.••...... 43 Incident Command ......................................................................................................................... 43 Type of Emergency ......................................................................................................................... 43 State of War Emergency ................................................................................................... 43 MJHMP Identified Hazards ............................................................................................... 43 Natural Hazards ................................................................................................................ 43 Technological Hazards ...................................................................................................... 43 Human Caused Threats ..................................................................................................... 44 Other Emergencies ........................................................................................................... 44 LEV ELS OF DIRECTION, CONTROL AND COORDINATION: SUPPORT LEVEL .......••.........••..•................ 45 Support Level Agency Coordination Practices ............................................................................... 45 Mutual Aid ..................................................................................................................................... 45 Agency Coordination ...................................................................................................................... 45 Unified Command .......................................................................................................................... 45 Coordination Levels ....................................................................................................................... 46 June 2018 ll lPage May 22, 2018 Item #12 Page 15 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Table of Contents Foreword Table of Contents Field Response .................................................................................................................. 46 Local Government ............................................................................................................. 46 Operational Area ............................................................................................................... 46 Regional ............................................................................................................................ 46 State .................................................................................................................................. 46 Operational Area Agreement .......... .' .............................................................................................. 46 SUPPORT LEVEL EMERGENCY OPERATIONS CENTER (EOC) ............................................................. 47 Location Primary EOC-Single Jurisdiction .................................................................................... 48 Location Primary EOC-Unified Command ................................................................................... 49 EOC RELATIONSHIPS AND STAKEHOLDERS ....•.•..•....................••...........•........•.•..............•••••..••...... 50 Incident Command Post (ICP) and Department Operations Center (DOC) ................................... 51 Shelters .......................................................................................................................................... 51 Access and Functional Needs (AFN) ............................................................................................... 51 Other Public/Private Organizations ............................................................................................... 51 Other Governmental and Special Districts .................................................................................... 51 County Agencies ............................................................................................................................. 51 Unified Command .......................................................................................................................... 51 Local Assistance Centers (LAC) ...................................................................................................... 52 ALTERNATE EMERGENCY OPERATIONS CENTER (EOC) .....................................•••....................•..•.•. 53 Activation and Room Setup Checklist ............................................................................................ 53 Location Alternate EOC .................................................................................................................. 53 ACTIVATION/DEACTIVATION ••••..••.•.................•..••••••.••••...............................•....................•...••••.•• 54 Activation Process .......................................................................................................................... 54 Virtual Activation ........................................................................................................................... 54 Staff Activation Levels .................................................................................................................... 54 Level Ill Staff Activation .................................................................................................... 54 Level II Staff Activation ..................................................................................................... 54 Level I Staff Activation ...................................................................................................... 54 FIELD LEVEL/SUPPORT LEVEL INTERACTION ......•..••••••.............................................................•.•.•. 55 June 2018 12 I Page May 22, 2018 Item #12 Page 16 of 158 (_ City of Carlsbad City of Carlsbad Emergency Operations Plan Table of Contents Foreword Table of Contents Coordination & Communication .......................... '. ......................................................................... 55 Field Units -ICP/DOC/EOC ............................................................................................... 55 Field Units -Other ............................................................................................................ 55 FIELD LEVEL/SUPPORT LEVEL ACTION PLANS ................................................................................. 56 Incident Action Plans (Field Level) ................................................................................................. 56 EOC Action Plan (EOC Support Level) ............................................................................................ 56 EOC OPERATIONAL PERIOD CYCLE -PLANNING "P" ........... -............................................................ 57 The Planning "P" ............................................................................................................................ 57 EOC Operational Period Cycle ........................................................................................................ 58 Initial Situational Awareness ............................................................................................ 58 Establish EOC Objectives ................................................................................................... 59 Planning "P" Responsibilities ............................................................................................ 59 Develop the EOC Action Plan ............................................................................................ 60 Disseminate the Plan ........................................................................................................ 60 Execute, Evaluate, and Revise the Plan ............................................................................ 60 LOCAL EM ERG ENCY PROCLAMATION ............................................................................................ 62 STATE EMERGENCY PROCLAMATION ............................................................................................ 63 SAMPLE LOCAL EMERGENCY PROCLAMATION ............................................................................... 64 PART V: INFORMATION COLLECTION, ANALYSIS, AND DISSEMINATION OVERVIEW .•.........•.............................•...••.............•...............•....••.••••...•.......•..•............•.•••.....•..... 65 Collection ....................................................................................................................................... 65 Analysis .......................................................................................................................................... 66 Dissemination ................................................................................................................................ 66 PART VI: COMMUNICATIONS OVERVIEW ................................................................................................................................... 68 June 2018 B l P age May 22, 2018 Item #12 Page 17 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Table of Contents Foreword Table of Contents PART VII: ADMINISTRATION, FINANCE, AND LOGISTICS ADMINISTRATION -CITY OF CARLSBAD ..............••.••.••....••••.•........................•............•.................. 71 ADMINISTRATION -PRIVATE SECTOR AND NON-GOVERNMENTAL ORGANIZATIONS ..•••.•.•............ 73 ADMINISTRATION -DISASTER SERVICE WORKERS AND SPONTANEOUS VOLUNTEERS .........•.......•• 74 ADMINISTRATION -AMERICANS WITH DISABILITIES ACT (ADA) ....••............•..........................•...•• 75 Title I: Employment ........................................................................................................................ 75 Title II: State and Local Government (Public Services) .................................................................. 75 Title Ill: Public Accommodations .................................................................................................... 76 Title IV: Telecommunications ........................................................................................................ 76 Title V: Miscellaneous Provisions ................................................................................................... 76 ADMINISTRATION -ACCESS AND FUNCTIONAL NEEDS (AFN) POPULATION ................................... 77 Emergency Communications ......................................................................................................... 77 Emergency Evacuation ................................................................................................................... 78 Emergency Sheltering .................................................................................................................... 79 Accessibility ....................................................................................................................... 79 Staff Training ..................................................................................................................... 79 Guide, Signal, and Service Dogs ........................................................................................ 79 Shelter Resources ............................................................................................................. 79 FINANCE-CITY OF CARLSBAD ..........•..................•••••••••••••.••..................................•••••••••.......•...... 81 LOGISTICS -CITY OF CARLSBAD .......•••••..•.............................•.......•••.................................•.•..••...•. 83 LOGISTICS-RESOURCE MANAGEMENT ........................................................•..•.......•..............•....• 84 Considerations ............................................................................................................................... 84 Determining Resource Needs ........................................................................................................ 84 LOGISTICS -DONATIONS MANAGEMENT ...................................................................................... 86 Considerations ............................................................................................................................... 86 Responsibilities ............................................................................................. ~ ................................ 86 Liaison Officer ................................................................................................................... 86 Public Information Officer ................................................................................................ 86 Ju ne 2018 14 I Page May 22, 2018 Item #12 Page 18 of 158 {_ City of Carlsbad City of Carlsbad Emergency Operations Plan Table of Contents Foreword Table of Contents PART VIII: RECOVERY OPERATIONS PHASES OF RECOVERY .................................................................................................................. 87 Short-Term ..................................................................................................................................... 87 Long-Term ............................................................................................................................... : ...... 87 Local Assistance Center (LAC) ........................................................................................................ 89 Local Government ............................................................................................................. 89 Cal ifornia Office of Emergency Management (Cal OES) ................................................... 89 Federal Agencies ............................................................................................................... 89 Non-Governmental Organizations, Private Nonprofits, etc ............................................. 90 Ready Carlsbad Business Alliance ..................................................................................... 90 Other Organizational Entities ........................................................................................... 90 Carlsbad Recovery Organizational Structure ................................................................................. 91 Recovery Organization Guidelines ................................................................................................. 92 Recovery Organization Objectives and Tasks ................................................................................ 93 Recovery Project Facilitator .............................................................................................. 93 Finance .............................................................................................................................. 93 Damage Assessment and Community Assistance ............................................................ 94 Debris Removal & Facilities and Utilities Restoration ...................................................... 94 Pa rks & Recreation Restoration ........................................................................................ 95 Public Information ............................................... , ............................................................ 95 Damage Assessment ................................................................................................................... · ... 95 Documentation ....................................... : ...................................................................................... 96 After-Action Reports ...................................................................................................................... 96 Disaster Assistance ........................................................................................................................ 97 Individual Assistance ......................................................................................................... 97 Public Assistance ............................................................................................................. 100 Hazard Mitigation Grant Program .................................................................................. 102 June 2018 15 I Page May 22, 2018 Item #12 Page 19 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Table of Contents PART IX: PLAN DEVELOPMENT AND MAINTENANCE Foreword Table of Contents DEVELOPMENT .••..............................................•............................................•••.......................... 103 MAINTENANCE ..•.•........................•....••...•.••.......•......................•...............•....••...•...................•... 104 PART X: AUTHORITIES AND REFERENCES AUTHORITIES ............................................................................................................................. 105 City of Carlsbad ............................................................................................................................ 105 San Diego County, Operational and Urban Areas ........................................................................ 105 State of California ........................................................................................................................ 106 Federal ......................................................................................................................................... 107 REFERENCES ..................................................................................................•.........•.................. 109 PART XI: ACRONYMS ACRONYMS ................................................................................................................................ 111 PART XII: GLOSSARY OF TERMS GLOSSARY OF TERMS ................................................................................................................. 115 PART XIII: AGENCY CONTACT LIST AGENCY CONTACT LIST ............................................................................................................... 131 PART XIV: SUPPORTING DOCUMENTATION SUPPORTING DOCUMENTATION ................................................................................................. 133 FUNCTIONAL ANNEXES OVERVIEW ..............•..•••••..................•......................•.•••...............................••..............••.....•...•.. 135 ANNEX A: EMERGENCY MANAGEMENT ....................................................................................... 136 ANNEX B: FIRE AND RESCUE OPERATIONS ................................................................................... 136 ANNEX C: LAW ENFORCEMENT OPERATIONS .............................................................................. 136 ANNEX D: MASS-CASUALTY OPERATIONS ............................................................................................ 136 ANNEXE: PUBLIC HEALTH OPERATIONS ............................................................................................... 136 June 2018 16 I Page · May 22, 2018 Item #12 Page 20 of 158 {_ City of Carlsbad City of Carlsbad Emergency Operations Plan Table of Contents Foreword Table of Contents ANNEX F: DEPARTMENT OF THE CHIEF MEDICAL EXAMINER OPERATIONS ........................................ 137 ANNEX G: CARE AND SHELTER OPERATIONS ................................................................................ 137 ANNEX H: ENVIRONMENTAL HEALTH OPERATIONS ............................................................................. 137 ANNEX I: COMMUNICATIONS AND WARNING SYSTEMS .............................................................. 137 ANNEX J: CONSTRUCTION AND ENGINEERING OPERATIONS ..........................................•....•...••... 137 ANNEX K: LOGISTICS ..•................•......••..••...........••••••.•••..•••...........................•..............••............. 137 ANNEX L: EMERGENCY PUBLIC INFORMATION ...•.•••••..••.......................•.......••..•...........•.......•...... 137 ANNEX M: BEHAVIORAL HEALTH OPERATIONS .................................................................................... 138 ANNEX 0: ANIMAL SERVICES ................................................................................................................ 138 ANNEX P: TERRORISM ........................................................................................................................... 138 ANNEX Q: EVACUATION .............•...........•...•••...•......•••.••••..•.. ; ...•..................•.••.......................•... 138 ANNEX R: CYBER DISRUPTION RESPONSE PLANNING .......................................................................... 138 ANNEX TBD: WILDLAND/URBAN INTERFACE FIRE ................................................................................ 138 ANNEX TBD: EARTHQUAKE ..................................................................... : ............................................. 138 FUNCTIONAL ANNEX TO ESF CROSSWALK ............................................................................................ 139 STAND-ALONE PLANS ...........................••.•••............••....••••••.•...............................................•.•••.• 141 Federal ......................................................................................................................................... 141 State ............................................................................................................................................. 141 Regional ....................................................................................................................................... 141 Subregional .................................................................................................................................. 142 City of Carlsbad ............................................................................................................................ 143 After-Action Reports .................................................................................................................... 143 Memorandum of Agreement or Understanding (MOA/MOU) .................................................... 144 HAZARD-SPECIFIC APPENDICES OVERVIEW ............................................•...•..................••.••••...........................•..................•••.•.... 146 MJHMP IDENTIFIED HAZARDS Appendix 1: Wildland Fire ............................................................................................................ 146 Appendix 2: Earthquake/Liquefaction ......................................................................................... 146 June 2018 17 I Page May 22, 2018 Item #12 Page 21 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Table of Contents Foreword Table of Contents Appendix 3: Hazardous Materials ................................................................................................ 147 Appendix 4: Flooding ................................................................................................................... 147 Appendix 5: Climate Change ........................................................................................................ 148 NATURAL HAZARDS Appendix 6: Drought .................................................................................................................... 148 Appendix 7: Extreme Heat ........................................................................................................... 149 Appendix 8: Landslides ................................................................................................................ 149 Appendix 9: Severe Winter Storms .............................................................................................. 149 Appendix 10: Space Weather ....................................................................................................... 150 Appendix 11: Tornado .................................................................................................................. 150 Appendix 12: Tsunami ................................................................................................................. 150 Appendix 13: Volcanic Ash ........................................................................................................... 150 TECHNOLOGICAL HAZARDS Appendix 14: Dam Failure ............................................................................................................ 151 Appendix 15: Gas Pipeline Rupture ............................................................................................. 151 Appendix 16: Marine Oil Spill.. ..................................................................................................... 151 Appendix 17: Palomar Airport Incident ....................................................................................... 152 Appendix 18: Power Outage/Energy Shortage ............................................................................ 152 Appendix 19: Radiological Accident ......................... ' .................................................................... 152 Appendix 20: Sewage Spill/Wastewater Incident.. ...................................................................... 152 Appendix 21: Space Debris .......................................................................................................... 153 Appendix 22: Structure Fire ......................................................................................................... 153 Appendix 23 : Transportation Accident ........................................................................................ 153 HUMAN CAUSED INCIDENTS Appendix 24: Active Shooter ....................................................................................................... 154 Appendix 25: Civil Unrest .................................................................................... .-........................ 154 Appendix 26: Cyber Attack .......................................................................................................... 154 Appendix 27: Radiological Incident .............................................................................................. 154 Appendix 28: Terrorism ............................................................................................................... 154 June 2018 18 I Page May 22, 2018 Item #12 Page 22 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Table of Contents Foreword Table of Contents Appendix 29: Mass Casualty Incident .......................................................................................... 154 Appendix 30: Public Health Emergency/Pandemic/Disease X ..................................................... 154 Appendix 31: Unhealthful Air Quality .......................................................................................... 154 FIGURES Hazard Profile: Structure Fire/Wildland Threat.. .................................................................................... 23 Hazard Profile: Earthquake Faults ........................................................................................................... 24 Hazard Profile: Liquefaction Hazards ...................................................................................................... 25 Hazard Profile: Electric and Gas Transmission Lines ............................................................................... 26 Hazard Profile: Potential Flood Hazards ................................................................................................. 27 FEMA National Preparedness Goal ......................................................................................................... 31 EOC ICS Sections ..................................................................................................................................... 35 EOC Responsibility Matrix ....................................................................................................................... 40 Primary EOC: Single Jurisdiction ............................................................................................................. 48 Primary EOC: Unified Command ............................................................................................................. 49 Eo·c Extended Organization .................................................................................................................... 50 Alternate EOC: Faraday Center ............................................................................................................... 53 Planning "P" ............................................................................................................................................ 57 FEMA Recovery Continuum .................................................................................................................... 88 Carlsbad Recovery Organizational Structure .......................................................................................... 91 FEMA Individual Assistance Sequence of Delivery ................................................................................. 98 California Individual Assistance Sequence of Delivery ........................................................................... 99 FEMA Policy Assistance Program and Policy Guide .............................................................................. 100 FEMA Policy Assistance Delivery Model ............................................................................................... 101 HSEEP Exercise Cycle ............................................................................................................................. 104 Functional Annex to ESF Crosswalk ...................................................................................................... 140 June 2018 19 I Page May 22, 2018 Item #12 Page 23 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Part I Purpose, Scope, Situation, and Assu mptions Purpose Carlsbad Municipal Code Section 6.04 establishes the emergency organization and program for the City of Carlsbad. The Assistant Director of Emergency Services is responsible for managing the emergency program for the City. In practice, the Emergency Preparedness Manager manages and coordinates the Emergency Preparedness Program. The purpose of Carlsbad's Emergency Preparedness Program is to provide capability consistent with the Federal Emergency Management Agency's (FEMA) missions to prevent, protect, mitigate, respond, and recover from the effects of disasters regardless of cause, size, location_, or complexity. The purpose of the plan is to provide for the public safety and community welfare during response phase EOC operations. June 2018 20 I Page May 22, 2018 Item #12 Page 24 of 158 City of Carlsbad Part I ("'City of Carlsbad Emergency Operations Plan Purpose, Scope, Situation, and Assumptions Scope This plan defines the city's emergency organization and responsibilities, lines of communication, and is consistent with the state's Standardized Emergency Management System (SEMS) and the federal National Incident Management System (NIMS). This plan provides a comprehensive all-hazard approach and incorporates FEMA's "Whole Community" concept. Implementation of this plan may occur: 1. When an official of the city's emergency organization identifies a potential or immediate threat to the city, to its residents, property, or environment 2. Upon activation of the Emergency Operations Center (EOC) 3. When San Diego County, or another jurisdiction within the County, has proclaimed a LOCAL EMERGENCY, and that hazard directly or indirectly affects the City of Carlsbad 4. When the Governor of the State of California has proclaimed a STATE OF EMERGENCY, and that hazard directly or indirectly affects the City of Carlsbad 5. Automatically by a gubernatorial proclamation of a STATE OF WAR EMERGENCY 6. By a Presidential declaration of a NATIONAL EMERGENCY This plan supports the response and recovery actions of individuals, businesses, non-governmental organizations, other governmental jurisdictions, and special districts located within the geographic boundaries of the City of Carlsbad. Plan Organization and Content This plan conforms to FEMA's Comprehensive Preparedness Guides for Developing and Maintaining Emergency Operations Plans. It is organized according to Cal OES Emergency Operations Plan Crosswalk, which addresses emergency management mission areas. To this has been added Carlsbad-specific content, which focuses on response and initial recovery phase operations. (This results in the appearance of redundancy). The remaining mission areas of prevention, protection, and mitigation are more fully addressed elsewhere within the City's Emergency Management Program. June 2018 21 I P age May 22, 2018 Item #12 Page 25 of 158 City of Carlsbad Part I {_ City of Carlsbad Emergency Operations Plan Purpose, Scope, Situation, and Assumptions Situation Overview This situation overview contains a description of city characteristics, a summary offive significant Carlsbad hazards, and a summary of mitigation efforts to reduce those risks. Characteristics The City of Carlsbad is a coastal community in northern San Diego County, California located 87 miles south of Los Angeles and 35 miles north of San Diego, surrounded by mountains, lagoons, and the Pacific Ocean. The City shares legal boundaries with the Cities of Oceanside to the north, Vista and San Marcos to the east, and Encinitas to the south. Referred to as "The Village by the Sea" by locals; Carlsbad is a prime tourist destination hosting LEGOLAND California, regional shopping centers, specialty retail outlet stores, expansive variety of dining experiences, top rated golf courses and world class resort properties. The City covers 42 square miles with a 2016-estimated population of 113,952. Carlsbad has a semi-arid Mediterranean climate and averages 263 sunny days per year. Winters are mild · with periodic rain. Frost is rare along the coast, but sometimes occurs in inland valleys in December and January. Summer is almost rain free, but sometimes overcast and cool with fog off the Pacific. While most days have mild and pleasant temperatures, hot dry Santa Ana winds bring high temperatures on a few days each year, mostly but not exclusively in the fall. As of the 2010 United States Census, the racial makeup of Carlsbad was 82.8% White, 1.3% African American, 0.5% Native American, 7.1% Asian, 0.2% Pacific Islander, 4.0% from othe.r races, and 4.2% from 2 or more races. Hispanic or Latino of any race were 13.3%. Out of 39,964 households in 2011, there were 67.5% families, of which 30.9% had children under the age of 18 living in them and, 54.3% were married-couple families. There were 32.5% nonfamily households, of which 25.5% were made up of a householder living alone and 8.3% were a householder living alone who was 65 years or over. The average household size was 2.55 and the average family size was 3.10. Of the population 25 years and over, 95.7% graduated from high school and 51.3% held a bachelor's degree or higher. 65.2% of the population 16 years and over was in the labor force. As of the 2017 San Diego County Point in Time census, Carlsbad's homeless population was 160 individuals. A full-service city, Carlsbad has its own police and fire services, a water district, parks and recreation, and library and cultural arts departments, in addition to standard administrative and public works functions. The operating budget for Fiscal Year 2017-18 is $257.6 million and new Capital Improvement Plan (CIP) appropriations for the year total $54 million. Known for its financial stability, the city maintains an AAA credit rating and has a general fund reserve balance exceeding $61 million. Additionally, Carlsbad has drafted ordinances protecting sensitive wildlife habitat, becoming one of the first municipalities in California to do so, pledging to protect about 40 percent of the city as permanent open space. Carlsbad is the home of the second largest county regional airport, McClellan-Palomar Airport, with approximately 156,606 flights per year. Carlsbad's core industries include information technology, video game development, manufacturing, robotics, medical devices, life science, wireless technology, clean technology, action sports, tourism, design development, and real estate. June 2018 22 I Page May 22, 2018 Item #12 Page 26 of 158 {"'City of Carlsbad City of Carlsbad Part I Emergency Operations Plan Purpose, Scope, Situation, and Assumptions Situation Overview 5. Climate Change: Greenhouse gases (GHG) in the atmosphere are generating climate change concerns. Observations of global climate change include increases in global average air and ocean temperatures, the widespread melting of snow and ice, more intense heat waves, and rising global average sea level. Some scientists believe global temperatures will continue to rise. Public safety impacts may include the possibility of more erratic and extreme weather including prolonged drought, intense storms, and aggravated fire weather. Global climate change may cause ecological and social impacts. Ecological impacts may include greater risk to species and habitats. Social impacts may affect food, water, livability, recreation, tourism, development, turf and landscaping, flower and strawberry production, and insurance. Further information on climate change can be found in both the San Diego County Multi- Jurisdiction Hazard Mitigation Plan and the Carlsbad's Climate Action Plan. (See Appendix 5: Climate Change). June 2018 28 1Page May 22, 2018 Item #12 Page 32 of 158 City of Carlsbad Part I ( City of Carlsbad Emergency Operations Plan Purpose, Scope, Situation, and Assumptions Situation Overview Hazard Profile Mitigation Summary • Wildland Fire o Zoning Ordinances and Uniform Building Code o Weed abatement and defensible space programs o Tree and landscape maintenance o Habitat Management Plan o Outreach materials about wildland fire mitigation actions • Earthquake/Liquefaction o Building code standards and zoning o Environmental assessment reports • Hazard Materials o General Plan Environmental Impact Report (EIR) o Hazard material regulatory programs (CUPA) • Flooding o General Plan Land Use Elements o Environmental review o Flood zone management • Climate Change o Climate Action Plan • Public Education o Ongoing public awareness programs June 2018 29 I P a g e May 22, 2018 Item #12 Page 33 of 158 (_ City of Carlsbad City of Carlsbad Emergency Operations Plan Part I Purpose, Scope, Situation, and Assumptions Planning Assumptions The following assumptions apply to this plan: 1. Section 6.04 of the City of Carlsbad Municipal Code defines the City's emergency organization 2. Except for Carlsbad-specific elements in this plan, the City of Carlsbad follows and adopts the San Diego County Operational Area Emergency Operations Plan, as appropriate 3. Emergency management activities are accomplished using SEMS, NIMS, and ICS 4. Emergency response is best coordinated at the lowest level of incident command involved in the emergency 5. Local authorities maintain operational control and responsibility for emergency management activities within their jurisdiction, unless otherwise superseded by statue or agreement 6. Mutual aid is conducted in accordance with the State of California Master Mutual Aid Agreement and other appropriate mutual aid agreements 7. Requests for Mutual Aid will be provided as available 8. A mitigation activity conducted prior to the occurrence of a disaster can result in a potential reduction in loss of life, injures, and damage 9. Support plans and procedures are updated and maintained by responsible parties 10. Incident response is best accomplished by the most experienced first responders exercising command authority through a field-level incident command post and Incident Command System (ICS) structure, and that the EOC coordinates support for community public safety, first responders in the field, and senior official decision making, as well as performing other public information and public safety-related activities 11. Disaster service workers complete appropriate NIMS/SEMS/ICS training, are available to respond to incidents, and are responsible for assigned response support duties 12. Nothing in this plan impedes or relieves a department's right or responsibility to develop department-specific operations plans and training 13. Resiliency, an evolving emergency management concept, should be incorporated into future revisions to this plan 14. Addresses State of California Office of Access and Functional Needs requirements June 2018 30 I Page May 22, 2018 Item #12 Page 34 of 158 City of Carlsbad ('"City of Carlsbad Emergency Operations Plan Mission Areas Response Part II Mission Areas Response includes the capabilities necessary to stabilize an incident once it has already happened or is certain to happen in an unpreventable way; establish a safe and secure environment; save lives and property; and facilitate the transition to recovery. Recovery Recovery includes the capabilities and procedures necessary to assist the City of Carlsbad affected by an incident in restoring their environment to pre-emergency conditions. As the immediate threat to life, property, and the environment subsides, the rebuilding of the City of Carlsbad will begin through various short-term and long-term recovery activities. The city will coordinate with community stakeholders and supporting agencies to facilitate whole community recovery. June 2018 32 I Pa ge May 22, 2018 Item #12 Page 36 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Mission Areas Response Mission, Priorities, and Objectives Priorities Part II Mission Areas Priorities govern resource allocation and the strategies for the City of Carlsbad during an emergency. Below are priorities addressed in this plan: 1. Save Lives -The preservation and sustainment of life is the top priority of emergency managers and first responders and takes precedence over all other considerations 2. Protect Health and Safety -Measures should be taken to mitigate the emergency's impact on public health and safety 3. Protect Property -All feasible efforts must be made to protect public and private property and resources, including critical infrastructure, from damage during and after an emergency 4. Preserve the Environment-All feasible efforts must be made to preserve Carlsbad's environment and protect it from damage during an emergency 5. Fiduciary Duty-The highest standard of care should be taken to reduce waste, maximize disaster assistance opportunity, and to ensure appropriate strategies are taken to achieve long-term sustainability considering service objectives and financial challenges General Objectives General objectives are supplemented by specific incident response objectives tailored to the hazard or threat, maintained in the EOC, and established in the Incident Action Plan. To meet the priorities, emergency responders should consider the following general objectives: 1. Meet basic human needs -All possible efforts must be made to supply resources to meet basic human needs, including food, water, accessible shelter, medical treatment and security during the emergency 2. Address needs of individuals with access and functional needs -Individuals with access and functional needs are more disproportionally impacted to harm during and after an emergency, and their needs must be considered and addressed before, during and after disasters 3. Mitigate hazards -As soon as practical, suppress, reduce or eliminate hazards and/or risks to persons and property during the disaster response, which lessen the actual or potential effects or consequences of future emergencies 4. Restore essential services -Power, water, sanitation, accessible transportation and other essential services must be restored as rapidly as possible to assist communities in returning to normal daily activities 5. Support community and economic recovery-All members of the community must collaborate to ensure recovery operations are conducted efficiently, effectively and equitably, promoting expeditious recovery of the affected areas June 2018 33 I Page May 22, 2018 Item #12 Page 37 of 158 { City of Carlsbad City of Carlsbad Emergency Operations Plan Part Ill Organization and Assignment of Responsibilities Organization and Assignment of Responsibilities General The emergency organization for the City of Carlsbad provides for both the local on scene management of an incident, and the coordination of response activities between the jurisdictions of the operational area. A major emergency can change the working relationships within the city, between government and industry, and among government agencies. For example, in the EOC consolidation of several departments under a single chief may become necessary, even though such departments normally work independently. Additionally, there may be a need to form multiple agencies or multiple jurisdiction commands to facilitate the response to an emergency, as is done during Unified Command. June 2018 34 1Page May 22, 2018 Item #12 Page 38 of 158 · { City of Carlsbad City of Carlsbad Emergency Operations Plan Part Ill Organization and Assignment of Responsibilities Organization and Assignment of Responsibilities EOC Organization Framework The EOC coordinates information and resource management to support whole community public safety, first responders in the field, and senior leadership and elected official decision-making. The City of Carlsbad has adopted the Standardized Emergency Management System (SEMS), National Incident Management System (NIMS), and the Incident Command System (ICS). The five ICS sections include: management, operations, planning, logistics, and finance. These sections are the basis for Carlsbad EOC organization framework. Policy Group I ' Management Operations Planning logistics Finance EOC ICS Sections Policy Group Responsible for strategic level legal, financial, human resource, and inter-jurisdictional mutual aid decision-making. Responsible for managing city continuity of operations challenges created by the hazard or threat. Responsible for strategic oversight of EOC operations. Management Responsible for coordinating information collection and evaluation, priority setting, and resource management of the incident. This section includes the EOC Director who is responsible for the overall management of response support and initial recovery for the incident, the EOC Coordinator, liaison Officer, Public Information Officer, Safety Officer, Continuity Officer, and Public Welfare Officer. The EOC Director approves the EOC Action Plan, and serves as the principal liaison to the Policy Group. Additional roles and responsibilities for Management are found in each positions' checklist maintained in ANNEX A: Emergency Management of this plan. June 2018 35 I Page May 22, 2018 Item #12 Page 39 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Part Ill Organization and Assignment of Responsibilities Organization and Assignment of Responsibilities Operations Coordinates response support for all field operations directly applicable to the objectives identified in the EOC Action Plan . The Operations Section identifies resources to accomplish tasks determined during the EOC Planning "P" Tasks Meeting {see pages 57-61for more information on the Planning "P"}, coordinated by the Operations Section Chief, to achieve EOC incident objectives. EOC incident objectives are deconstructed into specific tasks assigned to a responsible point of contact. The Operations Branch Directors (Fire, Law, and Public Works) are the principal liaisons to the Incident Command Post. The Operations Section includes the Operation Section Chief, the Fire & Rescue Branch Director, Fire Operations Unit Leader, Hazardous Materials Unit Leader, Medical/Health Unit Leader, Search & Rescue Un it Leader, Law Enforcement Branch Director, Law Enforcement Operations Unit Leader, Traffic Unit Leader, Emergency Notification Unit Leader, Medical Examiner Unit Leader, Public Works Branch Director, and Utilities Unit Leader. Additional roles and responsibilities for the Operations Section are found in each positions' checklist maintained in ANNEX A: Emergency Management of this plan. Planning Responsible for the executing the EOC schedule of events, also known as the Planning "P ." Also, responsible for the development of situational awareness and a common operational picture in the EOC. This Section is also responsible for creating the EOC Action Plan and collects documentation to develop the After-Action Report. The Planning Section Chief develops EOC objectives approved by the EOC Director. The planning function includes Planning Section Chief, Damage Assessment Unit Leader, Documentation Unit Leader, Situation Status Unit Leader, Field Observer, Construction & Engineering Unit Leader, and GIS and Environmental Technical Specialists. Additional roles and responsibilities for the Planning Section are found in each positions' checklist maintained in ANNEX A: Emergency Management of this plan. Logistics Responsible for providing resources including, but not limited to, facilities, services, personnel, equipment, supplies, and tracking the status of resources and materials in support of incident objective and tasks completion. This process, modeled after the ICS 215 form, is known as Objectives/Tasks/Resources (OTR), and is the principal direction, control, and coordination tool used in the EOC. OTR is reviewed by the Safety Officer in the Management Section to maximize response support safety. The Logistics Section includes the Logistics Section Chief, Care & Shelter Branch Director, Communications Unit Leader, Transportation Unit Leader, and Technology Unit Leader. Additional roles and responsibilities for Logistics Section are found in each positions' checklist maintained in ANNEX A: Emergency Management of this plan. Finance Responsible for financial and cost analysis and cost recovery aspects of the incident, and any administrative aspects not handled by the other functions. The finance section includes the Finance Section Chief, Claims Unit Leader, Cost Unit Leader, and Time Unit Leader. Additional roles and responsibilities for Finance Section are found in each positions' checklist maintained in ANNEX A: Emergency Management of this plan. June 2018 36 I Page May 22, 2018 Item #12 Page 40 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Part Ill Organization and Assignment of Responsibilities Organization and Assignment of Responsibilities Assignment of Responsibilities Position assignments and general responsibilities of each city department within the EOC organization are below. (Detailed responsibilities for each EOC position are described in EOC position checklists contained in Annex A: Emergency Management.) City Council The City Council establishes public safety and community welfare policy. General responsibilities include: • Consulting with t he Policy Group • Ascertain incident details and public safety and community welfare impact • Addressing the public • Consulting with other jurisdiction officials • Adopt local emergency proclamation resolution as necessary Policy Group The Policy Group is a crisis management team that evaluates the emergency and considers high-level policy issues that affect the City of Carlsbad . General responsibilities include: • Policy-level decisions • Fiscal authorizations • Legal considerations • Strategic prioritization • High-level conflict resolution • Strategic policy and direction for city continuity of operations a recovery • Communication with elected officials and stakeholders • EOC oversight and direction • Execute local emergency proclamation June 2018 37 I Page May 22, 2018 Item #12 Page 41 of 158 {'oryof Carlsbad City of Carlsbad Emergency Operations Plan Part Ill Organization and Assignment of Responsibilities Organization and Assignment of Responsibilities City Manager Chairs the Policy Group; establishes the overall strategy for citywide continuity of operations; affirms strategic response support priorities; and sets policy associated with the incident. Chief Operations Officer Chairs the Policy Group in the absence of the City Manager. City Attorney Serves on the Policy Group. Assistant City Manager Serves on the Policy Group. Fire Chief Serves on the Policy Group and oversees the submission of the Fire Management Assistant Grant (FMAG) Program application as appropriate. Police Chief Serves on the Policy Group. Administrative Services Director May serve as the Finance Section Chief and manages state and federal disaster assistance and city financial recovery operations. City Clerk Services Manager Serves as the Continuity Officer in the EOC responsible for citywide continuity of operations (COOP) status and status on the ability of the city to perform its internal missions. Communication Manager Serves as the Public Information Officer; provides emergency public information through traditional, digital, and social media; and coordinates on alert and warning systems. Community & Economic Development Director May serve as needed in planning, damage assessment, liaison, and/or recovery roles. Environmental Manager Serves as a Technical Specialist (Environment) providing technical expertise as required. Housing & Neighborhood Services Director Serves as the Liaison and Access and Functional Needs Officer and serves as the Local Assistance Center Manager: Human Resources Director Supports the Policy Group as a resource. June 2018 38I Page May 22, 2018 Item #12 Page 42 of 158 { City of Carlsbad City of Carlsbad Emergency Operations Plan Part Ill Organization and Assignment of Responsibilities Organization and Assignment of Responsibilities Information Technology Director Supports the Policy Group as a resource and is responsible for managing all data, computer, and telephone needs of the EOC, as well as Information Technology (IT) citywide. Library & Cultural Arts Director Supports the Care & Shelter Branch Director and serves as the Local Assistance Center Manager. Parks & Recreation Director Serves as the Logistics Section Chief and provides oversite for Carlsbad's care and shelter program. Public Works Director Serves as the Planning Section Chief and may serve as a Policy Group resource. Utilities Director Serves as the Utilities Unit Leader and coordinates with the Carlsbad Municipal Water District (CMWD) operations center. June 2018 39 I Page May 22, 2018 Item #12 Page 43 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Part Ill Organization and Assignment of Responsibilities Organization and Assignment of Responsibilities EOC Responsibility Matrix F> = Primary Responsibility S = Supporting Role DEPARTMENTS POLICY OPERATIONS PLANNING LOGISTICS FINANCE MANAGEMENT GROUP City Council Public Safety and Community Welfare Decision Making City Manager p City Attorney p s Administrative p Services City Clerk p Communications s p s Community & Economic s s s s Development Fire p p p p Housing & Neighborhood p Services Human Resources s Information s s s s s s Technology Library & Cultural s Arts Parks & Recreation p Police p p p s Public Works p p s June 2018 40!P age May 22, 2018 Item #12 Page 44 of 158 ('oryof Carlsbad City of Carlsbad Emergency Operations Plan Part IV Direction, Control, and Coordination Direction, Control, and Coordination Succession and Delegation of Authority Overview A major emergency or disaster could destroy the ability of local government to carry out executive functions by causing death or injury to key government officials, destroying established seats of government, and causing the destruction of vital records. Government is responsible for providing continuity of effective leadership and authority, direction of emergency operations, and management of recovery operations. The California Government Code and the Constitution of California provide the authority for state and local government to reconstitute itself, if incumbents are unable to serve. It is essential that the City of Carlsbad continue to function as a government entity. Director of Emergency Services Succession The City Manager serves as the Director of Emergency Services. Should the City Manager be unable to serve in that capacity, individuals who hold permanent appointments to the following positions will automatically serve as Acting Director, in the order shown, and serve until a successor can be appointed by the City Council. An individual serving as Acting Director has the authority and powers of the position of Director. Alternate Chief Operating Officer ............................................................................................................... First Chief (Fire or Police) ............................................................................................................... Second Assistant City Manager .............................................................................................................. Third Government Officials Succession In compliance with Article 15 of the California Emergency Services Act, the Carlsbad Council may designate up to three standby officers for each City Council Member. The standby Council Members shall have the same authority and powers as the regular Council Members. Pursuant to Section 8641 of the California Government Code, each standby Council Member shall take the oath of office required for the office of City Council Member. Persons appointed as standby Council Members may be removed and replaced at any time with or without cause. Standby Council Members serve only until the regular Council Member becomes available or until a new Council Member is elected or appointed. If a standby office becomes vacant because of removal, death, resignation, or other cause, the City Council shall have the power to appoint another person to fill said office. The Carlsbad Municipal Code (CMC) does not address standby officers for Council Members. Department Head Order of Succession and Delegation of Authority One of the fundamental principles of emergency planning is to maintain leadership in the event of a disaster by establishing an order of succession. When such an event occurs, departmental operations and activities may not be "business as usual." It is the responsibility of Department Heads to have made provisions for the leadership, continuity of operations and essential functions of their departments in the event of their incapacitation or non-availability. June 2018 41 I P age May 22, 2018 Item #12 Page 45 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Part IV Direction, Control, and Coordination Direction, Control, and Coordination Vital Records Retention Vital records are those records that are essential to protect and preserve the rights and interests of individuals, governments, corporations, and other entities; conduct emergency response and recovery operations; and reestablish normal government functions. The City Clerk is responsible for preserving and maintaining the City of Carlsbad's vital records. Original copies of vital records are protected in a secure off-site facility. Additionally, digital copies of vital records are backed up weekly and stored electronically. Primary Seat of Government The primary seat of government shall be Carlsbad City Hall, 1200 Carlsbad Village Drive, Carlsbad, California, 92008-1949. Alternate Seat of Government If City Hall offices are made uninhabitable, the temporary seat of government may be located the Carlsbad City Library, 1775 Dove Lane, Carlsbad, California, 92011-4048, or at other locations determined by the Policy Group. June 2018 421P age May 22, 2018 Item #12 Page 46 of 158 (_ City of Carlsbad City of Carlsbad Emergency Operations Plan Part IV Direction, Control, and Coordination Direction, Control, and Coordination levels of Direction, Control and Coordination: Field l evel Incident Command Field incident command will be established at an incident command post using the Incident Command System. "Unified Command" is appropriate during incidents involving multiple disciplines or agencies. The Incident Commander (supported by the EOC) exercises tactical and operational control of response assets. The Incident Commander has comma rid authority to direct field responders. The type of emergency may suggest the Field Incident Commander(s): Type of Emergency State of War Emergency MJHMP Identified Hazards Wildland Fire Earthquake/liquefaction Hazardous Materials Flooding Climate Change Natural Hazards Drought Extreme Heat landslides Severe Weather Space Weather Tornado Tsunami Volcanic Ash Technological Hazards Dam Failure June 2018 Gas Pipeline Rupture Marine Oil Spill Palomar Airport Incident Power Outage/Energy Shortage Radiological Accident Sewage Spill/Wastewater Incident Space Debris Field Incident Commander(s) -lead/Support Police/Fire Departments Fire/Police Departments Fire/Police Departments Fire/Police/Public Works Departments Public Works/Police/Fire Departments N/A N/A Library/Parks and Recreation Departments (Cool Zones) Fire/Police/Public Works Departments Police/Fire/Public Works Departments N/A Police/Fire/Public Works Departments Police/Fire Departments Public Works/Police/Fire Departments Police/Public Works Departments Fire/Police Departments U.S. Coast Guard/California Department of Fish and Wildlife Fire/Police Departments N/A Fire/San Diego County Hazardous Incident Response Team (HIRT)/Police Department Public Works/Fire Departments Police Department/U.S. Department of Defense/MIB 43 !Pag e May 22, 2018 Item #12 Page 47 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Part IV Direction, Control, and Coordination Direction, Control, and Coordination Structure Fire Transportation Accident Human Caused Threats Active Shooter Civil Unrest Cyber Attack Radiological Incident Terrorism Mass Casualty Incident Public Health Emergency/Pandemic Unhealthful Air Quality Other Emergencies June 2018 Fire/Police Departments Fire/Police Departments Unified Command (Police/Fire Departments) Police/Fire/Public Works Departments N/A Fire/San Diego County Hazardous Incident Response Team (HIRT)/Police Department Police Department/Federal Bureau of Investigation (FBl)/Fire Department Fire/San Diego County Emergency Medical Services (EMS) Departments/Police Department San Diego County Public Health Officer/Fire/Police Department N/A As assigned 44 1Page May 22, 2018 Item #12 Page 48 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Part IV Direction, Control, and Coordination Direction, Control, and Coordination Levels of Direction, Control and Coordination: Support Level Support Level Agency Coordination Practices Support level direction, control, and coordination occurs in the EOC. In the EOC, SEMS standardizes response to emergencies involving multiple jurisdictions or agencies. SEMS requires emergency response agencies to use basic components of emergency management, including the mutual aid system, agency coordination, unified command, and the operational area agreement. Mutual Aid SEMS includes a statewide mutual aid system designed to ensure that adequate resources, facilities, and support is provided to jurisdictions whenever their own resources prove to be inadequate to cope with an emergency. The basis for this system is the California Disaster and Civil Defense Master M utual Aid Agreement, as provided for in the California Emergency Services Act. When an incident exceeds local capabilities, the City of Carlsbad may make mutual aid requests through the San Diego County's Office of Emergency Services or through other pre-existing mutual aid request processes. Available mutual aid agreements exist for law enforcement, fire and rescue, public works, medical services, and emergency managers. At a minimum, requests should specify the following: • Number and type of personnel needed • Amount and type of equipment needed • Reporting time and location • Authority to whom forces should report • Access routes • Estimated duration of operations • Risks and hazards Agency Coordination Agency coordination systems are important for establishing priorities for response, allocating critical resources, developing strategies for handling multi-agency response problems, sharing information, and facilitating communications. Emergency response is coordinated at the EOC through representatives from the City of Carlsbad departments, or through representatives from outside agencies, including special districts, volunteer agencies, and private organizations. Unified Command Unified command allows agencies with legal, financial, geographical, or functional interests in the incident to manage an incident by establishing a common set of incident objectives. This is accomplished without losing or abdicating agency authority, autonomy, responsibility, or accountability. This occurs more frequently at the field level and in large-scale events involving more than one jurisdiction. An option for supporting Unified Command in Carlsbad's EOC is illustrated later in this section. June 2018 4S I P age May 22, 2018 Item #12 Page 49 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Part IV Direction, Control, and Coordination Direction, Control, and Coordination Coordination Levels SEMS designates five coordination levels: Field Response, Local Government, Operational Area, Regional, and State. Under SEMS, the City of Carlsbad acts at the local government level to manage and coordinate the overall emergency response and recovery activities within its jurisdiction. Field Response See Levels of Direction, Control and Coordination: Field Level. Local Government Local governments manage and coordinate overall emergency response and recovery activities within their jurisdiction, including special districts. Local governments are required to use SEMS when their EOC is activated, or a local emergency is proclaimed, to be eligible for state funding of response related personnel costs. Operational Area Under SEMS, the Operational Area serves as an intermediate level of the state's emergency services organization and encompasses the County, including special districts. The Operational Area manages and coordinates information, resources, and priorities among local governments within the County, and serves as the coordination and communication link between the local government and the regional level. In San Diego County, the Operational Area comprises the County of San Diego and 18 incorporated cities. Regional The Regional level manages and coordinates information and resources among Operational Areas within the mutual aid region, and between the Operational Area and the State levels. San Diego County Operational Area is in State of California Mutual Aid Region Six. If an Operational Area EOC is activated, the Regional Emergency Operations Center (REOC) may activate to coordinate emergency operations and response requests for resources and mutual aid. State Manages state resources in response to the emergency needs of other levels, coordinates mutual aid among the mutual aid regions, and serves as the coordination and communication link between the state and the federal disaster response system. Operational Area Agreement SEMS regulations specify that all local governments within a county geographic area must be organized into a single Operational Area. In accordance with SEMS, the San Diego County Office of Emergency Services assumes responsibility for operational area coordination through a formal resolution establishing the San Diego County Operational Area. San Diego County jurisdictions, including the City of Carlsbad, are represented by the Unified Disaster Council, on t he Operational Area Advisory Board. The City of Carlsbad's representatives to the Unified Disaster Council are the Emergency Preparedness Manager and Fire Chief. When the San Diego County Operational Area EOC is activated, the Chief Administrative Officer of San Diego County functions as the Operational Area Director of Emergency Operations. June 2018 46 1Page May 22, 2018 Item #12 Page 50 of 158 City of Carlsbad Part IV C Cityof Carlsbad Emergency Operations Plan Direction, Control, and Coordination Direction, Control, and Coordination Support Level Emergency Operations Center (EOC) The EOC is the centralized location for response support decision-making. The City of Carlsbad EOC functions include, but are not limited to: • Create situational awareness and a common operational picture • Establish EOC objectives and tasks and identify resources • Conduct evacuations including notifications, operations, and establish Temporary Evacuation Point{s) (TEP) • Provide road closures and evacuated area security • Provide mass care and shelters • Support Field Operations and Incident Command Post • Establish Base Camp and support Field Multi-Agency Mutual Aid Coordination • Develop and dissimulate public safety communications and warnings • Provide damage assessment • Open roads and provide repopulation coordination support • Conduct initial recovery phase operations • Provide Access and Functional Needs monitoring and support • Prepare and submit situation, operational reports, and other response and recovery reports as appropriate • Support Mutual Aid requests • Create incident and response documentation, including financial expenditures June 2018 47 I Pa ge May 22, 2018 Item #12 Page 51 of 158 City of Carlsbad Part IV ( City of Carlsbad Emergency Operations Plan Direction, Control, and Coordination Direction, Control, and Coordination Incident Command Post (ICP) and Department Operations Center (DOC) The ICP is a field location from which the Incident Commander directs response operations. EOC Operations Section (Fire, Law, and Public Works Branch Directors) communicate with the ICP using protocols defined in Annex I: Communications and Warning Systems. Likewise, formal communications between the EOC and Departmental Operations Center(s) (DOC) will normally occur between EOC Operation Section Branch Directors and designated DOC staff. Shelters If the incident requires evacuations, shelters may be opened. The EOC will determine the need for a shelter and assist with resources as necessary. The EOC determines when to close a shelter. The EOC Care & Shelter Branch Director serves as a liaison between the EOC and shelters. Shelter protocols are contained in Annex G: Care and Shelter Operations. Access and Functional Needs (AFN) The EOC Liaison Officer, with the support of the Management Section, is responsible for coordination and communication with AFN populations and organizations. Other Public/Private Organizations Additional organizations may have an interest, or play a support role, in incident response. The EOC Liaison Officer interfaces with these different organizations, such as: lnfraGard San Diego, Ready Carlsbad Business Alliance, American Red Cross, Volunteer Organizations Active in Disasters (VOAD), The Salvation Army, San Diego Interfaith Disaster Council, Residential Care for the Elderly (RCFE) Disaster Preparedness Task Force, educational institutions, and 2-1-1 San Diego may send representatives to the EOC. Coordination with volunteer and private agencies that do not have representatives at the EOC may be accomplished through other means. Other Governmental and Special Districts School districts (Carlsbad, Encinitas, San Dieguito, and San Marcos), water districts (Carlsbad, Olivenhain, and Vallecitos), wastewater (Encina Wastewater Authority), and t he North County Transit District may be affected by the incident. Communications with these organizations may be through the EOC Liaison Officer. County Agencies The County of San Diego has multiple agencies and offices that may have a responsibility, or play a coordination role, in incident response. These include health and"human services agencies, public safety, public works, and others. Communications with these agencies is the responsibility of EOC staff. Unified Command Unified Command allows agencies with responsibility for the incident, geographical, functional or other, to manage an incident by establishing a common set of incident objectives and strategies. Communication with Unified Command Staff occurs through the EOC Director and Section Chiefs. June 2018 51 I Page May 22, 2018 Item #12 Page 55 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Part IV Direction, Control, and Coordination Direction, Control, and Coordination Local Assistance Centers (LAC) A LAC may be established to coordinate disaster recovery services. The EOC Coordinator advises the EOC Director on the need to establish a LAC. LAC guidelines are contained in the City of Carlsbad's Local Assistance Gu ide. June 2018 52 I Page May 22, 2018 Item #12 Page 56 of 158 ( City of Carlsbad City of Carlsbad Part IV Emergency Operations Plan Direction, Control, and Coordination Direction, Control, and Coordination Activation/Deactivation Policy Group Members and the Emergency Preparedness Manager have the authority to activate, increase or reduce the activation level. The EOC may be partially or fully staffed depending upon the hazard. The EOC Director, in consultation with Policy Group Members, may deactivate the EOC through a gradual decrease in staffing or all at once. Activation Process The EOC should be activated to a Level Ill, Level II, or Level I based upon the nature of the emergency. AlertSanDiego may be utilized to notify EOC staff of the activation. Additionally, the EOC Coordinator should contact the County of San Diego OES Duty Officer at (858) 688-9970 and notify them of Carlsbad's EOC activation status, or make such notification through a WebEOC entry. Virtual Activation When hazards or threat conditions develop outside of Carlsbad, or the probability of an incident occurring in Carlsbad has increased, the Emergency Preparedness Manager may virtually active the EOC. Virtual activation includes energizing EOC equipment (but not staffing) to increase situational awareness. Staff Activation Levels Activation levels for the City of Carlsbad are consistent with the County of San Diego Emergency Plan and the 2017 State of California Emergency Plan. Level Ill Staff Activation Level Ill activation may occur in response to a minor to moderate incident involving inter- departmental or multi-agency response in Carlsbad where local resources are adequate and available. A LOCAL EMERGENCY may or may not be proclaimed. If the incident is in another jurisdiction, EOC activation should be determined by the nature of the hazard or threat. EOC staffing levels are minimal. Level II Staff Activation Level II typically involves a moderate to severe incident in Carlsbad where local resources are not adequate and mutual aid may be required. A LOCAL EMERGENCY may be proclaimed and a STATE OF EMERGENCY might be proclaimed. EOC section and position staffing is partial. Level I Staff Activation Level I supports response to a major disaster impacting public safety and community welfare. A LOCAL EMERGENCY, STATE OF EMERGENCY, or PRESIDENTIAL DECLARATION OF EMERGENCY may be proclaimed. All EOC sections are staffed. June 2018 54 j P age May 22, 2018 Item #12 Page 58 of 158 (_ City of Carlsbad City of Carlsbad Part IV Emergency Operations Plan Direction, Control, and Coordination Direction, Control, and Coordination Field Level/Support Level Interaction Coordination & Communication A primary mission of the EOC is to support field operations. This occurs through coordination and communication between the EOC and the Incident Command Post. ICS recognizes the value of both formal and informal communications. Field Units -ICP/DOC/EOC Under the command of an appropriate authority, emergency response personnel carry out tactical decisions and activities in direct response to an incident or threat. Formal communications between the EOC and the Incident Command Post will normally occur between EOC Operation Section Branch Directors and designated ICP staff. Likewise, formal communications between the EOC and Departmental Operations Center(s) will normally occur between EOC Operation Section Branch Directors and designated DOC staff. DOC's may be established at Fire Station 5, Police Dispatch, and the Carlsbad Municipal Water District (CMWD). Field Units -Other Coordination and communication with other potential field units, including but not limited to: June 2018 • Shelters -occur between the EOC Care & Shelter Branch Director and designated shelter staff • Local Assistance Center (LAC) -occur between the EOC Coordinator and designated LAC staff • Temporary Evacuation Point (TEP) and/or Point of Dispensing/Distribution (POD)-occurs between the EOC CERT Auxiliary Communications Unit and designated TEP/POD staff • Family Assistance Center (FAC) -occurs between the EOC Liaison Officer and designated FAC staff • Base Camp -occur between the EOC Logistics Section Chief and the designated Base Camp staff 55 I Page May 22, 2018 Item #12 Page 59 of 158 City of Carlsbad Part IV ( City of Carlsbad Emergency Operations Plan Direction, Control, and Coordination Direction, Control, and Coordination Field Level/Support Level Action Plans Incident Action Plans (Field Level) Incident Action Plans, which may be verbal or written, are required for each operational period. SEMS ICS forms should be used whenever possible. Field Level Incident Action Plans should include the following: • Incident objectives to achieve priorities • Tasks appropriate to objectives • Type and number of resources assigned • Overall support organization, including logistics, planning, and finance functions • Communications plan, safety message, and medical plan • Other essential information EOC Action Plan (EOC Support Level) The initial EOC Action Plan may be a verbal plan given by the EOC Director within the first hour of EOC activation. The initial plan should occur no later than immediately following the Initial Incident Briefing. The plan should include "hasty objectives," a safety review of those objectives, and immediate public safety and community welfare concerns, including AFN population needs. Written plans should be initiated during the first operational period, and published for subsequent operational periods. EOC Action Plans should address the following elements: • Objectives/tasks/resources/point of contact/assignments, including Mutual Aid considerations • Operational period designation and time frame necessary to accomplish these actions • Organizational elements activated to support the assignments • Safety assessment, including review of tasks required to achieve objectives • Public safety and community welfare including AFN • Initial Continuity of Operations Plan (COOP) challenges • Public safety messaging • Fiduciary responsibility analysis June 2018 56 I P age May 22, 2018 Item #12 Page 60 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Part IV Direction, Control, and Coordination Direction, Control, and Coordination EOC Operational Period Cycle Initial Situational Awareness Initial situational awareness may result in the establishment of "hasty" objectives. Hasty objectives address immediate and priority EOC response support actions that may need to be started before the conclusion of the initial incident briefing and incident EOC objectives meeting. The EOC Director, EOC Coordinator, or Section Chiefs may establish hasty objectives. Hasty objectives should be incorporated into formal incident objectives during the incident objectives meeting as identified in the Planning "P" diagram. Comprehensive planning begins with the initial incident briefing, which provides information needed to make initial management decisions. Effective actions during this stage may mean the difference between a successfully managed incident and one in which effective incident management is achieved slowly or not at all. This stage focuses on actions that take place prior to the formal approval of incident objectives by the EOC Director. While many important things are accomplished during this initial period, efforts focus on gaining an understanding of the situation and establishing initial incident objectives. Gaining an understanding of the situation includes gathering, recording, analyzing, and displaying information regarding the scale, scope, complexity, and potential incident impacts. Comprehensive situational awareness is essential to developing and implementing an effective EOC Action Plan. The initial incident briefing should address the following: • Current situation • Incident name • Hazard description, location and direction, and exposures • Safety concerns • Access and Functional Needs considerations • Initial objections and priorities • Current and planned actions • Response organization and assignments • Resource needs • Facilities established • Incident potential • Initial media statement • Incident objectives meeting time Briefings should include the use of maps and other legible visual aids. June 2018 58 I Page May 22, 2018 Item #12 Page 62 of 158 C ory of Carlsbad City of Carlsbad Part IV Emergency Operations Plan Direction, Control, and Coordination Direction, Control, and Coordination Establish EOC Objectives During this stage, the Planning Section Chief coordinates the incident objectives meeting to establish formal incident objectives and provide the guidance necessary to achieve these objectives. Incident objectives drive the EOC organization as it conducts response and initial recovery activities. The EOC Director should establish these objectives based on incident priorities, informed by situational awareness, leader's intent, and delegations of authority. Incident objectives should be deconstructed into tasks, resources, and responsible points of contact during the tasks meeting chaired by the Operations Section Chief. Preplanned objectives for major incidents are accessible through the EOC Incident [lj folder shortcut on each EOC computer Desktop and should be tailored to the ;~~ specifics of the ongoing incident. Planning "P" Responsibilities EOC Director: Planning Section Chief: Operations Section Chief: Logistics Section Chief: Finance Section Chief: Branch Directors & Management Staff: EOC Staff: Policy Group: Attends the incident briefing and incident objectives meeting. Approves the incident objectives after the incident objectives meeting. Chairs the initial incident briefing, incidents objectives meeting, planning meeting, operations briefing and produces the EOC Action Plan. May attend the tasks meeting. Chairs the tasks meeting and attends the initial incident briefing, incident objectives meeting, and operations briefing. May attend the planning meeting. Attends the initial incident briefing, incident objectives meeting, and operations briefing. May attend the planning meeting. May attend the initial incident briefing, incident objectives meeting, tasks meeting, planning meeting, and operations briefing. May attend the incident objectives meeting, tasks meeting, planning meeting as directed by the Section Chief or EOC Director. Prepare for and attend the initial incident and operations briefings. Attends the initial incident briefing and operations briefing. June 2018 59 I Page May 22, 2018 Item #12 Page 63 of 158 {'City of Carlsbad City of Carlsbad Part IV Emergency Operations Plan Direction, Control, and Coordination Direction, Control, and Coordination Develop the EOC Action Plan The purpose of the Planning "P" cycle is to increase situational awareness within the EOC and to produce the EOC Action Plan. The EOC Action Plan should include both the traditional ICS forms 202 through 207, and the objectives, tasks, resources, and responsible points of contact identified during the tactics meeting using a modified ICS 215/215A form, locally called the "Objectives/Tasks/Resources" (0/T/R). Both the Planning Section Chief and Operations Section Chief perform key roles in the development of the EOC Action Plan. ICS forms 202 through 207 are in WebEOC under the Regional Tools menu/lCS Forms. The 0/T/R forms for specific hazards are in the EOC Incident folder on each EOC laptop. NOTE: If the incident is a Local Responsibility Authority (LRA) wild land fire, the EOC Action Plan should address the need for submitting a Fire Management Assistance Grant (FMAG). This must be done while the fire is threatening lives and/or property. The Planning Meeting provides the opportunity for the Management Staff, Section Chiefs, and appropriate Branch Directors to review and validate incident details and response support actions incorporated into the EOC Action Plan forms. Planning Meeting responsibilities include: Planning Section Chief: EOC Director: Section Chiefs: Safety Officer: Disseminate the Plan Responsible for the preparation, dissemination, and briefing of the Plan. Briefs the Policy Group and approves the Plan. Validates incident details and response support actions incorporated into the EOC Action Plan forms. Conducts an "ICS 215A" safety review of the Plan. The EOC Action Plan is approved by the EOC Director, posted in WebEOC, distributed as appropriate, and briefed during the operations briefing. Execute, Evaluate, and Revise the Plan Once approved and briefed the EOC Action Plan is executed and continually evaluated during the operational period. Revisions can be approved and disseminated as required and in preparation for subsequent operational briefings. The EOC Action Plan should be approved and disseminated as soon as practical, but no later than the operational briefing at t he end of the first operational period. June 2018 60 IPage May 22, 2018 Item #12 Page 64 of 158 (°"City of Carlsbad City of Carlsbad Part IV Emergency Operations Plan Direction, Control, and Coordination Direction, Control, and Coordination Operational Briefing responsibilities include: EOC Director: Planning Section Chief: Section Chiefs: Invite Policy Group. Chairs, coordinates, and conducts the briefing using the EOC Action Plan as the briefing agenda. Supports the briefing per the Planning Section Chief. June 2018 61 I Pa ge May 22, 2018 Item #12 Page 65 of 158 City of Carlsbad Part IV (city of Carlsbad Emergency Operations Plan Direction, Control, and Coordination Direction, Control, and Coordination Local Emergency Proclamation Where the disaster response needs exceed local capability, the EOC Director will recommend to the Policy Group an emergency proclamation. Proclamations will normally be made when there is an actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of a county, city and county, or city, caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, earthquake, or other conditions, including terrorism and/or conditions resulting from war or imminent threat of war, but other than conditions resulting from a labor controversy. The local emergency proclamation provides the following legal authority: 1. If necessary, request that the Governor proclaim a State of Emergency 2. Promulgate orders and regulations necessary to provide for the protection of life and property including orders or regulations imposing a curfew within designated boundaries 3. Exercise full power to provide mutual aid to any affected area in accordance with local Ordinances, Resolutions, Emergency Plans, or agreements thereto 4. Request that state agencies provide mutual aid 5. Require the emergency services of any local official or employee 6. Requisition necessary personnel and material of any department or agency 7. Obtain vital supplies and equipment and, if required immediately, to commandeer the same for public use 8. Impose penalties for violation of lawful orders 9. Conduct emergency operations without facing liabilities for performance, or failure of performance (Note: Article 17 of the California Emergency Services Act provides for certain privileges and immunities) If the County of San Diego declares a regional emergency proclamation, local jurisdictions are covered and individual city proclamations are not required. The proclamation must be issued within 10 days after the actual occurrence of a disaster if assistance will be requested through the California Disaster Assistance Act and, when declared by City Manager, must be ratified by City Council within 7 days. Additionally, the proclamation must be reviewed at least once every 30 days by City Council until terminated, and terminated at the earliest possible date that conditions warrant. The City of Carlsbad should notify the San Diego County Office of Emergency Services (OES) and provide a copy of the local emergency proclamation as soon as possible and post in WebEOC. See Cal OES Reference Guide for Local Proclamations for additional information. June 2018 62 J Page May 22, 2018 Item #12 Page 66 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Part IV Direction, Control, and Coordination Direction, Control, and Coordination State Emergency Proclamation The Governor may declare a State of Emergency when conditions of disaster or extreme peril exist that threaten the safety of persons and property within the state. Whenever the Governor proclaims a State of Emergency: 1. Mutual aid will be rendered in accordance with approved Emergency Plans whenever the need arises for outside aid in any county, city and county, or city 2. The Governor shall, to the extent he deems necessary, have the right to exercise within the area designated all police power vested in the state by the Constitution and the laws of the State of California 3. Jurisdictions may command the aid of citizens as deemed necessary to cope with an emergency 4. The Governor may suspend the provisions of any regulatory statute, or statute prescribing the procedure for conducting state business, or the orders, rules, or regulations of any state agency 5. The Governor may commandeer or utilize any private property or personnel, (other than the media) in carrying out his responsibilities 6. The Governor may promulgate issue and enforce orders and regulations, as he deems necessary 7. The Governor may petition the President of the United States to make a Presidential Declaration of Emergency Whenever the Governor proclaims a State of War Emergency, or if a State of War Emergency exists, all provisions associated with a State of Emergency apply and all state agencies and political subdivision must comply with the lawful orders and regulations of the Governor. June 2018 63jP age May 22, 2018 Item #12 Page 67 of 158 City of Carlsbad Part IV C Cityof Carlsbad Emergency Operations Plan Direction, Control, and Coordination Direction, Control, and Coordination Sample Local Emergency Proclamation To be completed by City Attorney with input from EOC Director and Policy Group. DECLARATION OF LOCAL EMERGENCY WHEREAS, the City Council of the City of Carlsbad empowers the City Manager to proclaim the existence of a local emergency when said City is affected by a public calamity and the City Council is not in session; and WHEREAS, the City Manager of the City of Carlsbad, California does hereby find: That conditions are creating unexpected occurrences that pose a clear and imminent danger and required immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services, and are or are likely to be beyond the control of the services, personnel, equipment and facilities of the City of Carlsbad; and That these conditions do not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency; and That the City Council of the City of Carlsbad was not in session and could not immediately be called into session. NOW, THEREFORE, ITS IS HEREBY PROCLAIMED that a local emergency now exists throughout the City of Carlsbad, California; and IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency, the powers, functions, and duties of the emergency organization of the City of Carlsbad are those prescribed by state low, by ordinances and resolutions of the City of Carlsbad Emergency Plan. Dated: ________ _ By: ___________ _ City Manager City of Carlsbad, California June 2018 64 1Page May 22, 2018 Item #12 Page 68 of 158 {_ City of Carlsbad City of Carlsbad Emergency Operations Plan PartV Information Collection, Analysis, and Dissemination Information Collection, Analysis, and Dissemination Overview The primary missions of the EOC are information and resource management, and public outreach. The primary purpose of EOC information management is to collect, analyze, and disseminate incident situational awareness, public safety and community welfare, and response support information. Collection Incident situational awareness is created through communication systems with field responders (using radios, phones, computer applications, field observers, etc.), through communication systems with other support level agencies (County agencies, other public/private organizations, other governmental jurisdictions and special districts, AFN communities, scientific and technical agencies), through communication systems with traditional, digital, and social media sources, and 9-1-1 calls for service. Typical collection resources include: • 800 MHz and VHF radios • Ca l FIRE website and App • Carlsbad CERT AUXCOM (amateur radio operators) • Carlsbad CERT members • Carlsbad Police Dispatch • Daily SDG&E Fire Potential Index • EOC Liaison Officer • EOC PIO • First Responders • PulsePo int • SANGIS San Maps • SCOUT • SDG&E websites (outages, weather, and cameras) • USGS website • Visual and sensory observations June 2018 65 I Page May 22, 2018 Item #12 Page 69 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan PartV Information Collection, Analysis, and Dissemination Information Collection, Analysis, and Dissemination • WebEOC • Other collection resources located in the EOC Incident folder on each EOC laptop Analysis Situational awareness analysis in the EOC is primarily conducted by EOC staff using collection resources, ICS procedures (Planning "P"), and through briefings and meetings. Additional analysis capability is available through certain digital applications. NWS Watches and Warnings are examples of this capability. Analysis includes the process of refining collected information into actionable information. It also includes the determination and identification of appropriate information recipients (residents, community sectors, stakeholders, etc.). The Planning Section Chi~f coordinates the information analysis process. Dissemination Actionable information is typically shared with the following target populations: • Fi rst responders • Public (Whole Community) • Senior and elected officials • City staff • Other stakeholders The types of information likely disseminated to Incident Command Post (or first responders when no ICP) include: • EOC "hasty" objectives • Area evacuation notifications, operations, and road closures • Public safety and community welfare concerns • Locations and status ofTEPs, PODs, shelters, base camps, etc. The types of information likely disseminated to the general population include: • Hazard/Threats Alerts/Warnings • Public safety and community welfare concerns June 2018 66 I Page May 22, 2018 Item #12 Page 70 of 158 C cityof Carlsbad City of Carlsbad Emergency Operations Plan PartV Information Collection, Analysis, and Dissemination Information Collection, Analysis, and Dissemination • Evacuation and repopulation notifications and updates • Road closures • Locations and status of TEPs, shelters, and PODs • Relevant safety messaging • Initial recovery information The types of information likely disseminated to senior and elected officials include: • Hazard details • Response support operations (TEPs, shelters, etc.) • Public safety and community welfare impacts • City continuity of operations impacts • Initial damage estimates • Proclamation status Information is typically disseminated by: • EOC Director (to Policy Group and Elected Officials, as appropriate) • EOC PIO staff (to the public once approved by the EOC Director/IC) • EOC Liaison Officer (to community sectors: schools, businesses, AFN, faith-based organizations, etc.) • Electronically by WebEOC and SCOUT users (to regional operations centers and participating first responders) • 2-1-1 San Diego (per MOU) Information collected, analyzed, and disseminated should be documented in WebEOC. Information released to the public should first be approved by the EOC Director and/or IC, as appropriate. After verification for accuracy and release ability, public safety messages should be transmitted to the public and stakeholders as soon as possible. June 2018 67 I Page May 22, 2018 Item #12 Page 71 of 158 City of Carlsbad (_ City of Carlsbad Emergency Operations Plan Communications Overview Part VI Communications Communication and coordination procedures between the City of Carlsbad and other response organizations during emergencies and disasters are found in the following regional communications protocols: • Carlsbad EOC Action Plan JCS form 201 Incident Radio Communications Plan • North Zone Emergency Operations Manual (accessible through Target Solutions) • San Diego County EOP Annex I: Communications and Warning Systems • San Diego County EOP Annex L: Emergency Public Information Plan • San Diego North County Dispatch Joint Powers Authority EOM • San Diego Urban Area Tactical Interoperable Communications Plan Regional communications resources include: • AlertSanDiego/ Accessible AlertSanDiego (Blackboard Connect) • Wireless Emergency Alerts (WEA) • Carlsbad Police Dispatch • Carlsbad CERT AUXCOM • PulsePoint • Regional Communications System (RCS) • San Diego County Joint Information Center Annex L • San Diego County Partner Network • SCOUT • SD Emergency webpage and App • VisiNet Mobile Client • WebEOC • 2-1-1 San Diego June 2018 68 I Page May 22, 2018 Item #12 Page 72 of 158 City of Carlsbad C oty of Carlsbad Emergency Operations Plan Communications Additional communications resources include: • Carlsbad Emergency Public Informat ion Plan • State-of-the-art dispatch center (Next Generation 911) • Digital media (City of Carlsbad's webpage) • Email • Social media (City of Carlsbad's Face book page and Twitter account) • Texting • Traditional media • Voice calls Part VI Communications Lessons from the 2017 Wildfires in California underscore the importance of communications redundancy. EOC communications redundancy resources to maximize public safety include: • AlertSanDiego/Accessible AlertSanDiego • IPAWS/WEA • City web page and social media (Face book/Twitter) • SD Emergency Mobile App • Traditional media (TV, radio) • 2-1-1 San Diego • Carlsbad CERT AUXCOM • First responder vehicle public address systems Elements of Carlsbad's alert and warning program should include: • Roles and Responsibilit ies • Social Science training (i.e. psychology of crisis communications, the "when," "why," and "how" of alerting) June 2018 69 I Pag e May 22, 2018 Item #12 Page 73 of 158 City of Carlsbad ( City of Carlsbad Emergency Operations Plan Communications • Documentation of procedures and templates • Multiple alert systems, coordinated alert and warning delivery • Current public alert and warning plans • Trained dispatch personnel • Pre-scripted message templates • Training program on procedures • Distinction between incidents requiring rapid or measured evacuations Part VI Communications Unless conditions suggest otherwise, Carlsbad should employ multiple alert systems (AlertSanDiego, WEA, etc.). Upon completion of alert and warning calls, validate message delivery and AFN accessibility. An incident communications plan should be developed by the EOC Communications Unit. Additional information is found in Annex I Communications and Warning Systems. June 2018 70 IP age May 22, 2018 Item #12 Page 74 of 158 (city of Carlsbad City of Carlsbad Emergency Operations Plan Part VII Administration, Finance, and Logistics Administration, Finance, and Logistics This administration section expands on the topics of Director of Emergency Services, SEMS, NIMS, Emergency Management Mutual Aid, Whole Community, DSW and spontaneous volunteers, ADA and AFN. Administration -City of Carlsbad The City Manager, as the Director of Emergency Services, will execute the powers described in Carlsbad Municipal Code (CMC) sections 6.04.090, as appropriate, direct Continuity of City Operations (COOP), and oversee Emergency Operations Center operations, typically executed through the normal City of Carlsbad organizational structure and the Policy Group, when established. Additionally, the city disaster council will meet in accordance with CMC sections 6.04.060 -6.40.080, as appropriate. If City of Carlsbad resources prove to be inadequate during emergency operations, request will be made for assistance from other local jurisdictions, higher levels of government, and other agencies in accordance with existing mutual aid agreements and understandings. Mutual aid, including personnel, supplies, and equipment, is provided in accordance with the California Master Mutual Aid Agreement , and other local Mutual Aid Agreements within the County of San Diego Operational Area. Consistent with Standardized Emergency Management System (SEMS), the Operational Area emergency organization supports and is comprised of: • Cities within the Operational Area • The County of San Diego • Special Districts • Tribal Governments And is supported by: • Other Counties • The State of California • The Federal Government Additionally, the National Incident Management System (NIMS), using resource typing and credentialing, inventorying, and a National Mutual Aid System , provides a consistent nationwide framework to enable federal, state, local, tribal governments, and private-sector and nongovernmental organizations to work together effectively and efficiently prepare for, prevent, respond to, and recover from domestic incidents, regardless of cause, size, or complexity, including acts of catastrophic terrorism. June 2018 71 1Page May 22, 2018 Item #12 Page 75 of 158 City of Carlsbad Part VII ( City of Carlsbad Emergency Operations Plan Administration, Finance, and Logistics Administration, Finance, and Logistics For example, during a large-scale incident, the National Mutual Aid System provides for activation of the Emergency Management Assistance Compact (EMA(). EMAC offers assistance during governor-declared states of emergency or disasters through a system that allows states to send personnel, equipment, and commodities to assist with response and recovery efforts in other states. EMAC establishes a legal foundation for sharing resources between states or other entities. Once the conditions for providing assistance have been set, the terms constitute a legally binding agreement. The EMAC legislation solves the problems of liability and responsibilities of cost and allows for credentials, licenses, and certifications to be honored across state lines. EMAC is implemented within the State Emergency Management Agency on behalf of the Governor of the State. Deploying resources through EMAC leverages federal grant dollars invested in state and local emergency management resource capabilities. EMAC requests for personnel, per FEMA typing requirements, require a high degree of training and experience as part of the mutual aid request. For instance, a request to assist in mass care and shelter operations with donations management expertise may require a "credentialed" Donations Coordination Task Force Leader which has completed the following NIMS training requirements: 1. 15-27: Orientation to FEMA Logistics 2. 15-100: Introduction to the Incident Command System, ICS-100 3. 15-200: Incident Command System for Single Resources and Initial Action Incidents 4. 15-244: Developing and Managing Volunteers 5. 15-288: The Role of Voluntary Agencies in Emergency Management 6. 15-700: National Incident Management System, An Introduction 7. 15-703: National Incident Management System Resource Management 8. 15-800: National Response Framework, An Introduction 9. E0289: State Volunteer and Donations Management Even with extensive typing criteria, EMAC strength lies in its governance structure; its relationship with federal agencies, national organizations, states, counties, territories, and regions; the willingness of state and response and recovery personnel to deploy; and the ability to move any resource one state wishes to utilize to assist another state. San Diego County OES may request EMAC support from local jurisdictions including Carlsbad. Such requests may be coordinated with city leadership team and supported as appropriate and feasible when requesting agency criteria can be met. June 2018 72 1 P age May 22, 2018 Item #12 Page 76 of 158 City of Carlsbad Part VII C_cityof Carlsbad Emergency Operations Plan Administration, Finance, and Logistics Administration, Finance, and Logistics Administration -Private Sector and Non-Governmental Organizations FEMA's "Whole Community" approach provides a framework by which private and nonprofit sectors, including businesses, faith-based, access and functional needs organizations, residents, visitors, and government agencies at all levels, collectively understand and assess the needs of their respective communities and determine the best ways to organize and strengthen their assets, capacities, and interests. Thus, the private sector is an important part of the local emergency organization. Business and industry own or have access to substantial response and support resources. Community Based Organizations (CBOs), or Non-Governmental Organizations (NGOs), provide valuable resources before, during, and after a disaster. These resources can be effective assets at any level. The County of San Diego Office of Emergency Services (OES) has established the Ready San Diego Business All iance. This Alliance has a virtual connection to the Operational Area Emergency Operations Center via a social networking system fed through a RSS feed from WebEOC. Additionally, the City of Carlsbad has established the Ready Carlsbad Business Alliance as a partner in emergency preparedness, response, and recovery. Additional private sector and non-governmental organizations with which Carlsbad has an emergency preparedness relationship include: • 2-1-1 San Diego • American Red Cross • Individual Faith-Based Organizations • lnfraGard San Diego • Residential Care for the Elderly Disaster Preparedness Task Force (RCFE) • Service Organizations, local Rotary Clubs, etc. • Voluntary Organizations Active in Disaster (VOAD) June 2018 73 I Page May 22, 2018 Item #12 Page 77 of 158 City of Carlsbad Part VII ('City of Carlsbad Emergency Operations Plan Administration, Finance, and Logistics Administration, Finance, and Logistics Administration -Disaster Service Workers and Spontaneous Volunteers City of Carlsbad personnel, by State Law are designated Disaster Service Workers and may serve in the response effort. • Per California Government Code, Title I, Division 4, Chapter 8, and Labor Code, Part I, Division 4, Chapter 10, all public employees and government sponsored volunteers are Disaster Service Workers • The term public employee includes all persons employed by the State, or any County, City or public district • The City of Carlsbad provides Workers Compensation and liability coverage for Disaster Service Workers Spontaneous volunteers may be referred to the County of San Diego Emergency Operations Center or 2-1-1 San Diego. The City's Volunteer Coordinator, who serves as the EOC Liaison Officer, performs this administrative function. June 2018 74 IP age May 22, 2018 Item #12 Page 78 of 158 ( City of Carlsbad City of Carlsbad Part VII Emergency Operations Plan Administration, Finance, and Logistics Administration, Finance, and Logistics Administration -Americans with Disabilities Act (ADA) The Americans with Disabilities Act (ADA) is the world's first comprehensive civil rights law for people with access and functional needs and was enacted on July 26, 1990. The ADA is a companion civil rights legislation to the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973. The ADA prohibits discrimination because of access and functional needs in employment, state and local government, public accommodations, commercial facilities, transportation, and telecommunications. It also applies to the United States Congress. To be protected by the ADA, one must have an access or functional need or have a relationship or association with an individual with an access or functional need. An individual with an access or functional need is defined by the ADA as a person who has a physical or mental impairment that substantially limits one of more major life activities, a person who has a history or record of such impairment, or a person who is perceived by others as having such impairment. The ADA does not specifically name all the impairments that are covered. The ADA is divided into five parts, covering the following areas: Title I: Employment Title I require employers with 15 or more employees to provide qualified individuals with access and functional needs an equal opportunity to benefit from the full range of employment-related opportunities available to others. For example, it prohibits discrimination in recruitment, hiring, promotions, training, paid social activities, and other privileges of employment. It restricts questions that can be asked about an applicant's access or functional need before a job offer is made, and it requires that employers make reasonable accommodation to the known physical or mental limitations of otherwise qualified individuals with access or functional needs, unless it results in undue hardship. Title II: State and Local Government (Public Services) Title II covers all activities of state and local governments. Title II requires that State and local governments give people with access and functional needs an equal opportunity to benefit from all their programs, services, and activities, such as public meetings, employment, recreation programs, aging, health and human services programs, libraries, museums, and special events. State and local governments are required to follow specific architectural standards in the new construction and alteration of their buildings and facilities. They also must relocate programs or otherwise provide access in inaccessible older buildings, and communicate effectively with people who have hearing, vision, or speech functional needs. Public entities are not required to take actions that would result in undue financial and administrative burdens. They are required to make reasonable modifications to policies, practices, and procedures where necessary to avoid discrimination, unless they can demonstrate that doing so would fundamentally alter the nature of the service, program, or activity being provided. June 2018 1s I Pa g ~ May 22, 2018 Item #12 Page 79 of 158 ( City of Carlsbad City of Carlsbad Part VII Emergency Operations Plan Administration, Finance, and Logistics Administration, Finance, and Logistics Title II mandates that a public entity such as the City of Carlsbad operate in such a way that its services, programs and activities, when viewed in their entirety, are readily accessible to, usable by individuals with access and functional needs. Title II dictates that a public entity must evaluate its services, programs, policies, and practices to determine whether they comply with the nondiscrimination requirements of the ADA. The regulations detailing compliance requirements were issued in July 1991. A self-evaluation is required and intended to examine activities and services, to identify and correct any that are not consistent with the ADA. The entity must then proceed to make the necessary changes resulting from the self-evaluation. Title Ill: Public Accommodations Title Ill requires places of public accommodation.to be accessible to and usable by persons with access and functional needs. The term "public accommodation" as used in the definition is often misinterpreted as applying to public agencies, but the intent of the term is to refer to any privately funded and operated facility serving the public. Title IV: Telecommunications Title IV covers regulations regarding private telephone companies and requires common carriers offering telephone services to the public to increase the availability of interstate and intrastate telecommunications relay services to individuals with hearing and speech functional needs. Title V: Miscellaneous Provisions Title V contains several miscellaneous regulations, including construction standards and practices, provisions for attorney's fees, and technical assistance provisions. It also prohibits retaliation against any individual who exercises his or her rights under the ADA and those individuals who assisted individuals exercising their rights. June 2018 76 I Page May 22, 2018 Item #12 Page 80 of 158 {_ City of Carlsbad City of Carlsbad Emergency Operations Plan Part VII Administration, Finance, and Logistics Administration, Finance, and Logistics · Administration -Access and Functional Needs (AFN) Population The City of Carlsbad has a long-standing relationship with the AFN community. It's commitment to disability civil rights implementation has helped enhance the City's mobility and access for its residents and visitors with access and functional needs. The City of Carlsbad completed an ADA assessment of city facilities during 2015. Additionally, the Mobility Element of the City's General Plan supports the development and maintenance of a network of mobility options that support connecting people to places within the City. Per California Government Code Section 8593, of Chapter 7 of Division 1 of Title 2, relating to emergency services, this emergency operations plan update integrates access and functional needs into Carlsbad's emergency plan by addressing how the AFN population is served before, during, and after an emergency. Carlsbad's AFN planning is included in Carlsbad's emergency management program, EOC training, Community Emergency Response Team (CERT) program, emergency preparedness public outreach, and the City's Emergency Response Guide. Carlsbad is a member of the County OES AFN Planning Group. According to The California Governor's Office of Emergency Services (Cal OES), through its Office of Access and Functional Needs, the County of San Diego has a total population of 3,183,143, with 291,749 people listed as having an access and functional need (9.5%). Of the 291,749, 4.5% identified with hearing difficulty; 4.7% identified with vision difficulty; 5.0% identified with cognitive difficulty; and 5.1% identified with ambulatory difficulty. Nearly 11.9% of the population was age 65 or older. 37.5% speak a primary language other than English: 26.6% Spanish; 3.1% other Inda-European languages; 8.0% Asian and Pacific Island languages; and 1.6% other languages. For purposes of emergency planning, the City of Carlsbad identifies individuals with access and functional needs as those who have developmental or intellectual disabilities, physical disability, chronic conditions, injuries, limited English proficiency or who are non-English speaking, older adults, children, people living in institutionalized settings, or those who are low income, homeless, or transportation disadvantaged, including, but not limited to, those who are dependent on public transit or those who are pregnant. These populations rely upon complex and divided services in maintaining their independence. In addition, the City is home to numerous mobile home parks, nursing homes, residential care facilities, and continuing care retirement homes. During emergency response and recovery, residents will rely primarily upon the City and its partners to provide assistance and services including warning and notifications, evacuation and transportation, sheltering, and locating housing and services when it is safe to return to the community after an incident. As such, the access and functional needs population is served by the following: Emergency Communicat ions To comply with the Americans with Disabilities Act, communication with people with access and functional needs must be as effective as communicating with others. Public information must be clear and understandable and include accessible visual and audible information. Language assistance services must be provided to persons with limited English proficiency, including bilingual staff, oral interpretation, and written translators. Persons with functional needs must be able to hear verbal announcements, see directional signage, and read and understand messages at a third-grade reading level. June 2018 77 1P ag e May 22, 2018 Item #12 Page 81 of 158 City of Carlsbad Part VII {'City of Carlsbad Emergency Operations Plan Administration, Finance, and Logistics Administration, Finance, and Logistics Effective emergency communication messages used by the City of Carlsbad specific to AFN populations include: • Use of Accessible AlertSanDiego for American Sign Language (ASL), which provides emergency notifications using internet and video capable devices, such as computers, cell phones, smart phones, tablet computers, and wireless Braille readers -these alerts are offered in American Sign Language (ASL) video with English voice and text • Use of ASL translators during City Press Briefings • Created emergency preparedness content on the City's web site conforms to Web Content Accessibility Guidelines (WCAG) 2.0 Conformance Level A, and to the maximum extent practicable, Web broadcasts should include text-based information or equivalent translation • Use of disaster readiness materials in alternative formats • Referral services for AFN individuals using 2-1-1 San Diego • Communications redundancy planning to maximize accessibility Emergency Evacuation Potential transportation-dependent persons include persons with functional needs, elders, individuals living in group homes, and those without access to a vehicle. Accessible modes of transportation include wheelchair lift-equipped school buses, transit buses; Para transit vans, taxicabs, limousines, shuttles, non- profit organization vehicles, assisted living vehicles, airport shuttles, car rental shuttles, and Dial-A-Ride. To the greatest extent possible, the City will transport the affected persons with access and functional needs with their caretaker, guide, signal, and service dogs, and necessary equipment and medications. Agreements for ADA compliant transportation resources exist between the City of Carlsbad through the Operational Area EOC for private ambulance services, Metropolitan Transit Authority (MTA) vehicles, and North County Transit District (NCTD) buses. Moreover, the City's Geographic Information Services (GIS) has created and mapped the AFN facilities located within the city limits. This information is available in the City's EOC, and is incorporated as part of the Evacuation and Repopulation Plan. To facilitate AFN emergency evacuation transportation, Carlsbad's Temporary Evacuation Point (TEP), located at the southwest corner of The Shoppes at Carlsbad parking lot, is co-located with a NCTD bus terminal. Per coordination with NCTD, LIFT Paratransit should be coordinated as required by the emergency. Additional resources may include Carlsbad Boys and Girls Club buses located at the City's fleet operations facility and paratransit vans located at the City's Senior Center. June 2018 78 I P age May 22, 2018 Item #12 Page 82 of 158 { City of Carlsbad City of Carlsbad Part VII Emergency Operations Plan Administration, Finance, and Logistics Administration, Finance, and Logistics Emergency Sheltering Emergency shelter facilities in the City of Carlsbad have been assessed to meet ADA requirements, including physical accessibility of shelter facilities, effective communication using multiple methods, full access to emergency services, and reasonable modification of programs. Additionally, the City of Carlsbad Annex G Care and Shelter Operations plan reflects the Federal Emergency Management Agency's (FEMA) Guidance on Planning for Integration of Functional Needs Support Services in General Population Shelters . Accessibility Carlsbad Shelter Manager should ensure there are no access barriers at shelter facilities. If barriers cannot be removed or overcome, the City should notify the public and persons with access and functional needs of alternative shelter locations. When possible, the City should incorporate level access ramps, handrails, grab bars, larger toilet cubicles, modified toilet seats, clear signs, and wider paths and corridors in shelter locations. The City should also attempt to eliminate protruding and overhead objects. Staff Training Shelter staff in Carlsbad shelters should be trained to assist individuals with access and functional needs, such as eating, dressing, personal hygiene, and t ransferring to and from wheelchairs. Staff should also be trained in basic communication procedures, including writing notes, reading printed information, and completing written forms. Guide, Signal. and Service Dogs The City of Carlsbad shelters should allow guide, signal, and service dogs to accompany their owners into shelters. Food, water, and waste disposal supplies should be available and owners should be permitted to take guide, signal, and service dogs outside, without unnecessary delay in re-entry security screening. Shelter Resources Shelter resources may include items in storage, or obtained on an as needed basis: • Medical equipment and services, including wheelchairs, walkers, canes, medication, EMTs, nurses, and caregivers • Electricity, backup generators, power supplies, power strips and outlets, and charging stations for mobility devices, oxygen machines, and other electronic assistance devices • Refrigeration for medications and insulin (or temporary coolers with ice) • Modified beds or cots in specialized locations to allow safe transferring to a wheelchair • Food and beverages for those with dietary restrictions • Diapers, formula, baby food, toys, and games for children June 2018 79 I P a g e May 22, 2018 Item #12 Page 83 of 158 ( City of Carlsbad City of Carlsbad Part VII Emergency Operations Plan Administration, Finance, and Logistics Administration, Finance, and Logistics • Private areas for individuals with toileting or diaper changing needs • Quiet low-stimulation "stress-relief zones" (i.e. empty classrooms) for individuals with cognitive disabilities aggravated by stress • Separate area for rest and relaxation For additional information on shelter operation, refer to the City of Carlsbad Annex G Care and Shelter Operations plan. The plan details the following: • Defines the collective and individual responsibilities of the City of Carlsbad and other governments and/or non-governmental agencies responding to or acting in support of mass care and shelter operations • Establishes lines of authority and communications in support of the activation and operation of this plan • Describes care and shelter operations within the City of Carlsbad June 2018 80 I P a g e May 22, 2018 Item #12 Page 84 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Part VII Administration, Finance, and Logistics Administration, Finance, and Logistics Finance -City of Carlsbad During large-scale incident response, the Finance Department's primary functions include continuity of city finance and purchasing operations, supporting the EOC's Logistics Section with the purchase of needed supplies and services, and documenting all incident-related transactions, including mutual aid resources, to maximize cost recovery. Per CMC 6.04.040, any expenditure made about city civil defense and disaster activities, including mutual aid activities, shall be for the direct protection and benefit of the inhabitants and property of the city. Per CMC 6.04.100, the Director of Emergency Services controls and directs the effort of the emergency organization and directs cooperation between and coordination of services and staff; and in the event of the proclamation of a "local emergency", the Director is empowered to requisition necessary personnel or material of any city department or agency and obtain vital supplies, equipment, and such other properties found lacking and needed for the protection of life and property and to bind the city for the fair value thereof and, if required immediately, to commandeer the same for public use. The objective of Finance's role in emergency response and recovery is to enhance the capability of the City of Carlsbad to respond to and recover from emergencies by providing financial support and coordination to City emergency operations, and coordinating the recovery of costs as allowed by Federal and State law. Finance's primary responsibility is to maintain the financial systems necessary to keep the City functioning during a disaster/emergency. These systems include: • Claim processing • Cost recovery • Payments • Payroll • Personnel • Revenue collection Finance is responsible for emergency funding, and contracting, cost documentation, cost accountability and cost recovery functions for incident response, Emergency Operations Center, Continuity of Operations (COOP) and Continuity of Government (COG) operations, and city recovery. Some of these functions may include: • Cost analysis, cost accounting and financial auditing • Disbursement and rece ivables management June 2018 81 I Pag e May 22, 2018 Item #12 Page 85 of 158 { City of Carlsbad City of Carlsbad Emergency Operations Plan Part VII Administration, Finance, and Logistics Administration, Finance, and Logistics • Finance and contract fact-finding • Financial expenditure and funding briefings • Fiscal and emergency finance estimating • lnteragency financial coordination • Labor expense and accounting • Necessary funding transfers • Operating procedure development and financial planning • Payroll administration Finance supervises the negotiation and administration of vendor and supply contracts and procedures, and provides necessary personnel, supplies, and equipment procurement support. It acts in a support role in disasters/large-scale emergencies to ensure that required records are preserved for future use and state and federal filing requirements, through maintenance of proper and accurate documentation of actions taken. Emergency personnel, equipment, supplies, or services should be ordered through Finance. Procedures used by Finance to perform these responsibilities should be briefed to the EOC staff at the Initial Incident Briefing, added to the EOC Incident Action Plan, and disseminated to city departments. June 2018 82 1P age May 22, 2018 Item #12 Page 86 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Part VII Administration, Finance, and Logistics · Administration, Finance, and Logistics Logistics -City of Carlsbad The EOC Logistics Section coordinates the identification and delivery of resources based upon tasks associated with incident objectives. Tasks identify the resource type and quantity required and whether those resources are currently available. The Logistics Section is responsible for providing the needed resources, services and support, and documenting related decisions and work performed. Proper documentation is important to ensure the resources arrive where and when needed. Documentation is also important to support cost recovery. Resources may include people, information, equipment, supplies, facilities and utilities, etc. Unless otherwise approved by the EOC Director, all existing City and departmental fiscal operating procedures should be adhered to when obtaining necessary resources. The EOC Finance Section should document the associated task for which the resource is being obtained. Complete purchase order information or credit card information, along with all original invoices and receipts should be documented and retained by the Finance Section. Vendor contact information and quotes obtained, should be documented and maintained. Best value matrix information including selection rationale and approving authority should be documented and maintained. Capital Outlay Requests should be completed, where appropriate. June 2018 83 I Page May 22, 2018 Item #12 Page 87 of 158 {'"City of Carlsbad City of Carlsbad Emergency Operations Plan Part VII Administration, Finance, and Logistics Administration, Finance, and Logistics Logistics -Resource Management Effective response to any emergency or disaster requires the ability to find, obtain, distribute, and track resources in the most productive manner possible to satisfy needs generated by the emergency. Resource Management involves coordination and use of personnel, equipment, supplies, facilities, and services. Resource Management is achieved in the EOC by completing the EOC Objectives, Tasks, Resources (OTR) form -a modified ICS 215. Resources are similarly managed locally at shelters, TEPs, and Points of Dispensing/Distribution (PODs). Considerations 1. The Emergency Preparedness Manager should maintain the Resource Manager Inventory located in the Operational Area's WebEOC consistent with FEMA Resource Typing Guidelines (available when signed in as Logistic Section Chief) 2. Response agencies should be prepared to sustain themselves without mutual aid assistance during the first 96 hours of an emergency 3. lfthe City is depending on mutual aid to cover resource shortfalls, it assumes some parties to the agreement may themselves be affected and unable to provide the resources 4. Unmet needs of response agencies may be met by the next higher level of government Determining Resource Needs The identification of incident objectives and tasks determine resource needs. Resource needs should be identified and tracked in WebEOC. The Operations Section has the primary responsibility for determining resource needs. The Operations Section works together with the Logistics Section to determine and meet resource needs. This typically occurs during the Tasks Meeting where the OTR form is completed. The Planning Section plays a support role in determining resource needs. The Planning Section is responsible for gathering and disseminating incident information, and as such has insight into future resource needs for the next operational period and beyond. The Logistics Section has the primary responsibility for obtaining and tracking resources. To expedite task completion, the Logistics Section should determine the number of resources currently on hand (have), needed, and requested. The Logistics Section Chief should ensure resource requests include where they are needed, the point of contact at that destination, and the required arrival time. The determination of field level resource needs is the responsibility of the Incident Commander and typically executed through the supporting dispatch agency. Resources requests not fulfilled through dispatch may be referred to the EOC Logistics Section for completion. June 2018 84 1P age May 22, 2018 Item #12 Page 88 of 158 ('°City of Carlsbad City of Carlsbad Emergency Operations Plan Part VII Administration, Finance, and Logistics Administration, Finance, and Logistics The Finance Section is responsible for keeping records of resources purchased and used. Incident-related expenditures should be tracked separately from other expenditures using separate account codes, job orders, and org keys. During response phase operations, the Finance Section should review and initiate the forms that will need to be submitted during the recovery phase including California Disaster Assistance Act (CDAA) and Cost Accounting Forms located at Cal OES Recovery Forms. If the incident is a Local Responsibility Authority (LRA) wildland fire, the Finance Section should coordinate with the Fire & Rescue Branch Director to submit a Fire Management Assistance Grant (FMAG) request. This must be done while the fire is threatening lives and/or property. June 2018 85 I P a ge May 22, 2018 Item #12 Page 89 of 158 City of Carlsbad C_c ityof Carlsbad Emergency Operations Plan Recovery Operations Phases of Recovery Part VIII Recovery Operations Recovery operations can be managed through the establishment of a city run local assistance center and/or the establishment of a city recovery organizational structure. Recovery operations should begin as soon as possible after the emergency or disaster occurs. Recovery operations are divided into two phases: short-term and long-term. Recovery should start with restoration of essential services identified as degraded during the continuity of operations assessment process. FEMA's guide to disaster recovery is detailed in the Nationa l Disaster Recovery Framework. Short-Term Short-term recovery involves the correction of deficiencies or degradation of services that occur while the EOC is still activated. The major objectives of short-term recovery operations may include rapid debris removal, clean-up, and orderly and coordinated restoration of essential infrastructure and services, including government operations; communications; medical and mental health services; transportation routes; electricity; water; and sanitation systems. Long-Term Long-term recovery involves the city and community recovery actions that are managed by a recovery organization established after the EOC has been deactivated. Long-term recovery uses a detailed damage assessment as a basis for determining the type and amount of state and federal financial assistance available for recovery. Operations may include hazard mitigation activities, restoration and reconstruction of public facilities, and disaster response cost recovery. The Finance Department is responsible for disaster response cost recovery. Long-term recovery may last several years. June 2018 87 I Page May 22, 2018 Item #12 Page 91 of 158 ('City of Carlsbad City of Carlsbad Emergency Operations Plan Recovery Operations Part VIII Recovery Operations Local Assistance Center (LAC) Local Assistance Centers are established to serve as a centralized location for information and resources to assist residents recover from the impacts of a large-scale disaster. The LAC may be staffed and supported by local, state, and federal agencies, as well as non-governmental, non-profit, voluntary and other organizations. The City of Carlsbad, in consultation with the San Diego County Office of Emergency services as appropriate, determines the composition and participants of the LAC. The LAC provides a single facility at which Carlsbad area individuals, families, and businesses can access available recovery program information and services. The purpose of the LAC is to provide residents the efficiency of "one-stop shopping" for recovery resources and information. For this reason, the City of Carlsbad may choose to provide city staff subject matter expert to the LAC to assist with the information sharing process even though some or all city facilities remain open for business. The Carlsbad LAC is primarily established to provide recovery assistance to Carlsbad residents and businesses. Area residents, and tci the degree feasible, area businesses, shou ld not be denied support when resources are available and assistance is being provided. If resources do not support wider area needs, non-Carlsbad individuals and business may be referred to county resources . Local Government The City of Carlsbad is responsible for assessing the need for and the establishment of a LAC in Carlsbad. This may be done in consultation with the San Diego County Office of Emergency Services. If Carlsbad seeks state financial support of the center, implementation of a LAC should be in coordination wit h the California Office of Emergency Management (Cal OES). The city is also responsible for coordinating the participation of local government, volunteers, non-government organizations, community-based organizations, and private nonprofit organizations. Although individual private vendors can be beneficial to a community's recovery, direct vendor participation is not normally conducted at a LAC. California Office of Emergency Management (Cal OES) Cal OES is responsible for coordinating the participation of state and federal agencies in a LAC. Cal OES will coordinate with the county on the appropriate number of LACs to be established based on disaster-specific criteria. Cal OES may provide financial support for extraordinary eligible costs associated with LAC operations through the California Disaster Assistance Act (CDAA). To implement CDAA, the Governor must proclaim a State of Emergency that includes the impacted jurisdiction(s). Federal Agencies Cal OES will coordinate the participation of any federal agency at a LAC. Examples of federal agency participation may include the Federal Emergency Management Agency (FEMA), Internal Revenue Service (IRS), and U.S. Small Business Administration (SBA). June 2018 89 I Page May 22, 2018 Item #12 Page 93 of 158 {_ City of City of Carlsbad Carlsbad · Emergency Operations Plan Recovery Operations Non-Governmental Organizations, Private Nonprofits, etc. Part VIII Recovery Operations Non-Governmental Organizations (NGOs), Private Nonprofits (PNPs), Community-Based Organizations (CBOs) and Voluntary Organizations provide a myriad of services to support the needs of disaster victims. Many of these organizations may be active members of the local chapter of Voluntary Organizations Active in Disasters (VOAD). Ready Carlsbad Business Alliance Ready Carlsbad Business Alliance (RCBA) is a relationship between the Carlsbad Chamber of Commerce, the City of Carlsbad, and local businesses. Its mission is to promote business emergency preparedness, continuity of operations and community recovery through services, educational programs and cooperative partnerships. During the 2014 Poinsettia Fire, RCBA collected and distributed thousands of dollars to fire victims for recovery. Other Organizational Entities LAC Managers should use caution when permitting other entities to serve inside a LAC. While selected entities, such as utility, phone, cable companies, etc., can provide valuable services to its customers, and are often invited to participate in a LAC, other private-for-profit businesses and vendors should not participate. Using caution will guard local, state, federal, and participating agencies from the perception of endorsing such entities. Insurance companies are often provided space outside of a LAC for the sole purpose of providing claim services to their policy holders. June 2018 90 J P ag e May 22, 2018 Item #12 Page 94 of 158 City of Carlsbad {'City of Carlsbad Emergency Operations Plan Recovery Operations Recovery Organization Guidelines Part VIII Recovery Operations 1. Ask leadership for strategic direction (what does their vision of successful recovery look like) 2. Compare recovery organization objectives and tasks with strategic vision 3. Keep city leadership informed and engaged 4. Recovery organization decision-making should be based on references, procedures (where they exist) or research-based cost-benefit analysis 5. Recovery organization staff develop bibliography of references, procedures relevant to their functional area 6. Establish a document sharing environment to facilitate recovery operations awareness 7. Post updates to database before scheduled meetings 8. Recovery meeting minutes-taker documents decisions made, decision-maker, and actions assigned (including description of task, responsible agent, resources required, expected date of completion, and update requirements) 9. Minutes should be reviewed and approved by recovery organization chair 10. Meeting minutes and agenda made available the day before the recovery organization meeting 11. Recovery organization includes designated primary and alternate members for each position (primary member is expected attendee, however either primary or alternate must attend every meeting) 12. Maintain city-wide composition of recovery organization 13. Consider community leaders and stakeholders in recovery organization 14. Establish recovery organization priorities 15. Establish recovery organization objectives 16. For each objective establish task number, task description, responsible agent, resource status: required, have, need; task deadline, task timeline and estimated time of completion 17. Consider adopting Program Evaluation and Review Technique (PERT) and Critical Path Models (CPM) for project management June 2018 92 I Page May 22, 2018 Item #12 Page 96 of 158 C Cityof Carlsbad City of Carlsbad Emergency Operations Plan Part VIII Recovery Operations Recovery Operations Recovery Organization Objectives and Tasks Recovery Project Facilitator 1. Establish an ICS-like recovery organization 2. Facilitate recovery organization meetings 3. Track the establishment and attainment of recovery-related objectives 4. Ensure each recovery section establishes appropriate recovery-related objectives 5. Ensure each recovery section identifies and tracks all tasks necessary to complete recovery- related objectives 6. Ensure each recovery section defines each task in terms of: task description, task responsible agents (lead and supporting), resource needs (facility, transportation, IT, financing, equipment, supplies, personnel, information, etc.), resource status (required, have, need), task completion (deadline, estimated time of completion, accomplishment time line) 7. Coordinate with project manager SME to enter objectives and tasks into PERT and critical path database 8. Ensure all recovery related documents are maintained in a centrally accessible database 9. Ensure recovery team meeting minutes and updated documents are available in the recovery database the day prior to recovery meetings Finance 1. Research, track, collect, process, analyze, document and coordinate recovery reimbursements, grants and claims city-wide 2. Remain informed about the FMAG, and/or CDAA, or other recovery processes 3. Develop recovery project workbook 4. Attend meetings related to recovery reimbursements, grants and claims 5. Remain informed of and meet recovery reimbursement requirements and deadlines 6. Ensure appropriate recovery-related reports are prepared, submitted and entered into the document management system June 2018 93 I Page May 22, 2018 Item #12 Page 97 of 158 City of Carlsbad Part VIII ( City of Carlsbad Emergency Operations Plan Recovery Operations Recovery Operations 7. Identify, track and document and retain proof of expenses eligible for reimbursement related to emergency work, permanent work, or other authorized categories of work 8. Prepare the Finance and Administration contribution to the recovery after action report Damage Assessment and Community Assistance 1. Research, track, collect, process, analyze, document (text and GIS) public and private sector damage and community assistance related to the incident 2. Coordinate damage assessment and recovery issues with the community 3. Prepare and provide reports, correspondence and responses related to requirements or inquiries related to damage assessment and community assistance 4. Remain informed about the FMAG, and/or CDAA, or other recovery processes 5. Contribute to the development and execution of the recovery project workbook 6. Attend meetings related to recovery reimbursements, grants and claims at which damage assessment and/or community assistance may be relevant 7. Remain informed about and conduct public outreach to ensure those who suffered fire-related damage are kept informed of assistance opportunities 8. Coordinate with assistance organizations, as appropriate 9. Maintain records of and document community needs and assistance provided 10. Coordinate with and provide resources as appropriate to other recovery organization sections 11. Identify, track, document, and retain proof of expenses eligible for reimbursement related to emergency work, permanent work, or other authorized categories of work 12. Prepare the Damage Assessment and Community Assistance contribution to the recovery after action report Debris Removal, Facilities and Utilities Restoration 1. Sort and dispose of debris in accordance with legal and environmental regulations 2. Research and analyze after action reports related to debris removal 3. Prepare and provide reports, correspondence and responses related to requirements or inquiries related to debris removal June 2018 94 1Page May 22, 2018 Item #12 Page 98 of 158 City of Carlsbad Part VIII C Cityof Carlsbad Emergency Operations Plan Recovery Operations Recovery Operations 4. Develop and maintain documentation (written documents and GIS maps) related to debris removal 5. Remain informed about the FMAG, and /or CDAA, or other recovery processes 6. Contribute to the development and execution of the recovery project workbook 7. Develop restoration plan for public sector facilities and utilities based damage assessment report or other relevant documentation 8. Coordinate with and provide resources as appropriate to other recovery organization sections 9. Identify, track and document and retain proof of expenses eligible for reimbursement related to emergency work or permanent work 10. Prepare the Debris Removal, Facilities and Utilities Restoration contribution to the recovery after action report Parks & Recreation Restoration 1. Remain informed about the FMAG, and /or CDAA, or other recovery processes 2. Contribute to the development and execution of the recovery project workbook 3. Develop restoration plan for park and recreation facilities, land and or trails based damage assessment report or other relevant documentation 4. Coordinate with and provide resources as appropriate to other recovery organization sections 5. Identify, track and document and retain proof of expenses eligible for reimbursement related to emergency work or permanent work 6. Prepare the Parks & Recreation Restoration contribution to the recovery after action report Public Information 1. Research, prepare and coordinate the release of public information related to the recovery process Damage Assessment An Initial Damage Estimate (IDE) is developed during the emergency response phase. This is followed by a more detailed assessment of damage during the recovery phase, known as Preliminary Damage Assessment (PDA), by the City of Carlsbad and recovery officials. This detailed assessment provides the basis for determining the type and amount of state and/or federal financial assistance available for recovery. June 2018 95 I Page May 22, 2018 Item #12 Page 99 of 158 City of Carlsbad C cityof Carlsbad Emergency Operations Plan Recovery Operations Documentation Part VIII Recovery Operations The damage assessment documentation should include the location and extent of damage, and cost estimates for debris removal, emergency work, and repairing damaged facilities to pre-disaster conditions. The cost of compliance with building codes for new construction, repair, and restoration should also be documented. The cost of improving facilities may be included under federal mitigation programs. Under federal disaster assistance programs, documentation must be obtained regarding damage sustained to the following: • Roads • Water control facilities • Public buildings and equipment • Public utilities • Facilities under construction • Recreational and park facilities • Educational institutions • Certain private non-profit facilities Damage assessment documentation resources such as the Cal FIRE Damage Inspection (DINS) program and Collector for ArcGIS are the preferred tools for documenting and reporting. After-Action Reports The completion of after-action-reports is part of the requirements of SEMS. If the City of Carlsbad declares a local emergency, an after-action report must be completed and submitted to the San Diego County Office of Emergency Services within ninety (90) days of the close of the incident. The after-action report · will serve as a source for documenting the City of Carlsbad's response activities, identifying areas of success, as well as areas of improvement. It may also be utilized to develop and describe a work plan for implementing improvements. June 2018 96 I P age May 22, 2018 Item #12 Page 100 of 158 C cityof Carlsbad City of Carlsbad Emergency Operations Plan Recovery Operations Part VIII Recovery Operations Disaster Assistance Individual Assistance Individuals may receive loans or grants for such things as real and personal property, dental, funeral, medical, transportation, unemployment, and sheltering and rental assistance, depending on the extent of damage. Individuals and businesses (private sector) are expected, whenever possible, to direct their own recovery. A key to private sector recovery is clear planning for, and understanding of, insurance needs and coverage. The County of San Diego should coordinate with local jurisdictions and identify potential beneficiaries of individual assistance. Residents needing assistance are encouraged to visit the San Diego Recovery Site web page and complete a Damages Resulting from Disaster form. Additionally, FEMA's Ind ividual Assistance Grant Program is available to those: • In Presidentially declared emergency or major disaster areas • Whose primary residence has been damaged or destroyed by the disaster • Whose disaster losses are not covered by insurance or are underinsured • Who are citizens of the United States, a non-citizen national or a qualified alien, or is in a household where a member of the household is a citizen of the United States, a non- citizen national or a qualified alien · • Located in a Special Flood Hazard Areas and the homeowner complies with flood insurance purchase requirements and local flood codes and requirements Furthermore, business loans are available for many types of businesses, including agricultural businesses, to assist with economic and physical losses because of a disaster. Business loans are generally made available through the United States Small Business Administration (SBA). When SBA representatives are available in the region, Carlsbad can support resident and business recovery by hosting these representatives at a city facility to facilitate community engagement. The City of Carlsbad includes undeveloped property and protected areas, the responsibility for which includes va rious agencies, organizations, and associations. The City should proactively engage these property owners during recovery operations. June 2018 97 I Page May 22, 2018 Item #12 Page 101 of 158 (_ City of Carlsbad City of Carlsbad Part VIII Emergency Operations Plan Recovery Operations p R p Recovery Operations SEQUENCE OF DELIVERY Individual Assistance for DR-173 1-CA I«al Gonmmmt ad ergency Vohmtary .Ageams ha.se (Food, Shelter. CloCbiDg. Meclial) elief II Insurance {Homeo'\Yllers, !\"TIP etc) II ha.se I FEl\lA Registration Call to Register: 1-800-621-FUL\ (3362) 01· TTY 1-800-462-7585 01· -online at : www.fema.:ov I Housing Assistance -FE:MA (An l'lemfllt of the Indhidoals and Hotmhold P1·ogram (IlIP)) Assktance to ensure homing in a safe, secun and functional en,ironment I. Temporary Housing 1.Home Repairs or Replacement Financial .t!ssistance Financial Assistance -Rental -Lodging Expense ReimlnO'Sement Direcr Assistance -FEMA-prmided housing unit I Small Business Administration (SBA) Disaster Loans Other Gonrnment Disaster Homeowners Homeowners and Renters Businesses Programs Up to $100,000 Up to $40,000 Up to Sl,500.000 Disaster l,;uemployment Assistance (for h<'lD! ,epalIS t«> repbce per-"""31 pr.,peny) Cri~is Counseling orreplaceirem) Legal Assistance (Applicmts must complete the SBA loan application process and be turned IRS Assistance for casualty lo% down in order to receiw assistance from O>lA for personal property, Veterans Assistance \•ehicle or mo\in_g and storage assistance) HlJlJ Housing I USDA Rural Housme SB.A. SBA USDA Food Stamp Assistance Fail edflu:~me:res1 Lom d,mjaJ}!Wieml I • *IHP -Other r-ieeds A:sshtance (ONA) *Other llieeds Assistance (O:'.'lA) (SBA Depende11t-musr appl~· to SBA first) (1\on-SBA dependent, dots not rt'quil:e SBA Personal Property application or denial) Transportation (vehicle) Funeral Dental :t>.foving and Storage Medical Other Expenses Transportation (public transpomtion) * Ma.-timum As;istance fo/ combined to!al of Housing and Other Nee4 assistance is $28,800 California Supplemental Grnnt Program (SSGP) Up to Sl0,000 from CA Dept. of Social Sen:ic,e for IHP max award ncipienl!i that have FEMA ,:erifu,d unmet need. I Long Term Reconry Groups Vohmtmy Agl!!lcies Long Te.un. Faith-based ()Jgarozahons Recove.z.y Loog Tmn Recovery Committees California Individual Assistance Sequence of Delivery June 2018 99 I Page May 22, 2018 Item #12 Page 103 of 158 {'City of Carlsbad City of Carlsbad Emergency Operations Plan Recovery Operations Hazard Mitigation Grant Program Part VIII Recovery Operations Following State and Presidential Declared Disasters, local governments are usually offered the opportunity to apply for grants to fund long-term hazard mitigation measures following a major disaster declaration. The purpose is to reduce the loss of life and property due to natural disasters and minimize the likelihood of reoccurrences. The Haza rd Mitigation Grant Program is authorized under Section 404 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act. The City of Carlsbad is responsible for identifying projects that substantially reduce the risk of future damage, hardship, loss, cir suffering from a disaster. The City should ensure each identified project is cost-effective and meets basic project eligibility. The City is typically the primary contact and coordinator for each funded project, until completion of the project. A current approved MJHMP is a requirement for participation in this program. June 2018 102 I P a g e May 22, 2018 Item #12 Page 106 of 158 City of Carlsbad (°City of Carlsbad Emergency Operations Plan Part IX Plan Development and Maintenance Plan Development and Maintenance Development This Emergency Operations Plan (EOP) is developed in accordance with State of California Standardized Emergency Management System (SEMS) and Federal National Incident Management System (NIMS) guidelines and mandates. The plan follows the Federal Emergency Management Agency (FEMA) Comprehensive Preparedness Guide (CPG) 101 and A Whole Community Approach to Emergency Management. With the support of the Carlsbad Emergency Management Administrative Team (CEMAT), the Emergency Preparedness Manager for the City of Carlsbad is responsible for maintaining this plan keeping it up to date. The Emergency Preparedness Manager should review and develop revised drafts of the plan with city departments, other local governments, and relevant stakeholders periodically. The plan may be shared with the San Diego County Office of Emergency Services (OES), and the California Governor's Office of Emergency Services (Cal OES) to ensure consistency with the State of California's Emergency Operations Plan and SEMS. June 2018 103 I Pag e May 22, 2018 Item #12 Page 107 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan PartX Authorities and References Authorities and References Authorities NOTE: Authorities and references addressed in this document are assumed to be current versions. City of Carlsbad • Carlsbad Municipal Code Chapter 6.04 • Carlsbad General Plan, Public Safety Element Section 6.9 • Resolution #6806 of the City Council of the City Carlsbad adopting the City of Carlsbad's Emergency Operations Plan • Resolution #2007-259 of the City Council of the City of Carlsbad adopting the National Incident Management System (NIMS) as the City's emergency management standard • Memorandum of Understanding between the City of Carlsbad and 2-1-1 San Diego • Memorandum of Understanding between the City of Carlsbad and County of San Diego Department of Planning and Land Use for Public Works Mutual Aid • Memorandum of Understanding between the City of Carlsbad and San Diego Gas & Electric San Diego County, Operational and Urban Areas • County of San Diego Emergency Services Ordinance Section 31.101 • County of San Diego Resolution adopting the California Master Mutual Agreement • San Diego County Multi-Jurisdictional Hazard Mitigation Plan • San Diego County Mutual Aid Agreement for Fire Departments • San Diego County Terrorist Incident Emergency Response Protocol • San Diego Urban Area Regional Threat Hazard Identification and Risk Assessment • San Diego Urban Area Security Strategy • San Diego Urban Area Tactical Interoperable Communications Plan • Unified San Diego County Emergency Services Organization, Fifth Amended Emergency Services Agreement June 2018 105 I P a g e May 22, 2018 Item #12 Page 109 of 158 ('city of Carlsbad City of Carlsbad Emergency Operations Plan Authorities and References PartX Authorities and References • Unified San Diego County Emergency Services Organization Resolution adopting the National Incident Management System State of California • Article 9, Emergency Services, Section 8605 of the Government Code, Operational Areas • California Coroners Mutual Aid Plan • California Disaster Assistance Act • California Disaster and Civil Defense Master Mutual Aid Agreement • California Emergency Operations Plan • California Fire and Rescue Emergency Plan • California Individual Assistance • California Law Enforcement Mutual Aid Plan • California Master Mutual Aid Agreement • California Civil Code, Chapter 9, Section 1799.102 -"Good Samaritan" Liability • California Government Code, Division 1 of Title 2, Chapter 7 -Emergency Services Act • California Government Code, Division 1 of Title 2, Chapter 7 -Preservation of Local Government • California Government Code, Division 1 of Title 2, Chapter 7, Article 6.5, Section 8593.3 - Accessibility to Emergency Information and Services • California Government Code, Division 1 of Title 2, Chapter 7.5 -Natural Disaster Assistance Act • California Government Code, Division 1 of Title 3, Chapter 4-Temporary County Seats • California Government Code, Division 2 ofTitle 19, Chapter 1, Section 8607(a)-SEMS Regulations • California Health and Safety Code, Division 20, Chapter 6.5, Sections 25115 and 25117 • California Health and Safety Code, Division 20, Chapter 6.95, Sections 25500, et. seq. June 2018 106 I P age May 22, 2018 Item #12 Page 110 of 158 · C cityof Carlsbad City of Carlsbad Emergency Operations Plan Authorities and References PartX Authorities and References • California Health and Safety Code, Division 20, Chapter 7, Sections 25600-25610, dealing with hazardous materials • Governor's Orders and Regulations for a War Emergency • Incident Command System, Field Operations Guide, JCS 420-1 • Petris (SEMS) SB 1841 Chapter 1069 ~ Amendments to the Government Code, Article 7, California Emergency Services Act Federal • Americans with Disabilities Act of 1990 as amended by the Americans with Disabilities Act Amendments Act of 2008, Public Law 110-32 • Architectural Barriers Act of 1968, 41 U.S.C. 4151 et seq. • Civil Rights Act of 1964, Title VI, Public Law 88-352 • Code of Federal Regulations, Title 44, Chapter 1, Federal Emergency Management Agency, October 2009 • Consolidated Appropriations Act, 2008, Public Law 110-161 • Disaster Mitigation Act of 2000, Public Law 106-390 • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, August 2000 • Executive Order 13347, Individuals with Disabilities in Emergency Preparedness • Fair Housing Act as amended in 1988, 42 U.S.C. 3601 • FEMA Debris Management Guide • FEMA Public Assistance Guide • Fire Management Assistance Grant (FMAG) Program • Homeland Security Act of 2002, 6 U.S.C. 101, et seq., as amended • Homeland Security Presidential Directive 5, Management of Domestic Incidents June 2018 107 I Page May 22, 2018 Item #12 Page 111 of 158 C City of Carlsbad City of Carlsbad Emergency Operations Plan Authorities and References PartX Authorities and References • Homeland Security Presidential Directive 7, Critical Infrastructure Identification, Prioritization, and Protection • Homeland Security Presidential Directive 8, National Preparedness • Homeland Security Presidential Directive 8, Annex I, National Planning • National Disaster Recovery Framework • National Security Presidential Directive 51/Homeland Security Pres idential Directive 20, National Continuity Policy • Pets Evacuation and Transportation Standards Act of 2006, Public Law 109-308 • Post-Katrina Emergency Management Refo rm Act of 2006, Public Law 109-295 • Rehabilitation Act of 1973, Public Law 93-112 • Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, 42 U.S.C. 5121, et seq., as amended • Sandy Recovery Improvement Act • Superfund Amendments and Reauthorization Act of 1986, Public Law 99-149, as amended June 2018 lOS I Page May 22, 2018 Item #12 Page 112 of 158 City of Carlsbad ("otyof Carlsbad Emergency Operations Plan Authorities and References References • A Guide to Federal Aid and Disasters Part X Authorities and References • A Whole Community Approach to Emergency Management: Principles, Themes, and Pathways for Action, FDOC 104-008-1 (FEMA) • California Constitution • California Emergency Resources Management Plan • California Emergency Services Act • California Hazardous Materials Incident Contingency Plan • California Oil Spill Contingency Plan • Debris Removal Guideli nes for State and Local Officials • Developing and Maintaining Emergency Operations Plans, Comprehensive Preparedness Guide (CPG) 101, Version 2.0 (FEMA) • Digest of Federal Disaster Assistance • Disaster Assistance Procedure Manual (Cal OES) • Homeland Security Exercise and Evaluation Program (HSEEP) • Guidance on Planning for Integration of Functional Needs Support Services in General Population Shelters (FEMA) • Local and Tribal NIMS Integration, Federal Emergency Management Agency • National Incident Management System (NIMS) • National Response Framework (FEMA) • San Diego Urban Area Homeland Security Strategy 2012, San Diego Office of Homeland Security • Unified San Diego County Emergency Services Organization Recovery Plan June 2018 109 I Page May 22, 2018 Item #12 Page 113 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Authorities and References • Standardized Emergency Management System (SEMS) Guidelines • Standardized Emergency Management System (SEMS) Regulations Part X Authorities and References • Threat and Hazard Identification and Risk Assessment Guide, Comprehensive Preparedness Guide (CPG) 201, Second Edition (FEMA) • Threat and Hazard Identification and Risk Assessment (THIRA) 2012, San Diego Urban Area Secu rity Initiative (UASI) • U.S. Nuclear Regulatory Commission June 2018 llO I P a ge May 22, 2018 Item #12 Page 114 of 158 { City of Carlsbad City of Carlsbad Part XI Acronyms Emergency Operations Plan Acronyms AAA AAR ADA AFN APCD ARC ASD ASL C&E C&S CA Cal EPA Cal OES CBO CBRNE CE MAT CERT CDAA CORT CFD CGC Cl CIKR CIP CIS CISN CMC CME CMWD COG CON OPS COOP COP COSFO cow CPD CPG CPM CUPA CUSD CWPP DART DE CON DEH June 2018 Acronyms The highest possible rating assigned to an issuer's bonds by credit rating agencies After-Action Report Americans with Disabilities Act Access and Functional Needs Air Pollution Control District American Red Cross Alert San Diego American Sign Language Construction & Engineering Branch Care & Shelter Branch State of California California Environmental Protection Agency California Governor's Office of Emergency Services Community Based Organization Chemical, Biological, Radiological, Nuclear, and High-Yield Explosive Carlsbad Emergency Management Administrative Team Community Emergency Response Team California Disaster Assistance Act Cyber Disruption Response Team Carlsbad Fire Department Continuity Guidance Circular Critica I Infrastructure Critica I Infrastructure Key Resources Capital Improvement Plan Critical Incident Stress California Integrated Seismic Network Carlsbad Municipal Code Coronal Mass Ejections Carlsbad Municipal Water District Continuity of Government Concept of Operations Continuity of Operations Plan Common Operational Picture City Organization Services and Functions Officer Communications on Wheels Carlsbad Police Department Comprehensive Preparedness Guide Critical Path Models Certified United Program Agencies Carlsbad Unified School District Community Wildfire Protection Plan Disaster Assistance Response Team Decontamination Department of Environmental Health lll lPage May 22, 2018 Item #12 Page 115 of 158 C Cityof Carlsbad City of Carlsbad Emergency Operations Plan DEWS DHS DOC DMORT DSA DSW EAS EIR EMAC EMS EMS DOC EMT ENU EOC EOP EPA ERMA ESF FAC FEMA FIRMS FO FOUO FMAG FNSS GHG GIS HAM HAZMAT HAZMIT HHSA HOA HRA HSEEP HSPD HU IAP IC ICP ICS ICS 201 ICS 202 ICS 214 ICS 215 ICS 215A June 2018 Acronyms Drought Early Warning System U.S. Department of Homeland Security Department Operations Center Disaster Mortuary Operations Response Team Donations Staging Area Disaster Service Worker Emergency Alert System Environmental Impact Report Emergency Management Assistance Compact Emergency Medical Services Emergency Medical Services Department Operations Center Emergency Medical Technician Emergency Notification Unit Emergency Operations Center Emergency Operations Plan Environmental Protection Agency Environmental Resources Management Agency Emergency Support Function Family Assistance Center Federal Emergency Management Agency Flood Insurance Rate Maps Field Observer For Official Use Only Fire Management Assistance Grant Program Functional Needs Support Services Greenhouse Gases Geographic Information System Amateur Radio Hazardous Material(s) Hazard Mitigation Health and Human Services Agency Home Owners Association Hazard Risk Assessment Homeland Security Exercise and Evaluation Program Homeland Security Presidential Directive Hydrologic Unit Incident Action Plan Incident Command Incident Command Post Incident Command System Incident Briefing Form Incident Objectives Form Unit Log Incident Objectives, Task, and Resources Assignment Form ICS 215 Safety Analysis Form Part XI Acronyms 112 jPage May 22, 2018 Item #12 Page 116 of 158 C_ City of Carlsbad IDE IHSS 10 IT JIC LAC LCES LECC LOSSAN LRA MAA MACS MJHMP MOA MOU MTA NASA NCTD NDMS NDRF NGO NICS NIMS NPMS NRF NTAS OA ace OES 0/T/R PA PCII PDA PERT PG PIO PPD PPE PW RACES RCBA RCFE RCS REOC RSF City of Carlsbad Emergency Operations Plan Initial Damage Assessment In-Home Support Services Incident Objectives Information Technology Joint Information Center Local Assistance Center Acronyms Lookouts, Communications, Escape Plan, and Safety Zone Law Enforcement Coordination Center Los Angeles-San Diego-San Luis Obispo rail corridor Local Responsibility Authority Mutual Aid Agreement Multi-Agency Coordinating Systems Multi-Jurisdictional Hazard Mitigation Plan Memorandum of Agreement Memorandum of Understanding Metropolitan Transit Authority National Aeronautics and Space Administration North County Transit District National Disaster Medical System National Disaster Recovery Framework Non-Governmental Organization Next-Generation Incident Command System National Incident Management System National Pipeline Mapping System National Response Framework National Terrorism Advisory System San Diego County Operational Area Operations Coordination Center San Diego County Office of Emergency Services Objectives/Tasks/Resources Public Address System Protected Critical Infrastructure Information Preliminary Damage Assessment Program Evaluation and Review Technique Policy Group Public Information Officer Presidential Policy Directive Personal Protective Equipment Public Works Radio Amateur Civil Emergency Services Ready Carlsbad Business Alliance Residential Care for the Elderly Regional Communications System Regional Emergency Operations Center Recover Support Function June 2018 Part XI Acronyms 113 JPage May 22, 2018 Item #12 Page 117 of 158 (:__ City of Carlsbad City of Carlsbad Emergency Operations Plan RSS RTAC SA SBA SCOUT SEMS SDG&E SNF So Co SONGS SOP SRA TEP TFR THIRA TMC TI&E UASI UC UDC us USC US EPA USGS USMC VASAT VHF VOAD WCAG WebEOC WHO WUI YANA June 2018 Acronyms Really Simple Syndication Regional Threat Assessment Center Situational Awareness Small Business Association Situation Awareness and Collaboration Tool Standardized Emergency Management System San Diego Gas & Electric Skilled Nursing Facility San Diego County Fuel Vender San Onofre Nuclear Generating Station Standard Operating Procedure State Response Area Temporary Evacuation Point Temporary Flight Restriction Threat and Hazard Identification and Risk Assessment Traffic Management Center Test, Training, and Exercises San Diego Urban Area Security Initiative Unified Command Unified Disaster Council United States United States Code United States Environmental Protection Agency United States Geological Survey United States Marine Corps Vulnerable Adult Shelter Assessment Team Very High Frequency Radio Volunteers Active in Disasters Web Content Accessibility Guidelines Web Based Regional Information Sharing World Health Organization Wildland Urban Interface You Are Not Alone Part XI Acronyms 114 j Page May 22, 2018 Item #12 Page 118 of 158 City of Carlsbad { City of Carlsbad Emergency Operations Plan Glossary of Terms Glossary of Terms -A- Access Control Point Part XII Glossary of Terms The point of entry and exit from the control zones. Regulates access to and from the work areas. Action Plan (See Incident Action Plan) Agency An agency is a division of government with a specific function, or a nongovernmental organization (e.g., private contractor, business, etc.) that offers a kind of assistance. In ICS, agencies are defined as jurisdictional (having statutory responsibility for incident mitigation) or assisting and/or cooperating (providing resources and/or assistance). Agency Dispatch The agency or jurisdictional facility from which resources are allocated to incidents. Agency Executive or Administrator Chief executive officer (or designee) of the agency or jurisdiction that has responsibility for the incident. Agency Representative An individual assigned to an incident from an assisting or cooperating agency that has been delegated authority to make decisions on matters affecting that agency's participation at the incident. Agency Representatives report to the Incident Liaison Officer. Air Operations Branch Director The person primarily responsible for preparing and implementing the air operations portion of the Incident Action Plan. Also, responsible for providing logistical support to helicopters operating on the incident. Air Tanker Any fixed wing aircraft certified by FAA as being capable of transport and delivery of fire retardant solutions. AlertSanDiego AlertSanDiego, is a reverse 911 system used to notify residences and businesses they may be at risk during an emergency. AlertSanDiego provides information on the event including evacuation protocol. The system utilizes the San Diego County's 911 database provided by local telephone companies, and can contact both listed and unlisted landline telephone numbers. Allocated Resources Resources dispatched to an incident. June 2018 115 I P age May 22, 2018 Item #12 Page 119 of 158 City of Carlsbad ( City of Carlsbad Emergency Operations Plan Glossary of Terms Area Command Part XII Glossary of Terms An ICS organizational structure in which there are multiple independent incident command posts reporting to a single command structure. Assistant Title for subordinates of the Command Staff positions. The title indicates a level of technical capability, qualifications, and responsibility subordinate to the primary positions. Assistants may also be used to supervise unit activities at camps. Assisting Agency An agency directly contributing tactical or service resources to another agency. Available Resources Incident-based resources that is ready for deployment. -B- Base The location at which primary logistics functions for an incident are coordinated and administered. There is only one Base per incident. (Incident name or other designator will be added to the term Base.) The Incident Command Post may be co-located with the Base. Basic Operational Level The Basic level represents the minimum capability to conduct safe and effective search and rescue operations at structure collapse incidents. Personnel at this level shall be competent at surface rescue that involves minimal removal of debris and building contents to extricate easily accessible victims from non-co Ila psed structures. Branch The organizational level having functional or geographic responsibility for major parts of incident operations. The Branch level is organizationally between Section and Division/Group in the Operations Section, and between Section and Units in the Logistics Section. Branches are identified using Roman · Numerals or by functional name (e.g., medical, security, etc.). Bystander A person who may find themselves able to help provide medical assistance, or other assistance, to injured personnel before the arrival of first responders. -C- Cache A pre-determined complement of tools, equipment, and/or supplies stored in a designated location, available for incident use. June 2018 116 j P age May 22, 2018 Item #12 Page 120 of 158 ( City of Carlsbad Camp City of Carlsbad Emergency Operations Plan Glossary of Terms Part XII Glossary of Terms A geographical site, within the general incident area, separate from the Incident Base, equipped and staffed to provide sleeping, food, water, and sanitary services to incident personnel. Chain of Command A series of management positions in order of authority. Check-In The process whereby resources first report to an incident. Check-in locations include Incident Command Post (Resources Unit), Incident Base, Camps, Staging Areas, Helibases, Helispots, and Division Supervisors (for direct line assignments). Chief The ICS title for individuals responsible for command of functional sections: Operations, Planning, Logistics, and Finance. Also, a senior administrative title used in Fire and Police Departments. Claims Unit Functio.nal unit within the Finance Section responsible for financial concerns resulting from property damage, injuries, or fatalities at the incident. Clear Text The use of plain English in radio communications transmissions. No agency specific radio codes are used when utilizing Clear Text. Command The act of directing and/or controlling resources by explicit legal, agency, or delegated authority. May also refer to the Incident Commander. Command Post (CP) (See Incident Command Post) Command Staff The Command Staff consists of the Information Officer, Safety Officer, and Liaison Officer. They report directly to the Incident Commander. They may have an assistant or assistants, as needed. Communications Unit An organizational unit in the Logistics Section responsible for providing communication services at an incident. A Communications Unit may also be a facility (e .g., a trailer or mobile van) used to provide the major part of an Incident Communications Center. Compacts Formal working agreements among agencies to obtain mutual aid. June 2018 117 1P age May 22, 2018 Item #12 Page 121 of 158 City of Carlsbad (_ City of Carlsbad Emergency Operations Plan Glossary of Terms Complex Part XII Glossary of Terms Two or more individual incidents located in the same general area assigned to a single Incident Commander or to Unified Command. Cooperating Agency An agency supplying assistance other than direct tactical or support functions or resources to the incident control effort (e.g., Red Cross, Telephone Company, etc.). Coordination The process of systematically analyzing a situation, developing relevant information, and informing appropriate command authority of viable alternatives for selection of the most effective combination of available resources to meet specific objectives. The coordination process (which can be either intra-or interagency) does not involve dispatch actions. However, personnel responsible for coordination may perform command or dispatch functions within the limits established by specific agency delegations, procedures, legal authority, etc. Coordination Center Term used to describe any facility that is used for the coordination of agency or jurisdictional resources in support of one or more incidents. Cost Sharing Agreements Agreements between agencies or jurisdictions to share designated costs related to incidents. Cost sharing agreements are normally written but may also be oral between authorized agency and jurisdictional representatives at the incident. Cost Unit Functional unit within the Finance Section responsible for tracking costs, analyzing cost data, making cost estimates, and recommending cost-saving measures. Critical Infrastructure There are 16 critical infrastructure sectors whose assets, systems, and networks, whether physical or virtual, are considered so vital to the United States that their incapacitation or destruction would have a debilitating effect on security, national economic security, national public health or safety, or any combination thereof. -0- Decontamination That action that is required to physically remove or chemically change the contaminants from personnel and equipment. June 2018 UB I Page May 22, 2018 Item #12 Page 122 of 158 City of Carlsbad ( City of Carlsbad Emergency Operations Plan Glossary of Terms Delegation of Authority Part XII Glossary of Terms A statement provided to the Incident Commander by the Agency Executive delegating authority and assigning responsibility. The Delegation of Authority can include objectives, priorities, expectations, constraints, and other considerations or guidelines as needed. Many agencies require written Delegation of Authority to be given to Incident Commanders prior to their assuming command on larger incidents. Demobilization Unit Functional unit within the Planning Section responsible for assuring orderly, safe, and efficient demobilization of incident resources. Deputy A fully qualified individual who, in the absence of a superior, could be delegated the authority to manage a functional operation or perform a specific task. In some cases, a Deputy could act as relief for a superior and therefore must be fully qualified in the position. Deputies can be assigned to the Incident Commander, General Staff, and Branch Directors. Director The ICS title for individuals responsible for supervision of a Branch. Disease X The World Health Organization (WHO), to prioritize research and development for possible public health emergencies, has identified "Disease X" as a potential public health risk because of its epidemic potential for which there are no, or insufficient, countermeasures. Disease X represents the awareness that a serious international epidemic could be caused by a pathogen currently unknown to cause human disease. Dispatch The implementation of a command decision to move a resource or resources from one place to another. Dispatch Center A facility from which resources are assigned to an incident. Division Divisions are used to divide an incident into geographical areas of operation. A Division is located within the ICS organization between the Branch and the Task Force/Strike Team (See Group). Divisions are identified by alphabetic characters for horizontal applications and, often, by floor numbers when used in buildings. Documentation Unit Functional unit within the Planning Section responsible for collecting, recording, and safeguarding all documents relevant to the incident. June 2018 1191Page May 22, 2018 Item #12 Page 123 of 158 City of Carlsbad C Cityof Carlsbad Emergency Operations Plan Glossary of Terms -E- Emergency Operations Center (EOC} Part XII Glossary of Terms A pre-designated facility established by an agency or jurisdiction to coordinate the overall agency or jurisdictional response and support to an emergency. Emergency Operations Plan (EOP) The plan that each jurisdiction has and maintains for responding to appropriate hazards. Emergency Preparedness Manager The individual within each political subdivision that has coordination responsibility for jurisdictional emergency management. Engine Company Any ground vehicle providing specified levels of pumping, water, hose capacity, and personnel. Evacuation The removal of potentially endangered persons from an area threatened by a hazardous incident Event A planned, non-emergency activity, verses an incident which is an unplanned emergency occurrence. ICS can be used as the management system for a wide range of events, e.g., parades, concerts, or sporting events. Exclusion Zone That area immediately around the spill. That area where contamination does or could occur. The innermost of the three zones of a hazardous materials site. Special protection is required for all personnel while in this zone. -F- Finance Section The Section responsible for all incident costs, financial considerations, and recovery planning. Includes the Claims Unit, Cost Unit, and Time Unit. First Responder Personnel who have responsibility to initially respond to emergencies such as firefighters, law enforcement, lifeguards, forestry, EMS, ambulance, and other public service personnel. Fuel Tender Any vehicle capable of supplying fuel to ground or airborne equipment. June 2018 120 I Page May 22, 2018 Item #12 Page 124 of 158 City of Carlsbad ( City of Carlsbad Emergency Operations Plan Glossary of Terms Function Part XII Glossary of Terms In ICS, function refers to the five major activities in ICS, i.e., Command, Operations, Planning, Logistics, and Finance. The term function is also used in Carlsbad's EOC when describing the activity involved, for example, developing situational awareness, conducting evacuations, operating shelter, conducting damage assessment, etc. -G- General Staff The group of incident management personnel reporting to the Incident Commander. They may each have a deputy, as needed. The General Staff consists of: Operations Section Chief Planning Section Chief Logistics Section Chief Finance Section Chief Geographic Information System (GIS) A Geographic Information System (GIS) is an organized collection of computer hardware, software, geographic data, people, and methods designed to efficiently capture, store, update, analyze, and display all forms of geographically referenced information. Group Groups are established to divide the incident into functional areas of operation. Groups are composed of resources assembled to perform a special function not necessarily within a single geographic division. (See Division.) Groups are located between Branches (when activated) and Resources in the Operations Section, for example, Medical Group. -H- Hazardous Material (HazMat) Any material that is explosive, flammable, poisonous, corrosive, reactive, or radioactive, or any combination, arid requires special care in handling because of the hazards it poses to public health, safety, and/or the environment. Hazardous Materials Incident Uncontrolled, unlicensed release of hazardous materials during storage or use from a fixed facility or during transport outside a fixed facility that may affect the public health, safety, and/or environment. Helibase The main location for parking, fueling, maintenance, and loading of helicopters operating in support of an incident. June 2018 121 I Page May 22, 2018 Item #12 Page 125 of 158 City of Carlsbad \CCityof Carlsbad Emergency Operations Plan Glossary of Terms Helicopter Tender Part XII Glossary of Terms A ground service vehicle capable of supplying fuel and support equipment to helicopters. Helispot Any designated location where a helicopter can safely take off and land. Some helispots may be used for loading of supplies, equipment, or personnel. Hierarchy of Command (See Chain of Command) Hospital Alert System A communications system between medical facilities and on-incident medical personnel, which provides available hospital patient receiving capability and/or medical control. Human Caused Incident Disasters created by man, either intentionally or by accident. -1- Incident An unplanned occurrence, either human caused or by natural phenomena, that requires action by emergency service personnel to prevent or minimize loss of life or damage to property and/or natural resources. Incident Action Plan (IAP) Contains field objectives reflecting the overall incident strategy, specific tactical actions and supporting information for the next operational period. The plan may be oral or written. When written, the plan may have several forms as attachments (e.g., traffic plan, safety plan, communications plan, map, etc.). In the EOC, this plan is referred to as the EOC Action Plan and contains response support objectives. Incident Base Location at the incident where the primary logistics functions are coordinated and administered. (Incident name or other designator will be added to the term Base.) The Incident Command Post may be collocated with the Base. There is only one Base per incident. Incident Command Post (ICP) The location at which the primary command functions are executed. The ICP may be co-located with the incident base or other incident facilities. Incident Command System A flexible standardized on-scene emergency management concept specifically designed to allow its user(s) to adopt an integrated organizational structure equal to the complexity and demands of single or multiple incidents without being hindered by jurisdictional boundaries. June 2018 122 I Page May 22, 2018 Item #12 Page 126 of 158 City of Carlsbad {"City of Carlsbad Emergency Operations Plan Glossary of Terms Incident Commander (IC) Part XII Glossary of Terms The individual responsible for the command of all incident operations at the incident site. Incident Management Team The Incident Commander, appropriate Command and General Staff personnel assigned to an incident. IMT's may be made up of either local or out of area resources. Incident Objectives Statements of guidance and direction necessary for the identification of appropriate response tasks, resources, and points of contact. Incident objectives must be achievable and measurable, yet flexible enough to allow for strategic and tactical alternatives. S.M.A.R.T. objectives are Specific, Measurable, Achievable, Relevant, and Time-Oriented. Incident Support Organization Includes any off-incident support provided to an incident. Examples would be Agency Dispatch centers, Airports, Mobilization Centers, etc. Initial Action The actions taken by responders who are first to arrive at an incident. Initial Response Resources initially committed to an incident. -J- Jurisdiction The range or sphere of authority. Public agencies have jurisdiction at an incident related to their legal responsibilities and authority for incident mitigation. Jurisdictional authority at an incident can be political or geographical (e.g., city, county, state, or federal boundary lines) or functional (e.g., police department, health department, etc.). Also used to mean the organization having jurisdiction and responsibility for a specific geographical area, or a mandated function, for example, city, county, etc. (See Multijurisdictional). Landing Zone (See Helispot) LCES Checklist -L- In the wild land fire environment, Lookouts, Communications, Escape Routes, Safety Zones (LCES) is key to safe procedures for firefighters. The elements of LCES form a safety system used by firefighters to protect them. This system is put in place before fighting the fire: select a lookout or lookouts, set up a communication system, choose escape routes, and select a safety zone or zones. June 2018 123 I Page May 22, 2018 Item #12 Page 127 of 158 (°"city of Carlsbad City of Carlsbad Emergency Operations Plan Part XII Glossary of Terms ) Glossary of Terms Leader The ICS title for an individual responsible for a Task Force, Strike Team, or functional unit. Liaison Officer A member of the Management Section responsible for coordinating with representatives from cooperating and assisting agencies. Life-Safety Refers to the joint consideration of both the life and physical well-being of individuals. Logistics Section The Section responsible for providing facilities, services, and materials for the incident. Includes Care & Shelter Branch, Communications Unit, Transportation Unit, and Technology Unit. -M- Mass Casualty Incident Any medical emergency that would require the use of multiple mutual aid medical resources. See San Diego County Plan Annex D. Management by Objectives (MBO) A top-down management activity to achieve incident objectives. In Carlsbad's EOC, incident objectives are divided into tasks, resources, and assigned points of contact. Management by Objectives is achieved through the Planning "P" process. Management Section The Section responsible for oversight of the emergency response and recovery effort in the EOC. Includes EOC Director, EOC Coordinator, Liaison/ AFN Officer, Public Information Officer, Continuity Officer, and Public Welfare Officer. Medical Group/Division Organizational Structure This is designed to provide the Incident Commander with a basic expandable system for handling patients in a mass casualty incident. Medical Supply Cache A cache consists of standardized medical supplies and equipment stored in a predetermined location for dispatch to incidents. Medical Team Combinations of medical trained personnel who are responsible for on scene patient treatment. Medical Unit Functional unit within the Service Branch of the Logistics Section responsible for the development of the Medical Emergency Plan, and for providing emergency medical treatment of incident personnel. June 2018 124 I P age May 22, 2018 Item #12 Page 128 of 158 City of Carlsbad ("city of Carlsbad Emergency Operations Plan Glossary of Terms Memorandum of Agreement (MOA) Part XII Glossary of Terms A memorandum of agreement (MOA) is a written document describing a cooperative relationship between two parties wishing to work together on a project or to meet an agreed upon objective. An MOA serves as a legal document and describes the terms and details of the partnership agreement. Memorandum of Understanding (MOU) A memorandum of understanding (MOU) is often a nonbinding agreement between two or more parties outlining the terms and details of an understanding, including each parties' requirements and responsibilities. Mobilization The process and procedures used by organizations federal, state, and local for activating, assembling, and transporting resources that have been requested to respond to or support an incident. Mobilization Center An off-incident location at which emergency service personnel and equipment are temporarily located pending assignment, release, or reassignment. Morgue Area Designated for temporary placement of the deceased persons. The Morgue is the responsibility of the Medical Examiner's Office when a Medical Examiner's representative is on-scene. Multi-Agency Coordination A generalized term which describes the functions and activities of representatives of involved agencies and/or jurisdictions who come together to make decisions regarding the prioritizing of incidents, and the sharing and use of critical resources. The MAC organization is not a part of the on-scene ICS and is not involved in developing incident strategy or tactics. Multi-Agency Coordination System The combination of personnel, facilities, equipment, procedures, and communications integrated into a common system. When activated, MACS has the responsibility for coordination of assisting agency resources and support in a multi-agency or multijurisdictional environment. A MAC Group functions within the MACS. Multi-Agency Incident An incident where one or more agencies assist a jurisdictional agency or agencies. May be single or unified command. Multijurisdictional Incident An incident requiring action from multiple jurisdictions that have a statutory responsibility for incident response. In ICS, these incidents should be managed under Unified Command. Mutual Aid Agreement Written agreement between agencies and/or jurisdictions in which they agree to assist one another upon request, by furnishing personnel and equipment. June 2018 125 I Pag e May 22, 2018 Item #12 Page 129 of 158 City of Carlsbad C cityof Carlsbad Emergency Operations Plan Glossary of Terms -N- Natural Hazard Emergencies caused by elements in the natural environment other than man. -0- Officer Part XII Glossary of Terms The ICS title for the personnel responsible for the Command Staff positions of Safety, Liaison, and Information. Operational Period The period scheduled for execution of a given set of operational actions as specified in the Incident Action Plan. Operational Periods can be of various lengths, although not over 24 hours. Operations Coordination Center (OCC) Primary facility where Multi~Agency Coordination System operations occur. It houses the staff and equipment necessary to perform the MACS functions. Operations Section The Section responsible for all operations at the incident. Includes Fire & Rescue Branch, Law Enforcement Branch, and Public Works Branch. Out-of-Service Resources Resources assigned to an incident but unable to respond for mechanical, rest, or personnel reasons. -P- Personal Protective Equipment (PPE) That equipment and clothing required to shield or to isolate personnel from the chemical, physical, and biologic hazards that may be encountered at a hazardous materials incident. Personnel Accountability The ability to account for the location and welfare of personnel. It is accomplished when supervisors ensure that ICS principles and processes are functional and personnel are working within these guidelines. Also, a key element in the facility evacuation process. Planning Meeting A meeting held as needed throughout the duration of an incident to select specific strategies and tactics for incident control operations, and for service and support planning. On larger incidents, the planning meeting is a major element in the development of the Incident Action Plan. June 2018 126 I Page May 22, 2018 Item #12 Page 130 of 158 City of Carlsbad C Cityaf Carlsbad Emergency Operations Plan Glossary of Terms Planning Section Part XII Glossary of Terms Responsible for the collection, evaluation, and dissemination of information related to the incident, and for the preparation and documentation of Incident Action Plans . The Section also maintains information on the current and forecasted situation, and on the status of resources assigned to the incident. Includes GIS and Environmental Specialists, Damage Assessment Unit, Documentation Unit, Situation Status Unit, and Construction & Engineering Unit. Public Information Officer (PIO) A member of the Command Staff responsible for interfacing with the public and media or with other agencies requiring information directly from the incident. There is only one Public Information Officer (PIO) per incident. The PIO may have assistants. Public Safety Grid System The coordinate system used in San Diego County to identify area locations. -R- Radio Cache A supply of radios stored ir;i a pre-determined location for assignment to incidents. A cache is maintained in the AUXCOM room across from the EOC. Refuge Area An area identified within the Exclusion Zone, if needed, for the assemblage of contaminated individuals to reduce the risk of further contamination or injury. The Refuge Area may provide for gross decontamination and triage. Rescue To save someone or something from a dangerous, harmful, or difficult situation. Rescue shall be performed by bystanders or by emergency personnel using appropriate personal p~otective equipment. Resources Personnel, equipment, supplies, facilities, transportation, information, etc. available, or potentially available, for assignment to incidents tasks and objectives. Resources can be described by ICS kind and type. Resources Unit Functional unit within the Planning Section responsible for recording the status of resources committed to the incident. The Unit also evaluates resources currently committed to the incident, the impact that additional responding resources will have on the incident, and anticipated resource needs. Responder Rehabilitations Also known as "rehab;" resting and treatment of incident personnel who are suffering from the effects of strenuous work and/or extreme conditions. June 2018 127 I Page May 22, 2018 Item #12 Page 131 of 158 City of Carlsbad { City of Carlsbad Emergency Operations Plan Glossary of Terms Response Support Part XII Glossary of Terms A term used in this document to distinguish, and characterize, the response management support activities that occur in the EOC from field level command-directed actions. -S- Safe Refuge Area (SRA) An area within the Contamination Reduction Zone for the assemblage of individuals who are witnesses to the hazardous materials incident or who were on site at the time of the spill. This assemblage will provide for the separation of contaminated persons from non-contaminated persons. Safety Officer A member of the Command Staff responsible for monitoring and assessing safety hazards or unsafe situations, and for developing measures for ensuring personnel safety. The Safety Officer should conduct a safety review of response support tasks identified during the tasks (tactics) meeting using the ICS 215A form. The Safety Officer may have assistants. Search Marking System A standardized marking system employed during and after the search of a structure for potential victims. Section That organizational level with responsibility for a major functional area of the incident, e.g., Operations, Planning, Logistics, Finance. Organizationally, the Section is located between Branch and Incident Commander or EOC Director. Site Survey An assessment conducted at potential shelter locations to determine resources available at that site. Situation Unit Functional unit within the Planning Section responsible for the collection, organization, and analysis of incident status information, and for analysis of the situation as it progresses. Reports to the Planning Section Chief. Situational Awareness and Collaboration Tool (SCOUT) The Next-Generation Incident Command System (NICS) software called Situation Awareness and Collaboration Tool (SCOUT) provides an information-sharing environment to facilitate operational and tactical collaboration among California emergency responders and interagency situational awareness for local, tribal, state, and federal partners for small to extreme scale homeland security incidents, such natural disasters, technological hazards, intentional attacks, and human-caused emergencies. Span of Control The supervisory ratio of from three-to-seven individuals, "':ith five-to-one being established as optimum. June 2018 128 I P age May 22, 2018 Item #12 Page 132 of 158 City of Carlsbad 'l_ City of Carlsbad Emergency Operations Plan Glossary of Terms Staging Area Part XII Glossary of Terms Staging Areas are locations set up at an incident where resources can be placed while awaiting a tactical assignment. Staging Areas are managed by the Operations Section. Standardized Emergency Management System (SEMS) A system utilizing ICS principles including the five elements of Command, Operations, Planning, Logistics, and Finance. SEMS is used in California at five levels: Field Response, Loca l Government, Operational Areas, Regions, and State. Strike Team Specified combinations of the same kind and type of resources, with common communications and a leader. Supervisor The ICS title for individuals responsible for command of a Division or Group. -T- Tactics To avoid common confusion over the distinction between strategy and tactics, Carlsbad EOC uses the term tasks in places where ICS uses the term tactics. Task Force A combination of single resources assembled for a tactical need, with common communications and a leader. Technical Specialists Personnel with special skills that can be used anywhere within the ICS organization. Technological Hazards Emergencies that involve materials created by man and that pose a unique hazard to the public and environment. Temporary Flight Restrictions (TFR) Temporary airspace restrictions for non-emergency aircraft in the incident area. TFRs are established by t he FAA to ensure aircraft safety, and are normally limited to a five-nautical-mile radius and 2000 feet in altitude. Time Unit Functional unit within the Finance Section responsible for recording time for incident personnel and hired equipment. June 2018 129 I P age May 22, 2018 Item #12 Page 133 of 158 (_ City of Carlsbad Triage City of Carlsbad Emergency Operations Plan Glossary of Terms Part XII Glossary of Terms The screening and classification of sick, wounded, or injured persons to determine priority needs to ensure the efficient use of medical personnel, equipment, and facilities. Triage Tag A tag used by triage personnel to identify and document the patient's medical condition. San Diego first responders are moving from triage tags to triage tape. Type Refers to resource capability. A Type I resource provides a greater overall capability due to power, size, capacity, etc., than would be found in a Type 2 resource. Resource typing provides managers with additional information in selecting the best resource for the task. (See an example of FEMA Typed Resource Definitions.) -U- Unified Area Command A Unified Area Command is established when incidents under an Area Command are multijurisdictional. (See Area Command and Unified Command). Unified Command In ICS, Unified Command is a unified team effort which allows all agencies with responsibility for the incident, either geographical or functional, to manage an incident by establishing a common set of incident objectives and strategies. This is accomplished without losing or abdicating agency authority, responsibility, or accountability. Unit The organizational element having functional responsibility for a specific incident planning, logistics, or finance activity. Unity of Command The concept by which each person within an organization reports to one and only one designated person. -W- WebEOC The County of San Diego Operational Area uses WebEOC as a web-based information management system that provides a single access point for the collection and dissemination of emergency or event-related information. WebEOC provides real-time information as provided by the users and can be used during the planning, mitigation, response, and recovery phases of any emergency. The system allows for sharing of information in a variety of ways including document sharing, photo uploading, and other GIS information. June 2018 130J Page May 22, 2018 Item #12 Page 134 of 158 City of Carlsbad ( City of Carlsbad Emergency Operations Plan Supporting Documentation Supporting Documentation Part XIV Supporting Documentation 1. After action reports and corrective actions from previous training, planning, exercises, and incidents 2. California Governor's Office of Emergency Services (Cal OES) Emergency Operations Plan (EOP) Crosswalk for Plan Review June 2018 133 JPage May 22, 2018 Item #12 Page 137 of 158 City of Carlsbad ('°City of Carlsbad Emergency Operations Plan Functional Annexes Overview Functional Annexes The functional annexes expand on the information provided in the Basic Plan. Functional annexes detail response organization, resources, and capabilities generally common to most response operations and are not tailored for any hazard-specific incident response. Each annex focuses on an emergency response support function. The 19 functional annexes included in the City of Ca rlsbad EOP are: • Annex A Emergency Management • Annex B Fire and Rescue Operations • Annex C Law Enforcement Operations • Annex D Mass-Casualty Operations • Annex E Public Health Operations • Annex F Department of the Chief Medical Examiner Operations • Annex G Care and Shelter Operations • Annex H Environmental Health Operations • Annex I Communications and Warning Systems • AnnexJ Construction and Engineering Operations • Annex K Logistics • Annex L Emergency Public Information • Annex M Behavioral Health Operations • Annex N (Not Assigned) • Annex 0 Animal Services • Annex P Terrorism • AnnexQ Evacuation • Annex R Cyber Disruption Response Planning • Annex TBD Wild/and/Urban Interface Fire • Annex TBD Earthquake The above list of annexes highlighted in blue contain annexes specifically developed for the City of Carlsbad. The remaining annexes are County EOP annexes in which Carlsbad has an interest, but for which Carlsbad does not have lead responsibility and/or resources for its implementation. See San Diego County EOP for more information. June 2018 13S I P ag e May 22, 2018 Item #12 Page 139 of 158 (" City of Carlsbad City of Carlsbad Emergency Operations Plan Functional Annexes Annex A -Emergency Management Functional Annexes Annex A describes the City of Carlsbad's Emergency Operations Center (EOC) and the positions and activities within the EOC. The EOC is divided into six sections: 1. Policy Group 2. Management 3. Operations 4. Planning 5. Logistics 6. Finance Under NIMS, the sections are designed to be flexible and scalable for any incident. The EOC closely mirrors the Incident Command System with minor modifications as necessary. Communications between the field and the EOC occurs between established reporting structures. Annex B -Fire and Rescue Operations Annex Bis devoted to Fire and Rescue Operations. The Carlsbad Fire Department can handle most fires, · but there are several mutual aid agreements, both written and unwritten between fire agencies. Some of the agreements call for automatic aid (boundary drop), meaning that when a first alarm is given the closest resource responds regardless of jurisdiction. The Carlsbad Fire Department can request additional assistance through the North Zone Coordinator to the OA Fire and Rescue Coordinator (California Department of Forestry and Fire Protection), also known as CAL FIRE. The North Zone Coordinator will work with the OA Fire and Rescue Coordinator to request needed resources and prepared to receive and utilize the mutual aid provided. Annex C -Law Enforcement Operations Annex C addresses the coordination between the Carlsbad Police Department and the many different local, state, federal, and tribal law enforcement entities that work together to provide security to the region during normal operations. The annex addresses coordinated response when law enforcement mutual aid is required in the region. Annex D -Mass-Casualty Operations Annex D identifies the system of Base Hospitals, trauma facilities and satellite hospitals in the region. It also defines the role of paramedics, emergency medical technicians, hospital personnel, law enforcement, fire, and hazardous materials specialists, among others. It defines communications links between the field, the hospitals, and the EMS Department Operations Center (Medical Operations Center). It also describes the National Disaster Medical System (NDMS) which can be activated in the event of a major emergency where the number of injured exceeds local capabilities. San Diego County Health and Human Services Agency (HHSA) Emergency Medical Services (EMS) is responsible for the update and revisions to Annex D. Annex E -Public Health Operations Annex E describes the roles and responsibilities of the Public Health Divisions of the San Diego County HHSA, including Public Health Nurses, the Public Health Lab, and various other divisions. Annex E describes HHSA's responsibility and response during a public health emergency/disaster. June 2018 136 I P age May 22, 2018 Item #12 Page 140 of 158 { City of Carlsbad City of Carlsbad Emergency Operations Plan Functional Annexes Annex F -Department of the Chief Medical Examiner Operations Functional Annexes Annex F defines the role of the Department of the Chief Medical Examiner during and following a disaster, and discusses statewide Mutual Aid. The San Diego County Department of the Chief Medical Examiner is the agency responsible for investigating deaths primarily resulting from sudden and unexpected causes, and certifying the cause and manner of such deaths, identifying victims of mass fatality incidences, and in storage of human remains until final disposition can be made. To help with disaster operations, the Medical Examiner may request assistance from outside agencies, including use of the California Coroner's Mutual Aid Agreement, depending on the situation, and the US Department of Health and Human Services' Disaster Mortuary Operations Response Teams (DMORT). Annex G -Care and Shelter Operations Annex G describes the responsibilities of the City of Carlsbad and other governmental and non- governmental agencies responding to or acting in support of mass care and shelter operations. Annex H -Environmental Health Operations Annex H describes the roles and responsibilities of the San Diego County Department of Environmental Health for a coordinated Environmental Health response to actual or potential public and environmental health disasters. Annex I -Communications and Warning Systems Annex I addresses the communications and the Alert and Warning systems that are currently in place in the City of Carlsbad for emergency response and notification. Annex J -Construction and Engineering Operations Annex J defines the role of Public Works Department. It identifies public works and engineering-related support. Activities within the scope of this function include conducting pre-incident and post incident assessments of public works and infrastructure; providing technical assistance to include engineering expertise, construction management, and contracting; and providing emergency repair of damaged public infrastructure and critical facilities. Annex K -Logistics Annex K describes the functions carried out within the Logistics Section of the EOC, including the requesting and procurement of resources, and donations management. Annex L -Emergency Public Information Annex L describes the content and procedures for providing accurate and complete public information. This annex also describes the roles and responsibilities of the members of the EOC Public Information Officer Team. June 2018 1371Page May 22, 2018 Item #12 Page 141 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Functional Annexes Annex M -Behavioral Health Operations Functional Annexes Annex M describes the role of the Behavioral Health Division of San Diego County Health and Human Services Agency during emergencies. Behavioral Health Services are provided to mitigate the effects of acute and longer-term threats to the mental health of the population and to maintain the mental health and safety of responders. Services may include crisis counseling and psychological first aid, and other services to relieve mental health and/or substance abuse problems caused or aggravated by a disaster or its aftermath. Annex O -Animal Services Annex O describes the emergency operations role of animal control and animal care agencies in the region. Annex P -Terrorism Annex P provides a summary of the Terrorist Incident Emergency Response Protocol which is For Official Use Only (FOUO). This protocol defines the framework for.developing and sustaining a comprehensive and integrated approach addressing terrorism in the region. It is a blueprint for the development of regional efforts for responding to and combating terrorism, with special emphasis on terrorist acts employing weapons of mass destruction such as nuclear, biological, radiological, or chemical terrorism in addition to conventional weapons (bombs). Annex Q -Evacuation Annex Q outlines procedures and resources used to conduct city evacuation operations. Annex R -Cyber Disruption Response Planning Annex R details the types of threats and disruptions that can significantly impact governmental business operations. It provides a framework for a County-Level Cyber Disruption Response Team (CORT), which is designed to provide cyber-related expertise to affected cyber assets to lessen the impact of a disruption event. Annex TBD -Wild/and/Urban Interface Fire This annex addresses protocols and procedures associated with the threat of conflagration in San Diego County. It outlines the roles and responsibilities of public safety agencies and other government departments to minimize loss of life and/or damage to property and environment. It promotes a coordinated response to a major Wild/and Fire. Annex TBD -Earthquake This annex provides an overview of the Operational Area's response to, and short-term recovery action following, a major earthquake. It addresses policy, procedures, and earthquake-related roles and responsibilities. June 2018 BS I Pa g e May 22, 2018 Item #12 Page 142 of 158 City of Carlsbad C Cityof Carlsbad Emergency Operations Plan Functional Annexes Functional Annex to ESF Crosswalk Functional Annexes FEMA's Comprehensive Preparedness Guide (CPG) offers local jurisdictions the option of planning emergency response operations in terms of traditional emergency management core functions (Annex A through R in this plan), or Emergency Support Functions (ESF). FEMA's National Response Framework (NRF) categorizes federal resource capabilities into Emergency Support Functions (ESF), and not functional annexes. For large-scale disasters affecting Carlsbad in which federal assistance is contemplated, the capabilities described in functional annexes may be supported by federal resources categorized by ESF. To facilitate the interoperability between this local plan and federal response capabilities, the following table (crosswalk) is provided. June 2018 139 I Page May 22, 2018 Item #12 Page 143 of 158 ( City of Carlsbad City of Carlsbad Emergency Operations Plan Functional Annexes Functional Annexes NRF Emergency Support Functions Carlsbad Functional Annexes #1 Transportation K Logistics I Communications and Warning Systems #2 Communications CB SAP IT Disaster Recovery Plan J Construction and Engineering Operations #3 Public Works and Engineering Water and Waste Water CB SAP Emergency Response Plans #4 Firefighting B Fire and Rescue Operations #5 Emergency Management A Emergency Management #6 Mass Care, Emergency Assistance, Housing, G Care and Shelter Operations and Human Services #7 Logistics Management and Resource Support K Logistics D Mass Casualty Operations E Public Health Operations F Department of the Chief Medical Examiner Operations #8 Public Health and Medical Services M Behavioral Health Operations 0 Animal Services OASAP HHSA Pandemic Influenza Plan OASAP SONGS Emergency Response Plan CB SAP Cities Readiness Initiative (CRI) #9 Search and Rescue B Fire and Rescue Operations H Environmental Health Operations #10 Oil and Hazardous Materials Response Hazardous Materials Plan (including Oil OASAP Spill element) E Public Health Operations #11 Agriculture and Natural Resources 0 Animal Services #12 Energy OASAP Energy Resilience Plan C Law Enforcement Operations #13 Public Safety and Security Q Evacuation OASAP Operational Area Recovery Plan #14 Long-Term Community Recovery CB SAP Local Assistance Center Guide CB SAP Multi-Jurisdictional Hazard Mitigation Plan (includes City component) L Emergency Public Information #15 External Affairs Library Disaster Response and Recovery CB SAP Plan CB SAP= City of Carlsbad Stand Alone Plan OA SAP= Operational Area Stand Alone Plan Functional Annex to ESF Crosswalk June 2018 140 I Page May 22, 2018 Item #12 Page 144 of 158 City of Carlsbad ("'otyof Carlsbad Emergency Operations Plan Functional Annexes Functional Annexes Stand-Alone Plans In addition to the EOP Basic Plan, Functional Annexes, and Hazard-specific Appendixes, relevant stand- alone emergency plans exist and are, by reference, a part of this plan. These plans include: Federal 1. EPA Regional Oil and Hazardous Substances Pollution Contingency Plan -Marine Oil Spill 2. U.S.C.G. Sector San Diego Area Contingency Plan -Marine Oil Spill State 1. Cal ifornia Department of Public Health SNS Program CHEM PACK Project-Chemical Attack 2. California Homeland Security Strategy -Terrorism 3. California Tsunami Evacuation Playbook, City of Carlsbad -San Diego County-Tsunami 4. Southern California Catastrophic Earthquake Plan -Earthquake 5. State of California Emergency Plan -General Regional 1. County of San Diego Office of Emergency Services Repopulation Protocol (Unincorporated Areas) -Repopulation 2. County of San Diego Site Deconfliction Project Plan -Site Deconfliction 3. San Diego County Airports McClellan-Palomar Airport Emergency Plan -Airport 4. San Diego County Cyber Disruption Response Planning Annex (Draft) -Cyber Disruption 5. San Diego County Emergency Services Organization Wildfire Annex (Draft) -Wildfire 6. San Diego County Energy Resilience Plan -Energy 7. San Diego County Multi-Jurisdictional Hazard Mitigation Plan -HAZMAT 8. San Diego County Nuclear Power Plant Emergency Response Plan -Nuclear 9. San Diego County Operational Area Earthquake Annex (Draft) -Earthquake 10. San Diego County Operational Area Financial Donations Management (Draft) -Recovery June 2018 141 I Page May 22, 2018 Item #12 Page 145 of 158 City of Carlsbad C_cityof Carlsbad Emergency Operations Plan Functional Annexes Functional Annexes 11. San Diego County Operational Area Multi-Agency Feeding Plan (Draft) -Feeding 12. San Diego County Operational Area Oil Spill Contingency Element of the Area Hazardous Materials Plan -Oil Spill 13. San Diego County Operational Area Point of Distribution Plan (Draft) -Recovery 14. San Diego County Operational Area Recovery Plan (Draft) -Recovery 15. San Diego County Operational Area Reunification (Draft) -Recovery 16. San Diego County Pandemic Influenza Plan -Pandemic 17. San Diego County Sheriff's Department Critical Access Worker Disaster Area Reentry Guide - Reentry 18. San Diego County Terrorist Incident Emergency Response Protocol -Terrorism 19. San Diego Operational Area Critical Infrastructure Protection Plan -Critical Infrastructure 20. San Diego Urban Area Homeland Security Strategy-Security Strategy 21. San Diego Urban Area Security Initiative Threat and Hazard Identification and Risk Assessment (THIRA)-THIRA 22. San Diego Urban Area Tactical Interoperable Communications Plan -Tactical Interoperable Communications 23. Unified San Diego County Emergency Services Organization Operational Area Energy Shortage Response Plan -Energy Subregional 1. NORTH COMM Emergency Operations Manual -EOM 2. Oceanside Fire Department and SD County EMS Residential Care Facilities for the Elderly (RCFE) Desktop Disaster Reference Manual -RCFE/AFN 3. San Diego North Zone Fire Agencies Ebola Virus Disease Preparedness and Operational Plan - Pandemic June 2018 142 I Pa ge May 22, 2018 Item #12 Page 146 of 158 City of Carlsbad ( City of Carlsbad Emergency Operations Plan Functional Annexes Functional Annexes City of Carlsbad 1. City of Carlsbad Continuity of Operations Plan -City Departments 2. City of Carlsbad Emergency Public Information Plan -PIO 3. City of Carlsbad Mass Prophylaxis Distribution and Dispensing Plan -CRI/Anthrax 4. City of Carlsbad Water/Waste Water Emergency Plan -Water/Waste Water After-Action Reports 1. Arizona-Southern California Outages on September 8, 2011 Causes and Recommendations - Power Outage 2. Boston Marathon Bombing April 15, 2013 After-Action Report -Terrorism 3. City of Carlsbad Poinsettia Fire May 14-16, 2014 After-Action Report -Wildfire 4. Hurricane Sandy October 29, 2012 After-Action Report -Hurricane 5. Lilac Fire December 7-18, 2017 After-Action Report-Wildfire 6. May 2014 San Diego County Wildfires After-Action Report -Wildfire 7. San Bernardino Inland Regional Center Terror Shooting Incident December 2, 2015 After-Action Report -Terrorism 8. Out of Harmony: A Chronicle ofThe October 21, 1996 Harmony Grove Fire -Wildfire 9. Public Alert and Warning Program Assessment for Sonoma County Fires October 9-31, 2017 - Wildfire 10. San Diego County Firestorms 2003 After-Action Report -Wildfire 11. San Diego County Firestorms 2007 After-Action Report -Wildfire 12. San Diego Countywide Power Outage September 8, 2011 Fact Sheet -Power Outage 13. State of California Governor's Blue-Ribbon Commission Fire Report 2003 -Wildfire June 2018 143 I Page May 22, 2018 Item #12 Page 147 of 158 (°'City of Carlsbad City of Carlsbad Emergency Operations Plan Functional Annexes Memorandum of Agreement or Understanding (MOA/MOU) Functional Annexes 1. Carlsbad Fire Department and San Diego Gas and Electric Company for firefighting trailer and response personnel -Fire 2. San Diego County Agreement 534858 with Metropolitan Transit System for Emergency Transportation Services -Transportation 3. San Diego County Agreement 535448 with North County Transit District for Emergency Transportation Services -Transportation 4. City of Carlsbad and 2-1-1 San Diego for emergency communications and public information - Communications June 2018 144 I P age May 22, 2018 Item #12 Page 148 of 158 City of Carlsbad { City of Carlsbad Emergency Operations Plan Hazard-Specific Appendices Overview Hazard-Specific Appendices A hazard represents an event or physical condition that has the potential to cause fatalities, injuries, property damage, infrastructure damage, agricultural losses, damage to the environment, interruption of business, or other types of harm or loss. Vulnerability indicates the level of exposure of human life and property to damage from natural and technological hazards and threats from human caused incidents. The City of Carlsbad is vulnerable to a wide range of hazards and threats. MJHMP Identified Hazards Appendix 1: Wildland Fire A wildfire is an uncontrolled fire spreading through vegetation and exposing or possibly consuming structures. Wind-driven wildland fires spread quickly. Naturally occurring and non-native species of grasses, brush, and trees fuel wildfires. A Wildland Urban Interface (WUI) fire (often called Wildland, Vegetation, or Brush fires) are wildfires in a geographical area where structures and other human development meet or intermingle with wild land or vegetative fuels. Large amounts of open space and wildland make Carlsbad susceptible to brush fires year-round. The proximity of native vegetation and the climate of the region contribute to a moderate to high threat of wildfires in the city. Most of Carlsbad has only moderate fire threat; however, there is high and very high fire threat in the central and eastern portions of the city. Appendix 2: Earthquake/Liquefaction An earthquake is a sudden motion or trembling that is caused by a release of strain accumulated within or along the edge of the Earth's tectonic plates. The effects of an earthquake can be felt far beyond the site of its occurrence. They usually occur without warning and, after just a few seconds, may (if severe) cause massive damage and extensive casualties. Effects of earthquakes are ground motion and shaking, surface fault ruptures, and ground failure (liquefaction). When a fault ruptures, seismic waves radiate, causing the ground to vibrate. The severity of the vibration increases with the amount of energy released and decreases with distance from the causative fault or epicenter. Soft soils can further amplify ground motions. The severity of these effects is dependent on the amount of energy released from the fault or epicenter. Additional effects may include landslides, tsunamis, and secondary hazards such as fires, hazardous materials release, and dam failures. There are no active faults that run directly through Carlsbad. Additionally, the California Geologic Survey does not include the City of Carlsbad on its list of cities affected by Alquist-Priolo Earthquake Fault Zones. The nearest fault to the city is the Newport-Inglewood-Rose Canyon Fault, which runs offshore of the western edge of the city, is considered active and capable of producing damage and life-threatening injury. Other faults in the region include the Coronado Bank, La Nacion, Elsinore, Agua Caliente, and San Jacinto. The San Andres Fault, capable of producing a 7.8 magnitude earthquake, is understood to be the biggest threat to Southern California. June 2018 146 I Page May 22, 2018 Item #12 Page 150 of 158 {_ City of Carlsbad City of Carlsbad Emergency Operations Plan Hazard-Specific Appendices Appendix 3: Hazardous Materials Hazard-Specific Appendices Hazardous materials can include toxic chemicals, radioactive materials, infectious substances, and hazardous wastes. An extremely hazardous material is defined as a substance that shows high acute or chronic toxicity, carcinogenicity, bio-accumulative properties, persistence in the environment, or is water reactive. "Hazardous waste," a subset of hazardous materials, is material that is to be abandoned, discarded, or recycled, and includes chemical, radioactive, and biohazardous waste (including medical waste). An accidental hazardous material release can occur wherever hazardous materials are manufactured, stored, transported, or used. Such releases can affect nearby populations and con tam in ate critical or sensitive environmental areas. The County of San Diego, through its California Environmental Protection Agency (CalEPA) Unified Program, has recorded approximately 338 facilities within Carlsbad that store and maintain chemical, biological, and radiological agents, and explosives. In addition, 180 facilities within the city are registered with the U.S. EPA as generators of hazardous waste. Furthermore, major transportation routes within Carlsbad include Interstate 5 and State Route 78, surface streets, and the North County Transit District (NCTD) commuter rail service. Petroleum pipelines, as well as the oil and natural gas pipelines to the Encina Power Station, also traverse through Carlsbad, and there are high-pressure fuel lines along El Camino Real and other areas. These transportation routes and pipelines are used to transport hazardous materials from suppliers to users. Transportation accidents involving hazardous materials could occur on any of the routes, potentially resulting in explosions, and physical contact by emergency response personnel, environmental degradation, and exposure to the public. Appendix 4: Flooding Flooding occurs when normally dry land is inundated with water (or flowing mud) from rainfall or storm surge. Floodplains are lowlands adjacent to rivers, lakes, lagoons, and oceans that are subject to recurring floods. Most injury and death from floods occur when people are swept away by currents, while property damage typically occurs because of inundation by sediment-filled water. Flooding can happen at any time of the year, but most commonly in the winter and early spring due to rainy weather patterns and severe winter storms. Carlsbad is located within the Carlsbad Watershed Management Area, which is approximately 210 square miles in area. There are numerous important surface hydrologic features within this area including four unique coastal lagoons, t hree major creeks, and two large water storage reservoirs. Additionally, FEMA prepares Flood Insurance Rate Maps (FIRMs) that identify 100-year and 500-year flood zones. Potential flood hazard areas identified on the FIRM maps in Carlsbad include the entire coastline and the following major drainage basins: • Buena Vista Creek and Buena Vista Lagoon • Agua Hedionda Creek, its northern tributary, and the Agua Hedionda Lagoon • San Marcos Creek and its northern tributary • Batiquitos Lagoon • Encinitas Creek June 2018 147 I Page May 22, 2018 Item #12 Page 151 of 158 City of Carlsbad ( City of Carlsbad Emergency Operations Plan Hazard-Specific Appendices Hazard-Specific Appendices Appendix 5: Climate Change While the scope, severity, and pace of future climate change impacts are difficult to fully predict, it currently impacts emergency management planning. Climate change may aggravate the magnitude and frequency of emergencies. Higher temperatures, changes in precipitation, decreased water supplies accompanied by increased demand, increased risk of wildfire, a greater number of extremely hot days, the decline or loss of plant and animal species, and other impacts of climate change are expected to continue to affect Carlsbad. Climate change also has public health impacts. City residents who are already more vulnerable to health challenges are likely to be the most affected by climate change. Increases in extreme heat events can increase the risk of heat-related illness or death, or the worsening of chronic health conditions. AFN and low-income populations may be more adversely impacted by climate change. Natural Hazards Appendix 6: Drought Drought can affect surface water and groundwater supplies. The amount of surface water available to both human and natural systems diminishes as water levels are reduced in reservoirs, lakes, ponds, and wetlands. Streamflows decrease when springs dry up and soil moisture levels decline. Groundwater is also affected because aquifers are not recharged and can be depleted. When precipitation finally does come, surface water levels and streamflows decline quickly because the dry soil acts as a sponge, absorbing water that would otherwise remain on the surface in streams, ponds, lakes, and reservoirs. During times of drought, the City of Carlsbad may be exposed to some of the following risk factors: • Decreased air and water quality, particularly in combination with high temperatures, which result from drought can have direct negative impacts on health • Vegetation is visibly dry, stream flows decline, water levels in lakes and reservoirs fall, and the depth to water in wells increases • Dry, hot, and windy weather, combined with dry vegetation and a spark -through either human intent, accident or lightning -can start a wildfire • Drier-than-normal conditions can increase the intensity and severity of wildfires • Ash from drought-related wildfires and dust from dry land can drastically reduce air quality, with higher concentrations of particulate matter in the air in areas affected by drought • Flash flooding and mudslides in burn areas can also be damaging and deadly • With limited water supplies and potential restrictions on water use, people may conserve water even for basic hygienic needs and this cou ld result in the spread of infectious diseases or the consumption of unclean foods June 2018 148 I P a ge May 22, 2018 Item #12 Page 152 of 158 City of Carlsbad C oty of Carlsbad Emergency Operations Plan Hazard-Specific Appendices Hazard-Specific Appendices Appendix 7: Extreme Heat Extreme heat events are a public health threat because they often increase the number of daily deaths (mortality) and other nonfatal adverse health outcomes (morbidity) in affected populations. Distinct groups within the population, generally those who are older, very young, or poor, or have physical challenges or mental impairments, are at elevated risk for experiencing extreme heat-attributable health problems. Specific high-risk groups, including those with access and functional needs typically experience a disproportionate number of health impacts from extreme heat conditions. Identifying high-risk groups, including those with access and functional needs, allows Carlsbad's emergency preparedness officials to develop and implement targeted notification and response actions that may provide relief to those at risk during extreme heat events and help minimize associated health impacts. These actions include: • Establish and facilitate access to air-conditioned public shelters (Cool Zones) • Establish systems to alert public health officials about high-risk individuals or those in distress during an extreme heat (e.g., phone hotlines, high-risk lists) • Directly assess and, if needed, intervene on behalf of those at greatest risk (e.g., the homeless, older people, those with known medical conditions or other access and functional needs) • Reschedule public events to avoid large outdoor gatherings when possible Appendix 8: Landslides Landslides can be triggered by both natural and man-induced changes in the environment. The geologic history of an area, as well as activities associated with human occupation, directly determines, or contributes to the conditions that lead to slope failure. Wildland fire burn scars increase the risk of mudslides. The basic causes of slope instability can be inherent, such as weaknesses in the composition or structure of the rock or soil; variable, such as heavy rain, snowmelt, and changes in ground-water level; transient, such as seismic or volcanic activity; or due to new environmental conditions, such as those imposed by construction activity, or burn scars. While landslides and landslide prone sedimentary formations are present throughout the coastal plain of western San Diego County, and landslides can occur anywhere, the risk to the City of Carlsbad is low. Appendix 9: Severe Winter Storms Severe winter storms can pose a hazard to the City of Carlsbad through flooding (particularly El Nino events), coastal storms and erosion. The most dangerous and damaging feature of a coastal storm is storm surge. Storm surges are large waves of ocean water that sweep across coastlines where a storm makes landfall. Storm surges can inundate coastal areas damaging transportation infrastructure. If a storm surge occurs at the same time as high tide, the water height will be even greater. Coastal erosion is the wearing away of coastal land. Areas within Carlsbad that are particularly vulnerable to sea level rise are those areas immediately adjacent to the coast and the lagoons. High winds can topple trees and create power outages. June 2018 149 I Page May 22, 2018 Item #12 Page 153 of 158 City of Carlsbad (_ City of Carlsbad Emergency Operations Plan Hazard-Specific Appendices Appendix 10: Space Weather Hazard-Specific Appendices Activity on the Sun can cause space weather storms that affect Earth. Space weather is a consequence of the behavior of the Sun, the nature of Earth's magnetic field and atmosphere, and the Earth's location in the solar system. Various phenomena originate from t b:e Sun that can result in space weather storms. Outbursts from huge explosions on the Sun-Solar Flares and Coronal Mass Ejections (CME)-send space weather storms hurling outward through the solar system. The Sun also emits a continuous stream of radiation in the form of charged particles that make up the plasma of the solar wind. Space weather may affect Carlsbad through disruption of electrical power supply, disturbance in navigational systems, degraded aviation communications (Palomar Airport impact), loss of satellite operations, disturbances in surveying equipment including GPS operations, and interference with high frequency radio communications, internet, electronic devices, and cellular telephone operations. Appendix 11: Tornado A tornado is a narrow, violently rotating column of air that extends from the base of a thunderstorm to the ground. Because wind is invisible, it is hard to see a tornado unless it forms a condensation funnel made up of water droplets, dust, and debris. Tornadoes are the most violent of all atmospheric storms. Tornadoes form from severe thunderstorms driven by the wind shear, rotation, and rising motion within the storm cell. Tornados over water are called waterspouts. Likewise, when a waterspout moves from water onto land, it is called a tornado. A waterspout can form from an ordinary cumulus cloud or from a thunderstorm. Although severe tornadoes are more common in the Great Plains states, tornadoes have struck Southern California and San Diego in the past, although infrequently. Appendix 12: Tsunami Tsunamis are a series of large waves of extremely long wavelength and period usually generated by a violent, impulsive undersea disturbance or activity near the coast or in the ocean. When a sudden displacement of a large volume of water occurs (or if the sea floor is suddenly raised or dropped by an earthquake) big tsunami waves can be formed. The waves travel out of the area of origin and can be extremely dangerous and damaging when they reach the shore. Tsunamis can be either near-source or distance-source origin. Major strike-slip fault systems in the region are of great significance to San Diego due to the proximity of potential earthquake sources to the harbor and the coastal region. However, historic seismic shaking levels in the San Diego region, including in Carlsbad, have not been sufficient to trigger damaging tsunamis, and as such, the city generally has a low tsunami risk. Near-source tsunamis potentially pose a greater risk due to reduced hazard notification time. Appendix 13: Volcanic Ash Volcanic ash is composed of fine particles of fragmented volcanic rock and is formed during volcanic explosions, from avalanches of hot rock that flow down the side of volcanoes, or from red-hot liquid lava spray. While Carlsbad has no known active, or inactive, volcanos nearby, there is a remote threat of volcanic ash from a supervolcano eruption in the Yellowstone National Park in Wyoming. - June 2018 150 I Page May 22, 2018 Item #12 Page 154 of 158 City of Carlsbad ( City of Carlsbad Emergency Operations Plan Technological Hazards Appendix 14: Dam Failure Hazard-Specific Appendices Hazard-Specific Appendices Dams are water storage, control or diversion structures that impound water upstream in reservoirs. Dam failure can take several forms, including a collapse of, or breach in, the structure. While most dams have storage volumes small enough that failures have few or no repercussions, dams storing large amounts can cause significant flooding downstream. There are four dams located within or adjacent to Carlsbad: Calavera, Maerkle, San Marcos, and Bressi. The Calavera, Maerkle, and San Marcos dams have been assigned high hazard ratings and have emergency action plans in place. The Bressi dam has a low hazard rating and has an emergency action plan in place. These dams are periodically inspected by the State of California Division of Dam Safety. An additional inundation area for Carlsbad is possible from the Stanley A. Mahr Reservoir in Encinitas. Available inundation maps are found in the appendix. Appendix 15: Gas Pipeline Rupture Gas distribution systems consist of distribution main lines and service lines. Distribution main lines are generally installed in underground utility easements alongside streets and highways. Distribution service lines run from the distribution main line into homes or businesses. Distribution service lines are not generally indicated by above-ground markers. Although there may be a myriad of ways that a pipeline explosion can occur, most such explosions occur because of a few common causes: Improper installation, excavation work, defective safety equipment, lapses in maintenance, failure to respond, and failure to properly train. In San Diego County, natural gas is transmitted by SoCal Gas from the north via 30-inch and 16-inch pipelines from the Moreno Compressor station in Riverside County. Most of San Diego Gas &Electric's (SDG&E) supply originates from the Blythe system on the border of Arizona. The pipelines are interconnected approximately at their midpoint and again near their southern terminus. The northern cross-tie runs between Carlsbad and Escondido, with the southern cross-tie running near Miramar. A large diameter pipeline extends from the cross-tie at Miramar to Santee. At Santee, another large diameter pipeline extends to the Otay Mesa metering station at the U.S./Mexico border. Appendix 16: Marine Oil Spill Marine oil spills most often are caused by accidents involving tankers, barges, pipelines, refineries, drilling rigs, and storage facilities. Depending on the circumstances, oil spills can be very harmful to marine birds and mammals and can harm fish and shellfish. Oil destroys the insulating ability of fur-bearing mammals, such as sea otters, and the water-repelling abilities of a bird's feathers, thus exposing these creatures to the harsh elements. Many birds and animals also ingest (swallow) oil when they try to clean themselves, which can poison them. Depending on just where and when a spill happens, from a few up to hundreds or thousands of birds and mammals can be killed or injured. With seven miles of Pacific Coastline and three lagoons, Carlsbad is potentially at risk from a marine oil spill. . ·- June 2018 151 I P age May 22, 2018 Item #12 Page 155 of 158 C Cityof Carlsbad City of Carlsbad Emergency Operations Plan Hazard-Specific Appendices Appendix 17: Palomar Airport Incident Hazard-Specific Appendices McClellan-Palomar Airport is a general aviation airport owned and operated by the County of San Diego. McClellan-Palomar Airport is categorized by the Federal Aviation Administration (FAA) as a non-hub primary airport. The Airport experiences significant general aviation and corporate aircraft activity. As McClellan-Palomar Airport is completely within the city limits of the City of Carlsbad, and according to San Diego County Airports, there we approximately 164,348 flights per year, there is significant risk of an aircraft incident occurring. Appendix 18: Power Outage/Energy Shortage The supply, transmission, distribution and generation of energy is vulnerable to several hazards including natural disasters, equipment failures, weather extremes, energy market fluctuations causing disruptions, intentional damage, and/or politically motivated events. Service disruption can affect a community, region, state, or the nation. Any prolonged interruption of the supply of basic energy -whether it is petroleum products, electricity, and natural gas -could do considerable harm, and the loss of energy can result in threats to public health, safety and/or economic emergencies. Energy is an essential component to the economic viability and daily operations of the City of Carlsbad. For Carlsbad, five main energy-dependent areas include electricity, fuel/petroleum, natural gas, water, and wastewater. Appendix 19: Radiological Accident Technological hazards involving radiological material releases can occur at facilities (fixed site) or along transportation routes (off-site). They can occur because of human carelessness, technological failure, intentional acts, and natural hazards. When caused by natural hazards, these incidents are considered secondary hazards, whereas intentional acts are terrorism. Radiological materials releases, depending on the substance involved and type of release, can directly cause injuries and death and contaminate air, water, and soils. While the probability of a major release at any facility or at any point along a known transportation corridor is relatively low, the consequences of releases of these materials can be serious. The highest potential for risk for Carlsbad may be radioactive material transported by trucks, rail, and other shipping methods. Appendix 20: Sewage Spill/Wastewater Incident Sewage spills can potentially cause health hazards, damage homes and businesses, and threaten the environment, local waterways and lagoons, and beaches. San Diego County beaches are routinely closed because of sewage spills and storm run-off. Bacterial levels can increase significantly in ocean and bay waters, especially near storm drain, river, and lagoon outlets, during and after rainstorms. Elevated bacterial levels may continue for a period of up to 3 days depending upon the intensity of rainfall and volume of runoff. Waters contaminated by urban runoff may contain human pathogens (bacteria, viruses, or protozoa) that can cause illnesses. In Carlsbad, sewage pipe or lift station infrastructure failure is a potential cause of sewage contamination. June 2018 152 I P a ge May 22, 2018 Item #12 Page 156 of 158 City of Carlsbad {"City of Carlsbad Emergency Operations Plan Hazard-Specific Appendices Appendix 21: Space Debris Hazard-Specific Appendices Space debris in the near-Earth space environment is made up of micro meteoroids and man-made orbital debris. The man-made debris consists mainly of fragmented rocket bodies and spacecraft parts created by 50 years of space exploration. However, the danger of space debris re-entering the Earth's atmosphere and causing injury or damage is estimated to be less than a one in one trillion. While an average of one cataloged, or tracked, piece of debris falls back to Earth each day, a significant amount of debris does not survive the severe heating which occurs during re-entry. Components which do survive are most likely to fall into the oceans or other bodies of water or onto sparsely populated regions of the Earth. The risk to Carlsbad of space debris causing injury or damage is negligible. Appendix 22: Structure Fire According to the United States Fire Administration National Fire Incident Reporting System {NFIRS), during the five-year period of 2011-2015, U.S. fire departments responded to an estimated average of 358,500 home structure fires per year. These fires caused an annual average of 2,510 civilian deaths, 12,300 civilian fire injuries, and $6.7 billion in direct property damage. Home fires accounted for three-quarters {73%) of all reported structure fires, 93% of civilian structure fire deaths, 87% ofthe civilian structure fire injuries, and two-thirds {68%) of direct structure fire property loss. During the same study period, roughly one of every 326 households per year had a reported home fire. On average, seven people died in U.S. home fires per day. With over forty-six thousand housing units, significant commercial, industrial, and hotel development, the City of Carlsbad is at risk for potential structure fires. Appendix 23: Transportation Accident Transportation accidents involving air, rail, road, and maritime transit are similar in that they generally involve fast moving transport carrying many people, or large quantities of goods, that can cause direct or indirect damage to the public and the environment surrounding the site of the accident. The effects of these accidents are multiplied when several of the same, or different, means of transport are involved; when they hit structures or installations sheltering people; or when they release hazardous substances. Hazard-specific appendices related to transportation accidents involving hazardous materials and incidents at McClellan-Palomar Airport are discussed in more detail in Appendix 3 and 17 respectfully. The reminder of this appendix will focus on the potential for transit transportation accidents in Carlsbad. As transit transportation in Carlsbad includes regional bus, paratransit, and rail service, Carlsbad is at risk for transit transportation accidents. - June 2018 153 I Pa ge May 22, 2018 Item #12 Page 157 of 158 City of Carlsbad ( City of Carlsbad Emergency Operations Plan Human Caused Incidents Appendix 24: Active Shooter In progress. Appendix 25: Civil Unrest In progress. Appendix 26: Cyber Attack In progress. Hazard-Specific Appendices Appendix 27: Radiological Incident In progress. Appendix 28: Terrorism In progress. Appendix 29: Mass Casualty Incident In progress. Appendix 30: Public Health Emergency/Pandemic/Disease X In progress. Appendix 31: Unhealthful Air Quality In progress. June 2018 Hazard-Specific Appendices -- 154 I Pag e May 22, 2018 Item #12 Page 158 of 158 City of Carlsbad Emergency Operations Plan { City of Carlsbad Emergency Operations Plan June 2018 Functional Annexes Carlsbad Annexes •Emergency Management •Fire & Rescue Operations •Law Enforcement Operations •Evacuation •Care & Shelter Operations •Communications and Warning Systems •Emergency Public Information •Construction & Engineering Operations •Logistics County Annexes •Mass-Casualty Operations •Public Health Operations •Medical Examiner Operations •Environmental Health Operations •Behavioral Health Operations •Terrorism •Cyber Disruption Response Planning Hazard-Specific Appendices (Natural) •Wildland Fire •Earthquake/Liquefaction •Hazardous Materials •Flooding •Climate Change •Drought •Extreme Heat •Landslides •Severe Winter Storms •Space Weather •Tornado •Tsunami •Volcanic Ash Hazard-Specific Appendices (Technological) •Dam Failure •Gas Pipeline Rupture •Marine Oil Spill •Palomar Airport Incident •Power Outage/Energy Shortage •Radiological Accident •Sewage Spill/Wastewater Incident •Space Debris •Structure Fire •Transportation Accident Hazard-Specific Appendices (Human Caused) •Active Shooter •Civil Unrest •Cyber Attack •Radiological Incident •Terrorism •Mass Casualty Incident •Public Health Emergency/Pandemic/ Disease X •Unhealthful Air Quality EOC Floor Plans –Single Jurisdiction -~ S4Uatfon S~tus 0 ~ 0 ~ Et1McTK•nc:,,- NIOriflation 0 0 ! 0 ..... 1!11'.a nch 0 0 Opu-•tions. 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FINANCE Risk M a n agemen t G r ant s, Costs, & Claims Purch asing FMAG RESTORATION Constructio n M ain tenance & Insp ecti o n Storm D rai n M aintenan ce Trail Reh abilit ati o n Par ks Re h abi lit ati o n M e dians -Polic y G r o u p -Cit y M a n ager Recov e ry T eam C h air Pr oject Facilitator Legal Public In form at ion D a m age A ssessment Privat e Sect or H o u s ing H O A & Prop erty O wne r Recovery A ssistance ENVIRONMENTAL Storm W a t er P rotection Habitat M a n agemen t Coord inat ion A ssessment & M onit o ring Deb r is Removal Questions?