HomeMy WebLinkAbout2018-05-22; City Council; ; Fiscal year 2018-19 administrative budget for the Homeless Response Plan in the amount of $452,000 and a Professional Services Agreement in the amount of $244,944 with Inmay be used to fund these administrative costs, which are summarized in Exhibit 2 to this staff
report.
As shared with the City Council, each homeless resident has a unique set of circumstances that
has resulted in a loss of housing. With the ultimate goal of rehousing, staff is recommending
that licensed professional social workers be employed to help develop action plans for each
homeless resident willing to make the effort to change his/her life story. These social workers
will work closely with city staff to achieve a level of focus, effort and service that moves
homeless residents forward in meeting their life goals. These licensed professionals will provide
individualized case management services at the physical location of the homeless individuals.
To identify one or more contractors to provide the licensed social worker services, staff posted
a Request for Proposal (RFP) for a period of 30 days and ultimately received two responses.
After review and evaluation of the proposals, staff is recommending that the City Council
approve a Professional Services Agreement with Interfaith Community Services in an amount
not to exceed $244,944. Attached as Exhibit 3 is the Professional Services Agreement with
Interfaith Community Services for review.
Fiscal Analysis
The total requested budget allocation for the implementation of the Homeless Response Plan is
$452,000, which includes funding for administrative costs in the amount of $207,056, and
$244,944 for the Professional Services Agreement with Interfaith Community Services for
licensed professional social worker services. The proposed funding source for the
administrative costs and the Professional Services Agreement is the Housing Trust Fund (Fund
133), which is a local fund specifically established to fund programs and projects that provide
services and housing for the lower income community. The $452,000 funding request will cover
the administrative costs for the remaining balance of FY 2017-2018 and FY 2018-2019. Staff will
provide a project update to council mid-year, and will request funding in FY2019-2020 as part
of the operating budget process.
The Professional Services Agreement with Interfaith Community Services for $244,944 is for the
remaining balance of FY 2017-2018 and for FY 2018-2019.
There are adequate funds available within the Housing Trust Fund (Fund 133) to approve the
requested administrative costs and licensed professional social worker services; no impact to
the General Fund is anticipated at this time.
Next Steps
Staff will proceed with execution of the Professional Services Agreement to employ licensed
professional social workers through Interfaith Community Services and initiate the scope of
work set forth within the Agreement. Staff will also proceed with implementing other tasks set
forth within the Homeless Response Plan.
Environmental Evaluation (CEQA)
Pursuant to Public Resources Code section 21065, this action does not constitute a "project"
within the meaning of CEQA in that it has no potential to cause either a direct physical change
in the environment, or a reasonably foreseeable indirect physical change in the environment.
May 22, 2018 Item #9 Page 2 of 18
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to scheduled meeting date and therefore does not
require environmental review.
Exhibits
1. City Council Resolution
2. FY 2018-19 Administrative Budget -Homeless Response Plan
3. Professional Services Agreement with Interfaith Community Services for Social Workers
May 22, 2018 Item #9 Page 3 of 18
RESOLUTION NO. 2018-079
A RESOLUTION OF THE CARLSBAD CITY COUNCIL APPROVING THE FISCAL
YEAR 2018-19 ADMINISTRATIVE BUDGET FOR THE HOMELESS RESPONSE
PLAN IN THE AMOUNT OF $452,000, AND AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH INTERFAITH COMMUNITY SERVICES TO PROVIDE FOR
LICSENSED PROFESSIONAL SOCIAL WORKER SERVICES FOR THE HOMELESS
RESIDENTS OF CARLSBAD.
Exhibit 1
WHEREAS, the City Council of the City of Carlsbad, California has determined that a focused and
intentionally resourced program is needed to address community concerns related to homelessness;
and
WHEREAS, the City Council approved the Homeless Response Plan in October of 2017; and
WHEREAS, specific fiscal resources for the Homeless Response Program will help with
implementation efforts and further the program's impact to the community; and
WHEREAS, the Professional Services Agreement between the City of Carlsbad and Interfaith
Community Services provides additional depth to the current staff, expanding the capabilities and
expertise to assist homeless residents.
NOW, THEREFORE, BE IT RESOLVED by the Carlsbad City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the City Council approves the administrative budget for implementation of the City
of Carlsbad's Homeless Response Plan in the total amount of $452,000 including
$244,944 for licensed professional social worker services.
3. That the Administrative Services Director is authorized to appropriate $452,000 in the
Housing Trust Fund.
4. That the Carlsbad City Council authorizes the City Manager or Designee to execute all
appropriate documents required by the Professional Services Agreement, and
authorizes the Administrative Services Director to disburse funds as approved and set
forth in the Professional Services Agreement.
May 22, 2018 Item #9 Page 4 of 18
Exhibit 1
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 22nd day of May, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
None.
(SEAL)
May 22, 2018 Item #9 Page 5 of 18
HOMELESS RESPONSE PROGRAM BUDGET
June 2018, FY 2018-19
Description of Budget Item {list each item)
Part-time technical assistant
Surveys/Studies
Programmatic graphic design
Community abatement: encampments, public space, streets
Regional Task Force membership
Printing
Office supplies
Computer software
Computer equipment
Telephone, my-fi, field tablets
Vests, safety gear, gloves
Emergency kits, abatement supplies
Training & education
Conference travel
Misc meals/miles
Copy services
(2) Social workers (Contracted by Interfaith Community Services)
TOTAL:
Exhibit 2
{city of
Carlsbad
Annual
On-
going
Cost
20,000
12,000
23,000
97,500
100
5,456
500
2,000
1,000
8,000
3,000
25,500
2,500
5,000
1,000
500
244,944
452,000
May 22, 2018 Item #9 Page 6 of 18
AGREEMENT FOR HOMELESS CASE MANAGEMENT SERVICES
INTERFAITH COMMUNITY SERVICES, INC.
Tr{IS AGREEMENT is made and entered into as of the j s+-day of
sj\ 'A,~ , 20J1, by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), and INTERFAITH COMMUNITY SERVICES, INC., a non-profit corporation,
("Contractor").
RECITALS
A. City requires the professional services of an organization that is experienced in
providing licensed social workers to provide case management services for homeless residents
within the City of Carlsbad.
B. Contractor has the necessary experience and capacity to provide for the licensed
social workers to provide for professional services and advice related to case management
services for homeless residents within the City of Carlsbad.
C. Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform said work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective until June 30, 2019. The City Manager may amend
the Agreement to extend it for one (1) additional one (1) year period or parts thereof. Extensions
will be based upon a satisfactory review of Contractor's performance, City needs, and
appropriation of funds by the City Council. The parties will prepare a written amendment indicating
the effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term will be
two hundred forty-four thousand nine hundred forty-four dollars ($244,944). No other
compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement. If the City elects to extend the Agreement, the amount shall not
exceed two hundred forty-four thousand nine hundred forty-four dollars ($244,944) per Agreement
year. The City reserves the right to withhold a ten percent (10%) retention until City has accepted
the work and/or Services specified in Exhibit "A".
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May 22, 2018 Item #9 Page 7 of 18
Incremental payments, if applicable , should be made as outlined in attached Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling , and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished, but will consult with City as
necessary . The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes .
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled . City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors . City will not be
required to pay any worke rs' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors . Contractor agrees to indemnify City within thirty
(30) days for any tax , retirement contribution , social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent , employee , or subcontractor of Contractor for work done under this
Agreement. At the City 's election , City may deduct the indemnification amount from any balance
owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City .
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor , as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City . Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connect ion with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers , officials , employees
and volunteers from and against all claims, damages, losses and expenses including attorneys
fees arising out of the performance of the work described herein · caused by any negligence ,
recklessness , or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment , attorney 's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City 's self-administered workers'
compensation is included as a loss , expense or cost for the purposes of this section , and that this
section will survive the expiration or early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California . The insurance
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carrier is required to have a current Best's Key Rating of not less than "A-:VII"; O R with a surplus
line insurer on the State of California 's List of Approved Surplus Line Insu rers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
10 .1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below , unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnificat ion obligations under this
Agreement. City , its officers , agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate ,
Contractor will obtai n such additional insurance coverage , as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured .
10.1 .1 Commercial General Liability Insurance . $2 ,000 ,000 combined single-limit per
occurrence for bodily injury , personal injury and property damage . If the submitted policies contain
aggregate limits , general aggregate lim its will apply separately to the work under this Agreement
or the general aggregate will be twice the required per occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work
for City). $1,000,000 combined single-limit per accident for bodily injury and property damage .
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation lim its as
required by the California Labor Code . Workers ' Compensation will not be required if Contractor
has no employees and provides , to City's satisfaction , a declaration stating this .
10 .1.4 Professional Liability. Errors and omissions liability app ropriate to Contractor's
profession with limits of not less than $1 ,000 ,000 per claim . Coverage must be maintained for a
period of five years following the date of completion of the work .
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement conta in, or are endorsed to contain , the following provisions :
10 .2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City .
10.2 .2 Contractor will obtain occurrence coverage , excluding Professional Liability , which
will be written as claims-made coverage .
10.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled w ithout thirty (30) days prior written not ice to City sent by certified
mail pursuant to the Notice provisions of this Ag reement.
10 .3 Provid ing Certificates of Insurance and Endorsements . Prior to City's execution of this
Agreement , Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Main tain Coverage . If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach , or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages . Contractor is responsible for any payments made by City to obtain or
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May 22, 2018 Item #9 Page 9 of 18
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
10.5 Submission of Insurance Policies. City reserves .the right to require , at any time , complete
and certified copies of any or all required insurance policies and endorsements .
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement , as may be amended from time-to-time .
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable . Contractor will allow a representative of City
during normal business hours to examine , audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work , data , documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents , employees, and subcontractors pursuant
to this Agreement is the property of City . In the event this Agreement is terminated, all work
product produced by Contractor or its agents , employees and subcontractors pursuant to this
Agreement will be delivered at once to City . Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City .
15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
For City
Name Marie Jones-Kirk
Title Program Manager
Department Housing & Neighborhood Services
Address 1200 Carlsbad Village Drive
Carlsbad, CA
Phone No . 760-434-2807
For Contractor
Name Megan Hawker
Title Director of Clinical Services
Address 550 West Washington Avenue
Escondido , CA 92025
Phone No . 760-489-6380
Email m hawker@i nterf aithservices . org
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address .
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16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all categories .
YesD No 0
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws ,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to , verifying the eligibility for
employment of all agents , employees , subcontractors and consultants whose services are
required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties . Representatives of Contractor or City will reduce such questions , and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution , which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
method of resolution within ten (10) business days . If the resolution thus obtained is unsatisfactory
to the aggrieved party , a letter outlining the disputes will be forwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager wi ll be binding
upon the parties involved, although nothing in this procedure will prohibit the parties from seeking
remedies available to them at law.
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services , City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement , City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination , Contractor has five (5) business days to deliver any documents owned
by City and all work in progress to City address contained in this Agreement. City will make a
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product and
put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work
performed to the termination date; however, the total will not exceed the lump sum fee payable
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under this Agreement. City will make the final determination as to the portions of tasks completed
and the compensation to be made .
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person , other
than a bona fide employee working for Contractor, to solicit or secure this Agreement , and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage , brokerage fee, gift , or any other consideration
contingent upon , or resulting from, the award or making of this Agreement. For breach or violation
of this warranty , City will have the right to annul this Agreement without liability, or, in its discretion ,
to deduct from the Agreement price or consideration , or otherwise recover , the full amount of the
fee, commission , percentage , brokerage fees , gift , or contingent fee .
22. CLAIMS AND LAWSUITS
By signing this Agreement , Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation . Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity . These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information . If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees . Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
wh ich Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to term inate this Agreement.
23. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California , and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county .
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors . Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it , along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict , the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended , modified, waived or discharged except in a writing signed by both parties .
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26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
INTERFAITH COMMUNITY SERVICES,
INC., a non-profit corporation
By~
(sign here)
Gr<' A~lo.-Cf 0 J (priRit name/title)
By:
(sign here)
(print name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
City Clerk
, City Manager or
~·..,.~~iee!.-f Operations Officer
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
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EXHIBIT "A"
SCOPE OF SERVICES
Contractor shall:
A. Provide two State of California licensed social workers , one of which must possess
bilingual (English, Spanish) language skills with minimum qualifications for both social
workers to include ; a bachelor's degree in Social Work , Psychology or other behavioral
health disciplines ; master's degree in Social Work , an active State of California license in
social worker and five (5) years ' experience providing case management services .
B. Ensure placement for each social worker within the city limits of Carlsbad Monday through
Friday from 7 a.m. until 5 p.m., with occasional nights and weekends . (All holidays
observed by the city may be excluded, if desired by Contractor).
C. Provide social worker case managed services at designated city facilities or community
sites or with a member of the Homeless Response Team, and travel to city sites where
these services are needed
D. Abide by the strategies set forth in the City of Carlsbad 's Homeless Response Plan and
approved by the City Council , which takes a community focused and collaborative
approach to addressing the needs of the homeless residents within the City of Carlsbad.
E. Complete a comprehensive case management assessment for each homeless client by
developing a detailed case plan that includes identifying barriers to housing. Review and
update each plan to monitor progress towards goals as client's needs change . The City of
Carlsbad requires the entry of client level data through the Homeless Management
Information System (HMIS), ServicePoint as well Interfaith Community Services '
additional client assessment and tracking tools .
F. Link homeless clients to housing ; medical , mental health , addiction and recovery services ;
food , clothing , transportation , employment , Soc ial Security/Social Security Disability ,
financial serv ices and other needed services based on the client's individualized plan .
Assist homeless clients to enroll in mainstream benefits and obtain identification ; e.g.
California Driver's License, California Identification Card and/or Social Security card.
G. Provide ongoing case management related services to assigned Carlsbad homeless
individuals, to include: advocacy and support to assist the homeless individual remove
barriers and achieve stated goals ; ongoing assessment of indiv idual needs including
housing stability, mental health, physical health and overall safety ; development and
review of a personalized service plan ; coordination of service plan items; coordination,
referral and connection to other service providers and community resources; crisis
intervention services ; and liaison and advocacy services to help remove barriers for the
homeless indiv idual. This includes communication with other community service
providers , medical and mental health providers , treatment and recovery providers and
family members.
H. Assist the homeless client to identify housing options based on the individualized plan,
and work to obtain and maintain permanent housing with the client for a period of up to
nine months after housing placement based . Develop a long-term support plan to ensure
previously homeless residents maintain housing and continue to achieve other
personalized goals .
I. Maintain regular communication , both written and verbal , with the Community Services
Manager. Attend regularly scheduled case management meetings to review social worker
caseload. ·
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May 22, 2018 Item #9 Page 17 of 18
J. Work collaboratively with City of Carlsbad Homeless Response Team, other service
providers, and community partners to identify homeless individuals in need of case
management services.
K. Work with the Community Services Manager to maximize partnerships with service
providers, community organizations and individuals to cultivate resources and stay
connected to the changing needs of the community .
L. Complete accurate and thorough documentation in a timely manner. Maintain data on
each program participant and program milestones, and provide required reports along with
the monthly invoice for payment.
M. Identify gaps in homeless services and assistance needs in Carlsbad, and develop
recommendations for community and program improvements in support of the Homeless
Response Plan.
N. Furnish all general office supplies, printing costs and postage associated with normal
office and service operations related to case management duties.
0. Participate in City of Carlsbad Homeless Response Team or community meetings in
support of the Homeless Response Plan or case management duties , as needed.
P. Within thirty (30) days of contract execution, and in collaboration with the City of Carlsbad ,
develop a detailed project plan for implementation of program services, based on this
scope of services.
Personnel
0.05 FTE Behavioral Health Director
0 .50 FTE Program Supervisor
1 FTE LCSW Bilingual Case Manager
1 FTE LCSW Case Manager
Fringe benefits @ 33%
Total Personnel
Program Services
Mileage
Cell Phone & Internet Hot Spot (2, $1,200 each)
Tablet/Computer (2, $1,500 each)
Total Program Services
Indirect Charge (10.01% federal authorized rate)
Total Fee
9
$4,250
$36,000
$62,500
$60 ,500
$53,872
$217,122
$3,600
$2,400
$3,000
$9,600
$22,284
$244,944
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Marie Jones-Kirk and Debbie Fountain
May 22, 2018
Homeless Response Program
Overview
•October 2016: Cross organizational team
convened to develop a homeless plan
•January 2017: Point-in-Time Count
•June 2017: Council approves funding of Homeless
Outreach Team, Police department
•October 2017: Homeless Response Plan approved
Progress Update
•Worked with residents, businesses and community to
address concerns and find solutions
•Coordinated assistance for the homeless who want help
•Housing Commission: Advisory group
•Helped to align CDBG and local service organization
funding to support the Plan
•Coordinated annual Point-in-Time Count
Point-in-Time Count
Sheltered & Unsheltered Count 2017 2018
Sheltered 59 58
Unsheltered 101 152
-Individual 37 71
-Vehicle 48 65
-Hand-built structure/tent 16 16
TOTAL 160 210
Progress Update
•Homeless Outreach Team
–Partnered with cross-functional team of service
providers and the County of San Diego
–Average 15 contacts daily
–In partnership with Public Works and Urban
Corp., conduct weekly encampment cleanups
–Focus on compassionate enforcement
Community Partnerships
Homelessness
Faith-Based
Organizations
Residents
Businesses
Service
Providers
City of
Carlsbad
Community
Organizations
Federal &
State
Agencies
Program Resources
Homeless Response Program Funding Recommendation
Administrative & Operational Costs $207,056
Professional Services Agreement:
Licensed Social Worker Services
$244,944
TOTAL $452,000
Professional Services Agreement
•Licensed Professional Social Worker Services
–Oversight by city’s Community Services Manager
–Work collaboratively with city staff
–Complete comprehensive assessment for each homeless person
–Link homeless person to resources and manage process to housing
Next Steps
•Staff will proceed with execution of the
Professional Services Agreement, and initiate the
scope of work set forth within the Agreement.
•Staff will proceed with implementing other tasks
set forth within the Homeless Response Plan.
•Present update to Council mid-year
Staff’s Recommendation
•Adopt the resolution approving administrative
budget in the amount of $452,000
•Authorize the City Manager or Designee to
execute Professional Services Agreement in
the amount of $244,944 for licensed
professional social worker services