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Home My WebLink About2018-04-24; City Council; ; Appropriate funds through the FY2017 Homeland Security Grant program for the purchase of police equipment, in an amount not to exceed $52,112CA Review vJV ~ CITY COUNCIL V Staff Report Meeting Date: To: From: Staff Contact: Subject: 4/24/18 Mayor and City Council Kevin Crawford, City Manager Cindy Anderson, Senior Management Analyst cindy.anderson@carlsbadca.gov or 760-931-2170 Appropriate funds through the FY2017 Homeland Security Grant program for the purchase of police equipment, in an amount not to exceed $52,112. Recommended Action Adopt a Resolution authorizing the City Manager to accept the FY2017 Homeland Security Grant Program Funds, and authorizing the Administrative Services Director to appropriate the funds for program expenses. Executive Summary With council approval, the City of Carlsbad Police Department has participated in the San Diego Office of Homeland Security's Urban Area Security Initiative (UASI) grant program since 2008. The City of San Diego is the entity that applies for, receives, and locally administers federal grant funds associated with the State Homeland Security Grant Program. The grant is distributed to the county based on the number of first responders in the county. The County Unified Disaster Council, which the City of Carlsbad is a member of, determines the local grant fund distribution for each city, based on their population. The FY 2017 Urban Area Security Initiative (UASI) grant program will provide the police department with $52,112 to purchase various equipment for police officers. The police department will be using these funds to purchase protective gloves, gas mask canisters, gear bags, and protective padding for police officers, as well as ballistic shields, helmet beacons, and hydration packs for the Special Weapons and Tactics (SWAT) team. Standard assurances for all Homeland Security federal grant programs require that participating agencies obtain written authorization form the city council, governing board, or authorized body. Discussion The FY 2017 Urban Area Security Initiative (UASI) grant program will provide the police department with $52,112, which will be used to purchase the following items: April 24, 2018 Item #6 Page 1 of 6 Item Description Cost Helmet Beacons (25) $4,752 Mobile Ballistic Shields (3) $9,360 Magnetic Ballistic Attachments (3) $807 Chest/Neck protective padding (30), Shin Guards (30), Forearm and Elbow Protectors (30) $3,637 Item Description (continued) Cost Hydration System Backpack (55) $2,965 Gloves (75) $4,217 Gas Mask Cartridges (150) $8,500 Gear Bags (150) $17,874 Fiscal Analysis The total cost of the equipment purchase is $52,112 which is fully reimbursable by the Fiscal Year 2017 UASI Grant Program. No matching funds are required for the UASI grant. Next Steps The Administrative Services Director will appropriate $52,112 to the Public Safety Grants Special Revenues Fund, and the police department will order the equipment from a selected vendor. The total amount will then be reimbursed by the SDOHS. Environmental Evaluation (CEQA) Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore, does not require environmental review. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. Exhibits 1. City Council Resolution 2. Fiscal Year 2017 Urban Area Security Initiative Award letter. April 24, 2018 Item #6 Page 2 of 6 RESOLUTION NO. 2018-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, TO ACCEPT AND APPROPRIATE FUNDS THROUGH THE FY2017 HOMELAND SECURITY GRANT, IN AN AMOUNT NOT TO EXCEED $52,112. EXHIBIT 1 WHEREAS, the City of Carlsbad has been allocated funds through the Fiscal Year 2017 Homeland Security's Urban Area Security Initiative Grant Program to respond to incidents of terrorism; and WHEREAS, the Carlsbad Police Department will be using the funds to purchase protective gloves, gas mask canisters, gear bags, and protective padding for police officers, as well as ballistic shields, helmet beacons, and hydration packs for the Special Weapons and Tactics (SWAT) team. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the purchase of the police equipment listed is authorized in compliance with the grant. 3. That the City Manager of the City of Carlsbad or his designee is hereby authorized and directed to accept said award from the Urban Area Security Initiative (UASI) for receipt of the subject grant funds, as well as any required reports and/or final statements. 4. That the Administrative Services Director is authorized to appropriate $52,112 to the Police Department's grant special revenue fund for Fiscal Year 2017 Urban Area Security Initiative (UASI) Grant Program purchases. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 24th day of April 2018, by the following vote, to wit: AYES: NOES: ABSENT: K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. None. M. Hall KEITH BLACKBURN, Mayor Pro Tern (SEAL) April 24, 2018 Item #6 Page 3 of 6 City of Carlsbad November 14. 2017 Page 2 dollars. Perfomiance bonds must be submitted to your UASI Program Representative no later than the time of reimbursement. Following acceptance of this award. you must sign and return the SD OHS Memorandum of Understanding (MOU) as well as the Cal OES grant assurances. Once your completed MOU and Grant Assurances are signed and received in our office, you may request reimbursement of eligible grant expenditures. Your agency must coordinate with SD OHS to prepare and submit quarterly projections and milestone reporting via email so that SD OHS can comply with the semi-annual BSI R reporting for the duration of the grant period or until you complete all activities and the grant is formally closed. Failure to submit required reports could result in grant reduction, suspension, or termination. This grant is subject to all provisions of 2 CFR Part 200. Any funds received in excess of current needs, approved amounts, or those found owed as a result of a final review or audit. must be refunded to SD OHS within 30 days upon receipt of an invoice from SD OHS. Your dated signature is required on this letter. Please sign and return the original to your UASI Program Representative at IO IO 2nd Ave Ste. 1500, San Diego, CA 9210 I within 20 days of receipt and keep a copy for your tiles. For further assistance, please feel free to contact your SD OBS UASI Program Representative at (619) 533-6760. rineJ~ Program Manager City of San Diego Office of Homeland Security Date City Manager, City of Carlsbad April 24, 2018 Item #6 Page 5 of 6 M~~ro:r..:s>A"C'..:,'T,,fflt'm.1yrl:ll./itA1~,'«l~:,r,lit..~~,.4 mt!ldti(~rx:r..r~~lY~JT1~tfff.1~>1,.· ,:=:~=:::~-~~==~~~.::i"!~=;~t= ·~-~ OTI'Of:SA.'101EGO 2017-C-Oal "3·56000 CAUFORNJA GOVERNOR'S OFFICE OF EMERGENCY S€RV1CES (C.I DES) EQUIPMENT =1--·~1 Ill' I AELnk 1:1 =: I~ 1=1c:='I= ~ ~lr\P ~, --lmr,...._ -I fO,J~l. ~~;:; I I SI!: r~•"*"" M.i1'ltit JR Bc:•nir (10) l ~·lr«>OMiUL I TJ,.,mi;l,l'lor,, , ... ,. iiS~IA:il Ll ,~, ·~ .. , ... -sf1rid, "'"""· =~ 10..Fk,y• .... \ I j 1:!:': I "' I u-.wm "'~·looB1oll!il,t;.?.~to,,(J1 jDll.f~l-Stll.!>j Prctttricn '"' H:;(J'-VASJ I.! ... 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