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HomeMy WebLinkAbout2017-11-07; City Council; ; Approve the 2018-2019 Community Development Block Grant Funding Plan and Citizen Participation Plan, and authorize the distribution of the Notice of Funding AvailabilityCA Review __ii_(. CITY COUNCIL Staff Report Meeting Date: To: From: Staff Contact: Subject: 11/07/2017 Mayor and City Council Kevin Crawford, City Manager Courtney Pene, Management Analyst Courtney.Pene@carlsbadca.gov or 760-434-2812 Approve the 2018-2019 Community Development Block Grant Funding Plan and Citizen Participation Plan, and authorize the distribution of the Notice of Funding Availability (NOFA). Recommended Action Approve the 2018-2019 Community Development Block Grant (CDBG) Funding Plan and the Citizen Participation Plan, and authorize the distribution of the Notice of Funding Availability (NOFA). Executive Summary The total amount of CDBG funds estimated to be available from the U.S. Department of Housing & Urban Development for Carlsbad in FY 2018-2019 is $513,746 . As described in the Funding Plan (Attachment A to the Resolution), $77,061 will be available for eligible public service activities, approximately $166,968 for affordable housing opportunities in Carlsbad, and approximately $166,968 will be available for public facilities, improvements and other eligible activities. As indicated in the Funding Plan, a total of $102,749 will be available for program administration which includes funding for fair housing services. This Funding Plan coincides with the announcement of the 2018-2019 Notice of Funding Availability (Exhibit 2). Applications will be made available via the city's website on November 15, 2017 and are to be submitted for review no later than December 15, 2017. Overall, the strategy for citizen communication is set forth in the Citizen Participation Plan (Attachment B to the Resolution) which includes citizen participation procedures and process as well as outreach regarding the new Assessments of Fair Housing report due in 2018. Discussion The primary objective of the CDBG program is to assist lower income persons/households. Each proposed project must meet at least one of the national objectives for the CDBG program and at least one of the local housing and community development objectives. The national and local objectives for the program are outlined in the CDBG Funding Plan (Attachment A to the Resolution). These objectives reflect the city's desire to develop a program which best meets the various needs of lower income Carlsbad residents. This is the time each year where the City Council has an opportunity to receive input from the public and make decisions as to whether or not there are any desired changes in funding policies, goals and/or objectives for the CDBG program. lfthe City Council desires to make November 7, 2017 Item #9 Page 1 of 23 changes to the funding policies, staff may be directed to make the appropriate revisions to the CDBG Funding Plan and/or the Citizen Participation Plan. For example, if the City Council would like to focus spending on specific types of programs (such as homeless prevention), staff may be directed to revise the funding plan and any applications would be compared against these revised policies for consistency and eligibility. This would also be the appropriate time to consider any changes in minimum funding amounts or limitations on use of funding for general administrative or non-program costs. A Citizen Advisory Committee assists the City Council in reviewing applications for the CDBG funding and makes recommendations as to which programs, projects or services to fund for 2018-19 program year. Staff will return to the City Council in early spring 2018 to review the funding recommendations of the advisory committee. Advisory Committee Per the Citizen Participation Plan, to facilitate the selection of funding of activities which best meet the objectives of the CDBG program and related city policies, a City Council appointed CDBG Advisory Committee will be responsible for interviewing applicants, evaluating applications, and developing recommendations for funding amounts. Staff will present the Advisory Committee's funding recommendations to the City Council for consideration and final approval. The following residents were appointed in January of 2017 to serve two-year terms on the CDBG Advisory Committee, therefore these residents will continue to serve one more year. No new appointments are needed for the following: Committee Representation Appointment Term Expiration Northwest quadrant Erin McPherson Nielsen June 2018 Southeast quadrant Mayela Manasjan June 2018 Southwest quadrant Fred Muir June 2018 Planning Commission Velyn Anderson June 2018 Senior Commission Kevin Min June 2018 At a future City Council meeting, staff will request that the Mayor appoint additional CDBG Advisory Committee members to represent the following commissions and neighborhoods, with these two-year appointments ending in June 2019. Committee Representation Housing Commission Northeast quadrant Appointment vacant vacant Term Exp i ration June 2019 June 2019 November 7, 2017 Item #9 Page 2 of 23 Fiscal Analysis Staff forecasts that for FY 2018-2019, the city will receive up to $513,746 in new CDBG entitlement funding. Federal regulations allow the city to use a maximum of 20 percent of the new allocation for administration costs and for fair housing services. CDBG is a fully funded program and there is no fiscal impact on the General Fund. Environmental Evaluation (CEQA) Pursuant to Public Resources Code Section 21065, approval of a funding plan and request for proposal, does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Exhibits 1. Resolution approving the 2018-2019 Community Development Block Grant (CDBG) Funding Plan and the Citizen Participation Plan, and authorizing the distribution of the Notice of Funding Availability (NOFA). 2. 2018-2019 Application November 7, 2017 Item #9 Page 3 of 23 RESOLUTION NO. 2017-214 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE 2018-2019 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDING PLAN AND CITIZEN PARTICIPATION PLAN, AND AUTHORIZING THE DISTRIBUTION OF THE NOTICE OF FUNDING AVAILABLITY. Exhibit 1 WHEREAS, the City Council of the City of Carlsbad, California held a noticed public hearing to obtain comments on the 2018-2019 CDBG Funding Plan and approve the Citizen Participation Plan, and authorize the distribution of the Notice of Funding Availability (referenced in Attachments A and B); and, WHEREAS, the City of Carlsbad is anticipating a new allocation of CDBG funds from the U. S. Department of Housing and Urban Development (HUD) for fiscal year 2017-2018; and, WHEREAS, the City Council has taken all testimony into account. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: /Ill /Ill /Ill /Ill /Ill 1. That the above recitations are true and correct. 2. That the City Council approves the 2018-2019 CDBG Funding Plan (Attachment A) and Citizen Participation Plan which includes requirements related to the Assessments of Fair Housing (Attachment B), required by federal regulations, for Carlsbad's CDBG program. 3. That the Housing and Neighborhood Services Director, or designee, is authorized to distribute the Notice of Funding Availability for the City of Carlsbad 2018-209 CDBG program and accept applications for funding, and process them for review by the Citizen Advisory Committee. November 7, 2017 Item #9 Page 4 of 23 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 7th day of November 2017, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. None. None. M1f~i!I/ \ k~K11M~ 1r0._ BARBARA ENGLESON, City Clerk [, (SEAL) ,!,j- (' 7 1i;t;, November 7, 2017 Item #9 Page 5 of 23 A tt achment A CITY OF CARLSBAD CDBG PROGRAM 2018-2019 FUNDING PLAN Prepared October 2017 Housing & Neighborhood Services 1200 Ca r lsbad Village Drive Carlsbad, CA November 7, 2017 Item #9 Page 6 of 23 CITY OF CARLSBAD FY 2018-2019 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES The City of Carlsbad Community Development Block Grant {CDBG) funds will be allocated to organizations, agencies, City Departments, or persons to implement programs or develop/improve public facilities which meet the following community development objectives: 1. AFFORDABLE HOUSING: • Provide direct benefit to lower income persons through the provision or retention of affordable housing units in Carlsbad; • Provide shelter or services to homeless or near homeless persons/families which result in an improved situation through employment, permanent or transitional housing, treatment of mental, or substance abuse problems, etc.; and, • Provide direct assistance to lower income households to prevent or eliminate residential Building or Municipal Code violations and/or improve the quality of housing units in Carlsbad through residential (rental and/or owner occupied) rehabilitation programs. 2. SOCIAL SERVICES (GENERAL): • Provide assistance to non-profit public service providers who meet the basic needs of lower income Carlsbad residents. Basic needs are defined as those which provide food, shelter, clothing and, in some cases, health care; • Provide assistance to non-profit public service providers who offer counseling and self- improvement programs/activities for lower income Carlsbad residents; and, • Provide assistance to non-profit public service providers who offer recreational and/or cultural programs/activities for lower income Carlsbad residents. 3. SOCIAL SERVICES (CHILDREN & ADULTS): • Provide assistance to organizations which administer programs that directly benefit lower income children living in Carlsbad. The programs must provide one or more of the following activities: day care, after-school care, cultural enrichment, recreation, health care/immunization or self-improvement. The City may also give priority to single-parent assistance programs such as counseling services; and • Provide assistance to organizations which administer programs that directly benefit low income adults living in Carlsbad. The programs must provide one or more of the following activities for adults: employment services, job training, and educational programs. Programs designed for elderly adults only must provide one or more of the following activities: meals, homemaking or personal assistance services, financial assistance services, counseling, transportation, or shared housing or other housing related services. 2 of 4 November 7, 2017 Item #9 Page 7 of 23 4. CITY PROJECTS SERVING LOWER INCOME HOUSEHOLDS: • Provide assistance to City projects which are intended to benefit lower income households. Such projects must be able to demonstrate that they will serve areas of the City of Carlsbad that meet HUD requirements regarding household incomes for that area. (Remainder of page intentionally left blank) 3 of4 November 7, 2017 Item #9 Page 8 of 23 CITY OF CARLSBAD FY 2018-2019 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUMMARY OF ESTIMATED FUNDS AVAILABLE FOR FY 2017-2018 PROGRAM YEAR Source of Funds New Entitlement Grant Funds Available by Activity Public service (maximum of 15 percent of new grant) Affordable housing Public facilities, improvements/other Amount($) $513,746 Program administration/fair housing (maximum 20 percent of new grant) Total Available Funds (Remainder of page intentionally left blank) 4 of 4 Amount $77,061 $166,968 $166,968 $102,749 $513,746 November 7, 2017 Item #9 Page 9 of 23 Attachment B CITY OF CARLSBAD Citizen Participation Plan Prepared October 2017 Housing & Neighborhood Services 1200 Carlsbad Village Drive Carlsbad, CA November 7, 2017 Item #9 Page 10 of 23 The City of Carlsbad receives an annual entitlement of Community Development Block Grant {CDBG) funds from the U.S. Department of Housing and Urban Development {HUD) for housing and community development activities to assist low-income persons. In accordance with the Grant, the city must create a 5-Year Consolidated Plan {Consolidated Plan) that addresses affordable housing and community development needs, submit an Annual Action Plan {Annual Plan) to outline spending and activities for the corresponding program years, and provide a Consolidated Annual Performance and Evaluation Report {CAPER) to evaluate the city's accomplishments and use of CDBG funds. As required by HUD regulation 25 CFR 91.105, the city must have and follow a detailed Citizen Participation Plan that specifies the city's policies and procedures for engaging citizens and encouraging them to participate in creating, evaluating, and implementing the CDBG program and Assessment for Fair Housing {AFH). Objectives The primary goal of the Citizen Participation Plan {CPP) is to solicit views and recommendations from members of the community, organizations, and other interested parties and to incorporate the views and recommendations in the decision making process. To accomplish this goal, the CPP mandates that the city will: • Encourage participation from residents in the development and preparation of the Consolidated Plan, Annual Plan, AFH, substantial amendments to these plans, and CAPER. • Encourage the involvement by low-moderate income persons, particularly those who reside in CDBG targeted neighborhoods, areas designated for revitalization, areas designated as slum and blight, people with disabilities, racial and ethnic minorities, Non-English speaking and limited English proficient {LEP) persons, and residents of public and assisted housing developments in the development of the Consolidated Plan and AFH. • Encourage participation from the Continuum of Care, businesses, developers, nonprofit organizations, philanthropic organizations, community-based and faith based organizations, public housing agency consultations, resident advisory boards, resident councils, and resident management corporations during the development and implementation of the Consolidated Plan and AFH. • Provide residents reasonable and timely access to information, meetings, and records. • Provide residents the opportunity to review, offer input and feedback regarding the use of CDBG and AFH funds, and comment on the CAPER. • Provide assistance for non-English-speaking and LEP persons upon advance request provided such services are available. • Use comprehensive techniques to encourage and measure public participation and review program performance. • Reasonable accommodations will be provided for those with disabilities upon advance request. 2 of 8 November 7, 2017 Item #9 Page 11 of 23 CDBG Citizens Advisory Committee The committee is comprised of seven community members, each individual serving two year terms, appointed by the City Council. The following breakdown is the committee profile: • Northwest Quadrant representative • Northeast Quadrant representative • Southwest Quadrant representative • Southeast Quadrant representative • Senior Commissioner • Housing Commissioner • Planning Commissioner It is the responsibility of the CDBG Advisory Committee to review grant proposals and make recommendations to the City Council concerning federal funding. Committee meetings are open to the public and held as needed. Committee agendas are posted 72 hours prior to a meeting and available on the city's website and at Carlsbad City Hall, 1200 Carlsbad Village Drive. Public Hearings • The city will conduct at least two public hearings each year to obtain residents' feedback regarding housing and community development needs, proposed allocation of CDBG funds, strategies and actions taken to affirmatively further fair housing, and review program performance. • The city will conduct at least one public hearing during the development of the AFH prior to publishing the AFH for public comment. The public hearing must be held prior to formulating the Consolidated Plan. • The city will conduct at least one public hearing during the development of the Consolidated Plan prior to publishing the Consolidated Plan for public comment. • The city will receive and consider comments concerning the Plan(s) and/or AFH for a period of 30 days. All comments received, in writing or orally at the public meeting, will be considered in preparing the final Plan(s) and/or AFH. A summary of the comments, including those not accepted and the reasons, shall be attached to the final Plan(s) and/or AFH. • Public notices will be published at least ten days prior to the hearing. Notices will include date, time, location, and summary of the proposed action to help facilitate an informed comment(s). Notices will be published in the newspaper and announced on the city's website. • Public notices, excluding the CAPER, will be published at least ten days prior to a hearing. Notices will include the date, time, location, and summary of the proposed action to help facilitate an informed comment(s). Notices will be published in the newspaper and announced on the city's website. • Public hearings are held in the Carlsbad Council Chamber located at 1200 Carlsbad Village Drive, Carlsbad, California, convenient to potential and actual beneficiaries of funding and accessible to people with disabilities. Listening devices for the hearing impaired available at public hearings upon request. Translators are provided for non-English speaking persons when requests are made within five working days prior to a public hearing. Individuals with disabilities, who require reasonable accommodations in order to participate in the city council meetings, should contact the city's Americans with Disabilities Coordinator at 760-434-2820. 3 of 8 November 7, 2017 Item #9 Page 12 of 23 Development of the Consolidated Plan, Annual Plan, and Assessments of Fair Housing • The city will make a concerted effort to notify residents, social service providers, business groups, nonprofit organizations, community and faith based organizations, and community boards and other interested organizations of the development of the Consolidated Plan, Annual Plan, and AFH through mailings, including electronic mail, online postings, and notices in the newspaper. • The city will issue a Notice of Funding Availability inviting proposals for CDBG activities. Upon request, the city will provide technical assistance to groups representing low-moderate income persons to develop proposals for eligible activities and comment on the AFH. • The city will make available any HUD-provided data and other supplemental information the grantee plans to incorporate into its AFH at the start of the public participation process (or as soon as feasible after). • Prior to adoption of the Plan(s), the city will make available the estimated amount of CDBG funding that it expects to receive, the activities that may be undertaken, the estimated amount of funds that will be used to benefit low-moderate income persons, and any activities that may result in displacement. • The city will publish a summary of the proposed Plan(s) and/or AFH in the newspaper and have it available on the city's website for a period of ten days prior to a public meeting. The summary will describe the contents and purpose of the Plan(s) and/or AFH and include a list of the locations where they may be reviewed. The Plan(s) and/or AFH will be available for review at Carlsbad City Hall and at the city's website. The city will provide a reasonable number of free copies to citizens and groups upon request. Amendments to the Consolidated Plan, Annual Action Plan, and Assessments of Fair Housing The city will amend its approved Plan(s) whenever it makes one of the following decisions: • To carry out an activity not previously described in the Annual Plan using funds covered by the Consolidated Plan, including Program Income. • To substantially amend the purpose, scope, location, or beneficiaries of an activity. • To substantially amend the allocation priorities or the method of distributing funds. A substantial amendment is defined as the following: • An addition, modification, or elimination of a Consolidated Plan goal; • An addition of a new activity not previously identified in the Annual Plan; or • A change in an activity after the adoption of the Annual Plan that meets on of the following thresholds: o A net increase or decrease greater than 50 percent of the activity allocation; or o A change in the use of funds from one activity to another that affects 20 percent or more of the city's current annual CDBG fund allocation. • Substantial amendments must be authorized by the Carlsbad City Council and will be available on the city's website and through public notices in the newspaper. Minor changes and/or corrections may be made, so long as the changes do not constitute a substantial amendment. Minor changes, including but not limited to modifications of god! outcome indicators, shall not be considered a substantial amendment and do not require public review or a public hearing. • The city will receive and consider comments concerning substantial amendments and/or AFH revisions for a period of not less than 30 days. All comments received, in writing or orally at a public meeting, will be considered in preparing the final Plan(s) and/or AFH. A summary of the comments or views, including those not accepted and the reasons, shall be attached to the final 4 of8 November 7, 2017 Item #9 Page 13 of 23 Plan(s) and/or AFH. • Public notices will be published at least ten days prior to the hearing. Notices will include the date, time, location, and summary of the proposed action to help facilitate informed comments. Consolidated Annual Performance and Evaluation Reports {CAPERs) The city will prepare an annual CAPER to evaluate the progress of the Consolidated Plan and to review accomplishments for the previous program year. • Prior to submitting the CAPER to HUD, the public must be noticed advising of the availability of the CAPER, will be published in the newspaper and available on the city's website. The CAPER will be available for review at Carlsbad City Hall City Clerk's Office, Housing & Neighborhood Services Office, and on the city website. • A comment period of not less than 15-days will be provided. All comments received, in writing or orally, will be included in the final submission to HUD. Back-up Projects The Annual Plan may contain a list of projects to be funded for the given program year with any additional funding received. During each program year, however, additional funding may become available as a result of program income, projects completed below budget or projects canceled or delayed due to a variety of reasons. This list of back-up projects can include public facility and infrastructure improvement projects can be included in Annual Plans and be approved by the City Council to serve as back-up projects. The city may activate these back-up projects at any time when funding becomes available. The city needs to receive HUD approval for these back-up projects along with the approved and funded projects as part of its approval for the Annual Plan. Initiation and funding of these projects would not constitute a substantial amendment as defined above. Public notice The City of Carlsbad provides adequate notice of 15 or 30 days, depending on the subject of the notice, at all stages of the Consolidated Plan process to encourage participation by interested parties. To allow for informed comment, notices provide specific information regarding the subject of the notice including anticipated amount of funding, eligible types of activities, expected benefit to low and moderate income persons, staff contact information, date, time and location of the event. Notices are published in the San Diego Union Tribune. The City of Carlsbad provides advance notice for the following specific documents: Document • Citizen Participation Plan • Five-Year Consolidated Plan • Annual Plan • AFH • Substantial Amendment • CAPER Access to Information and Records Noticing period 30 days 30 days 15 days 30 days 30 days 15 days Any citizen, organization, or other interested party may submit written requests for information regarding the Consolidated Plan, Annuals Plan, AFH, and CAPER, including the city's use of funds under the CDBG programs and the benefit to low-moderate income residents during the preceding five years. 5 of 8 November 7, 2017 Item #9 Page 14 of 23 The Citizen Participation Plan, the Consolidated Plan, the current Annual Plan, the current AFH, the current CAPER, and any substantial amendments to these plans will be available for public review at Carlsbad City Hall, 1200 Carlsbad Village Drive, and on the city's website. Technical Assistance Upon request, the City of Carlsbad works with individuals or groups which represent lower income people to develop proposals for funding assistance under the Consolidated Plan programs. Carlsbad staff does provide technical assistance for proposals that strengthen and expand the role of community based development organizations in planning for eligible activities. Anti-displacement The City of Carlsbad strives to avoid and minimize the displacement of individuals as a result of the HUD funded activities. Therefore, to the greatest extent possible, the city: • Considers the impact of displacement in the site selection, during the project planning phase. • Provides information to displaced individuals on available assistance and relocation benefits. Prior to approval of any HUD funded activities with the potential for temporary or permanent displace of individuals, the responsible agency (city or private developer) provides a written plan of action for comparable replacement low-income housing and assistance to displaced persons, based on the Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970 (URA), 49 CFR part 24. Changes in federal funding level Any changes in federal funding level after the comment period of either the Draft Consolidated Plan and/or Action Plan has expired, the resulting effect on the distribution of funds will not be considered an amendment or a substantial amendment. Assurances The City of Carlsbad assures that the most diligent effort will be made to comply with the process and procedures outlined in this Citizen Participation Plan. Comment and Complaint Process The city will consider any comments from citizens received in writing or orally at public hearings in preparing this Citizen Participation Plan, the Consolidated Plan, Annual Plan, CAPER, AFH, and/or substantial amendments to these plans. A summary of all comments will be attached and submitted to HUD. The city will respond to written complaints received relating to the Consolidated Plan, Annual Plan, AFH, CAPER, and/or substantial amendments. Written complaints must describe the objection and provide contact information of the complainant. The city will respond to complaints within 15 working days of receiving the written complain, acknowledging the letter and identifying a plan of action, if necessary. Correspondence may be addressed to: City of Carlsbad C/o Courtney Pene Housing and Neighborhood Services 6 of 8 November 7, 2017 Item #9 Page 15 of 23 1200 Carlsbad Village Drive Carlsbad, CA 92008 Persons wishing to contact the Los Angeles Area HUD Office may address correspondence to: U.S. Housing and Urban Development C/o Ray Brewer 300 North Los Angeles Street Suite 4054 Los Angeles, CA 90012 7 of 8 November 7, 2017 Item #9 Page 16 of 23 Definitions Annual Plan: A one year (July 1-June 30) planning document, detailing approved funding allocations for specific eligible activities. The Annual Plan is submitted to HUD 45 days prior to the beginning of the program year. CDBG: Community Development Block (CDBG) is a HUD grant which provides for a variety of community development programs that benefit low and moderate income persons. CAPER: The Consolidated Annual Performance and Evaluation Report (CAPER) is prepared at the end of the program year to detail how funds were actually expended and the extent to which these funds were used for activities that benefitted low and moderate income people. The CAPER is submitted to HUD within 90 days of the program year end. CFR: The Code of Federal Regulations (CFR) is the general and permanent rules and regulations published in the Federal Register by the executive departments and agencies of the U.S. government. Five-Year Consolidated Plan: A five year planning document and application for funding which establishes the city's priorities and strategies for use of HUD administered funding. HUD: U.S. Department of Housing and Urban Development (HD) is the federal agency which administers and provides guidance for the Consolidated Plan process and use of federal funds such as CDBG. Low and Moderate Income Persons: Individuals from households with a total income that does not exceed 80 percent of the median household income for the area adjusted for the family size. 8 of 8 November 7, 2017 Item #9 Page 17 of 23 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY 2018-2019 FUNDING PROPOSAL APPLICATION ('city of Carlsbad The following information must be completed by each qualified nonprofit organization interested in being considered for CDBG funding. Please type or print clearly. Attach additional sheets or information as necessary. All information requested must be provided or the application will be considered incomplete and will not be further evaluated for funding consideration. The application must not exceed a total of fifteen (15) pages, including required Attachments A and B as listed in the Checklist of Required Documents. (Attachments C and D may also be required depending on the proposed project, but will not count towards the 15 page limit.) Ten copies, unstapled and three hold punched, of the completed application package, including appropriate attachments, must be submitted prior to 5 P.M. on December 15, 2017 to Courtney Pene, Housing and Neighborhood Services Department, 1200 Carlsbad Village Drive, Carlsbad, CA 92008. Electronic and faxed applications will not be accepted. Applicants may obtain a copy of this form in Microsoft Word format via internet email by contacting Courtney.Pene@carlsbadca.gov. Organizations that have not received CDBG funds from the City of Carlsbad within the last three years must attend an orientation meeting at the address above on November 16, 2017 at 8:30 a.m. Applications will only be accepted from organizations that have attended this or another orientation meeting on CDBG funds within the last five years. FUNDING APPLICANT Name of Agency: Address: PROPOSED PROGRAM/PROJECT Title of Program/Project: Location of Program/Project: Contact Person: ____________ Telephone No.: ~---'--------- Email address: ____________ Requested Funding Amount: $ _______ _ Brief Description of Program/Project (Describe the work to be performed, including the activities to be undertaken or the services to be provided, the goals and objectives of the program/project, etc.): 1 Exhibit 2 November 7, 2017 Item #9 Page 18 of 23 I. ORGANIZATIONAL ABILITY/CAPACITY A. This agency is: D Nonprofit D Local public agency D D For-profit State public agency D Other {Please specify.) _____________ _ 8. What is the purpose/mission of the agency? C. How long has this agency been in operation? Please include the date of incorporation? D. How long has this agency been providing the proposed program/project? E. Please submit an organizational chart for the agency as Attachment A. F. Please describe the agency's existing staff positions directly responsible for the proposed program/project and their qualifications and experience in implementing such a program/project. (Resumes may also be submitted as an optional Attachment B but not in lieu of a complete response.) G. Please indicate your agency's level of experience with the CDBG program. CDBG program: D No or little experience (up to 1 year of using CDBG funds) D Some experience (2 to 3 years of using CDBG funds) D Moderate experience (4 to 5 years of using CDBG funds) D Considerable experience (more than 5 years of using CDBG funds) 2 November 7, 2017 Item #9 Page 19 of 23 H. If you have received federal funds, including CDBG funds, in previous years, have program violation findings ever been made against your agency/organization? D No D Yes If yes, please explain nature of finding(s) and how finding(s) has been addressed by your organization. II. FINANCIAL CAPACITY/STABILITY A. Please complete Page 6 itemizing revenues and expenses (sources and amounts) for the proposed program or project in which CDBG funds would be used. Indicate how the requested CDBG funds would relate to the overall proposed budget. B. Did you receive any of the following sources of funding from the City of Carlsbad within the last two fiscal years (2016-2017 and 2017-2018) for the proposed program/project? Sources of Funding CDBG Community Activities (or other General Fund monies) No D D Yes D D If yes, please indicate amount and status of previously awarded funds (fully expended, funds remaining, program/project discontinued, etc.). Amount Received Status CDBG funds Community Activities/Other C. Did you receive any federal funds, including CDBG funding from other cities, last year (July 2015 - June 2016)? D No Program Source Amount Received $ $ $ D Yes (Please list funds below.) D. Will additional CDBG funds be required in future years for the project? D No D Yes 3 November 7, 2017 Item #9 Page 20 of 23 Ill. BENEFITS & BENEFICIARIES A. How accessible or convenient is the proposed program/project to Carlsbad residents? (Please be specific such as direct services to client's home, transportation provided to and from facility, or relation to public transportation.) B. What is the approximate percentage of your clients that have annual family incomes in each of the following ranges: (Percentages should add to 100%; Please see the 2014 Income Limits for the CDBG Program included in the Request for Proposals package.) ___ %of clients are at 30 percent or below of the area median income ___ %of clients are between 31 and 50 percent of the area median income ___ %of clients are between 51 and 80 percent of the area median income ___ %of clients are above 80 percent of the area median income C. Please describe how low and moderate income persons will benefit from the proposed program/project. Include the need or problem to be addressed in relation to Consolidated Plan housing and community development priorities, as well as the population to be served or the area to be benefited. (reference Consolidated Plan Priorities) D. Please indicate the number of clients benefiting from the proposed activity and the percentage that are Carlsbad residents. ___ Persons of which __ % are Carlsbad residents E. Does your agency focus its activities on populations with special needs? D No D Yes (Please specify) Please specify which special needs populations. (homeless individuals/families, persons with disabilities, persons with substance abuse problems, veterans, farm workers and day laborers, seniors, children, etc.) F. Does your organization charge recipients for the provided services? D No D Yes (Please specify)-"'--------- 4 November 7, 2017 Item #9 Page 21 of 23 IV. IMPLEMENTATION OF ACTIVITY A. Please submit a schedule for implementation as Attachment C if this proposal is for construction, rehabilitation, property acquisition, construction related activities, or a new public/community service program/project. Acquisition of property or construction related projects must also include an Attachment D for plans, scope of work, cost estimates, property listing, or other appropriate documents. THE AGENCY MUST ENSURE THE EXPENDITURE OF ALL CDBG FUNDS AWARDED WITHIN THE PROGRAM YEAR. I, the undersigned, do hereby attest that the above information is true and correct to the best of my knowledge. Signature Title Date NOTE: Applications must include a resolution from your organization's Board of Directors authorizing the person signing above to submit funding applications and to enter into funding agreements if selected. Information below to be completed by Housing and Neighborhood Services Department staff Date Received: Date Reviewed: Staff Person Completing Review: National Objective: Local Objective: Eligibility Determination: 5 November 7, 2017 Item #9 Page 22 of 23 2018-2019 PROJECT BUDGET Organization: ________________ Total organization budget$ _________ _ Program/Project name requesting funds: CDBG funds requested: i..._ ________ Total program/project budget:"'---------- Note: Indicate with an asterisk(*) funds that are volunteer time or in-kind contribution. 1. Sources of funding for 12rogramL12roject: a. Funding requested from the City b. Other federal funds (if any) c. State or local government funds d. Donations and contributions e. Fees or memberships f. In-kind contributions/ Volunteer time g. Other funding h. TOTAL PROJECT FUNDING (project budget) 2. Uses of CDBG funds requested for the 12rogramLwoject: (1.a.) a. b. C. d. e. f. g. h. i. j. k. Wages and salaries Personnel benefits Materials and supplies Program expenses and evaluation Rent and utilities Insurance Mileage(_@ SSC/mile) Incentives and Special Events Indirect costs I. TOTAL REQUESTED FUNDING (same as l.a.) 3. Percentage of project budget represented by CDBG request % 6 November 7, 2017 Item #9 Page 23 of 23 AFFIDAVIT OF MAILING NOTICE OF PUBLIC HEARING TO: CITY CLERK DATE OF PUBLIC HEARING: ___ / f___,/_____,_7_/-'--f ·-+-·J _______ _ SUBJECT: (~:.£':;h, ~~ l>W:,1 LOCATION: u1,CJJC.e,.,. ~vwa; r;1 . DATE NOTICES MAILED TO PROPERTY OWNERS: _________ _ --NUMBER MAILED: ------- I declare under penalty of perjury under the laws of the State of California that I am employed by the City of Carlsbad and the foregoing is true and correct. CITY CLERK'S OFFICE (Signature) (Date) SENT TO FOR PUBLICATION VIA E-MAIL TO: 0 Union Tribune ~ Coast News PUBLICATION DATE: Union Tribune --------------- Coast News __ ~/~O~J/_u=?~/;'----L..·7 ________ _ I declare under penalty of perjury under the laws of the State of California that I am employed by the City of Carlsbad in the City Clerk's Office and the foregoing is true and correct. Date: ~/_O~/~d_,_/~J }~---- Attachments: 1) Mailing Labels 2) Notice w/ attachments NOTICE FOR PUBLIC REVIEW AND PUBLIC HEARING NOTICE IS HEREBY GIVEN, the City of Carlsbad will conduct a public hearing on November 7, 2017 at 6 p.m. at the Carlsbad Council Chamber at 1200 Carlsbad Village Drive, Carlsbad, California in order to discuss and obtain comments on the draft 2018-2019 CDBG Funding Plan, release of the Notice of Funding Availability {NOFA), and the Citizen and Community Participation Plan (CoPP). For the 2018-2019 CDBG Funding Plan, the estimated total amount of CDBG funds available to the City of Carlsbad is $513,746; an estimated $77,061 will be available for public service activities and up to $102,749 will be available for program administration. It is estimated that up to $166,968 will be available for affordable housing and up to $166,968 may be available for facility improvements or other eligible projects. The release of the associated Notice of Funding Availability (NOFA) is scheduled for November 15, 2017 and applications for funding are due before the close of business on December 15, 2017. The City of Carlsbad is eligible to receive funding, on an annual basis from the federal Community Development Block Grant {CDBG) program to finance projects, which serve the needs of lower income persons. The funds are to be used to develop viable urban communities through the provision of decent housing and a suitable living environment and by expanding economic opportunities for lower income persons. Organizations are strongly discouraged from applying for funds unless they are ready to implement the activity proposed for funding. A matching funds requirement will be applied to CDBG funded public facilities/improvement activities. Documentation showing use of those matching funds would be required prior to distribution of CDBG funds for activities under that category. CDBG funding for amounts of $100,000 or more will be made in the form of a deferred, no interest loan, to be forgiven in twenty years if the facility remains in use for purposes as stated in the application. The City of Carlsbad is committed to using CDBG funds to finance projects/services that provide direct benefit to lower income residents. It is also the City's intent to approve CDBG projects that do not result in the displacement of lower income persons from their homes. Therefore, all persons submitting project proposals to the City should consider the displacement impact upon lower income households. If the City does approve a project that results in displacement of lower income households, the City will provide relocation assistance as required in Section 570.606{b)(2) of the federal regulations for the CDBG program. As required by the United States Department of Housing and Urban Development (HUD), the city must adopt a CoPP setting forth the city's policies and procedures for citizen participation. The Co PP establishes standards for the city to provide for and encourage citizens and entitlement grant beneficiaries to participate in the planning, execution, and evaluation of the HUD Program Planning Documents. The draft 2018-2019 CDBG Funding Plan, NOFA, and the Citizen and CoPP will be available for public review beginning on Friday, October 6, 2017, at the Housing & Neighborhood Services Department located at Carlsbad City Hall, 1200 Carlsbad Village Drive, the City Clerk's Office, 1200 Carlsbad Village Drive, and also available on the City's website at www.carlsbadca.gov. All interested persons are encouraged to submit written comments on the draft 2018-2019 CDBG Funding Plan, NOFA, and CoPP on, or before, the Tuesday, November 7, 2017, to the Housing and Neighborhood Services Department, 1200 Carlsbad Village Drive, Carlsbad, CA 92008, or to Courtney Pene, Management Analyst {Contact information: Phone -760-434-2010 or email -courtney.pene@carlsbadca.gov) CASE NAME: 2018-2019 CDBG Funding Plan, Notice of Funding Availability, and Citizen and Community Participation Plan PUBLISH: October 6, 2017 CITY OF CARLSBAD The Coast News Decreed A Legal Newspaper by the Superior Court of San Diego County :t\fail all correspondence regarding public notice advertising to: The Coast Nc,vs P.O. Box 232550 Encinitas, CA 92023 (760)436-9737 Proof of Publication STATE OF CALIFORNIA, ss. COCNTY OF SAN DIEGO, I am a citizen of the United States and a resident of the county aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am principal clerk of the printer of The Coast News, a newspaper printed and published weekly and which newspaper has been adjudged a newspaper of general circulation for the cities of Carmel Valley, Del Mar, Solana Beach, EncinitasiCardiff, Carlsbad, Oceamide, Vista, San \farcos, Escondido, the County of San Diego and the County .Judicial Disttict by the Supe1ior C�mrt of the State of California, County of San Diego (8/4/94, #677114, B2393, P396); and that the notice, of which the annexed is a printed copy, has been published in, each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit: October 611' 2017 certify under penalty of perjury that the foregoing 1s true and correct. Executed at I incinitas, County of San Diego, State of California on this 6th of October 2017. RECEIVED OCT 1 2 2017 CITY OF Cf\RLS"AD CITY CLERK'S OFFICE Space above for County Clerk's Filing Stamp CITY OF CARLSBAD NOTICE FOR PUBLIC REVIEW AND PUBLIC HEARING NOTICE IS HEREBY GIVEN, the City of Carlsbad will conduct a public hearing on November 7, 2017 at 6 p.m. at the Carlsbad Council Chamber at 1200 Carlsbad Village Drive, Carlsbad, California in order to discuss and obtain comments on the draft 2018- 2019 CDBG Funding Plan, release of the Notice of Funding Availability (NOFAJ, and the Citizen-and Community Participation Plan (CoPP). For the 2018-2019 CDBG Funding Plan, the estimated total amount of CDBG funds available to the City of Carlsbad is $513,746; an estimated $77,061 will be available for public service activities and up to $102,749 will be available for program administra­ tion. It is estimated that up to $166,968 will be available for affordable housing and up to $166,968 may be available for facility improvements or other eligible projects. The release of the associated Notice of Funding Availability (NOFA) is scheduled for November 15, 2017 and applications for funding are due before the close of business on December 15, 2017. The City of Carlsbad is eligible to receive funding, on an annual basis from the federal Community Development Block Grant (CDBG) program to finance projects, which serve the needs of lower income persons. The funds are to be used to develop viable urban communities through the provision of decent housing and a suitable living environment and by expanding economic opportunities for lower income persons. Organizations are strongly discouraged from applying for funds unless they are ready to implement the activity proposed for funding. A matching funds requirement will be applied to CDBG funded public facilities/improvement activities. Documentation showing use of those matching funds would be required prior to distribution of CDBG funds for activities under that category. CDBG funding for amounts of $100,000 or more will be made in the form of a deferred, no interest loan, to be forgiven in twenty years if the facility remains in use for purposes as stated in the application. The City of Carlsbad is committed to using CDBG funds to finance projects/services that provide direct benefit to lower income residents. It is also the City's intent to approve CDBG projects that do not result in the displacement of lower income persons from their homes. Therefore, all persons submitting project proposals to the City should con· sider the displacement impact upon lower income households. If the City does approve a project that results in displacement of lower income households, the City will provide relocation assistance as required in Section 570.606(b)(2) of the federal regulations for the CDBG program. As required by the United States Department of Housing and Urban Development (HUD), the city must adopt a CoPP setting forth the city's policies and procedures for citizen participation. The CoPP establishes standards for the city to provide for and encourage citizens and entitlement grant beneficiaries to participate in the planning, execution. and evaluation of the HUD Program Planning Documents. The draft 2018-2019 CDBG Funding Plan, NOFA, and the Citizen and CoPP will be avail­ able for public review beginning on Friday, October 6, 2017, at the Housing & Neighbor· hood Services Department located at Carlsbad City Hall, 1200 Carlsbad Village Drive, the City Clerk's Office, 1200 Carlsbad Village Drive, and also available on the City's website at www.carlsbadca.gov. All interested persons are encouraged to submit written comments on the draft 2018- 2019 CDBG Funding Plan, NOFA, and CoPP on, or before, the Tuesday, November 7, 2017, to the Housing and Neighborhood Services Department, 1200 Carlsbad Village Drive, Carlsbad, CA 92008, or to Courtney Pene, Management Analyst (Contact infor­ mation: Phone -760-434-2010 or email -cou1:.tney.pene@carlsbadca.gov:) CASE NA.l\iIE: 2018-2019 CDBG Funding Plan. Notice of Funding Availability, and Citi­ zen and Community Participation Plan PUBLISH: October 6, 2017 CITY OF CARLSBAD 10/06117 CN 20822 FY 2018-2019 Community Development Block Grant Program Courtney Pene November 7, 2017 CDBG Program •Community Development Block Grant –Serves the needs of lower income persons –Helps develop viable communities CDBG National Objectives •Provide benefits to lower income persons •Aid in the prevention or elimination of blight •Meet other community development urgent needs if no other funds are available 3 Local Objective Categories •Affordable housing •General services •Specialized services •City projects 4 Estimated Funding Availability CDBG activity Estimated FY 2017-2018 Public service (15 percent)$77,061 Program administration (20 percent)$102,749 Affordable housing $166,968 Facilities, improvements,and other eligible activities $166,968 Estimated total funding $513,746 5 Notice of Funding Availability •Public notice •November 15, 2017-ap plications available online •December 15, 2017-application deadline 6 Advisory Committee •Housing Commissioner* •Senior Commissioner •Planning Commissioner •Northwest quadrant •Northeast quadrant* •Southwest quadrant •Southeast quadrant 7 Application Review Process •Applications reviewed for eligibility •Eligible applications evaluated and scored •Applicants interviewed •Committee develops recommendations •Public hearing and Council approval of recommendations 8 Citizen Participation Plan •Share the public the process and how the public can get involved •Provide noticing for actions •Inclusion of the Assessment for Fair Housing 9 Recommended Actions •Accept public comments •Approve the FY 2018-2019 Funding Plan •Authorize the distribution of the NOFA •Approve the Citizen Participation Plan 10