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HomeMy WebLinkAbout2018-02-13; City Council; ; Adopt a Resolution to Designate and Authorize Agent(s) to Act on Behalf of the City in the Processing of Disaster Claims Related to the Lilac Fire~ CITY COUNCIL ~ Staff Report Meeting Date: To: From: Staff Contact: February 13, 2018 Mayor and City Council Kevin Crawford, City Manager Jill Moya, Internal Auditor jill.moya@carlsbadca.gov or 760-602-2428 CA Review --- Subject: Adopt a Resolution to Designate and Authorize Agent(s) to Act on Behalf of the City in the Processing of Disaster Claims Related to the Lilac Fire Recommended Action Adopt a Resolution designating and authorizing agent(s) to act on beha lf of the city in the processing of disaster claims for the purpose of obtaining certain state and/or federal assistance related to the Lilac Fire. Executive Summary In order to apply for federal and/or state financial assistance for costs incurred by the city as a result of the Lilac Fire, the city must designate and authorize an agent to act on its behalf. To do this, the attached California Office of Emergency Services (Cal OES) Form 130, Designation of Applicant's Agent Resolution for Non-State Agencies, must be approved by City Council. Discussion The city will be applying for FEMA disaster relief for the Lilac Fire (FEMA-5228-FM-CA) disaster event which occurred in December 2017. In order to complete the application process, the city must designate and authorize an agent to act on its behalf on the attached Cal OES Form 130, Designation of Applicant's Agent Resolution for Non-State Agencies. This application allows for the designation, by job title/position, and authorization for up to three individuals to act as the agent on behalf of the city. This item designates and authorizes the City of Carlsbad City Manager, the Administrative Services Director or the Finance Director to act as the authorized agent of the city in matters relating to disaster relief and emergency assistance. The Cal OES Form 130 will be filed with the California Office of Emergency Se rvices and will remain valid for three years. An employee's job title/position will be designated rather than an individual's name. The city will provide Cal OES a list of names of individuals fulfilling the job title/position set forth on the form. If an individual assigned to a particular job title/position changes, an update letter may be sent to Cal OES; this process will avoid having to amend the Cal OES Form 130 resolution. February 13, 2018 Item #5 Page 1 of 5 Fiscal Analysis The city will be able to apply for federal and/or state financial assistance for disaster relief and emergency assistance. Environmental Evaluation (CEQA) Pursuant to Public Resources code section 21065 and the California Environmental Quality Act (CEQA) Guidelines Section 15378, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and therefore does not require an environmental review. Exhibits 1. Resolution approving the designation and authorization of agent(s) to act on behalf of the city in the processing of disaster claims related to the Lilac Fire. 2. Cal OES Form 130, Designation of Applicant's Agent Resolution for Non-State Agencies. February 13, 2018 Item #5 Page 2 of 5 RESOLUTION NO. 2018-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, DESIGNATING AND AUTHORIZING AGENT(S) TO ACT ON BEHALF OF THE CITY IN THE PROCESSING OF DISASTER CLAIMS RELATED TO THE LILAC FIRE. Exhibit 1 WHEREAS, the City Council of the City of Carlsbad, California has determined that the City of Carlsbad did incur financial losses in the Lilac Fire; and WHEREAS, under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or the California Disaster Assistance Act, the City of Carlsbad is entitled to reimbursement for certain losses; and WHEREAS, the City of Carlsbad must designate and authorize an agent(s) to act on its behalf in the processing of disaster claims; and WHEREAS, the City of Carlsbad must designate and authorize up to three individuals to act on its behalf; and WHEREAS, the City of Carlsbad designates the City Manager, the Administrative Services Director and the Finance Director to act on its behalf; and WHEREAS, individuals eligible to act on behalf of the City of Carlsbad will be designated and authorized based on their respective job title/position, rather than by an individual's name, thereby eliminated the need to amend the Form 130 designation when a named individual is no longer available to act. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Manager, the Administrative Services Director and the Finance Director are hereby designated and authorized to act, to apply for, and to execute necessary documents for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. 3. That the Mayor shall sign Cal OES Form 130 on behalf of the City of Carlsbad, a public entity established under the laws of the State of California. February 13, 2018 Item #5 Page 3 of 5 4. That the City of Carlsbad, a public entity established under the laws of the State of California, hereby designates and authorizes its agent(s) to provide the California Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. 5. That Cal OES Form 130 is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 13th day of February, 2018, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. None. None. (SEAL) February 13, 2018 Item #5 Page 4 of 5 STATE OF CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES Cal OES 130 Cal OES ID No: _0~7~3~-l~l~lc._94-'------ DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES BE IT RESOLVED BY THE _____ C_ity_C_o_u_n_ci_l ___ OF THE _____ C_ity_o_f_C_a_rl_sb_a_d ___ _ (Governing Body) (Name of Applicant) THAT City Manager OR ---------------------~ (Title of Authorized Agent) Administrative Services Director , OR (Title of Authorized Agent) Finance Director (Title of Authorized Agent) is hereby authorized to execute for and on behalf of the ________ C_ity_o_f_C_ar_l_sb_a_d ________ ~ a public entity (Name of Applicant) established under the laws of the State of California, this application and to file it with the California Governor's Office of Emergency Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. THAT the ______ C_1_·ty_o_f_C_a_r_ls_b_a_d ________ ~ a public entity established under the laws of the State of California, (Name of Applicant) hereby authorizes its agent(s) to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. Please check the appropriate box below: IX]This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below. 0This is a disaster specific resolution and is effective for only disaster number(s) _________ _ Passed and approved this __ 1_3_th ___ day of ___ F_e_b_ru_ary ___ , 20_1_8 __ Mark Packard, Council Member (Name and Title of Governing Body Representative) Keith Blackburn, Council Member (Name and Title of Governing Body Representative) Michael Schumacher, Council Member (Name and Title of Governing Body Representative) CERTIFICATION I, ________ M_att_H_a_ll _______ , duly appointed and _______ M_a_y_o_r ______ of (Name) (Title) ------"""C"'ity'-'--'o'"'f--'C=a=r_,_,ls:..::b=a=d _______ _,, do hereby certify that the above is a true and correct copy of a (Name of Applicant) Resolution passed and approved by the _____ C_ity_C_o_u_n_c_il ____ ofthe ____ C_i_ty_o_f_C_a_r_Is_b_a_d __ _ (Governing Body) (Name of Applicant) on the _1_3_th ______ day of __ F_eb_r_u_ary ___ ~ 20~. ~i/Ji,1£"'"' Mayor (Title) Cal OES 130 (Rev.9/13) Page I February 13, 2018 Item #5 Page 5 of 5