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Home My WebLink About2018-02-13; City Council; ; Adopt a Resolution accepting bids and awarding a contract to Orion Construction Corporation for an amount not to exceed $1,859,895 for the construction of the Drainage MaCA Review f;/s ~ CITY COUNCIL ~ Staff Report Meeting Date: To: From: Staff Contact: Subject: Feb. 13, 2018 Mayor and City Council Kevin Crawford, City Manager Daniel Zimny, Assistant Engineer daniel.zimny@carl sbadca.gov or 760-602-7551 Adopt a Resolution accepting bids and awarding a contract to Orion Construction Corporation for an amount not to exceed $1,859,895 for the construction of the Drainage Master Plan Project: BCA -Tamarack Avenue, Park Drive and Monroe Street, Project Nos. 6001, 6608 and 6617 . Recommended Action Adopt a Resolution accepting bids and awarding a contract to Orion Construction Corporation for an amount not to exceed $1,859,895 for the construction of the Drainage Master Plan Project: BCA -Tamarack Avenue, Park Drive and Monroe Street, Project Nos. 6001, 6608 and 6617. Executive Summary On Nov. 7, 2017, City Council approved Resolution No. 2017-213 approving the project plans and specifications and authorizing advertisement of the Drainage Master Plan Project: BCA - Tamarack Avenue, Park Drive and Monroe Street, Project Nos. 6001, 6608 and 6617 (Project) for construction bids. The documents were posted on the city's website for at least 30 days. Bids were received on Jan. 3, 2018, and the lowest and responsive bidder was Orion Construction Corporation with a bid in the amount of $1,859,895. Staff recommends award of the construction contract to Orion Construction Corporation. Discussion There are three components to the overall Project. The primary component is the city's Drainage Master Plan Project: BCA, adopted by the City Council in November 2008, which calls for the construction of a new storm drain system servicing the streets of Tamarack Avenue, Park Drive and Monroe Street. The upstream terminus of the proposed drainage system will begin at the intersection of Monroe Street, Sunnyhill Drive and Alder Avenue. The system will then traverse down gradient under Monroe Street, Park Drive and Tamarack Avenue before it junctions with an existing 48-inch storm drain at the intersection of Tamarack Avenue and James Drive. Funding for this component of the Project is provided by the Planned Local Drainage Area B Fee Program. The second component of the Project will improve several smaller storm drain systems that currently serve this basin. Drainage collected by these systems will be consolidated and then rerouted into pipeline BCA to create a single comprehensive drainage network throughout the February 13, 2018 Item #1 Page 1 of 8 basin. The Northwest Quadrant Storm Drain Improvement Program will fund the improvements to the existing drainage facilities. The third and final component of the Project will be completed upon installation of the new storm drain improvements, when the impacted roadways will receive a 2-inch grind and asphalt overlay consistent with and funded by the city's Pavement Management Program. On Jan. 3, 2018, seven sealed bids were received for the construction of this Project as shown in the following table: CONTRACTOR TOTAL BID Orion Construction Corporation $1,859,895 Capriati Construction Corporation $1,975,466 Pal General Engineering Inc. $2,067,239 New Century Construction Inc. $2,494,230 Utah Pacific Construction Company $2,649,095 DDH Apple Valley Construction Company $3,214,763 Burtech Pipeline Inc. $3,518,327 Staff has completed its review of the contract documents and determined Orion Construction Corporation is the lowest responsive and responsible bidder. Orion Construction Corporation is responsive as it meets the requirements of the bidding documents. The bidder is also deemed responsible as they submitted a list of similar projects to show their capability and qualification to perform the specified work. The construction contract contains general performance standards and references technical specifications, which if not met, allow the city to withhold payment, and includes a one year warranty period. Fiscal Analysis There are three capital improvement programs contributing to the Project. The available funds and the distribution of funding from each of the three programs are shown in the following tables: February 13, 2018 Item #1 Page 2 of 8 The third table summarizes the Drainage Master Plan Project: BCA contribution to the Project, which is funded by the Planned Local Drainage Area B Fee Program. DRAINAGE MASTER PLAN PROJECT: BCA, CIP NO. 6617 Current Appropriation -Drainage Master Plan Project: BCA, CIP No. 6617 $1,244,587 Current Expenditures/Encumbrances to Date -Drainage Master Plan Project: $64,073 BCA Fund, CIP No . 6617 TOTAL AVAILABLE DRAINAGE MASTER PLAN PROJECT: BCA, CIP NO. 6617 $1,180,514 Construction Contract $942,507 Construction Contingency (estimated) $90,000 Construction Management, Inspection and Material Testing (estimated) $140,000 TOTAL ESTIMATED CONSTRUCTION COSTS $1,172,507 ADDITIONAL APPROPRIATION NEEDED $0 Next Steps Once contract documents are fully executed and a purchase order is issued, staff will schedule a pre-construction meeting with the contractor, and issue a notice to proceed with the construction of the Project. Environmental Evaluation (CEQA) On Aug. 5, 2008, the City Council adopted Resolution No. 2008-229 certifying an Environmental Impact Report (EIR) for the Drainage Master Plan Update (EIR 04-02). The Project (BCA) is a sub-component of the Drainage Master Plan and was analyzed in the EIR (Table 4.1.2). The analysis stated impacts in the Coastal Zone during constru.ction activities would be short term and minimized with implementation of the applicable Project design features/methods and construction measures identified in Table 3-6 of the Project EIR. The Project has been conditioned to implement these mitigation measures and the Project is within the scope of the prior environmental document and no further environmental documentation is required per CEQA Guidelines Section 15162. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. The public will be notified in advance of the construction activities using multiple media methods such as sign age, email, website, and other city communication channels. The construction contractor will also be required to notify the public of construction activities. A communications consultant is currently on contract to provide public outreach services on behalf of the city during construction. February 13, 2018 Item #1 Page 4 of 8 Exhibits 1. Resolution accepting bids and awarding a contract to Orion Construction Corporation for an amount not to exceed $1,859,895 for the construction of the Drainage Master Plan Project: BCA-Tamarack Avenue, Park Drive and Monroe Street, Project Nos. 6001, 6608 and 6617. 2. Location Map. February 13, 2018 Item #1 Page 5 of 8 RESOLUTION NO. 2018-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT TO ORION CONSTRUCTION CORPORATION FOR AN AMOUNT NOT TO EXCEED $1,859,895 FOR THE CONSTRUCTION OF THE DRAINAGE MASTER PLAN PROJECT: BCA -TAMARACK AVENUE, PARK DRIVE AND MONROE STREET, PROJECT NOS. 6001, 6608 AND 6617. EXHIBIT I WHEREAS, the City Council of the City of Carlsbad, California has determined that it is necessary, desirable, and in the public's best interest to construct the Drainage Master Plan Project: BCA - Tamarack Avenue, Park Drive and Monroe Street, Project Nos. 6001, 6608 and 6617 (Project); and WHEREAS, on Nov. 7, 2017, the City Council of the City of Carlsbad adopted Resolution No. 2017-213 approving plans and specifications for the construction of the Project; and WHEREAS, the City of Carlsbad received seven sealed bids on Jan. 3, 2018 for the construction of the Project; and WHEREAS, Orion Construction Corporation submitted the lowest responsive and responsible bid to construct the Project in the amount of $1,859,895; and WHEREAS, there are sufficient funds available in the Pavement Management Program, Northwest Quadrant Storm Drain Program, and the Drainage Master Plan Project: BCA to complete the Project; and WHEREAS, subsections 3.28.040(C)(S) and 3.28.090(8) of the Carlsbad Municipal Code authorize the city manager or designee to approve change orders in the amount equal to the contingency set at the time of the Project award. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the bid of $1,859,895 submitted by Orion Construction Corporation for the construction of the Drainage Master Plan Project: BCA -Tamarack Avenue, Park Drive and Monroe Street, Project Nos. 6001, 6608 and 6617 is accepted and the mayor is hereby authorized to execute a contract for this Project. 3. That the city manager or designee is hereby authorized to approve construction change orders up to $220,000. February 13, 2018 Item #1 Page 6 of 8 EXHIBIT I 4. That the award of this contract is contingent upon the bidder submitting the lowest responsible bid executing the required contract and submitting the required bonds and insurance policies within 20 days of adoption of this Resolution. The city manager may grant reasonable extensions of time. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 13th day of February, 2018, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. None. None. (SEAL) February 13, 2018 Item #1 Page 7 of 8