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Home My WebLink About2017-06-27; City Council; ; Adopt a Resolution approving changes to the salary schedules for management and part-time employeesPage 93 CITY COUNC I L Staff Report Meeting Date: To: From: Staff Contact: June 27, 2017 Mayor and City Council Kevin Crawford, City Manager Julie Clark, Human Resources Director Julie.Ciark@carlsbadca.gov or 760-602-2440 CA Review If> Subject: Adopt a Resolution approving changes to the salary schedules for management and part-time employees. Recommended Action Adoption of a Resolution approving changes to the salary schedules for management and part- time employees and authorizing pay increases for part-time employees who are below the new range minimums at a fiscal impact of $250,000. Executive Summary The City of Carlsbad strives to attract and retain high-performing employees at all levels of the organization. The city's recruitment efforts focus on creating a workforce that is fully aligned with our organizational values of character, excellence, innovation, stewardship, empowerment and communication. The City Council was instrumental in furthering this effort by recently adopting a shift in the compensation philosophy to ensure that City of Carlsbad salaries fall within the top third of the comparable agencies in the San Diego public sector market. Staff is recommending that the salary schedules for management and part-time employees be modified to be consistent with the new compensation philosophy. Discussion Recognizing the importance of attracting and retaining high performing employees, the City Manager recently launched a "talent management" initiative. This broad effort is aimed at enhancing all aspects of employee engagement, reinvesting in staff and furthering the goal of an aligned and high-performing organization. As part of the talent management initiative, staff facilitated a series of employee feedback meetings the week of May 15, 2017. More than 300 city employees participated in facilitated discussion around topics identified through an employee engagement survey in late 2015. Although input received by over 3,500 comment cards covered many issues, lack of competitive compensation emerged as a key concern. Background Starting in 2009, following the onset of the Great Recession, city employee compensation began a gradual decrease in competitiveness. Coupled with increased contributions to pension and medical benefits and salary caps, the decision was made in 2013 to target the median of the Page 94 market as the city's compensation philosophy. This decision had the effect of eroding the earning potential for employees, prompting some employees to leave for other professional opportunities and making recruiting top talent more challenging. On June 13, 2017, the City Council adopted a shift in the compensation philosophy to ensure that City of Carlsbad pay ranges fall within the top third of the pay ranges of comparable agencies in the San Diego public sector market. Based on a review of market data, this shift requires changes to the salary schedules for management and part-time employees. Management Salary Ranges Several factors guided the decision to recommend changes to the existing management salaries, including the following: • Market data comparisons with other agencies; • Internal equity between management and other employee groups; and • Difficulty in recruiting and retaining personnel for key managerial positions. The city conducts a biennial study of the market competitiveness of the pay ranges for management jobs. This study compares the pay range maximum of City of Carlsbad jobs with the pay range maximums of comparable jobs in public agencies within San Diego County. The city's compensation consultants conducted a comprehensive analysis of 17 neighboring jurisdictions and compared their management salary ranges against the management salary ranges at the City of Carlsbad. Based on a review of the information, the study concluded that several management pay ranges were not competitive and should be elevated to be more in keeping with the recommended change in compensation philosophy and to maintain a competitive position in the San Diego public sector market. In addition, the recommended range movement provides greater internal equity between our unrepresented managers and the represented employee groups. The market survey supports movement of the management pay ranges by an average of 6.4% as reflected in red/strikeout format in Exhibit 2. The city's Management Salary Schedule consists of eight pay ranges (Ranges 1-8), each with a minimum and a maximum. Each of the city's current job classifications are currently placed within one of the eight pay ranges. In addition to collecting current market data, the city's market study also evaluated whether the current job classifications were grouped in the appropriate salary ranges. The city's most recent study concluded that eight management job classifications should be moved into higher ranges and additionally, Range 7 should be further stratified. More specifically, it is recommended that Range 7 be divided into two ranges (Range 7 A and Range 7B) and the job classifications be categorized appropriately based on market data as shown in Exhibit 2. Adjustment of the management pay ranges would not result in individual salary increases for management employees. Instead, managers who previously were at the top of their range and, therefore, not eligible for a salary increase could earn a salary increase during the next annual employee review process. Page 95 Part-Time Salary Ranges Similarly, every two years the city conducts a review of the part-time pay ranges to ensure they are competitive within the San Diego survey market. This study compares the maximum hourly pay rates of City of Carlsbad jobs with those of comparable public agencies in the surrounding area. The most recent study indicates that twenty-eight of the thirty-four part-time job classifications are not competitive, as they do not fall within the top third of the other agencies in the San Diego public sector market. Therefore, it is recommended that the part-time salary schedule be adjusted upward to be more in keeping with the recommended change in compensation philosophy and to maintain a competitive position against our comparable agencies. The market survey supports movement of the part-time salary ranges by an average of 5.9% as reflected in red/strikeout format in Exhibit 3. Fiscal Analysis Concerning the management salary ranges, there is no fiscal impact associated with this action in FY 2017/18 because there are no management employees whose current pay rate falls below the minimum of the new pay range for their job classification. Concerning the part-time salary ranges, the fiscal impact of changing the pay rate for those employees who need to move up to their new range minimum is $250,000 (including salary and salary-related benefits). Therefore, a transfer of $250,000 is being requested from the General Fund reserves. Future movement in the salary ranges, required to maintain competitive compensation, will have a fiscal impact in future years. However, this long-term fiscal impact will depend on how frequently pay ranges are moved and to what degree they are escalated. When looking at the long term forecast, changes in management salaries have a negligible impact in the first few years, because part of the projected future increases are offset by stipend payments that no longer have to be paid but were included in the financial forecast. Next Steps Staff recommends revising the Management Salary Schedule as shown in Attachment A to the Resolution. Staff recommends revising the Part-Time Salary Schedule as shown in Attachment 8 to the Resolution and raising the hourly pay rates of employees who are currently below the new minimum rates on July 3, 2017. Employees will receive an increase only if their current pay rate is below the new minimum rate. Environmental Evaluation (CEQA) Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonable foreseeable indirect physical change in the environment; and therefore, does not require environmental review. Page 96 Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for viewing at least 72 hours prior to the meeting date. Exhibits 1. Resolution adopting revisions to the City of Carlsbad Management Salary Schedule, adopting revisions to the City of Carlsbad Part-Time Salary Schedule and authorizing pay increases effective July 3, 2017 for part-time employees who are below the new minimum rates. 2. Strike-out copy of the City of Carlsbad Management Salary Schedule. 3. Strike-out copy of the City of Carlsbad Part-Time Salary Schedule. RESOLUTION NO. 2017-125 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING REVISIONS TO THE CITY OF CARLSBAD MANAGEMENT SALARY SCHEDULE, ADOPTING REVISIONS TO THE CITY OF CARLSBAD PART-TIME SALARY SCHEDULE AND APPROVING PAY INCREASES FOR PART-TIME EMPLOYEES WHO ARE BELOW THE NEW MINIMUM RATES Exhibit 1 WHEREAS, the City Council of the City of Carlsbad, California has determined the need to modify the City of Carlsbad Management Salary Schedule; and WHEREAS, the City Council of the City of Carlsbad, California has determined the need to modify the City of Carlsbad Part-Time Salary Schedule. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That Attachment A, the Management Salary Schedule, attached hereto is hereby adopted. 3. That Attachment B, the Part-time Salary Schedule, attached hereto is hereby adopted. 4. That the City Council authorizes the Human Resources Director to increase the hourly pay rate of any employees who are below the minimum rates as of July 3, 2017. 5. The City Council authorizes the Administrative Services Director to appropriate $250,000 on July 3, 2017 from the General Fund Reserves to pay for salary increases for part time employees currently below the minimum of the revised ranges. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 27th day of June, 2017, by the following vote, to wit: AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. NOES: None. ABSENT: None. (SEAL) Page 99 Management Salary Schedule (Base Pay) 7/3/2017 JOB TITLE RANGE MINIMUM Administrative Services Director 8 $ 140,300 Assistant City Manager 8 Fire Chief 8 Police Chief 8 Public Works Director 8 Senior Assistant City Attorney 8 Assistant City Attorney 7B $ 127,500 Community & Economic Dev. Director 7B Finance Director 7B Parks and Recreation Director 7B Utilities Director 7B Fire Division Chief 7A $ 117,600 Housing & Neighborhood Services Director 7A Human Resources Director 7A Information Technology Director 7A Library and Cultural Arts Director 7A Property & Environmental Mgmt. Dir. 7A Utilities Manager 7A Assistant Finance Director 6 $ 100,200 Building Official 6 Business Intelligence & Analytics Manager 6 City Communications Manager 6 City Traffic Engineer 6 City Planner 6 Deputy City Attorney 6 Deputy Library Director 6 Economic Development Manager 6 Environmental Manager 6 Engineering Manager 6 Fire Battalion Chief 6 Fire Marshal 6 Information Technology Manager 6 Municipal Property Manager 6 Parks Services Manager 6 Project Portfolio Manager 6 Public Works Manager 6 Recreation Services Manager 6 Transportation Manager 6 Assistant to the City Manager 5 $ 91,900 City Clerk Services Manager 5 Development Services Manager 5 Attachment A MIDPOINT MAXIMUM $ 171,900 $ 203500 $ 156,250 $ 185,000 $ 142,850 $ 168,100 $ 122,700 $ 145,200 $ 109,250 $ 126,600 Page 100 Management Salary Schedule (Base Pay) 7/3/2017 JOB TITLE RANGE MINIMUM Emergency Medical Services (EMS) Manager 5 Facilities Manager 5 Finance Manager 5 Finance Payroll Information Technology Mgr 5 Geographic Info. Systems Manager 5 Human Resources Manager 5 Information Technology Project Manager 5 Municipal Projects Manager 5 Police Communications Manager 5 Principal Planner 5 Public Safety Info. Technology Manager 5 Public Works Superintendent 5 Real Estate Manager 5 Risk Manager 5 Senior Engineer 5 Utilities Asset Manager 5 ~ Utilities Supervisor 5 Cultural Arts Manager 4 $ 78,500 Emergency Preparedness Manager 4 Park Planning Manager 4 Public Information Officer 4 Senior Accountant 4 Senior Program Manager , 4 Senior Management Analyst 4 Special Projects Manager 4 Video Production Manager 4 Community Relations Manager 3 $ 64,500 Management Analyst 3 Meter Services Supervisor 3 Parks/Trees Supervisor 3 Principal Librarian 3 Program Manager 3 Public Works Supervisor 3 Recreation Area Manager 3 Senior Crime Intelligence Analyst 3 Utilities Maintenance Planner 3 Aquatic Supervisor 2 $ 55,400 Associate Analyst 2 Crime Intelligence Analyst 2 Programs and Venues Coordinator 2 Secretary to City Attorney 2 Attachment A MIDPOINT MAXIMUM $ 93,200 $ 107,900 $ 76,500 $ 88,500 $ 65,800 $ 76,200 Page 101 JOB TITLE Secretary to City Council Secretary to City Manager Communications Coordinator Community Arts Coordinator Community Volunteer Coordinator Graphic Production Supervisor Management Assistant Management Salary Schedule (Base Pay) 7/3/2017 RANGE MINIMUM 2 2 1 $ 50,400 1 1 1 1 Attachment A MIDPOINT MAXIMUM $ 59,800 $ 69,200 Page 102 • . . 9 . City of Carlsbad Part-Time Salary Schedule Effective July 3, 2017 Classification Categories Minimum Office Office Aide $ 11.75 Office Assistant $ 13.75 Accounting Assistant $ 16.25 Graphic Artist $ 19.75 TechnicaiLParaQrofessional Technical Aide $ 10.75 Technical Assistant $ 15.50 Service Custodian Aide $ 10.50 Grounds Aide $ 10.50 Maintenance Assistant $ 13.50 Senior Maintenance Assistant $ 18.25 Administrative Administrative Aide/Intern $ 10.50 Administrative Assistant $ 12.00 Legal Intern $ 15.00 Library Library Page $ 11.00 Library Clerk $ 14.25 Library Technician $ 16.50 Reference Librarian $ 22.50 Arts Aide $ 13.50 Arts Instructor $ 22.50 Recreation Recreation Aide $ 11.25 Recreation Leader $ 12.00 . Senior Recreation Leader $ 14.00 Recreation Program/Services Coordinator $ 16.75 Lifeguard $ 12.50 Attachment B Maximum $ 15.50 $ 20.50 $ 22.00 $ 25.00 $ 14.25 $ 22.00 $ 14.00 $ 14.00 $ 18.50 $ 22.50 $ 17.00 $ 27.00 $ 25.00 $ 13.00 $ 18.50 $ 21.75 $ 29.25 $ 17.75 $ 31.25 $ 12.25 $ 16.00 $ 18.50 $ 21.00 $ 15.50 Page 103 Attachment B Aquatics Instructor $ 13.25 $ 16.50 Senior Aquatics Instructor/Lifeguard $ 15.75 $ 19.00 Aquatics Program Instructor $ 18.75 $ 26.00 Preschool Instructor $ 14.50 $ 19.75 Bus Driver $ 11.00 $ 13.50 Kitchen Aide $ 11.00 $ 11.25 Kitchen Assistant $ 11.00 $ 13.00 Concessions Aide $ 11.00 $ 11.75 Concessions Leader $ 13.25 $ 17.50 Safety Open Water Lifeguard $ 14.00 $ 17.50 Retired Annuitant Police Officer Equal to top step pay rate of Police Officer classification as reflected on current Carlsbad Police Officers' Association salary schedule Hourly Professional Hourly rate determined by Human Resources Page 104 Management Salary Schedule (Base Pay) 7/3/2017 JOB TITLE GRADE RANGE MINIMUM MIDPOINT Administrative Services Director 8 $ BG,§QQ $ ±§9,9QQ Assistant City Manager 8 $ 140,300 $ 171,900 Fire Chief 8 Police Chief 8 Public Works Director 8 Senior Assistant City Attorney 8 Assistant City Attorney 7B $ 127,500 $ 156,250 Community & Economic Dev. Director 7B Finance Director 7B Parks and Recreation Director 7B Utilities Director 7B Fire Division Chief 7A $ 117,600 $ 142,850 Housing & Neighborhood Services Director 7A Human Resources Director 7A Information Technology Director 7A Library and Cultural Arts Director 7A Property & Environmental Mgmt. Dir. 7A -· Utilities Manager 7A AssistaRt Git>,< AtteFRe'r + $ ±B,§QQ $ B7,9QQ GeR'lFFH:!Rit•,• & EEeReR'liE Dev. DiFeEteF + ~iRaREe DiFeEteF + PaFI~s aRE! ReEFeatieR DiFeEteF + I:Jtilities DiFeEteF + ~iFe DivisieR Gl=lief + l=lel:ISiRg & ~Jeigl=leeFA99S §ieF,iEes DiFeEteF + l=ll:IR'laR Resel:IFEes DiFeEteF + IRfeFR'latieR +eEARelegy DiFeEteF + bieFaPf aRE! G~:~ltl:IFal AFts DiFeEteF + PFe13eFt'r & ERviFeRR'leRtal MgR'lt. DiF. + Assistant Finance Director 6 $ 9~,9QQ $ ±B,gQQ Building Official 6 $ 100,200 $ 122,700 Business Intelligence & Analytics Manager 6 City Communications Manager 6 City Traffic Engineer 6 City Planner 6 eR'l13le•rees l=liFeEl13FieF te 1±/~9/~GH; y Fates El~:~e te FeEiassifiEatieR Deputy City Attorney 6 Deputy Library Director 6 Economic Development Manager 6 Environmental Manager 6 Engineering Manager 6 Exhibit 2 MAXIMUM $ ±g9,iWQ $ 203,500 $ 185,000 $ 168,100 $ ±e~,3GG $ B4,7QQ $ 145,200 $±4±,§3±.§~ Page 105 Management Salary Schedule (Base Pay) 7/3/2017 JOB TITLE GR/\D~ RANGE MINIMUM MIDPOINT Fire Battalion Chief 6 Fire Marshal 6 Information Technology Manager 6 Municipal Property Manager 6 Parks Services Manager 6 Project Portfolio Manager 6 Public Works Manager 6 Recreation Services Manager 6 Transportation Manager 6 I:Jtilities ManageF e Assistant to the City Manager 5 $ g£1,7QQ $ ±GQ,€i§Q City Clerk Servic::es Manager 5 $ 91,900 $ 109,250 Def3~:~ty bieFaPt DiFeEteF ~ Development Services Manager 5 Emergency Medical Services (EMS) Manager 5 Facilities Manager 5 Finance Manager 5 Finance Payroll Information Technology Mgr 5 Geographic Info. Systems Manager 5 Human Resources Manager 5 Information Technology Project Manager 5 Municipal Projects Manager 5 Police Communications Manager 5 Principal Planner 5 Public Safety Info. Technology Manager 5 Public Works Superintendent 5 Real Estate Manager 5 Risk Manager 5 Senior Engineer 5 Utilities Asset Manager 5 Utilities Supervisor 5 Cultural Arts Manager 4 $ 7,QQQ $ g3):GG Emergency Preparedness Manager 4 $ 78,500 $ 93,200 Park Planning Manager 4 Public Information Officer 4 Senior Accountant 4 Senior Program Manager 4 SenieF PFegFam ManageF 4¥ emf3le>tees l=liFeEI f3FieF te ±G/30/±9g9; y FateEI El~:~e te FeEiassifiEatien Senior Management Analyst 4 Special Projects Manager 4 Exhibit 2 MAXIMUM $ U€i,€iQQ $ 126,600 $ 9€i,~QQ $ 107,900 $9g,g€j~.4 Q Page 106 JOB TITLE l:Jt:ilit:ies ~l::lfleFIIi58F Video Production Manager Community Relations Manager Management Analyst Meter Services Supervisor Parks/Trees Supervisor Principal Librarian Program Manager Public Works Supervisor Recreation Area Manager Senior Crime Intelligence Analyst Utilities Maintenance Planner Aquatic Supervisor Associate Analyst Crime Intelligence Analyst Programs and Venues Coordinator Secretary to City Attorney Secretary to City Council Secretary to City Manager Communications Coordinator Community Arts Coordinator Community Volunteer Coordinator Graphic Production Supervisor Management Assistant Management Salary Schedule (Base Pay) 7/3/2017 GRADE RANGE MINIMUM 4 4 3 $ e2,~GG 3 $ 64,500 3 3 3 3 3 3 3 3 2 $ 55,400 2 2 2 2 2 2 1 $ 50,400 1 1 1 1 Exhibit 2 MIDPOINT MAXIMUM $ :;z~,RSQ $ RS,4QQ $ 76,500 $ 88,500 $ 65,800 $ 76,200 $ 59,800 $ 69,200 Page 107 City of Carlsbad Part-Time Salary Schedule Effective July 3, 2017 Classification Categories Minimum Office Office Aide $ .W...W11.75 Office Assistant $ -±2-:0013.75 Accounting Assistant $ ~16.25 Graphic Artist $ -±9.GG19.75 Technicai[Para~rofessional Technical Aide $ .W...W10.75 Technical Assistant $ ~15.50 Service Custodian Aide $ 10.50 Grounds Aide $ 10.50 Maintenance Assistant $ -!bW13.50 Senior Maintenance Assistant $ ±7-,0018.25 Administrative Administrative Aide/Intern $ 10.50 Administrative Assistant $ 12.00 Legal Intern $ 15.00 library Library Page $ .W...Wll.OO Library Clerk $ ±J.dG14.25 Library Technician $ -±e-,0016 .so Reference Librarian $ ~22.50 Arts Aide $ .g.,Qg13.50 Arts Instructor $ ~22.50 Recreation Recreation Aide $ .W...Wl1.25 Recreation Leader $ .W...W12.00 Senior Recreation Leader $ -R.-7-§14.00 Recreation Program/Services Coordinator $ -±e-,0016.75 Lifeguard $ ~12.50 Exhibit 3 Maximum $ ~15.50 $ ±&-0020.50 $ ~22.00 $ ~2 5.00 $ ~14.25 $ ~2 2.00 $ 14.00 $ 14.00 $ ±7-,0018,50 $ ~22.50 $ 17.00 $ 27.00 $ 25.00 $ -!bW13.00 $ ~18.50 $ ~2 1.75 $ -2-&-0029.25 $ ±+;.0017.75 $ ~31.25 $ ~12.25 $ ~16.00 $ ~18.50 $ ~21.00 $ ~15.50 Page 108 Aquatics Instructor Senior Aquatics Instructor/Lifeguard Aquatics Program Instructor Preschool Instructor Bus Driver Kitchen Aide Kitchen Assistant Concessions Aide Concessions Leader Open Water Lifeguard Retired Annuitant Police Officer Hourly Professional Exhibit 3 $ ~13.25 $ ~16.50 $ -±4-:0015.75 $ -l-7,0g19.00 $ ±8-:GG18.75 $ ~26.00 $ -±4-:0014.50 $ ±9.GG19.75 $ ~11.00 $ H-:0013. 50 $ ~11 .00 $ ~11.25 $ ~11 .00 $ ±bW13.00 $ ~11.00 $ ~11.75 $ ~13 .25 $ ±&:7-§17.50 $ 14.00 $ 17.50 Equal to top step pay rate of Police Officer classification as reflected on current Carlsbad Police Officers' Association salary schedule Hourly rate determined by Human Resources