Loading...
HomeMy WebLinkAbout2017-08-15; City Council; ; Status report on the FY 2016-17 City Council Goals and a resolution approving the FY 2017-18 City Council Goals Work Plan~ CITY COUNCIL ~ Staff Report Meeting Date To: From: Staff Contact: August 15, 2017 Mayor and City Council Kevin Crawford, City Manager Jason Haber, Assistant to the City Manager Jason.Haber@carlsbadca.gov CAReview ~ Subject Status report on the FY 2016-17 City Council Goals and a resolution approving the FY 2017-18 City Council Goals Work Plan Recommended Action Receive a status report on the FY 2016-17 City Council Goals and adopt a resolution approving the FY 2017-18 City Council Goals Work Plan. Executive Summary This item presents a status report on the FY 2016-17 City Council Goals and a resolution approving the FY 2017-18 City Council Goals Work Plan. The staff presentation and City Council discussion will be segmented, in order to avoid any Council member conflicts of interest. Discussion The City Council meets annually to identify strategic goals and priorities for the coming year. On February 16, 2016, the City Council adopted the following City Council Goals for FY 2016-17: • Become a leader in multi-modal transportation systems and creative approaches to moving people and goods through and within Carlsbad. • Plan for a new city hall that will meet the future workplace and operational needs of the city and the community. • Promote education to increase civic engagement and attract and retain talent in Carlsbad. • Enhance Carlsbad's coastline to ensure an exceptional experience in all the ways people want to enjoy it. • Lower the railroad tracks in a trench through the Village to improve safety, community connectivity, quality of life and economic value. • Enhance the health and vitality of the Village and Barrio, two neighborhoods that represent the historic heart of Carlsbad. On April 19, 2016, Council approved the FY 2016-17 City Council Goals Work Plan. Each goal was assigned a Team Leader and resourced with the appropriate staff support and expertise. Over the past year, staff has monitored and presented regular status reports to Council on progress made toward ach ieving the adopted goals. Page 197 #7 On March 28, 2017, the City Council adopted a resolution to continue the pursuit of the Goals adopted the year prior through FY 2017-18. On that date, Council also directed staff to develop a proposed FY 2017-18 City Council Goals Work Plan. This item presents the FY 2017-18 City Council Goals Work Plan for City Council approval. The proposed Work Plan was developed through a collaborative process involving several meetings among staff and i:eam Leaders representing multiple city departments, stakeholder groups and partnering agencies. The Work Plan presents the strategies and tasks that have been identified to operationalize the City Council's policy direction, and provides schedule and budget information for each task. Of particular note is the success that has been realized over the past year in developing and implementing programs in pursuit of the City Council Goal to "promote education to increase civic engagement and attract and retain talent in Carlsbad." Having achieved substantial completion of the work plan and outcomes contemplated for that goal, staff is recommending that the City Council continue to take a stewardship role in promoting the development of high quality educational experiences that foster economic development, civic engagement and community leadership. However, as this goal will mainly be pursued through the continuation of ongoing programs and as new opportunities arise, no specific FY 2017-18 Work Plan is proposed and future status reporting for this goal will be provided on an as needed basis. Fiscal Analysis No funding is being requested at this time. Next Steps Upon City Council approval, staff will implement the approved Work Plan and will provide quarterly updates to the City Council. Environmental Evaluation {CEQA) The proposed action does not qualify as a "project" under the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15378, as it does not result in a direct or reasonably foreseeable indirect physical change in the environment. Public Notification This item was noticed in accordance with the Ralph M. Brown Act (California Government Code Section 54950 et seq.), published and distributed at least 72 hours prior to the meeting date and time. Exhibits 1. FY 2016-17 City Council Strategic Policy Goals Work Plan -July 2017 Status Report 2. A Resolution approving the FY 2017-18 City Council Goals Work Plan 2 Page 198 Strategy #2 Strategy#3 • The Sustainable Mobility Plan is a multi-phase effort, with Phase 1 work collecting previous active transportation plans and current asset maps in order to produce compendium maps showing existing active transportation and transit system infrastructure and any gaps. Phase 2 will benefit from a $300,000 grant from Caltrans. The Caltrans grant agreement has been executed and the City will issue an RFP in August 2017 for Phase 2 work, which will include development of a multi-modal CIP project list, a Safe Routes to School plan, and a Design Guide. The Sustainable Mobility Plan is expected to be completed by February 2019. • Public Works and GIS staff have been collaborating to identify and refine the existing inventory of assets related to the multi-modal transportation network which will inform the efforts to develop performance measures to demonstrate annual progress addressing gaps in the network. This information will feed into the Sustainable Mobility Plan. • The first task of the Transportation Demand Management (TDM) program which is the development of an internal City TDM program is well underway. Consultant work to evaluate various options for updating the Traffic Impact Fee program is also underway. Collaborate with Regional Partners to Improve Transportation in Carlsbad Improve connections to transit and transit alternatives • A consultant (Kimley-Horn) was selected to assist in investigating and documenting best practices and the feasibility of a trolley system. This task is expected to be completed by December 2017. Partnering to Improve Transportation Options • Staff is continuing their work to enhance partner coordination and involvement on major regional transportation projects. Improve Transportation Sustainability to Meet Climate Action Plan Goals Lead efforts to decrease "vehicle miles traveled," thereby decreasing greenhouse gas emissions • In collaboration with SAN DAG, a consultant (Steer Davies Gleeve) was selected to assist in developing a TDM program, and the first stage of this program is underway, as described under Strategy #1. • Staff has identified the city's State Street parking lot (south of Carlsbad Village Drive) and Stagecoach Community Park (in Southeast Carlsbad) as the first 2 Page 200 locations to install electric vehicle charging stations for public use. Through a partnership with NRG subsidiary, EVGO, the underground infrastructure will be provided at no cost to taxpayers. The FY 16/17 operating budget included funding for the remainder of the costs associated with the installation of the charging stations. • The city is monitoring the State Office of Planning and Research (OPR} efforts to develop new Traffic Impact Analysis Guidelines, and will update our final approach once state direction is finalized. This work is part of the Evaluation and Monitoring Manual described in Multimodal Mobility Improvements in Strategy #1. 3 Page 201 Strategy#3 Ensure the city's life-long learner programs continue to meet the needs of the community for life enrichment and personal success • Life-long learner programs are continuing at newly renovated library facilities, and various Parks & Recreation facilities. • A strategic framework for offering life-long learning programs in the future has been developed and adopted by the Library Staff. • Efforts to develop an effective tool to assess existing programs and measure impacts and outcomes remains underway; the timeframe for completion of this evaluation has been extended into the new fiscal year due to the specialized nature of this assessment. Staff has continued to experience difficulty in identifying a qualified evaluator, and is considering options for the assessment. 6 Page 204 Strategy#3 Strategy#4 Initiate creating a vision for coastal enhancements from Terramar to the southern Carlsbad border Coastal Corridor Vision • Completed the public outreach effort entitled "Highway 101 Past, Present, and Future" in Winter 2017, with over 170 participants in attendance at the Schulman Auditorium. • In the FY 17 /18 Work Plan the goal of Strategy #3 will be to develop an understanding of the community's core values as they relate to future coastal improvements. Expand city-state partnership for the management of state-owned beaches to enhance facilities and services • In May, extended the Right of Entry Permit with CA State Parks, for an additional year, to allow the City to improve and maintain the upper picnic facilities at Tamarack State Beach and the coastal bluff at Tamarack/Frazee State beaches. • In May, developed a Letter of Intent (LOI), which formalized and codified City's interest in developing a partnership that would allow for the City to assume a significant role in the management of State Park facilities; delivered the Letter of Intent to CA State Parks staff. • In Early July, City staff met with CA State Parks staff to discuss the contents of the LOI; CA State Parks staff has committed to updating City staff on the status of the State's position by the end of July. The content of that update will determine the next steps in the partnership pursuit process. 8 Page 206 Strategy#3 Enhance the Village and Barrio for current and future residents, businesses and visitors Implement Village and Barrio Enhancements • Outreach specifically to the Hispanic population is underway on the Village & Barrio Master Plan as well as the Arts & Culture Plan. There will be community meetings, pop-up events and printed cards to solicit feedback. Outreach efforts will be ongoing through Summer 2017. • Village Manager began June 19 and is collaborating on various initiatives and projects, including the Village and Barrio Master Plan and the Parking Management Plan. • Staff continues to focus on the Parking Management Plan adoption and Village and Barrio Master Plan effort. The draft Village and Barrio Master Plan will be out for public comment in Winter 2017 /18, with City Council adoption expected in Spring 2018. • Carlsbad Village Association summer Flicks at the Fountain continue, and events like Shop with the Chef increase visibility of programming in the Village. 11 Page 209 RESOLUTION NO. 2017-159 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE FISCAL YEAR 2017-18 CITY COUNCIL GOALS WORK PLAN Exhibit 2 WHEREAS, on February 21, March 18, and March 21, 2017, the City Council of the City of Carlsbad held goal setting workshops; and WHEREAS, the City Council's workshop discussions focused on identifying long term, aspirational goals; and WHEREAS, the City Council identified six goals to pursue over the 2017-18 fiscal year, based upon the City Council's discussion; and WHEREAS, on March 28, 2017, the City Council adopted Resolution No. 2017-053, affirming the 2017 City Council Goals; and WHEREAS, the City Council directed staff to develop a proposed Fiscal Year 2017-18 City Council Goals Work Plan, by which to pursue the 2017 City Council Goals; and WHEREAS, several successful programs have been developed and implemented in pursuit of the City Council's Education Goal and as such, this Council Goal will not have a specific Work Plan for FY 2017-18; and WHEREAS, pursuant to Fair Political Practice Regulation 18706, the decision on the work plan was segmented to recognize conflicts of interest in a manner allowing the entire city council to participate in adoption of the City Council Goals Work Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the FY 2017-18 City Council Goals Work Plan, attached hereto as Attachment A, is hereby approved. 3. That the City Manager is hereby directed to pursue the necessary steps to implement the FY 2017-18 City Council Goals Work Plan. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 15th day of August, 2017, by the following vote, to wit: AYES: NOES: ABSENT: M. Hall, K. Blackburn, C. Schumacher, M. Packard. None. M. Schumacher (SEAL) Core City Services This plan does not describe the city's day to day services. These are addressed in the annual city budget. Although these services remain fairly consistent from year to year, they are adjusted - adding services and even reducing services -based on community needs. C Public Safety Police, fire, emergency preparedness, emergency medical, traffic safety, crime prevention Community Services Parks, recreation, trails, open space, libraries, cultural arts, classes, camps, special events, arts education Community & Economic Development Land use, development services, building inspection, code compliance, affordable housing, neighborhood services Public Works Streets and traffic, infrastructure, water, sewer, drainage, trash, environmental sustainability Governance Public records, community outreach and engagement, legal, management, clerk services Administrative Services Finance, human resources, information technology, purchasing, risk management, utility billing 2017-18 Work Plan Page 215 Strategy#2 Improve Traffic Signal Effectiveness Planning for and implementing a citywide traffic signal system that incorporates advanced technologies to improve signal responsiveness, support connected and autonomous vehicles, and ease traffic congestion. Tasks: A. Implement a Citywide Adaptive Traffic Signal Program to improve traffic signal responsiveness and reduce congestion during 'off-peak' times. Schedule: Summer 2017 Request for Bids (equipment purchase and installation will occur over 3 years -to be completed in FY 2019/20). Budget: $3.7 million project budget is approved. B. Develop a future-oriented Traffic Signal Master Plan that includes a comprehensive analysis of the current traffic signal system and provides an assessment of citywide traffic infrastructure needs in the context of rapidly changing transportation and communications technologies. Schedule: Work will continue throughout FY 2017-18 (estimated completion in Summer 2018). Budget: $120,000 project budget is approved. 2017-18 Work Plan Page 219 Strategy#3 Site Selection Evaluating and selecting a preferred location for the Carlsbad Civic Center. Task: A. Identify and evaluate potential Civic Center locations for City Council selection of a preferred site; including community outreach and engagement and integration with Space Planning Analysis. Schedule: Spring 2018. Budget: Add itional funding (estimated at $75,000) will be required to complete the public outreach component of this task. 2017-18 Work Plan Page 221 Strategy#2 F. Complete design, approval, and installation of a new street-striping plan for the Carlsbad Boulevard/Beech Avenue area. Schedule: Fall 2017 Budget: $110,000 budget approved. G. Complete design, approval, and installation of a new interim street- striping plan for Carlsbad Boulevard (Manzano Drive to Island Way). Schedule: Spring 2018 Budget: Funding will be requested once design estimate is finalized (conceptual cost estimate is $300,000). H. Issue an RFQ, complete design consultant contract and initiate preparation of construction design documents for repairing the beach access points from Pine Avenue to Tamarack Avenue. Schedule: Spring 2018 (Project implementation over 3 years -to be completed in FY 2019/20). Budget: $3 million budgeted for FY 2017 /18; $5.8 million total budgeted in CIP through FY 2019/20. Ensure Carlsbad's Coastline Reflects the Community's Core Values Developing an understanding of the community's core values as they relate to, and to inform, the design and construction of future coastal improvements. Tasks: A. Engage the community in exploring and identifying the core values related to the coastline and establish guiding principles to inform future coastal improvement efforts. Schedule: Winter 2017/18 Budget: No additional resources are required to complete this task. B. Develop landscape and design principles that reflect the community's values and contribute to creating a cohesive coastline aesthetic. Schedule: Spring 2018 Budget: No additional resources are required to complete this task. 2017-18 Work Plan Page 223 Strategy#3 Expand City-State Management Partnership on State Beaches Negotiating a long-term partnership agreement with California State Parks to expand the city's role in state beach maintenance, operations, programming and land use planning in Carlsbad . Tasks: A. Engage CA State Parks -San Diego Coast District staff to discuss and reach consensus on a conceptual partnership agreement framework. Schedule: Fall 2017 Budget: No additional resources are required to complete this task. B. Present a draft partnership agreement to the City Council and CA State Parks Director for review and input on terms. Schedule: Winter 2017 /18 Budget: No additional resources are required to complete this task. C. Present partnership agreement for City Council and CA State Parks approval for legislative approval in FY 2018/19 State Budget. Schedule: Spring/Summer 2018 Budget: No additional resources are required to complete this task. 2017-18 Work Plan Page 224 Strategy#2 Strategy#3 Enhance the Village and Barrio Experience Partnering with stakeholders and community groups to expand programming and promote a vibrant mix of commercial and residential uses. Tasks: A. Support the Carlsbad Village Association and Barrio Strong in producing events and programming that increase the visibility and attractiveness of the Village and Barrio. Schedule: Work throughout FY 2017-18. Budget: No additional resources are required to complete this task. B. Conduct a Retail Study to understand opportunities to optimize performance and business diversity in the Village and Barrio, and to mitigate barriers to growth for existing businesses. Schedule: Spring 2018 (estimated completion in Fall 2018). Budget: No additional resources are required to complete this task. Coordinate Project Management and Strengthen Partnerships Coordinating prioritization, sequencing and management of projects within the Village & Barrio, and engaging stakeholders and community groups to foster a greater sense of connectedness in the fulfillment of the community vision. Tasks: A. Village Manager oversight and coordination of ongoing and future projects with integrated outreach and engagement efforts. Schedule: Work throughout FY 2017-18. Budget: No additional resources are required to complete this task. B. Strengthen partnerships with the Carlsbad Village Association and Barrio Strong through collaborative community planning and improvement efforts like the Village & Barrio Master Plan and homelessness task force. Schedule: Work throughout FY 2017-18. Budget: No additional resources are required to complete this task. 2017-18 Work Plan Page 227 THIS PAGE WAS INTENTIONALLY LEFT BLANK Page 228 August 15, 2017 City Council Goals Status Report and Work Plan Today’s Agenda •Segmented Presentation & Discussion •2016-17 Status Report •2017-18 Work Plan Background •Annual Process –Goals & Priorities •Aspirational Goals, 3-5 Year Horizon •2017 Goals Workshop •2017 Goals Adoption •2017 Budget Adoption •2017-18 Work Plan Adoption Community Vision •Small town feel, beach community character and connectedness •Open space and the natural environment •Access to recreation and active healthy lifestyles •The local economy, business diversity and tourism •Walking, biking, public transportation and connectivity •Sustainability •History, the arts and cultural resources •High quality education and community services •Neighborhood revitalization, community design and livability • • • • • • • • • Core City Services •Public Safety •Community Services •Community & Economic Development •Public Works •Governance •Administrative Services City Council Goals •Become a leader in multimodal transportation •Plan for a new city hall •Develop lifelong learners through education •Enhance Carlsbad’s coastline •Trench the railroad tracks •Build vitality in the Village and Barrio Recommended Action •Receive 2016-17 City Council Goals Status Report •Adopt a resolution approving the FY 2017-18 City Council Goals Work Plan Workshop Segmentation Part I -Status Report & Discussion –Transportation –City Hall –Education –Coastline (Beach Access, Core Values, State Partnership) Part II -Status Report & Discussion –Coastline (Tamarack) –Railroad Trench –Village & Barrio Conclusion City Council Goals Part I •Transportation •City Hall •Education •Coastline –Beach Access, Core Values, State Partnership, Transportation Leader Become a leader in multimodal transportation systems and creative approaches to moving people and goods through and within Carlsbad. Transportation Strategy Activity •Completed –Traffic measuring and monitoring at 37 intersections –Fiber optic from Faraday Center to ECR/PAR intersection •In Progress –EV Charging Station infrastructure at Stagecoach Park and State Street parking lots –Trolley feasibility study –Traffic Impact and Analysis Guidelines –Transportation Demand Management Program Transportation Strategies FY 17/18 •Implement the General Plan Mobility Element –Impact Analysis and Monitoring Methodologies –Transportation Demand Management Ordinance and Program –Sustainable Mobility Plan •Improve Traffic Signal Effectiveness –Citywide Adaptive Traffic Signal Program –Traffic Signal Master Plan City Hall Plan for a new city hall that will meet the future workplace and operational needs of the city and the community. City Hall Strategy Activity •Completed –Draft Funding Analysis –Initial Feasibility Analysis of 4 potential city-owned sites –Draft Scoping & Space Planning Analysis RFP •In Progress –Present draft Funding Analysis & draft RFP: Sept 2017 City Hall Strategies FY 17/18 •Scoping & Space Planning Analysis -Complete & present Analysis: Spring 2018 •Site Selection -Complete site evaluations, community outreach, Council site selection -Incorporate into Scoping & Space Planning Analysis •Funding Analysis -Incorporate findings into Scoping & Space Planning Analysis Education Develop lifelong learners, civic leaders and valuable members of the public and private workforce in Carlsbad through education partnerships and skills development. Education Strategy Activity •Completed –Workforce development survey determined insufficient need for graduate level program –Regional event to connect local business, workforce and educational institutions –Carlsbad Student Leader Academy: 50 Graduates & alumni engagement program –Lifelong learning program framework Education Strategies FY 17/18 •Promoting development of high quality educational experiences that foster economic development, civic engagement and community leadership –Continuation of ongoing programs and as new opportunities arise Coastline Enhance Carlsbad’s coastline to ensure an exceptional experience in all the ways people want to enjoy it. Coastline Strategy Activity –Part I •Completed –Ocean Street Beach Access construction plans –“Highway 101 Past, Present, and Future” Conference –City-State Partnership: •Right of Entry Permit extended, Letter of Intent delivered •In Progress –Terramar Area Improvements Project design alternatives –New street-striping plans for Carlsbad Blvd/Beech Ave & Carlsbad Blvd between Manzano Dr & Island Way Coastline Strategies FY 17/18 –Part I •Improve Beach Access, Amenities, Safety & Visibility –Terramar Area preliminary design & permitting –Construct Ocean Street Beach Access improvements –Outreach & design two restroom projects –Complete street-striping plans for Carlsbad Blvd –Develop plans for repairing beach access points from Pine Ave to Tamarack Ave Improve Beach Access, Amenities, Safety & Visibility Construct Ocean Street Beach Access improvements Develop plans for repairing beach access points from Coastline Strategies FY 17/18 –Part I •Ensure Carlsbad’s Coastline Reflects The Community’s Core Values –Engage community and establish “guiding principles” and “landscape & design principles” •Expand City-State Management Partnership on State Beaches –Framework, Agreement & Adoption City Council Goals Part II -Segmentation •Coastline –Tamarack •Railroad Trench •Village & Barrio Coastline Strategy Activity –Part II •In Progress –Tamarack Area Improvements Project design alternatives and public outreach •ROW/Ownership challenges Coastline Strategies FY 17/18 –Part II •Improve Beach Access, Amenities, Safety & Usability –Complete Tamarack Area preliminary design & permitting Railroad Trench Lower the railroad tracks in a trench through the Village to improve safety, community connectivity, quality of life and economic value. Railroad Trench Strategy Activity •Completed –Economic & Feasibility Study: At-Grade and Trench alignments are feasible Cost VSL & Economic Impact Fiscal Impact •At-Grade $62m ($372m to $711m)($1.7m) •Short Trench $215m to $235m $5.9b to $20.3b $56m to $195m •Long Trench $320m to $350m $6.1b to $21.9b $56.5m to $207m (99 years -2016 dollars) Railroad Trench Strategy Activity •Completed –Contracted for federal, state & regional government affairs & legislative consulting services –Stakeholder & interest group outreach meetings –Partnership discussions with SANDAG & NCTD –Investigation of potential outside funding sources Railroad Trench Strategies FY 17/18 •Agency Collaboration & Project Funding Plan –Scope, estimate and secure funding (up to $3 million) for preliminary design & environmental review –Execute MOU among City, SANDAG & NCTD –Conceptual Project Funding Plan •Preliminary Engineering & Environmental Review –Initiate project design & technical studies Village and Barrio Enhance the health and vitality of the Village and Barrio, two neighborhoods that represent the historic heart of Carlsbad. Village and Barrio Strategy Activity •Completed –Village Manager Hired •In Progress –Design Village ADA improvements –Village, Barrio & Beach Area Parking Study –Village & Barrio Master Plan –Pine Avenue Park Community Center & Gardens Village and Barrio Strategies FY 17/18 •Improve Public Space, Infrastructure and Amenities –Master Plan Adoption –Parking Management Plan Adoption & Implementation –Complete Sidewalk & ADA improvements –Village Decorative Lighting Study –Public Plaza & ROW Programming Assessment Village and Barrio Strategies FY 17/18 •Enhance the Village & Barrio Experience –Support Carlsbad Village Association & Barrio Strong events & programming –Conduct Retail Study to optimize performance, business diversity & growth of existing businesses Village and Barrio Strategies FY 17/18 •Coordinate Project Management & Strengthen Partnerships –Village Manager oversight, coordination & outreach –Strengthen partnerships & collaboration with community organizations •Master Plan Adoption / Homelessness Task Force Recommended Action •Receive a status report on the FY 2016-17 City Council Goals and adopt a resolution approving the FY 2017-18 City Council Goals Work Plan.